Attachment_1_-_Refuse_PWS_Updated_-_8_May_18.pdf

PERFORMANCE WORK

STATEMENT FOR

INTEGRATED LIQUID AND

SOLID WASTE MANAGEMENT

SERVICES ON UK/US RAF

FACILITIES ISLAND WIDE

ISLAND-

WIDE,

UNITED

KINGDOM

1 May 2018

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform management, collection, transportation, disposal, testing of liquid and solid waste services at United Kingdom/United States (UK/US) bases to included, but not limited to RAF Alconbury, Barford St John, Blenheim Crescent, Caversfield, Croughton, Ely, Fairford, Feltwell, Lakenheath, Menwith Hill, Mildenhall, Molesworth and Welford (which from this point on and throughout the rest of this performance work statement will be known as the UK/US RAF Bases). The contractor shall perform to the standards in the contract as well as all applicable United Kingdom laws and regulations.

Estimated workload factors and collection areas are in Appendix A1, Estimated Workload Data and Appendix A2, Tasks, Collection Areas and Estimated Frequency,

1.1. COLLECTION REQUIREMENTS.

1.1. Solid Waste Collection

1.1.1. Integrated Solid Waste Management. Empty Integrated Solid Waste (ISW) containers/dumpsters based on historical data for the first 30 days of performance or at least weekly.

The contractor shall establish initial vehicle routes and collection schedules upon contract award.

Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the designated Contracting Officer’s Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container.

1.1.1.1. UK Regulations – Waste Services – The Contractor must perform services in accordance with the following regulations/codes/practices: The Waste (England and Wales) Regulations 2012 which encompass Duty of Care Regulations Si 1991/2839, UK Si 2012/0811, UK Si 2014/1771, & Final Governing Standard- United Kingdom, Chapter 7 Solid Waste, and Final Governing Standards United Kingdom -Chapter 6 Hazardous Waste & Duty of Care Code of Practice.

1.1.1.2. Environmental Permitting Regulations. The contractor must demonstrate that the personnel or subcontractor performing work is in possession of UK Environmental Agency permits and is registered with the EA public register to transport and dispose of all types of waste covered by this contract. The contract cannot be awarded to an organization that cannot demonstrate that they or their applicable partners or subcontractors are in possession of the relevant permits to operate. Copies of the permits shall be forwarded to each UK/US RAF Base’s Environmental Office not less than 5 working days prior to the start of the contract and must be in accordance with UK’s Environmental Agency Standards.

1.1.2. RAF Croughton and RAF Alconbury Military Family Housing (MFH)

1.1.2.1. Municipal Solid Waste (MSW). MSW containers, supplied by the contractor, will be placed at the curbside by MFH occupants on the scheduled pickup date. Pickups shall be accomplished once per week. The contractor is responsible for cleaning up any spills, debris, etc.

while collecting MSW at the locations specified in paragraph 1.1.10 the contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the CO/COR twenty-one (21) calendar days prior to start of contract performance.

1.1.2.2. Green Waste. Green waste containers will be placed at the curbside by MFH occupants on the scheduled pickup date. Pickups shall be accomplished once per week on an agreed upon date with the CO and/or COR. Waste will include grass, branches/twigs, leaves, flower cuttings, hedge trimmings, mulch, sod, dirt, small trees/shrubs and vegetable waste.

1.1.2.3. Recycling. Recycling containers will be placed at the curbside by the MFH occupants on the scheduled pickup date. Pickups shall be accomplished once per week. Contractor shall sort recyclable material types for resale. Recyclable materials include but are not limited to industrial scrap material, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, scrap wood, rags/textile wastes, batteries, and tires. Contractor may recycle materials not listed above with prior coordination of the CO or COR.

All recyclable items shall be stored, shipped and disposed of in accordance with UK laws and regulations.

1.1.2.4. Medical. Contractor shall dispose of Medical waste, to include biological waste and needles from RAF Fairford, once per month.

1.1.2.5. International Food Waste (CAT 1) & Food Waste Including Animal By-Products (CAT

3. These waste streams shall be removed by the contractor and taken to an off-site Anaerobic Digestion facility disposal and processing.

1.1.3. Liquid Waste Collection

1.1.3.1. Integrated Liquid Waste Management: The Contractor shall provide cleaning, removal, transportation, and/or disposal of liquid waste services for each UK/US RAF Base.

1.1.3.2. Clean, empty, wash, transport, and/or remove/dispose of liquid waste (to include but not limited to sewage sludge, liquid sewage, fuel, oil, grease, waste water and/or any combination thereof) from sewage works, septic tanks, cesspits, pumping stations, catch pits, oil water separators, fuel interceptors, sludge pits, silt pits, gullies, drainage channels, grease traps, scum wells, lagoon walls, maintenance facilities and any other catchment or disposal management facilities in accordance with applicable UK laws and regulations.

1.1.3.3. The Contractor shall hold and maintain a Disposal License from the UK Environmental Agency. The Contractor will supply copies of any correspondence with the UK Environment Agency relating to the sewage sludge removed under this contract to the respective UK/US RAF Base’ Environmental Office. A copy of this Disposal License must be provided to the COR and each UK/US RAF Base Environmental Office in accordance with the UK laws and regulations.

1.1.3.4. The Contractor shall provide waste transfer notes stating the nature and quantity of the material being removed, the relevant establishment Premise Code, and HW Consignment Code in respect to each load or part thereof before removal from each UK/US RAF Base. The CO, COR, and/or respective UK/US RAF Base’ Environmental Office must sign each transfer note. The contractor shall also provide abstracted summaries of waste types disposed of on a Waste Material

Notification Schedule and reports on a monthly basis to the CO, COR, each respective UK/US RAF Base’ Environmental Office no later than 10 business days from the end of the reporting month.

1.1.3.5. Schedule/coordinate testing, sampling, and/or analyzing monthly of chemical content for each liquid waste stream at each UK/US RAF base before emptying and transporting/disposal off base. This is not necessary if being transported to on base treatment. All schedules must be submitted to the CO, COR, and respective UK/US RAF Base’ Environmental Office 5 business days prior to the month being scheduled.

1.1.3.6. RAF Fairford Site Specific Liquid Waste. Canine Septic Tank: Waste Contractor shall dispose of canine septic tank waste at RAF Fairford. Tank shall be emptied twice a month. Sewage:

Sewage is treated at the on base treatment plant, however contractor shall collect from all cess pits, septic and sludge pits/tanks and delivered to plant.

1.1.3.7. UK Regulations – Liquid Waste – The Contractor must perform services in accordance with the following regulations/codes/practices: The Waste (England and Wales) Regulations 2012 which encompass Duty of Care Regulations Si 1991/2839, UK Si 2012/0811, UK Si 2014/1771, & Final Governing Standard- United Kingdom, Chapter 7 Solid Waste, and Final Governing Standards United Kingdom -Chapter 6 Hazardous Waste & Duty of Care Code of Practice.

1.1.4. Hazardous Waste Management.

1.1.4.1. Description of Work. Clean, empty, wash, transport, and/or remove/dispose of hazardous waste, to include: White Spirit, and exterior aircraft cleaning solvent.

1.1.4.2. UK Regulations – Hazardous Waste – The Contractor must perform services in accordance with the following regulations/codes/practices: Duty of Care Regulations Si 1991/2839, UK Si 2012/0811, UK Si 2014/1771, & Final Governing Standard- United Kingdom, Chapter 7 Solid Waste, and Final Governing Standards United Kingdom -Chapter 6 Hazardous Waste & Duty of Care Code of Practice.

1.1.5. Miscellaneous Service Coverage

1.1.5.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals.

For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re- position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A for workload data.

1.1.5.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a permitted landfill or Licensed Waste Treatment Facility within one business day of notification by the CO or COR. Contractor shall provide weight tickets of all roll-off containers to the COR.

1.1.5.3. Additional Front End Loading (FEL)/Waste Container Requirements. In addition to the data supplied in Appendix A2, the Government may request additional FEL/waste containers to support any new facilities or to meet increased demand.

1.1.6. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.7. Route Parameters. The contractor shall propose routes for each UK/US RAF Base to the CO/COR for acceptance. Collection shall be made between the hours of 0500 – 1700 Monday through Saturday. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.8. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix A2. The contractor shall position bulk containers for customer ease in depositing MSW.

The contractor shall also position containers to minimize interference with adjacent parking areas, pavements, roadways, overhead utilities, trees, and other potential obstructions or as required by USAFE during periods of increased security.

1.1.9. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2.

The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.10. Government-Approved Containers. Collection of MSW and recyclable materials in all areas of all UK/US bases except residential areas shall be from contractor-provided, CO or COR accepted containers. The contractor will provide residential bins for RAF Croughton and RAF Alconbury housing area only.

1.1.11. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.12. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, organics and recyclable materials shall be weighed on certified vehicle scales before departing the base. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. The contractor will be responsible for providing weigh stations at US/UK bases that don’t currently have one. The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle. The contractor shall be reimbursed for tipping fees (if applicable) that exceed contract requirements.

Weighbridge Locations:

RAF Lakenheath – Weighbridge – Bldg 1035 RAF Feltwell – Weighbridge – Bldg 70 RAF Mildenhall – Weighbridge – Bldg 958 See Appendix B for further details

1.1.12.1. Locations with a Weigh Station. The contractor is responsible for reporting accurate waste material weights. Weight tickets (empty and full) from the Weighbridge Station will satisfy this requirement. Contractor is allowed to arrive on UK/US Bases prior to obtaining an empty weight ticket as long as the truck is empty when arriving (subject to inspection). Upon completion of route, the contractor must go directly to the Weighbridge and obtain a full weight ticket.

1.1.11.2. Locations without a Weigh Station. The contractor is responsible for reporting accurate waste material weights and providing a solution to weighing vehicles at locations without weighbridge stations (with CO and COR approval). Vehicles should arrive at each UK/US RAF Base empty free of any contents, if not then they will be weighed. Calibrated, industry standard on-board weighing scale/devise are authorized, but must be fully operational from entering to exiting each UK/US RAF Base. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. Upon departure from each UK/US RAF Base, the contractor must provide accurate weight details of all waste collected and compare to the weight of their vehicles from when they entered the installation to departure weights and record times to ensure material weight accuracy.

1.2. DISPOSAL.

1.2.1. Off-Base Disposal. The contractor shall transport and dispose of all waste at a permitted off-base disposal site. A copy of the landfill(s)/disposal site operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery processing facility (as required). The contractor is responsible for disposal being in accordance with existing local regulations.

1.2.2. Off-Base Disposal (UK Specific Regulations). The Waste Regulations (England and Wales) 2012 encompassing Duty of Care Regulations Si 1991/2839, UK Si 2012/0811, UK Si 2014/1771, & Final Governing Standard- United Kingdom, Chapter 7 Solid Waste, and Final Governing Standards United Kingdom -Chapter 6 Hazardous Waste & Duty of Care Code of Practice. The COR shall have the authority to ensure the waste that is produced by US/UK installations is disposed of properly per EA regulations and Duty of Care by: Checking the next waste holder is authorized to take the waste by someone who has a valid registration as a carrier, broker or dealer of waste. By ensuring the waste management operator has an environmental permit or registered exemption to accept such waste. Also, by asking the next waste holder where they are going to take the waste and carrying out more detailed checks if you suspect the waste is not being handled in line with the duty of care. Example; requesting evidence that your waste has arrived at the intended destination and that it has been accurately described.

1.3. Equipment Maintenance. The contractor shall furnish containers that are uniform in appearance. Current base standards do not have a specific color scheme required for containers, only that they be uniform in color. The contractor shall maintain all containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair, and other maintenance tasks of vehicles and equipment off-base.

Equipment and vehicles shall be kept in good repair and shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4. Operational Maintenance Services.

1.4.1. Reports and Records. The contractor shall provide a monthly report detailing total weight/volume of each waste stream collected and weight tickets. These reports should include at the minimum: Waste treatment costs, waste type monthly tonnage, waste type monthly %, waste hierarchy (Reuse/recycling/recovery/disposal), category monthly tonnage, and waste hierarchy category monthly %, costs reflecting the above and overall net costs per ton. Format for these monthly reports shall be coordinated with the CO or COR. Reports shall be provided no later than 10 business days after reporting month ends. The Contractor will also be required to provide information for USAF Data Calls on a semi-annual basis, an example of the required information can be provided on request. Disposal of waste from UK/US RAF Bases to landfills/disposal sites is exempted from the UK’s landfill tax. Installation Environmental personnel require detailed monthly consignment notes and invoices in order to validate the tonnage sent to landfill. This is in turn allows USAFE-UK/JA to issue a memorandum that can be used by contractors to recover landfill tax for each year of the contract.

2.0. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract 9 requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS Para Performance Threshold (Per Location)

Collect municipal solid waste in accordance with the established schedule.

1.1.1. and 1.1.2.1.

Excellent: 0 defects monthly Very Good: 1 defect Satisfactory: 2 defects Marginal: 3 defects Unsatisfactory: 4 or more defects

Dispose of municipal solid waste in accordance with the established governing directives.

1.1.1.1., 1.1.1.2, 1.1.2.1.

and 1.2.2

Excellent: 0 defects

Unsatisfactory: 1 defect

Collect RAF Croughton MFH waste in accordance with the established schedule.

1.1.2.1. through 1.1.2.5.

Excellent: 0 defects per week

Unsatisfactory: 1 defect per week

Collect and dispose of liquid waste in accordance with the established schedule.

1.1.3.1. through 1.1.3.7.,

1.1.2.1. and 1.2.2.

Excellent: 0 defects Very Good: 1 defect Satisfactory: 2 defects Marginal: 3 defects Unsatisfactory: 4 or more defects

Maintain equipment in good workable condition. Trucks and solid waste containers washed and free of odors.

1.1.10., 1.1.11. and 4.4.12.

Excellent: 0 defects monthly Very Good: 1 defect monthly Marginal: 2 defects monthly Unsatisfactory: 3 or more defects monthly

Weigh all vehicles and submit accurate weights.

1.1.12., 1.1.12.1., and 1.1.12.2.

Excellent: 0 defects

Unsatisfactory: 1 defect

Perform unscheduled collections 1.1.5.1.

Excellent: 0 defects

Unsatisfactory: 1 defect (Invoice shall not be accepted until all deficiencies are corrected.)

Provide containers for construction and demolition debris within one day of notification

1.1.5.2.

Excellent: 0 defects monthly Very Good: 1 defect Satisfactory: 2 defects Marginal: 3 defects Unsatisfactory: 4 or more defects

All schedules, reports, and other documents accurately completed and submitted as outlined in this PWS.

1.4.1., 2.0. and 4.12.

Reports are delivered in timeframe required as per PWS. Excellent: 0 defects Marginal: 1 defects Unsatisfactory: 2 defects.

Inspection procedures are followed and documented in accordance with contractor’s quality control plan

2.1.

Excellent: 0 defects Very Good: 1 defect Satisfactory: 2 defects Marginal: 3 defects Unsatisfactory: 4 or more defects

Collect and Dispose of all Hazardous Waste in accordance in accordance with Para 1.1.4.1

1.1.4.1. and 1.1.4.2.

Excellent: 0 defects per month

Unsatisfactory: 1 defect per month

Collect, sort and dispose of all recyclables in accordance with established schedules.

1.1.2.1., and 1.1.2.3

Excellent: 0 defects per week

Unsatisfactory: 1 defect per week

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure no recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s 10 work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions -Commercial Items, Inspection/Acceptance.

3.0. PERFORMANCE ASSESSMENT.

3.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, or monthly) and may be adjusted, based on quality trends.

3.1.1. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

3.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor.

Validated customer complaints shall be re-performed after notification by the CO or COR.

3.2.1. Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

3.3. Periodic Progress Meetings.

3.3.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

3.3.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

4.0. GENERAL INFORMATION.

4.1. Hours of Operations. Perform integrated solid waste management services during hours specified in Para 1.1.7 and be available (by phone or e mail) during normal duty hours (0500 to 1700 Monday through Saturday) and for after-hours response to refuse problems or emergencies. This excludes US Federal Holidays and UK Holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.2. US and UK Holidays

List of US Holidays

1. New Year’s Day - 1 January

2. Martin Luther King Day - 3rd Monday in January

3. Washington’s Birthday - 3rd Monday in February

4. Memorial Day - last Monday in May

5. Independence Day - 4 July

6. Labor Day - 1st Monday in September

7. Columbus Day - 2nd Monday in October

8. Veteran’s Day - 11 November

9. Thanksgiving Day - 4th Thursday in November

10. Christmas Day – 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

List of UK Holidays 2018

1. New Year Day

2. Good Friday

3. Easter Monday

4. Early May Bank Holiday

5. Late May Bank Holiday

6. Summer Bank Holiday

7. Christmas Day

8. Boxing Day

If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base. The CO/COR will notify the contractor of any anticipated base closures in advance. A schedule of ‘catch up’ work shall be provided to the COR(s) for the base/task order before work commences.

Notification of elevated force protection levels will be provided to the Contractor’s management.

4.4. Security Requirements. Contractor employees shall comply with the UK/US RAF Base’ security requirements imposed by the Installation Commander for each installation at all times while on the premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at each installation. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all policies regarding entry to each installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to each installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization.

4.4.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the appropriate host nation agency checks to include but not limited to SFMIS, MODLO, FBI, and/or other MOD agency for base access.

4.4.2. Current security access requires all contractor vehicles to enter through each installation as indicated below only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures. Driver and any passengers must present a valid (Base issued) Contractors ID Card.

RAF Lakenheath – Gate 8.

RAF Feltwell – Main Gate.

RAF Mildenhall – Gate 15 or Main Gate.

RAF Alconbury – LVIS Gate on Mon – Fri during 0700 – 1400. If the LVIS Gate is closed, the contractor use the main gate.

RAF Molesworth – Main Gate.

RAF Croughton – Main Gate.

RAF Welford – Main Gate.

RAF Menwith Hill – Nessfield Gate.

4.4.3. Security Requirements. The Security Forces Pass & Registration office hours of operation are typically 0700 - 1600 and location are at each installation’s Main Gate with exception of the bases indicated below. All offices are closed on US Federal Holidays, Wing and family down days.

During normal duty hours all base access and vehicle passes must be obtained at this office prior entering the base. After hours passes may be obtained from the gate personnel.

RAF Mildenhall – building 438, Monday thru Friday from 0800 - 1600.

RAF Alconbury and RAF Molesworth – located in building 334 on RAF Molesworth, Monday thru Friday from 0830- 1530.

RAF Croughton – Main Gate until 1300 Monday thru Friday. Gate House from 1300.

RAF Fairford – building 478, Monday thru Friday from 0700 – 1600 (closed for lunch 1200 – 1300).

RAF Welford – No pass and identification office.

RAF Menwith Hill – building 416, Monday thru Friday 0800 -1600.

4.4.4. Requirements for Contractor Credentials. Must present a current state or government issued identification card or driver’s license issued by their state of residence or an alien card (green card), or local United Kingdom/host nation license requirements if outside the continental United States.

4.4.4.1. DARB FORM 5: Must be filled out completely prior to proceeding to the Pass & Registration office. The contractor shall complete Blocks 1, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, and

16. The Contractor or authorized representative must also sign Block 7a. Upon completion of the form by the contractor, the DARB Form 5’s must be signed by the Contracting Officer before being issued a pass from Security Forces. (NOTE: No individual should sign Block 20 until they receive their ID card from the Security Force individual processing the request.)

4.4.4.2. DD FORM 2583: Unescorted Entry Authorization Certificate, and USAFE Form 79 must be filled out completely prior to proceeding to the Pass & Registration office. The contractor shall complete Blocks 1-3, 5-14 on DD Form 2583 and sections 1-4 down to the Approving Official on the USAFE Form 79 (once complete, the Pass and Registration office will fill out section 5). The contract will then sign a Receipt of Acknowledgement after issuance of a pass.

4.4.4.3. For access to multiple installations, the contractor must follow procedures identified in AFMAN 31-113 USAFE Supplement. The sponsoring official will route a memorandum request thru each installation to justify access and acquire approval. The sponsoring installation will be responsible for performing all components of the background/Host Agency Check and/or equivalent and providing copies of the results to other installations upon request.

4.4.4.4. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a Host Agency Check (HAC) for the performance of their duties, shall complete an AF Form 2583, USAFE IMT 19, a Basic Check Verification Record and MODLO Proforma. Once all forms are filled out they are routed through the Ministry of Defense Liaison’s Office to the Defense Vetting Agency.

4.4.4.5. Pre-Approval Coordination. The Civil Engineering Squadron (CES) Security Manager at each UK/US RAF Base is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager at each UK/US RAF Base will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting into IACS database.

Appointments will be scheduled within two weeks of request.

4.4.5. Pass Issuance. A minimum of 90 days is required to process contractor employee’s applications through HAC. Additional time will be required if results are unfavorable and may result in denial of entry to any escorted/unescorted restricted/controlled areas and/or the installation. The CES Security Manager will notify the Contractor of any HAC results. After completion of a favorable HAC, each eligible employee shall report to the CES Security Manager for processing of AF Form 2586. The CES Security Manager or designate at each UK/US RAF Base will schedule appointments for issuance of badges.

4.4.6. Access Revocation. Each UK/US RAF Base’ Installation Commander or equivalent reserves the right to deny restricted area entry to any contractor employee whose HAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.4.7. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

4.4.8. Restricted/Controlled Areas. Contractor performance within any and all restricted and/ or controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Outside contents to include but not limited to bags, containers, vehicles, etc. are subject to inspection prior to entering and leaving a restricted/controlled area and prohibited and/or misappropriated items will be confiscated

4.4.9. Access Coordination. The facility manager/user/occupant/requester for each UK/US RAF Base building will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing their duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester no less than 14 calendar days prior to the date requiring access to the Entry Control Point of the restricted/controlled area.

4.4.10. Escorts. At all times while on any restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas. Escorts for entering the main base will only be provided with prior coordination between the contractor and the appropriate points of contacts at each UK/US RAF Base.

Requests for escorts must be coordinated and approved a minimum of 14 calendar days prior to the date needed.

4.4.11. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.4.12. Contractor Vehicles. Contractor vehicles must be legally compliant and maintained in a safe and operational condition at all times while on each UK/US RAF Base.

4.4.13. Security Manager and For Official Use Only (FOUO). Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements. The contractor shall comply with DoD 5400-7-R, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.4.14. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.4.15. Prohibited Items. All offensive weapons as dictated in UK Criminal Justice Acts and Prevention of Crime Acts are prohibited on all UK/US RAF Bases. Any weapon made or adapted for use for causing injury to another person, or intended by the person having it with him for such use will apprehended and charged under applicable UK laws.

4.4.16. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.5. SPECIAL QUALIFICATIONS. All contractor personnel who transport dangerous goods must be done under the regulations of the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR), as set out in ADR 2017 and possess a valid Waste Carriers License issued by the Environmental Agency. Dangerous Goods include: Flammable, toxic and compressed gases, flammable liquids, flammable solids, spontaneously combustible materials and materials that are dangerous when wet, oxidizing agents and organic peroxides, toxic substances and infectious substances, and corrosives.

4.6. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.7. CONTRACTING OFFICER & CONTRACTING OFFICER REPRESENTATIVE.

(QUALITY ASSURANCE PERSONNEL) The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.8. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by UK Health and Safety Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.10. CONTRACTOR WORK SCHEDULE

4.10.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR.

Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.10.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.11. CONTRACT PERSONNEL

4.11.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.11.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.11.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.12. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

5.0. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

Item Material Collected Quantity Total

Unit of Measure

1 General Waste for Landfill 4,215.00 Ton 2 General Waste for Energy from Waste 0.00 Ton 3 Food Waste for Energy from Waste 0.00 Ton 4 Food Waste for Composting 0.00 Ton 5 International Food Waste (Category 1) 7.45 Ton 6 Food Waste Including Animal By-products (Category 3) 136.00 Ton 7 Domestic Solid Waste Including Recycling Bins 50.00 Ton 8 Domestic Solid Waste Excluding Recycling Bins 187.50 Ton 9 Construction and Demolition 186.00 Ton 10 Mattress 9.85 Ton 11 Gypsum (minimum 2 tons) 83.00 Ton

12 Unscheduled and Special Events (2 to less than 6 cubic meters) 35.50 Ton

13 Unscheduled and Special Events (6 to less than 12 cubic meters) 80.00 Ton

14 26.3 Cubic Meter Skip 157.00 Ton 15 1500L Green Waste Bin 15.00 Ton 16 Cooking Oil for Recycling 17.30 Ton

17 Dry Mixed Materials for Recycling. (Card, Paper, Newspaper, Plastic Film, Bottles, Steel & Aluminum cans) 306.55 Ton

18 Cardboard for Recycling 130.68 Ton 19 Paper for Recycling 10.32 Ton 20 Shredded Paper for Recycling 24.00 Ton 21 Glass Bottles for Recycling 46.70 Ton 22 Plastic Bottles for Recycling 12.00 Ton 23 Steel and Aluminum Cans for Recycling 78.37 Ton 24 Textiles for Recycling 12.68 Ton 25 Sawdust for Recycling 0.00 Ton 26 Wood for Recycling 92.50 Ton

27 WEEE (Waste Electrical and Electronic Equipment) [Government Generated Fridge/Freezer/etc.] 0.00 Ton

28 WEEE (Waste Electrical and Electronic Equipment) [Non-Government only] 35.00 Ton

29 8' Fluorescent Lamp "Coffin" and Contents (< 100 lamps) 0.00 Coffin 30 8' Fluorescent Lamp "Coffin" and Contents (> 100 lamps) 0.00 Coffin 31 Hazardous Waste "Safe" and Contents (1 Safe = 800 liters) 0.00 Safe 32 Adhesives 0.00 Liter 33 Aerosols 0.00 Liter

34 Anti-Freeze 0.00 Liter 35 Batteries Containing Lithium, Mercury, Cadmium, Zinc 0.00 Kg 36 Contaminated Waste (Fuel/Grease/Oil Contaminated) 0.00 Liter 37 Contaminated Water (AvlunOil), 1000 liter IBC 0.00 Liter 38 Contaminated Water (Phosphoric Acid, 1000 liter IBC) 0.00 Liter 39 Corrosive Substances 0.00 Liter 40 De-Ice Clearway 0.00 Liter 41 Empty Drums 25 Liter Oils/ Solvent Cleaner Metal/Plastic 0.00 Pallet 42 Empty Hazardous Waste Containers 0.00 Pallet 43 Filters, Oil, Crushed 0.00 Kg 44 Flammables Misc. 0.00 Liter 45 Greases 0.00 Kg 46 Hydraulic Fluid 0.00 Liter 47 Lotoxane 0.00 Kg 48 Methanol 0.00 Liter 49 Methylated Spirit 0.00 Liter 50 Non-hazardous Liquids 1,404,000.00 Liter 51 Oxidizers 0.00 Kg 52 Paint Blast Media 0.00 Kg 53 Paints 0.00 Liter 54 Waste Paint / Thinners 0.00 Liter 55 Paper Contaminated with Traces of Dried Paint 0.00 Ton 56 Photographic Fixer/Developer 0.00 Liter 57 Respirator Canisters 0.00 Kg 58 Runway Sweepings (Cadmium) 35.00 Ton 59 Sealants 0.00 Liter 60 Thinners, Solvent Based 0.00 Liter 61 Toxic Substances 0.00 Liter 62 Waste Oil (Non-food) 0.00 Liter 63 White Spirit 2,000.00 Liter 64 Windscreen Wash 0.00 Liter

65 Road Gullies (150 road gullies per site visit subject to site survey and mapping = 1 Gully Clearance) 33.00 Gully

Clearance

66 Storm Drains 408.00 Drain Clearance

67 Grease Traps 1,910,500.00 Liter 68 Sewer/Oil Traps 15,000.00 Liter 69 Oil/Water Interceptors 2,766,000.00 Liter 70 Petrol/Water Interceptors 10,000.00 Liter 71 Septic Tanks 83,000.00 Liter 72 Cess Pits 6,984,360.00 Liter 73 Sludge Pits 2,534,000.00 Liter 74 Scum Wells 60,000.00 Liter

75 Sewage Plant/Works 1,671,273.00 Liter 76 Pumping Stations 125,000.00 Liter 77 Canine Waste 14,000.00 Liter 78 Medical Waste 2,000.00 Kg

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

LOCATION

SIZE

TYPE

FREQUENCY

Installation and…