FA5587-19-Q-1085_Combo_Solicitation_Postal_CCTVs.pdf

Department of the Air Force

48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation

Requirement Title: Postal Office CCTVs, Royal Air Force Mildenhall (RAFM), Bldg. 172

Solicitation Number: FA5587-19-Q-1085

Solicitation Issue Date: Wednesday, 28 Aug 2019

Response Deadline: Tuesday, 17 Sep 2019 no later than 1600hrs

Point(s) of Contact: MSgt Dustin Vannoy/Dustin.Vannoy@us.af.mil, 01638522217

SSgt Michael Merrell/Michael.Merrell.1@us.af.mil, 01638525975

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2019-01 Defense Federal Acquisition Regulation Public Notice 20190215 Air Force Federal Acquisition Circular 2018-0525

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334290

Requirement Information

Description:

The U.S. Air Force has a requirement for the provision and installation of (21) new CCTV HD cameras, (1) Hybrid Video Recorder, and (1) CCTV Monitor at the Post Office, Bldg. 172 on RAF Mildenhall. Please see Attachment 1 - Statement of Work and

Attachment 3 – Salient Characteristics for required specifications.

Place of Delivery/Performance/Acceptance/FOB Point:

Shipping to a Government consolidation point is unacceptable for this acquisition. F.O.B. Destination; Royal Air Force

Mildenhall (RAFM), United Kingdom (exact customer address will be provided in the resulting contract.)

Line

Item Description Qty Unit Price Total

0001 Bosch NDI-4502-AL or equivalent

(see Attachment 3 Salient Characteristics for specs)

Each

0002 Bosch DRH-5532-214D00 Hybrid Video Recorder or equivalent

(see Attachment 3 Salient Characteristics for specs)

1 Each

0003 CCTV Monitor

0004 Removal/Delivery/Install and Disposal

(see Attachment 1 Statement of Work for details)

1 Each

0005 2 year System Maintenance

(see Attachment 1 Statement of Work for details)

* Prices shall be quoted in USD ($) or GBP (£); please specify

Total

Combined Synopsis/Solicitation

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 1600 (BST) on 17 Sep 2019. Quotes must be submitted via email to Dustin.Vannoy@us.af.mil and Michael.Merrell.1@us.af.mil.

2. All inquiries and questions concerning the solicitation will be answered and published within three working days after reciept and will be published at www.fbo.gov . The cut-off date for all inquiries concerning this solicitation shall be submitted on

12 Sep 2019 no later than 1600 (BST).

3. A site-visit will take place on Royal Airforce Mildenhall (RAFM), Building 172 on 9 Sep 2019 at 1300 (BST). All contractors who plan on attending need to meet at the RAFM Main Gate Visitor Center promptly at 1230 (BST) to allow for time to complete the sign-on/escorting process.

4. All price quotations must be submitted on Attachment 2 - Quote Sheet and it must be filled in entirely; any technical submissions must be submitted on a separate document.

5. System for Award Management (SAM) and Wide Area Work Flow (WAWF):

Offeror shall be enrolled in the System for Award Management (SAM) database for award consideration and must be ready for future enrollment in Wide Area Work Flow (WAWF), for payment and invoicing in electronic funds transfer (EFT) – payable 30 days upon delivery. Inability to receive EFT payment may disqualify a recipient from award consideration. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov or https://www.sam.gov .

6. Currency Submissions:

If submitting pricing in other than US Dollars, prices will be evaluated using the Foreign Currency Fluctuation Defense (FCFD) budget rate on the date RFQ submissions is due. The exchange rates can be viewed at:

http://comptroller.defense.gov/FinancialManagement/Reports/fcfr.aspx

7. Quote Specifics:

To be considered for an award, all quotes shall include the following information:

a. Offeror’s complete mailing, remittance address, contact information (email and phone number) and SAM DUNs/Cage

Code number.

b. Quotes shall be valid through 30 October 2019.

c. Prices shall be all inclusive (i.e., all materials, transportation, labor, etc.) and shall be clearly illustrated or broken down.

The Government reserves the right to request additional pricing information after receipt of quotes, if deemed necessary to complete quote evaluations.

d. Provide Product and Pricing Information/CLINs.

e. Discount for prompt payment, if applicable.

f. All quotes must be received prior to Close of Business 16:00 hour British Summer Time (BTS) on 17 Sep 2019, to be considered valid. All quotes and correspondence needs to be e-mailed to the primary and secondary POCs listed below.

mailto:Dustin.Vannoy@us.af.mil mailto:Michael.Merrell.1@us.af.mil http://www.fbo.gov/ https://www.acquisition.gov/ https://www.sam.gov/ http://comptroller.defense.gov/FinancialManagement/Reports/fcfr.aspx

Combined Synopsis/Solicitation

g. Late quotes will be processed in accordance with FAR 52.212-1(f) - Late submission, modifications, revisions, and withdrawals of quotes. The 48 CONS will not extend deadlines for offerors who fail to submit required information and documents due to server/connection congestion.

h. In accordance with DFARS 252.225-7041 all quotes shall be submitted in English.

8. Inquiries and Quotes:

a. Quotes and inquiries may be sent via e-mail to primary contact, Contract Specialist, Dustin Vannoy at dustin.vannoy@us.af.mil or secondary contact, Contracting Officer, Michael Merrell at michael.merrell.1@us.af.mil

b. The addressees must be able to open the e-mail and all attachments in a readable format (PDF, Microsoft (MS) Word

2007, MS Excel 2007, MS Power Point 2007, or later versions, as applicable). It is the offeror’s responsibility to allow for sufficient time for the quotes to clear all of the Agency’s e-mail servers. Offerors may send their quotes using multiple emails using number systems such as “email 1 of 4.” For the purpose of electronically transmitted proposal receipt, the proposal is determined to be “under the Government’s control” when it is in the addressee’s email inbox. No other

Government point of entry, including all email servers, will be acceptable. It is the offeror’s responsibility to ensure the quote is sent to the correct Government e-mail addresses.

c. Package sizes greater than 10 MB may be submitted via the Army's Safe Access File Exchange (SAFE), located at https://safe.amrdec.army.mil/safe/ . If using SAFE, please ensure that the Government POC emails are entered correctly so that the system will notify the contract specialist and contracting officer that a proposal has been uploaded to SAFE.

d. Hard copy or on a disc and/or USB drives will not be accepted.

e. Inquiries and questions concerning the solicitation will be answered and published within three working days after receipt and will be published at www.fbo.gov . The cut-off date for all inquiries concerning this solicitation shall be 16:00 hour

BTS on 12 Sep 2018.

f. Funds are not presently available for this requirement. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor recieves notices of such availability, to be confirmed in writing by the Contracting

Officer.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

TECHNICAL CAPABILITY - An offeror’s quotation will be considered technically acceptable if it meets the specifications in the

Statement of Work. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

mailto:dustin.vannoy@us.af.mil mailto:michael.merrell.1@us.af.mil https://safe.amrdec.army.mil/safe/ http://www.fbo.gov/

Combined Synopsis/Solicitation

PRICE - Price will be evaluated on a comparative basis amongst all received quotations. The lowest price that satisfies the

Government’s need will be selected for award. Any quote submitted in a currency other than U.S. dollar (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial-Management/Reports/fcfr/.

The Government intends to award a contract without interchanges. The Government reserves the right to solicit additional information from one or all contractors regarding their quote at any time during the evaluation if deemed in the best interest of the

Government.

In accordance with Fiscal Year 2019 National Defense Authorization Act (H.R. 5515), Chinese manufactures will be excluded from this procurement. Therefore, any quotes including those manufactures mentioned in H.R. 5515 will be deemed unresponsiveand ineligible for award.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their quote that the representation and certifications currently posted electronically at FAR

52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.206-6, Restrictions on Subcontractor Sales to the Government with Alternate I

52.203-13, Contractor Code of Business Ethics and Conduct

✖ 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards

✖ 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors, Debarred, Suspended, or Proposed for Debarment

✖ 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

52.222-17, Nondisplacement of Qualified Workers

✖ 52.222-19, Child Labor--Cooperation with Authorities and Remedies

✖ 52.222-21, Prohibition of Segregated Facilities

✖ 52.222-26, Equal Opportunity

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

✖ 52.222-50, Combating Trafficking Persons

52.222-54, Employment Eligibility Verification

✖ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

✖ 52.225-13, Restrictions on Certain Foreign Purchases

✖ 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

Combined Synopsis/Solicitation

52.204-7, System for Award Management

52.204-13, System for Award Management Maintenance

52.204-16, Commercial and Government Entity Code Reporting

52.204-18, Commercial and Government Entity Code Maintenance

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25, Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.211-6, Brand Name or Equal

52.232-8, Discounts For Prompt Payment

52.232-18, Availability of Funds

52.232-39, Unenforceability of Unauthorized Obligations

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.253-1, Computer Generated Forms

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002, Requirement to Inform Employees of Whistle-blower Rights

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.222-7002, Compliance with Labor Laws (Overseas)

252.225-7033, Waiver of United Kingdom Levies

252.225-7042, Authorization to Perform

252.225-7043, Antiterrorism/Force Protection for Defense

252.229-7000, Invoices Exclusive of Taxes or Duties

252.229-7006, Value Added Tax Exclusion (United Kingdom)

252.229-7007, Verification of United States Receipt of Goods

252.229-7008, Relief from Import Duty (United Kingdom)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7006, Wide Area Work-Flow Payment Instructions

252.232-7008, Assignment of Claims (Overseas)

252.232-7010, Levies on Contract Payments

252.233-7001, Choice of Law (Overseas)

252.244-7000, Subcontracts for Commercial Items

5352.201-9101, Ombudsman

5352.223-9001, Health and Safety on Government Installations

5352.242-9000, Contractor Access to Air Force Installations

Attachments

Attachment 1 - Statement of Work_Postal CCTVs

Attachment 2 - Quote Sheet_Postal CCTVs

Attachment 3 – Salient Characteristics_Postal CCTVs