Grounds_Combined_Synopsis_Solicitation_FA558718R0007_Amendment_1.pdf

Department of the Air Force 48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation – Amendment 1

Requirement Title: Grounds Maintenance Services

Solicitation Number: FA5587-18-R-0007

Solicitation Issue Date: Thursday, 30 August 2018

Response Deadline: Tuesday, 2 October 2018 no later than 1600 hours British Summer Time (BST)

Point(s) of Contact: Ms. Kim Baker / kim.baker.3.gb@us.af.mil / 01638 521223

Ms. Maria Calimlim / maria.calimlim@us.af.mil / 01638 522165

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2005-99 Defense Federal Acquisition Regulation Public

20171228

Air Force Federal Acquisition Circular 2018-0525

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561730

Description:

The purpose of this requirement is to provide Grounds Maintenance Services to USAF visiting forces installations in the United Kingdom (UK).

The Grounds Maintenance Services requirement will encompass a wide scope of grounds services for the 48th Fighter Wing (FW) (lead), the 100th Air Refueling Wing (ARW) (lead), and the 501st Combat Support Wing (CSW). The 501CSW consists of the 420th Air Base Squadron, 421st Air Base Squadron, 422nd Civil Engineering Squadron and 423rd Civil Engineering Squadron. The geographically separated units are located at RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Molesworth, RAF Alconbury, RAF Fairford, RAF Croughton, RAF Welford, RAF Caversfield, RAF Barford St. John, and RAF Blenheim Crescent Air Force Base.

This is a new requirement for the 48th Contracting Squadron. This requirement is currently administered by the UK's Defence Infrastructure Organisation (DIO) for the Ministry of Defense's (MOD) management of Royal Air Force bases and Defence Estates as part of the Next Generation Estates Contract (NGEC). DIO contracted grounds maintenance services to Interserve Defence Limited (IDL), and IDL currently uses a subcontractor to perform the services.

The contractor shall provide non-personal services to include all personnel, equipment, tools, and supervision to ensure grounds maintenance for eleven locations geographically separated across the United Kingdom. This shall include but is not limited to;

mowing, edging, trimming and weed control; remove debris/police grounds; dead animals and leaf removal; lawn conditioning;

fertilization, and aeration; pest control; lawn renovation; prune shrub, hedges and other plants; maintaining semi-improved grounds;

mow, and trim; maintaining perimeter fence line; maintain Bird Area Strike Hazard (BASH)/ SSSI (Site of Special Scientific Interest) areas; maintain un-improved grounds; maintain surface drainage ditches; perform snow/ice removal and ice control, and road sweeping.

General Information

Requirement mailto:kim.baker.3.gb@us.af.mil mailto:maria.calimlim@us.af.mil

During performance of the requirement, the contractor shall be compliant and cognizant of commercial business practices, UK laws and regulations, and follow DoD Instruction 4150.07 for the DoD Pest Management Plan, and DoD Herbicide Management Plan (attachment 2 Performance Work Statement (PWS) - Appendix G).

Place of Delivery/Performance/Acceptance/FOB Point:

RAF Lakenheath, Suffolk, United Kingdom

RAF Mildenhall, Suffolk, United Kingdom

RAF Feltwell, Norfolk, United Kingdom

RAF Molesworth, Cambridgeshire, United Kingdom

RAF Alconbury, Cambridgeshire, United Kingdom

RAF Fairford, Gloucestershire, United Kingdom

RAF Croughton, Northamptonshire, United Kingdom

RAF Welford, Berkshire, United Kingdom

RAF Caversfield, Oxfordshire, United Kingdom

RAF Barford St. John, Oxfordshire, United Kingdom

RAF Blenheim Crescent, Greater London, United Kingdom

Attachments:

Attachment 1 – Past Performance Questionnaire

Attachment 2 – Performance Work Statement (PWS)

Attachment 3 - Pricing Schedule – Offeror to complete.

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum 52.212-1 – Instructions to Offerors – Commercial Items (Jan 2017)

A. To assure timely and equitable evaluation of the proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including:

1. Terms and conditions

2. Representations and certifications

3. Current UK business registrations, licenses, and/or insurance required to legally operate and employ personnel within the UK or show rationale for non-applicability.

Failure to meet a requirement may result in an offer being ineligible for award.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors.

Offerors’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract, if awarded, will not be considered by the Government in its evaluation of proposals. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. The proposal shall consist of three (3) separate volumes;

Volume I - Technical Capability Volume II - Past Performance Volume III - Price

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov.

Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

D. A Site Visit is planned for 11, 12 and 13 September 2018 at RAF’s Lakenheath, Mildenhall, Fairford, Croughton and Alconbury. All prospective offerors are highly encouraged to attend and are encouraged to inspect the sites where the services are to be performed. Exact details and information for the site visit will be provided after receipt of the information required in paragraph 2 below. In no event shall failure to inspect the sites constitute grounds for a claim after contract award. All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office.

1. A maximum of 2 persons per company will be allowed to participate

2. Contractor shall provide the names, DOB, and Driving License or Passport Number of company representatives attending the pre-proposal conference and site visit not later than 1500 hours British Summer Time (BST) on 6 September 2018, to Ms.

Kim Baker at: 48CONS.PKB.FA558718R0007Grounds@us.af.mil

3. All questions received prior to the site visit will be answered during the conference, if the answers are available.

4. All questions and answers will be recorded and published to the FBO website at https://www.fbo.gov.

E. Points of Contact: All communications shall be submitted via email to all the following personnel/addresses:

48CONS.PKB.FA558718R0007Grounds@us.af.mil

F. Questions. Questions must be submitted via email to the personnel noted above. All questions are due no later than 1500 hours, by 14 September 2018, British Summer Time. All questions and answers will be posted to www.fbo.gov within three business days.

Instructions to Offerors http://www.fbo.gov/

G. Proposal Submission Instructions:

1. Electronic copies of all proposal information for each volume shall be submitted using Microsoft Office 2010 or later, and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. The title of the electronic documents shall include the RFP number, proposal volume number and offeror’s CAGE code (i.e. FA5587-18-R-0007, Volume 1: Price, CAGE #). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. JPG images and company proprietary information, such as plans and manuals are excluded from the searchable, with copy/paste capability. Offerors shall insert the file name in the header of each document.

2. Electronic offers shall be submitted to the Army’s Safe Access File Exchange (SAFE), located at https://safe.amrdec.army.mil/safe.Offerors must submit a redacted copy along with their proposal. It is the offerors responsibility to confirm receipt of the proposal from the government, prior to the submittal due date and time.

3. All offers shall be complete, clearly presented, and contain sufficient detail for effective Evaluation as detailed in Addendum 52.212-2 of this solicitation. Offers shall be neat, indexed and assembled in an orderly manner.

Late proposals will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers.

The submittal due date for proposals is 2 October 2018, by 1600 hours British Summer Time.

H. Format for proposal Volumes I, II and III shall be as follows:

Paper Size 8 1/2” x 11” paper, or European equivalent, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”, or European equivalent.

Font Not be less than 12 pitch.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal and will not be evaluated. When Evaluation Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors. Page limitations may be placed on responses to ENs and such limitations will be provided at the time the EN is issued. Copy requirements and page limitations are as follows:

VOL TITLE Original Redacted Page Limit Due Date I TECHNICAL 1 1 30 single-sided 2 October 2018

II PRICE 1

None 2 October 2018

III PAST PERFORMANCE 1 1 50 single-sided 2 October 2018

Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

I. Further changes to the original FAR clause 52.212-1.

1. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

2. Paragraphs 52.212-1(d), 52.212-1(e), 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

J. Specific Instructions:

VOLUME I – TECHNICAL CAPABILITY PROPOSAL - Limited to no more than 30 pages. Supporting documentation such as registration or certificates does not count towards the page limit.

1. Management Plan – Illustrate in detail your plan to mobilize for contract performance during the 90-day transition period and manage personnel throughout the life of the contract to ensure performed is accomplished IAW the PWS requirements. Your plan shall include as a minimum, but is not limited to:

a) Gantt chart or similar to outline key mobilization activities

b) Organizational Structure. Provide an organizational structure that addresses your approach and identifies key personnel IAW PWS paragraph 4.16 and provides the estimated total number of personnel at each location during peak seasons.

c) List of major equipment

2. Quality Control Plan - Provide a Quality Control Plan that describes the approach you will use to successfully perform to the standards detailed in the Performance Work Statement (PWS) and to effectively meet the quality thresholds defined in the Services Summary. Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary as a performance objective item. Your plan shall include as a minimum, but is not limited to:

a) Methods of Surveillance and Methods of Documentation

b) Frequency/Schedule of inspections at each location

c) Management of subcontractor performance

d) BASH, SSSI and surge/short notice support (i.e. equipment breakdowns, weather, personnel shortages)

3. Past Experience – Provide evidence of two contracts of same/similar performance and/or scope of work as the PWS. Contract performance shall be within three (3) years from the issuance date of this solicitation and meet the following criteria:

a) Minimum annual dollar value of $2M

b) Minimum of 10,000 acres

Evidence of prior experience shall include the following information:

• Company/Division/Agency/Customer name

• Description of service provided

• Contract Number

• Contract Value

• Period of Experience

• Verified, up-to-date name, address, email of company representative

• Contracting office contact information

VOLUME II – PAST PERFORMANCE INFORMATION - Only references for recent and relevant contracts and/or projects are desired for past performance evaluation. Page limitation for past performance references is fifty (50) pages including questionnaires. The submittal due date for past performance questionnaires is by 1600 hours British Summer Time, 2 October 2018. Offerors are required to submit one (1) original copy and one (1) redacted copy. All past performance questionnaires shall be submitted via email to the following address:

48CONS.PKB.FA558718R0007Grounds@us.af.mil

Proposals shall be submitted via email to the Army’s Safe Access File Exchange (SAFE), located at https://safe.amrdec.army.mil/safe.

1. Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Offerors must submit recent and relevant contact information for a maximum of five (5) customers for whom Grounds Maintenance Services have been provided.

https://safe.amrdec.army.mil/safe

a) To be considered recent, grounds maintenance services for a particular customer must have been provided any time within the last three (3) years of issuance date of the solicitation. The period of performance for past performance submitted must be a minimum of six (6) months.

b) To be considered relevant, grounds maintenance services offerors must have:

• Performed full range of grounds maintenance services as described in the PWS,

• Managed subcontractors,

• Managed at least four (4) separate locations simultaneously,

• Performed services across multiple counties/regions/states simultaneously,

• Serviced a minimum of 10,000 acres and

• Minimum annual dollar value of $2 million.

c) Summary. Describe your role (prime contractor, subcontractor, etc.) for each past performance reference cited.

2. The Offeror will be responsible for contacting the past performance points of contact referenced by offerors in their proposal.

The references will be requested to complete the Past Performance Questionnaire (Attachment 1) which must be returned directly from the past performance point of contact to the Contracting Officer for purposed of evaluation. Multiple customer contacts can be provided by offerors for the same customer.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLEY WITH

THE OFFEROR.

3. For each past performance point of contact provided, offerors must provide the following information to the contracting officer:

• Company/Division name/Contracting Agency/Customer Name

• Description of service provided (to include square footages/acres and locations)

• Contract number (if applicable)

• Contract value

• Period of performance

• Verified, up-to-date name, address, email

VOLUME III – PRICE

1. Complete the Pricing Schedule attached to this RFP (Attachment 3). In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Firm Fixed Priced Proposals: The resultant contract will be Firm Fixed Priced. Accordingly, proposed pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award. Additionally, multiple awards will not be considered, proposals shall include pricing for all items in the Price Schedule. Ensure that unit prices are no more than two (2) decimal places of a British Pound Sterling (£).

3. Proposed pricing must be submitted in British Pound Sterling (£), exclusive of Value Added Tax (VAT). Proposals shall remain valid for 180-days after the closing date of this solicitation.

INFORMATIONAL PRICING NOTE:

TUPE - (Transfer of Undertakings (Protection of Employment) Regulations 2006

Definition. The United Kingdom’s Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

During the solicitation phase and award of the resultant contract the Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee. While the Government understands the relevance of TUPE-information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed price contract it is incumbent upon the offeror to calculate any anticipated TUPE pricing at time of proposal submittal. TUPE costs cannot be submitted as a conditional proposal, if submitted as such the offeror’s proposal will be considered unacceptable and the offeror may be excluded from competition.

End of Addendum

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum 52.212-2 - Evaluation Commercial Items (Oct 2014)

BASIS FOR CONTRACT AWARD: The Government’s evaluation of offeror’s proposals will be conducted utilizing the evaluation factors of: 1. Technical Capability, 2. Past Performance, and 3. Price. Evaluation of these factors will utilize a Lowest Price, Technically Acceptable (LPTA) evaluation approach in accordance with FAR Part 15 and the DoD Source Selection Procedures, as supplemented;

whereby the Government seeks to award to the offeror whose proposal, conforming to the solicitation and for which all non-price factors have been determined acceptable, represents the lowest evaluated price. Under the LPTA evaluation process, trade-offs will NOT be permitted between price, and the non-price factors. Only one award will be made as a result of this solicitation.

The Government intends to award a contract without discussions. Upon completion of the Government’s initial evaluation of proposals, exchanges with offerors may occur, for purpose of clarifications and communications in accordance with FAR Part 15. The Government reserves the right to conduct discussions with offerors for the purpose of negotiations at any point during the evaluation if deemed in the best interest of the Government. Once discussions, if conducted, have been concluded, the Contracting Officer will request Final Proposal Revisions from each of the offerors remaining within the competitive range.

1. EVALUATION FACTORS FOR AWARD: In order to be considered awardable, there must be an acceptable rating in every non-price factor/sub factor. The three (3) evaluation factors used to evaluate proposals are: Technical Capability, Past Performance, and Price.

a. Technical Capability. The government will evaluate technical proposals and the below listed sub-factors on a pass/fail-basis, assigning an overall rating of Acceptable, or Unacceptable. An unacceptable rating for any of the below sub-factors will result in an unacceptable rating for the Technical Capability primary factor. Technical Acceptability shall be evaluated against the following sub-factors where all sub-factors are considered equal:

i. Subfactor 1: Management Plan: This requirement is acceptable when the offeror has thoroughly addressed all activities identified in 52.212-1 Addendum, Management Plan paragraphs a through c. This includes evaluation of management plans by offerors that provide detail descriptions and illustrate complete timelines for contract performance during the 90-day transition period and management of personnel throughout the life of the contract. This includes but is not limited to: providing a Gantt chart or similar to outline key mobilization activities, providing an organizational structure addressing the key personnel identified in paragraph 4.16 of the PWS (as a minimum), and the required list of equipment.

ii. Subfactor 2: Quality Control Plan: This requirement is acceptable when the offeror has thoroughly addressed all quality control activities identified in 52.212-1 Addendum, Quality Control Plan paragraphs a through d. This includes providing a quality control plan that details the approach to successfully perform to the standards of the PWS, and meet the quality thresholds identified in the Service Summary. Your plan shall include, but is not limited to the methods of surveillance, the methods of documentation, frequency/schedule of inspections at each location, management of subcontractor performance, and BASH, SSSI, and surge/short notice support. Note that if selected for award, the Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary as a

Evaluation Criteria performance objective item.

iii. Subfactor 3: Past Experience: This requirement is acceptable when the offeror has thoroughly addressed all past experience activities identified in 52.212-1 Addendum, Past Experience paragraphs a through b. Your past experience shall provide evidence of two contracts of same/similar performance and/or scope of work as the PWS. The submitted contracts showing prior experience shall have all of the following:

• Company/Division/Agency/Customer name

• Description of service provided

• Contract Number

• Contract Value

• Period of Experience

• Verified, up-to-date name, address, email of company representative

• Contracting office contact information

The submitted contracts shall meet contract performance within three (3) years from the issuance date of this solicitation and meet the following criteria; minimum annual dollar value of $2M, and a minimum of 10,000 acres.

As a result of the government’s evaluation of the aforementioned technical sub-factors of Management Plan, Quality Control Plan, and Past Experience and all associated elements accordingly, a determination of acceptable or unacceptable will be assigned to the Technical Capability factor using the following ratings and descriptions:

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

Past Performance. The Past Performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertains to the solicitation requirements.

Recency is defined as: Three (3) years from the issuance of the solicitation. The period of performance for past performance submitted must be a minimum of six (6) months.

Relevancy is defined as:

• Performed full range of grounds maintenance services as described in the PWS,

• Managed subcontractors,

• Managed at least four (4) separate locations simultaneously,

• Performed services across multiple counties/regions/states simultaneously,

• Serviced a minimum of 10,000 acres and

• Minimum annual dollar value of $2 million.

a. The Government will validate the recency and relevancy of the information contained in the past performance contract reference.

The Government is not bound by the offeror’s opinion of relevancy. The Government will assign a relevancy rating for each recent past performance contract reference IAW Table 1.

Table 1. Past Performance Relevancy Ratings Method Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

b. All recent and relevant past performance contract references will be evaluated to determine how well the offeror performed on the prior contracts. This evaluation will result in an overall assessment of Acceptable of Unacceptable, as defined in the DoD Source Selection Procedures, Table C-2.

Table C-2. Past Performance Acceptable/Unacceptable Rating Method Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance information rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance IAW FAR 15.305(a)(2(iv). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

c. Sources of Past Performance. In addition to the Past Performance Questionnaires (attachment 1) completed by the points of contact listed in the proposal, the Government will also utilize data independently obtained from other government and commercial sources during past performance evaluation. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of the Contractors who are part of a partnership/joint venture or teaming agreement identified in the Offerors proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), and any other known sources not provided by the Offeror.

NOTE: Completed questionnaires shall be emailed from past performance points of contact to:

48CONS.PKB.FA558718R0007Grounds@us.af.mil.

Price Evaluation. The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists;

offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

The Government will evaluate prices submitted in the Pricing Schedule (attachment 3). Failure to propose all CLINs will render the proposal non-responsive.

The Government Evaluation Team will present a Total Evaluated Price (TEP) to the Source Selection Authority. An offeror’s TEP will be determined by multiplying the quantities for each CLIN (X001-X035) identified in the Pricing Schedule (tabs FY19 (Base Year), FY20, FY21, FY22 and FY23 in attachment 3) by the proposed unit price to calculate the extended annual total amount for each CLIN.

The extended prices for each CLIN will then be added together.

Additionally, a price for the six-month extension authorized by FAR 52.217-8, Option to Extend Services, will be added to the total arrived at above. The price for the six-month extension will be calculated using 50% of the totaled annual extended price for the last twelve-month period (CLINs 4001-4034). Evaluation of the option period will not obligate the Government to exercise the option.

The total of the annual extended prices for each CLIN and the price for the six-month extension authorized by 52.217-8, Option to Extend Services will be added together to arrive at the TEP.

In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs will be recomputed accordingly. If the offeror provides a total amount for a CLIN but fails to enter the unit price, the total amount divided by the respective CLIN quantity will be held to be the intended unit price.

Offerors should propose the best available pricing to the Government for each CLIN in arriving at the most competitive price. Price information submitted in each offeror’s price proposal, as required by the Addendum to FAR 52.212-1, Instructions to Offerors—

Commercial Items, will be evaluated to determine if proposed prices are fair and reasonable IAW FAR 15.305. The Government may use any of the price analysis techniques IAW FAR 15.404-1(b) to determine reasonableness. Prices will be evaluated for balance IAW 15.404-1(g). Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal.

End of Addendum

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition.

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

Clauses Incorporated by Reference:

52.202-1, Definitions 52.203-2, Certificate of Independent Price Determination 52.203-3, Gratuities 52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12, Limitation on Payments to Influence Certain Federal Transactions 52.203-13, Contractor Code of Business Ethics and Conduct 52.203-17, Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contractor Personnel 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.212-1, Instructions to Offerors -- Commercial Items 52.212-4, Contract Terms and Conditions--Commercial Items 52.222-17, Nondisplacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation 52.229-6, Taxes--Foreign Fixed-Price Contracts 52.232-18, Availability of Funds 52.232-23, Assignment of Claims 52.232-37, Multiple Payment Arrangements

Clauses and Provisions

52.232-39, Unenforceability of Unauthorized Obligations 52.233-33, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-2, Protection Of Government Buildings, Equipment, and Vegetation 52.242-13, Bankruptcy 52.253-1, Computer Generated Forms 252.201-7000, Contracting Officer's Representative 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirements to Inform Employees of Whistleblower Rights 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004 Alt A, System for Award Management Alternate A 252.204-7006, Billing Instructions 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.205-7000, Provision of Information to Cooperative Agreement Holders 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006, Prohibition on Storage Treatment, Disposal of Toxic or Hazardous Materials 252.225-7005, Identification of Expenditures in the United States 252.225-7032, Waiver of United Kingdom Levies -- Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.229-7010, Relief from Customs Duty on Fuel (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.243-7001, Pricing of Contract Modifications 252.243-7002, Request for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items

Clauses Included by Full Text:

52.209-7, Information Regarding Responsibility Matters (Jul 2013)

(a) Definitions. As used in this provision --

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means --

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite- quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in --

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.212-2, Evaluation – Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Capability

i. Management Plan

ii. Quality Control Plan

iii. Past Experience

2. Past Performance

3. Price

Evaluation of these factors will utilize a Lowest Price, Technically Acceptable (LPTA) evaluation approach in accordance with FAR http://www.acquisition.gov/

Part 15 and the DoD Source Selection Procedures, as supplemented; whereby the Government seeks to award to the offeror whose proposal, conforming to the solicitation and for which all non-price factors have been determined acceptable, represents the lowest evaluated price. Under the LPTA evaluation process, trade-offs will NOT be permitted between price, and the non-price factors.

Technical and past performance, when combined, are equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 2017)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part

127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service --

(6) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(7) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except --

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

http://www.sam.gov/portal

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate --

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology --

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically --

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).”

“Service-disabled veteran-owned small business concern” --

(1) Means a small business concern --

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service- disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service- connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned --

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern --

(1) Not less than 51 percent of which is owned by one or…