FA558720Q0011 PreProposal Conference Slides - Amendment 3.pdf

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Pre-Proposal Conference:

Aircraft Wash Services

Maria Calimlim, Contracting Officer

Yvonne Cooke, Contract Specialist

48 CONS/PKB

9 July 2019

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Pre-Submission Agenda

Welcome and Introductions

Briefing Objective

Ground Rules / General Contracting Terms

Project Overview

Vendor Resources

Contractual Requirements

RFP Sections/Requirements

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Welcome and Introductions

Acquisition Description

Aircraft Wash Services

Background

New requirement

Acquisition Team

Contracting: Maria Calimlim, Yvonne Cooke

Technical: Lt Andrew Westphal

Acquisition Process

Most advantageous to the Government, Price and Technical factors considered

Acquisition Milestones

Proposals due 27 July 2020

Award 1 September 2020

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Ground Rules

Questions regarding any requirement of the RFQ must be submitted, in writing to our office NLT Tuesday, 9 July 2020, 1400 hours (BST).

All Q&A will be addressed and posted to beta.SAM.gov website at https://beta.sam.gov/

Any changes to the RFQ leading up to the due date for proposals

(Monday, 27 July 2020, 1100 hours BST) will be formally amended & posted to the beta.SAM.gov website.

https://beta.sam.gov/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

General Contracting Terms

Requirement – Aircraft Wash Services

RFQ – Request for Quotation (i.e. solicitation, tender)

PWS – Performance Work Statement (description of work)

CLAUSES – RFP/Contract Terms and Conditions

FAR – Federal Acquisition Regulation (Governing Acquisition policy/procedure). Also includes DFARS & AFFARS.

DoD – United States Department of Defense

CO – Contracting Officer

Offeror – Vendor, Contractor

Proposal/Offer/Quote – Written proposal, offer, quote by a vendor/contractor

PoP – Period of Performance

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Project Overview

Description of Services : Provide all management, supervision and labor necessary to perform aircraft corrosion prevention operations at 48 MXG, RAF Lakenheath. The scope includes, but not limited to, aircraft receipt/delivery, aircraft washing, aircraft lubrication, facility maintenance and tool control.

Aircraft shall be prepared and washed in accordance with the applicable Technical Order (TO)

Aircraft shall also be lubricated in accordance with TO

The critical performance requirements would be the aircraft wash, aircraft forms signed, Integrated Maintenance Data System (IMDS) has been completed, aircraft lubrication and the COR has accepted the washed aircraft with a complete paint score by

Corrosion Control Representative.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Project Overview

Government personnel shall deliver aircraft to contractor in the proper configuration as per the LCL 48 FW Aircraft Towing and

Hangaring Checklist.

The contractor shall provide government personnel an accurate status and progress of the work being performed if inquired will notify the Contracting Officers Representative (COR) and

Maintenance Operations Center (MOC) immediately upon completion of each wash

Contractor shall maintain a special certification roster and adequate certified personnel per shift.

The contractor shall report all facility related issues to the EMS facility manager and the COR. The contractor is responsible for storing materials and ensuring that the area is free from accumulation of waste material and rubbish.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Project Overview

All Contractor tools and equipment shall be marked and identified with the contract field team’s markings prior to start of task order labor. The contractor must conduct an inventory of tools at the beginning and end of each wash/lube.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Project Overview

1. The aircraft wash is not completed until the following are accomplished - PWS 1.3.12.

2. Aircraft forms are signed off by contractor personnel IAW 00-

20-1.

3. Integrated Maintenance Data System (IMDS) has been completed by contractor personnel IAW 00-20-2.

4. Aircraft lubrication completed IAW applicable tech data and completion of aircraft forms and IMDS.

5. The COR has accepted the washed aircraft, ensure paint score was accomplished by corrosion control representative, and verified the proper completion of aircraft forms and IMDS.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Vendor Resources

In accordance with Federal Acquisition Regulations, prospective companies wishing to do business with the U.S. Air Force must:

Have a current DUNS (Data Universal Numbering System) number. If you are a registered company you will have a DUNS allocated.

Request via the Internet: www.dnb.com.uk or www.dnb.com

Obtain an NCAGE (North Atlantic Treaty Organization

Commercial and Government Entity) code in the UK.

http://www.ncb.mod.uk/csisapp/navigate.do

In the USA this is a CAGE code.

https://cage.dla.mil/Home/UsageAgree http://www.dnb.com.uk/ http://www.dnb.com/ http://www.ncb.mod.uk/csisapp/navigate.do https://cage.dla.mil/Home/UsageAgree

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Vendor Resources

After obtaining a DUNS number and NCAGE/CAGE, prospective companies wishing to do business with the

U.S. Air Force must register in SAM (System for Award

Management).

Register via the Internet: https://www.sam.gov/

Any problems? Call the SAM Help Desk

International Desk: 001-334-206-7828

Register beta.sam.gov: https://beta.sam.gov/ https://www.sam.gov/ https://beta.sam.gov/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Contractual Requirements

Anticipated award notification:

1 September 2020

Contract Type: Firm Fixed Price Purchase Order

Pricing – CLINs (RFQ Attachment 2 – Quote Sheet)

Period of Performance

CLIN 0001 – 1 September 2020 – 31 August 2021

CLIN 1001 – 1 September 2021 – 31 August 2022

CLIN 2001 – 1 September 2022 – 31 August 2023

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-1 Instructions to Offerors

Proposal Preparation/General Instructions:

Proposals should contain the offeror’s best terms from a Technical and

Price standpoint.

Proposal instructions – page limitations/sizes/title, electronic delivery and submission due date.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award.

The Government reserves the right to conduct discussions with offerors for the purpose of negotiations at any point during the evaluation if deemed in the best interest of the Government – Submit your best offer!

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-1 Instructions to Offerors

52.212-1 - What is Required?

(RFQ Pages 2-4)

Specific Instructions (Paragraph H)

Quotations shall contain the following:

Technical Capability

i. Subfactor 1: Security Clearance

ii. Subfactor 2: Past Experience

Price i Offerors shall complete the Quote Sheet attached to the RFQ

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-1 Instructions to Offerors

TECHNICAL CAPABILITY

(Page 3 of the RFQ)

Subfactors:

i. Security Clearance

The contractor shall have a current, valid Facility Security

Clearance granted by the Defense Security Service

(http://www.dss.mil).

ii. Past Experience

The contractor shall provide evidence of three contracts of the same/similar performance and/or scope or work as the PWS.

Contract performance shall be within five (5) years from the issuance date of this solicitation

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-1 Instructions to Offerors

TECHNICAL CAPABILITY

ii. Past Experience

Have completed a fighter aircraft wash.

Have used Technical Orders and Safety Procedures.

Evidence of prior experience shall include the following information:

Company/Division/Agency/Customer name

Description of service provided

Contract Number

Contract Value

Period of Experience

Verified, up-to-date name, address, email of company representative

Contracting office contract information

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-1 Instructions to Offerors

PRICE

(Page 3 of the RFQ)

Complete RFQ Quote Sheet (Attachment 2) – proposal shall include pricing for all items in Quote Sheet.

All pricing submitted in British Pound Sterling (£) or United States

Dollars ($);

Must be exclusive of Value Added Tax (VAT), Remain valid for at least 180 days, Contain the 3, 12 month option periods

Unit prices - no more than two (2) decimal places of a British Pound

Sterling (£) or United States Dollars ($) using a conversion rate of 0.7614.

Contract Type: Proposed pricing by vendors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-2 Evaluation –

Commercial Items

Technical Capability – The government will evaluate technical capability using the sub-factors below. Failure to meet the minimum requirements outlined in the sub-factors may result in the offer being removed from consideration for award.

Sub-factor 1 - Security Clearance

The contractor shall have a current, valid Facility Security

Clearance granted by the Defense Security Service

(http://www.dss.mil).

Sub-factor 2 - Past Experience

The contractor provides evidence of three contracts of the same/similar performance and/or scope or work as the PWS.

Contract performance shall be within five (5) years from the issuance date of this solicitation http://www.dss.mil/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-2 Evaluation –

Commercial Items

Technical Capability

Sub-factor 2 - Past Experience

Have completed a fighter aircraft wash.

Have used Technical Orders and Safety Procedures.

Evidence of prior experience shall include the following information:

Company/Division/Agency/Customer name

Description of service provided

Contract Number

Contract Value

Period of Experience

Verified, up-to-date name, address, email of company representative

Contracting office contract information

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-2 Evaluation – Commercial

Items

Price – The contracting officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price

a) The Government will evaluate prices submitted in the Quote Sheet to determine a fair and reasonable price in accordance with FAR 13.106-3.

During the evaluation process the Government Evaluation Team will determine a total proposed price for each responsive offer. The extended price for each CLIN in the base period and each option period will be added together to determine the total price. NOTE: Evaluation of options shall not obligate the Government to exercise such options. Failure to provide the documentation described in the Instructions to Offerors above may result in the offer being deemed non-responsive and ineligible for award

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-2 Evaluation – Commercial

Items

Price

(b) In accordance with FAR 52.217-8 Option to Extend Services, the

Government may require continued performance of any of the services within the limits and at the rates specified in the contract. For evaluation purposes the Government will add fifty percent (50%) of the total sum for the extended amount of the final option period to each offeror’s total price to arrive at the Total Evaluated Price (TEP).

Offerors shall not submit a price for the Option to Extend Services clause.

(c) In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs will be recomputed accordingly. If the offeror provides a total amount for a CLIN but fails to enter the unit price, the total amount divided by the respective CLIN quantity will be held to be the intended price.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ – 52.212-2 Evaluation – Commercial

Items

Price

(d) Due to the critical nature of the required services, the Air Force intends to conduct a price realism analysis in order to mitigate risks of unacceptable performance. An unrealistically low price may be judged to create an unreasonable performance risk that will render the offeror ineligible for award. In additional, price proposals will be analyzed to identify any potential unbalance pricing IAW FAR 15.404-1(g).

Unbalanced pricing may pose an unacceptable risk to the Government and may render the offeror ineligible for award.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ-Terms and Conditions

252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC

2011:

Supplies or services identified in this contract are to be delivered at a price exclusive of value added tax under arrangements between the appropriate United States authorities and Her Majesty’s

Revenue and Customs (HMRC Reference Notice 431, entitled Relief from Customs Duty and/or Value Added Tax on United States

Government Expenditures in the United Kingdom).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ-Performance Work Statement

Types of Services

F-15C/D PROCEDURES. Aircraft shall be prepared and washed in accordance with the applicable Technical Order (T.O.) 1-1-691 and

1F-15C-2-12JG-20-1. Aircraft shall also be lubricated in accordance with T.O. 1F-15C-2-12JG-20-1. Aircraft lube will not be performed on days where aircraft is forecasted for weight and balance or paint as printed on the signed weekly schedule

F-15E PROCEDURES. Aircraft shall be prepared and washed in accordance with the applicable Technical Order (T.O.) 1-1-691 and

1F-15E-2-12JG-20-1. Aircraft shall also be lubricated in accordance with T.O. 1F-15E-2-12JG-20-1. Aircraft lube will not be performed on days where aircraft is forecasted for weight and balance or paint as printed on the signed weekly schedule

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ - Service Delivery Summary

Performance Objective (PO) PWS Para Performance Threshold

Prepare aircraft for wash 1.3.7 100% of schedules services during the month

Locate and remove corrosion causing agents from aircraft exterior and landing gear. Wash aircraft

1.3.7 100% of the schedules services during the month

Lubricate aircraft (landing gear, flight controls and required door/panel piano hinges)

1.3.8 100% of the schedules services during the month

Ensure accountability for all hand and pneumatic equipments and

Personnel Protective Equipment

1.3.10 100% of the schedules services during the month

Maintain Technical

Orders/Equipment/Tools in serviceable condition

1.3.10 100% of the schedules services during the month

Fill out aircraft forms and sign off applicable wash and lube discrepancies

1.3.12.1 100% of the schedules services during the month

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFQ - Service Delivery Summary

Performance Objective (PO) PWS Para Performance Threshold

Document IMDS after completion of aircraft wash and/or lube

1.3.12.2 100% of the schedules services during the month

Ensure safety precautions are adhered to

4.11.1 100% of the schedules services during the month

Maintain facility 1.3.9 100% of the schedules services during the month

Secure facility, equipment and materials

4.5 100% of the schedules services during the month