13-R-0012_Amendment_0004.pdf

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Attached to
Combined Custodial Services (CCS) Federal contract opportunity
Solicitation number
FA5613-13-R-0012
Issued by
Department of the Air Force Materiel Command Installation and Mission Support Center Installation Contracting Agency

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Amendment 0004

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Other files attached to Combined Custodial Services (CCS), newest first.
File Type Posted
13-R-0012-Atch_1_-_PWS_13-01-25_(highlighted_changes).pdf PDF
FA5613-13-R-0012_Amendment_0006.pdf PDF
AFCOLS_Clarification_Memo_(24_Jan_13).pdf PDF
Q A_(23_Jan_13).pdf PDF
PWS-Appx_B-2_-_Est_SQM-SAB_-_12-11-20.xls XLS spreadsheet
13-R-0012-Exhibit_A_-_SQM_Schedule_12-12-12.xls XLS spreadsheet
PWS-Appx_B-1_-_Est_SQM-KMC_-_12-11-20.xls XLS spreadsheet
Q A_(18_Jan_13).pdf PDF
Site_Visit_Minutes.pdf PDF
Site_Visit_Slides_(Revised_18_Jan_13).pps PPS file
13-R-0012-Atch_1_-_PWS_13-01-16_(highlighted_changes).doc DOC document
FA5613-13-R-0012_Amendment_5_(RELEASED).pdf PDF
Signed_Cover_Letter_(17_Jan_13).pdf PDF
Exhibit_B_AFCOLS_Unit_Pricing_Schedule_-__13-01-15.xls XLS spreadsheet
Cover_Letter__(17_Jan_13).pdf PDF
13-R-0012-0004_Conformed_Solicitation.pdf PDF
Cover_letter_-_13-01-11.pdf PDF
FA5613-13-R-0012_Amendment_3.pdf PDF
13-R-0012-Atch_1_-_PWS_13-01-08.pdf PDF
FA5613-13-R-0012_0002.pdf PDF
13-R-0012-Atch_1_-_PWS_12-12-27.pdf PDF
FA5613-13-R-0012-0001_Amendment_1.pdf PDF
Solicitation_FA5613-13-R-0012_12-12-21.pdf PDF
13-R-0012-Atch_2_-_PPQ_12-12-06.pdf PDF
PWS-Appx_B-1_-_Est_SQM-KMC_-_12-11-20.pdf PDF
PWS-Appx_C_-_Facility_Layouts_-_12-11-20.pdf PDF
13-R-0012-Atch_1_-_PWS_12-12-06.pdf PDF
PWS-Appx_B-2_-_Est_SQM-SAB_-_12-11-20.pdf PDF
13-R-0012-Atch_3_-_Subcontractor_Consent_Form.pdf PDF
13-R-0012-Exhibit_A_-_SQM_Schedule_12-12-12.pdf PDF
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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the required response date/time to 31 Jan 2013, 1400 hrs CET (Central European Time).

Note: The due date for receipt of acknow ledgement is no later than COB 14 Jan 2013.

All other terms and conditions of this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jan-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5613-13-R-0012

X 9B. DATED (SEE ITEM 11)

21-Dec-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jan-2013

CODE

700TH CONTRACTING SQ

KAPAUN AIR STATION, GEB. 2767

D-67661 KAISERSLAUTERN

GERMANY

FA5613 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5613-13-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Jan-2013 02:00 PM to 31-Jan-2013 02:00 PM.

The following have been modified:

Addendum to FAR 52.212-1-- Instructions to Offerors – Commercial Items

This addendum replaces the below referenced paragraphs of clause 52.212-1 Instructions to Offerors –

Commercial Items (Feb 2012) as follows:

The solicitation requirements shown below are in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The complete proposal shall consist of three (3) separate volumes:

(A) VOLUME I – PRICE

(B) VOLUME II – TECHNICAL

(C) VOLUME III – PAST PERFORMANCE

(b) (2) The time specified in the solicitation for receipt of offers

(i) Complete proposals must be received no later than 1400 hours Central European Time (CET) on

31 Jan 13. Offerors may verify receipt of any emailed or hand-delivered proposal with the contracting point of contacts listed.

(ii) Delivery Methods: Email, FAX, and mail proposals WILL NOT be accepted. Volumes and their copies may be delivered via hand-delivery*to:

700 CONS/LGCE, Bldg 2767, Room 218, Kapaun Air Station, D-67661 Kaiserslautern

* In addition to the specified hard copies, the offeror shall submit all volumes in electronic format, using re-writable CDs/DVDs. 2 copies of the electronic proposal shall be delivered concurrently with the hard copy.

If files are compressed, the necessary decompression utility must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, MS-

PowerPoint 2007, as applicable. Offerors are cautioned that the hard copy form of the offeror’s proposal shall take precedence if any inconsistencies or discrepancies exist between the offeror’s hard copy proposal and the documents submitted on electronic media.

(iii) The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the COdetermines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness and affordability of the price.

(iv) Access to Base Facilities: 700 CONS is located on an Air Force installation and all access to the installation is controlled by the Air Force. An escort may be required as access will not be granted based solely on the need to submit a proposal. Furthermore, the Air Force is conducting random exercises which may require the closure of the main entrance gate and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government.

(v) Evaluation factors and standards: The addendum to FAR Provision 52.212-1, INSTRUCTIONS

TO OFFERORS (Feb 2012) provides information on the format and content of the proposal package and what items need to be submitted for each volume. The FAR Provision 52.212-2, EVALUATION OF

COMMERCIAL ITEMS (JAN 1999), provides a complete description regarding the evaluation factors for award.

(vi) IAW FAR Subpart 4.8., Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

(vii) The offeror shall apply all appropriate markings to the proposal including those prescribed in

FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source

Selection Information.

(b) (4) Technical Capability

(i) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including:

(A) Terms and conditions

(B) Representations and certifications

(C) Technical requirements

(D) The submission of the following documents IAW Appendix D of the PWS:

1. Cleaning products list used in CDCs and Youth Centers

2. List of cleaning and restroom supplies

3. Material Safety Data Sheets (MSDSs)

4. Chemical/Hazardous Material Request Authorization (AF 3952) available online at:

www.e-publishing.af.mil.

(ii) Information the offeror deems appropriate to address for the technical criteria should be included in the proposal in an orderly format and be consistent with the evaluation criteria for award set forth in FAR Provision 52.212-2 of this solicitation. Proposal paragraphs shall correspond to the below evaluation factors and pertinent Performance Work Statement (PWS) paragraphs (where referenced).

To facilitate the evaluation, the information contained in Volume II shall be specific, detailed, and clearly demonstrate that the offeror has a thorough understanding of the requirement for the accomplishment of this effort.

(A) TECHNICAL SUBFACTOR 1 – Quality Control Plan - Submit and specifically address how the offeror conforms to the eight principles of the ISO 9001 standard:

1. Customer focus

2. Leadership

3. Involvement of people

a. Employee turnover

b. Training

c. Substitute policy

d. Language barriers

e. Management of 24-hour facilities to follow the frequency mandated by the government (such as those described in the PWS, Appendix A)

4. Process approach

f. The handling of deficiencies IAW Section 2.0 of the PWS

g. Quality inspections and their frequency

h. Material handling IAW Section 4.9 of the PWS

5. Systems approach to management

i. Management and scheduling of services for both installations (Kaiserslautern

Military Community and Spangdahlem)

j. Possible changes in required frequency of service mandated by the government

(such as those described in Appendix E.)

6. Continual improvement

7. Factual approach to decision making

8. Mutually beneficial supplier relationships

(The eight principles of ISO 9001 found at www.iso9001consultant.com.au/FAQ-quality-basics.html will be used to evaluate the offeror’s conformity to the standard.)

(B) TECHNICAL SUBFACTOR 2 – Past Experience

The offeror must submit evidence of at least one (1) year of contract performance from the issuance date of the solicitation (or the past experience of a joint venture partner or key subcontractor proposed to perform the solicited services, or instances where the offeror performed as key personnel or a key subcontractor) during the previous five (5) years, where the offeror is/was responsible for performing custodial services similar to the workload data identified in the Performance Work Statement (PWS).

(b) (6) Price

(i) Offerors shall insert a unit and extended price for each Contract Line Item Number (CLIN) as listed within the CLIN Schedule of the solicitation. Rounding for the square meter (sqm) unit price shall be limited to 2 digits after the decimal. Offerors shall complete all blanks for unit price and extended amount in the CLIN Schedule of the solicitation. Unit price figures proposed within the CLIN schedule shall also be used for any modifications throughout each contract performance period, subject to any unforeseen changes in unit pricing.

All proposed prices shall be submitted in EURO. Offers not submitted in EURO will not be considered for award. Complete all blanks for unit price and extended price within the CLIN Schedule of the solicitation.

Note: Reverse calculation of all total amounts shall equal the proposed unit prices per sqm.

(b) (10) Past Performance

(i) Offerors shall provide a listing of up to (3) references of recent (the last three (3) years from the issuance date of the solicitation) and relevant (similar in scope, with up to 3 years of performance) contracts.

http://www.iso9001consultant.com.au/FAQ-quality-basics.html

Similar in scope means that the work must have been custodial cleaning, similar to the workload data identified in the Performance Work Statement (PWS).

(ii) If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract value and associated subcontract value. In addition, the contractor shall provide past performance information on any subcontractor, teaming partners, and/or joint venture partner who is anticipated to perform twenty-five (25) percent or greater of the effort based on the total estimated cost, or who will perform efforts that are critical to the overall successful performance. The Government may consider to review individual past performance of joint venture partners. In order to facilitate the past performance assessment process, a Subcontractor Consent Form, Attachment 3, shall be completed to allow the Government to discuss past and present performance information with the prime contractor during the selection process.

(iii) Each Past Performance reference should include:

(A) Name of commercial customer or contracting activity

(B) Point of Contact (POC) name, valid phone number and email address

(C) Contract title/Contract identification number

(D) Location

(E) Annual Contract Value/Amount (Euro)

(F) Square Meters Performed

(G) Period of Performance

(H) Description of Requirement

(I) Verified, up-to-date name, address, FAX, email & telephone number of the contracting officer

(iv) The offerors shall complete Section A and B of the Past Performance Questionnaires (PPQs) and submit them to the Government with their proposal submission. The Government will send the received

PPQs to the listed references for completion.

(v) In the evaluation of Present and Past Performance, the Government will consider the information provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System (PPIRS). When a completed PPQ does not match the Contractor Performance Assessment Report (CPAR) rating, CPAR will take precedence.

(b) (9) Acknowledged Solicitation Amendments. Provide all executed Standard Forms 30, or other appropriate amendment acknowledgments (if applicable).

(b) (11) The offeror’s proposal shall include a signed copy of the Standard Form 1449.

ADD THE FOLLOWING PARAGRAPHS:

(b) (12) Proposal Organization

The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable.

Offerors shall apply all appropriate markings to the proposal including those prescribed in FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

Table 1.1 Proposal Organization

ELEMENT TITLE FONT & SIZE PAGE LIMIT COPIES

Volume I Price Times New Roman, 10 Pitch (pt) As Required 2*

Volume II Technical Times New Roman, 10 pt 20 3*

Volume III Past

Performance Times New Roman, 10 pt 12 3*

Submittals Required

Reports/Forms Times New Roman, 10 pt As Required 3*

*Mark one copy of each volume as “Original”

Offers should be submitted in no smaller than 10 pt font size, single-spaced, on plain white paper. A page is defined as each face of a sheet of paper containing information. When both sides of a page display printing, it shall be counted as two (2) pages. The page limitation for all volumes is inclusive of all material except: The front and back cover, title page, transmittal letters, tabs, and table of contents. Page size shall be 8.5 x 11 inches, or DIN A4, not including foldouts, 1 inch margin all-around. Any/all pages received beyond the limitation as identified in the above Proposal Organization chart will not be evaluated. No material may be incorporated by reference. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. Elaborate formats, bindings or color presentations are not desired or required. These page formats also apply to responses to Evaluation Notices (ENs). These limitations apply to both electronic and hard copy proposals.

(i) Binding: Proposal should be bound in a 2-, 3-, or 4-ring loose leaf binder which shall permit the volume to lie flat when open. Staples should not be used.

(ii) Markings: Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall-

(A) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed, -- in whole or in part – for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of – or in connection with—the submission of this data, the

Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(B) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(iii) Graphics: Legible tables, charts, graphs and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays should be simple to understand, legible and should not exceed 11 x 17 inches, or DIN A3, in size. Foldout pages should fold entirely within the volume, and each 11 x 17 inch surface containing information will be counted as two pages. Foldout pages should only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text should be no smaller than 8 pt. These limitations apply to both electronic and hard copy proposals.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(m) The acquisition procedures to be used for this acquisition will be in accordance with FAR Part 12, Acquisition of Commercial Items, and Part 15, Contracting by Negotiation.

(n) In accordance with (IAW) 52.237-1 and 5352.215-9001 a site visit/pre-proposal conference will be conducted on 09 Jan 13, starting at 0830 hrs CET (Central European Time). If you plan to attend the site visit, contact our office within 4 calendar days upon posting of the solicitation.

NOTE: It is the Government’s intent to conduct no more than one single site visit.

(o) All questions regarding this solicitation are due in writing by 1400 hrs, 07 Jan 13. Questions may be submitted via email to mark.jenkins@ramstein.af.mil and inge.jenkins@ramstein.af.mil. The Government has no obligation to answer any questions received after the due date and time. All timely questions will be answered officially through posting to FedBizOpps.

(p) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(q) Offerors are required to complete the provisions for Representations and Certifications for 52.212-3 and

252.212-7000 with all appropriate blocks filled-in, to complete 252.229-7001 – Tax Relief, and provide a document listing the name, title, and telephone number of those individuals authorized to make decisions on behalf of the company and can negotiate with the government.

(r) Offerors are cautioned that all required proposal information must be received by the proposal due date and time as shown in block 8 of the Solicitation, SF1449, or the proposal may be considered non-responsive, and may not be considered or evaluated.

NOTE: Section 613a BGB (German Civil Code) may apply to any contract awarded as a result of this solicitation for personnel employed in Germany. Contractors are advised to review applicable parts thereof.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) proposal with acceptable past performance. The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the PCO.

Evaluation Factors:

1. Factor 1 - Price. The offer will be evaluated on the total price of all CLINs. Award will be made on an

“ALL-OR-NONE” basis. Failure to include a unit price and extended amount for each and every CLIN within the

CLIN Schedule of the solicitation may exclude the offeror from further consideration for award. Price is determined by multiplying the unit price by the estimated quantity. The product of these is the Total Amount for the CLIN. The

Total Amounts of all CLINs for all Option Periods represents the total proposed price. Only EURO currency offers will be accepted. The price will be evaluated for fair and reasonableness IAW FAR 15.404-1.

Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror.

(1) Obviously misplaced decimal points will be corrected;

(2) Discrepancy between unit price and extended price, the unit price will govern;

(3) Apparent errors in extension of unit prices will be corrected;

(4) Apparent errors in extended prices per CLIN will be corrected.

mailto:mark.jenkins@ramstein.af.mil mailto:inge.jenkins@ramstein.af.mil

(5) Rounding for the square meter (sqm) unit price shall be limited to 2 digits after the decimal. Unit price figures proposed within the CLIN schedule shall also be used for any modifications throughout each contract performance period, subject to any unforeseen changes in unit pricing.

For the purpose of offer evaluation, the Government will proceed on the assumption that the Offeror intends his/her offer to be evaluated on the basis of the unit price. The totals calculated by resolution of the arithmetic discrepancies listed above will represent the total evaluated price. These correction procedureswill not be used to resolve any ambiguity concerning which offer is low.

2. Factor 2 – Technical. The technical criteria below will be used to evaluate proposals for accuracy and completeness. The ratings applied to Technical Capability will be Acceptable or Unacceptable.

RATING DEFINITION

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Offerors must have an Acceptable rating in each technical evaluation subfactor, TECHNICAL SUBFACTOR 1 –

Quality Control Plan and TECHNICAL SUBFACTOR 2 –Past Experience, to receive an overall Acceptable rating for FACTOR 2 – TECHNICAL.

(1) TECHNICAL SUBFACTOR 1 – Quality Control Plan.

a. Description: This subfactor will assess the adequacy of the offeror’s Quality Control Plan.

b. Measure of Merit: This subfactor is met when the offeror provides a detailed Quality Control

Plan which clearly conforms and provides a reasonable understanding of the eight principles of the ISO 9001 standard as described in FAR 52.212-1, Technical Subfactor (1). (The eight principles of ISO 9001 found at www.iso9001consultant.com.au/FAQ-quality-basics.html will be used to evaluate the offeror’s conformity to the standard.)

(2) TECHNICAL SUBFACTOR 2 – Past Experience

a. Description: This subfactor will assess the adequacy of the offeror’s Past Experience.

b. Measure of Merit: This subfactor is met when the offeror submits evidence of Past Experience as described in FAR 52.212-1, Technical Subfactor (2).

3. Factor 3 – Past Performance. As outlined in FAR 52.212-1, Technical subfactor (3) - Offeror must receive an Acceptable rating to receive an award. This rating is based upon past performance information indicating the referenced performance of Custodial Services as follows:

RATING DEFINITION

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable

Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

(1) The Past Performance information may be obtained from the following sources:

http://www.iso9001consultant.com.au/FAQ-quality-basics.html

a. Past Performance Questionnaires (PPQs)

b. Past Performance Information available from other sources such as, but not limited to, the

Past Performance Information Retrieval System (PPIRS). CPAR ratings will take precedence over PPQ ratings.

(2) Merit of Measure: The standard for a satisfactory past performance rating is met when the information submitted by the offeror and/or the information found by the government is evaluated as indicating successful performance history. Exceptional, Good, and Satisfactory performance as indicated on the PPQ will receive an Acceptable rating.

4. Award Process. The Government intends to award to the lowest priced, technically acceptable offeror with an acceptable past performance rating. The Government reserves the right to hold discussions at any point during the evaluation. The evaluation process is as follows:

(1) Price: The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total proposed price. A price fair and reasonableness determination will be made for all offerors prior to the technical evaluation taking place.

(2) Technical: The lowest price proposal will then be evaluated for Technical Acceptability.

Proposals must be rated “Acceptable” for all technical subfactors in order to be determined technically

“Acceptable”. If the lowest priced offeror’s technical proposal is “Unacceptable”, the next low offeror’s technical proposal will be evaluated, continuing until an offeror with an “Acceptable” technical rating is identified.

(3) Past Performance: The lowest priced, technically “Acceptable” offeror’s past performance will be evaluated. The Government reserves the right:

a. That if the lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Acceptable”, the evaluation process will stop and the award will be made to that offeror.

b. That if the lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Unacceptable”, the Government will evaluate past performance of the next lowest priced, technically acceptable offeror. This process will continue, as needed, until an offeror is rated “Acceptable” for past performance.

c. To perform technical and past performance evaluation simultaneously.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). NOTE: Pricing for the option periods will be evaluated for use under Federal Acquisition Regulation clauses 52.217-8 and 52.217-9.

(c) Notice of Award. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following were previously included by full text and are now included by reference:

52.212-1 Instructions to Offerors--Commercial Items FEB 2012

(End of Summary of Changes)

File details come from the government source that posted it. Updated .