Amend_0002_Solicitation_FA5587-18-Q-0087__RAM_100th_CES_kVA_Generators.pdf

Combined Synopsis/Solicitation

Department of the Air Force 48th Fighter Wing (USAFE)

Requirement Title: RAF Mildenhall 100th CES 30k, 80k, 250k kVA GENERATORS

Solicitation Number: FA5587-18-Q-0087

Solicitation Issue Date: Friday, 17 August 2018

Response Deadline: Tuesday, 25 September 2018 no later than 15:00 British Summer Time

Point(s) of Contact: Sara Telano Contract Specialist 48th Contracting Squadron RAF Lakenheath, United Kingdom

DSN: 314-226-5975

COMM: (44) (0)1638-525975

E-mail: sara.telano@us.af.mil

Brian Williams Contract Specialist 48th Contracting Squadron RAF Lakenheath Local DSN: 226-2234

US DSN: 314-226-2234

Brian.williams.57@us.af.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2005-99,Effective: 16 Jul 2018 Defense Federal Acquisition Regulation Public Notice DPN 20180629, Effective 29 Jun 201 Air Force Federal Acquisition Circular AFAC 2018-0525, Effective: 25 May

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 332321

Requirement Information

Description:

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48th Fighter Wing (USAFE)

The offeror shall deliver 30kVA, 80kVA and 250 kVA generators, in accordance with, Attachment I-Statement of Work (SOW), Air Force Instruction 32-1062, Electrical Systems, Power Plants and Generators, United Kingdom and European commercially acceptable standards. Generators are required to support mission-critical functions where controlled shut-downs or delayed power restoration are unacceptable. Generators may be used for immediate power restoration, uninterrupted power, or support for emergency systems.

In accordance with AFFARS MP5332.7, Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Place of Delivery/Performance/Acceptance/FOB Point:

All parts, materials, transportation and labor of delivery or ship (direct shipping only, not through consolidation point) all aforementioned items, fully assembled and in full working order to:

RAF Mildenhall. Brandon, Suffolk, (United Kingdom).

Line Item Description Quantity Unit of Measure 0001 30 kVA generators 4 Each 0002 80 kVA generators 4 Each 0003 250 kVA generators 3 Each 0004 Delivery (Direct Shipping only to: RAF Mildenhall, United Kingdom) 1 Lot

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to FAR 52.212-1 - Instructions to Offerors-Commercial Items

A. To assure timely and equitable evaluation of the offer, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements:

A.1. Terms and conditions, A.2. Representations and certifications, and

A.3. All evaluation factors.

Quotes submitted in response to this Combined Synopsis/Solicitation must address the evaluation factors outlined in paragraph B. Failure to meet any requirement may result in an offer being ineligible for award. The Government's terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), the Department of Defense Acquisition Regulation Supplement, and the Air Force Federal Acquisition Regulation Supplement and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors' specific terms and conditions that may be proposed for subsequent inclusion

48th Fighter Wing (USAFE) into the contract if awarded, will not be considered by the Government in its evaluation of offers. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. Evaluation Factors for Award: The Quote shall consist of two separate Factors.

B.1. Technical

B.2. Price

C. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in the commercial market. Upon review of the offers, the CO will determine if adequate price competition exists. If the CO determines that adequate price competition does not exist; offerors may be required to submit information to the extent necessary to determine the reasonableness of the price.

D. To be considered for an award, offerors must submit the following information:

i. Offeror's complete mailing, remittance address, contact information (email and phone number) and SAM DUNs/Cage Code number.

ii. Offeror shall be enrolled in the System for Award Management (SAM) database for award consideration and must be ready for future enrollment in Wide Area Work Flow (WAWF), for payment and invoicing in electronic funds transfer (EFT) - payable 30 days upon delivery. Inability to receive EFT payment may disqualify a recipient from award consideration. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https:// www.acquisition.gov or https://www.sam.gov.

iii. Complete the necessary fill-ins and certifications in all provisions. The provisions FAR 52.212-3, and 252.225-7032 shall be returned along with the offer.

iv. Offeror's shall submit quotes using Attachment II- Product Technical Specification Requirement and Pricing Form.

E. IAW with DFARS 252.225-7041 all offers shall be submitted in English.

F. Complete offers shall conform to the following requirements:

i. Format: Submitted in Adobe PDF format unless stated otherwise.

ii. Copies: Submit one (1) original.

iii. Paper Size: All pages must be formatted to fit on 8.5 x 11 inch paper with margins not less than one inch on every side or European equivalent (A4), except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”, or European equivalent. (A page is defined as one face of a sheet of paper containing information).

iv. Font: Black font color, and a font size of 12 point or larger (except in figures or tables, which may be 10 point font).

v. References: References must be included as footnotes or endnotes in a font size of 10 or larger.

Footnotes and endnotes are counted toward the maximum page requirement

vi. Maximum Page Limit: Each Quote must not exceed 20 pages for the entire Quote, including cover page, plan(s), chart(s), graph(s), and/or photograph(s), etc., when printed using the formatting requirements set forth above and single spaced. If offeror exceeds the maximum page lengths indicated above, 48 CONS

48th Fighter Wing (USAFE) will review only the authorized number of pages and disregard any additional pages.

G. Offers and inquiries shall be sent via e-mail or via the Army's Safe Access File Exchange (SAFE), located at https://safe.amrdec.army.mil/safe/ to primary contact, Contract Specialist, Sara Telano at sara.telano@us.af.mil and copy secondary contact, Contracting Officer, Brian Williams at brian.williams.57@us.af.mil

The addressees must be able to open the e-mail and all attachments in a readable format (PDF, Microsoft (MS) Word 2007, MS Excel 2007, MS Power Point 2007, or later versions, as applicable). It is the offeror's responsibility to allow for sufficient time for the offers to clear all of the Agency's e-mail servers. Offerors may send their offers using multiple emails using number systems such as “email 1 of 4.” For the purpose of electronically transmitted Quote receipt, the Quote is determined to be “under the Government's control” when it is in the addressee's email inbox. No other Government point of entry, including all email servers, will be acceptable. It is the offeror's responsibility to ensure the Quote is sent to the correct Government e-mail addresses.

Package sizes greater than 2 MB may be submitted via the Army's Safe Access File Exchange (SAFE), located at https://safe.amrdec.army.mil/safe/ . If using SAFE, please ensure that the Government POC emails are entered correctly so that the system will notify the contract specialist and contracting officer that a Quote has been uploaded to SAFE.

H. Hard copies, discs and/or USB drives with Quotes will not be accepted.

I. Further changes to the original provision 52.212-1.

Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

J. Pre-Award expenditures are made at the offeror's risk; DoD is not obligated to reimburse costs: (1) in the absence of funds; (2) if an award is not made; or (3) if an award is made for a lesser amount than the proposed amount.

K. Inquiries and questions concerning the solicitation will be answered and published within five working days after receipt and will be published at www.fbo.gov. The cut-off date for all inquiries and questions concerning this solicitation shall be 14:00 hours British Summer Time 24 September 2018.

L. No site visits will be permitted during the solicitation period.

M. Specific Instructions:

M.1. Factor 1. Product Technical Specification: The offeror shall provide specific information to demonstrate how the offeror will meet the requirements in accordance with Attachment I, Statement of Work (SOW). At a minimum the offeror shall provide product literature, drawings, technical features, warranty provisions, and sufficient details that clearly describe performance capability to successfully perform as outlined in section 2. Product Technical Specification of the SOW. Any deviations from the SOW may result in the Government removing the offer from consideration for award.

M.2. Factor 2- Price- Complete all areas within the solicitation ensuring that prices for the requirement are correctly calculated for summary totals that equate to prices provided at the Contract Line Item Number (CLIN) level.

a) Firm Fixed Priced Offers; the Government contemplates award of a Firm Fixed Priced contract resulting from this solicitation. Accordingly, proposed pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award.

b) Offeror shall separately price CLIN 0001, CLIN 0002, CLIN 0003 and CLIN 0004. Complete all areas within the

48th Fighter Wing (USAFE) solicitation ensuring that unit and extended prices for the required quantities are correctly calculated for summary totals.

c) In the event that the offer is submitted in a currency other than US dollars, the Government will convert the proposed offer into US dollars for evaluation purposes by utilizing the established exchange rate(s) dated 31 January 2018 and posted to http://comptroller.defense.gov/Financial-Management/Reports/fcfr

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to FAR 52.212-2 - Evaluation-Commercial Items A. Basis for Contract Award: Using FAR Part 13.5, Simplified Acquisition Procedures, the Government will award a contract to the offered that is technically acceptable, based on the following factors:

Factor 1. Technical

Factor 2. Price

B. The Government intends to make an award without conducting interchanges. However, the Government reserves the right to enter into interchanges with some, all or none of the offerors regarding their Quote at any time during the evaluation if deemed in the best interest of the Government. Multiple awards will not be awarded under this contract.

C. Evaluation Procedures. The Government will use the following procedures to evaluate Quotes.

i. Establish a Total Evaluated Price (TEP) for each responsive Quote received. The TEP will be determined by adding extended price of all CLINs.

ii. Evaluate the Quotes for technical acceptability in accordance with paragraph D below.

iii. The Government may consider awarding to other than the lowest priced quote. Award will be made to the most advantageous quote to the Government, that submits a technically acceptable response to this solicitation and the quote thoroughly, completely, and accurately demonstrates performance capability as outlined throughout Attachment I-SOW.

iv. Determine price reasonableness in accordance with paragraph D below.

v. Award will be made to the technically acceptable Quote.

D. Evaluations. The following factors shall be used to evaluate offers:

i. Factor 1. Product Technical Specification

The Quote shall be evaluated for completeness in thoroughly addressing each of the areas identified in 52.212-1 Addendum and 52.212-2 Addendum to include compliance with the Attachment I-SOW. Offers will be evaluated on the requirements of the SOW at the factor level on an “Acceptable” or “Unacceptable” basis. To be determined technically acceptable at the Factor level, the Offeror must be

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48th Fighter Wing (USAFE) rated as “acceptable” for all product technical specifications requirements, warranty, and delivery. Any factor rating of “Unacceptable” under the “Technical” factor shall render the entire factor “Unacceptable.” The Government's technical evaluation team shall evaluate the technical Quote(s) on an acceptable/unacceptable basis, as stated below:

Technical Criteria Rating Chart

RATING DEFINITION

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Product Technical Specification: This factor is met when the offeror thoroughly, completely, and accurately demonstrates performance capability as outlined in Section 2. Product Technical Specification Requirement within the SOW (Attachment I), meets warranty and delivery dates requirements.

ii. Factor 2. Price

a. Each offeror's proposed price will be verified by multiplying the quantities identified at the contract line item number (CLIN) level by the proposed unit price to confirm the extended amount for each CLIN.

b. Comparisons of the proposed pricing by an offeror received in response to the solicitation will be evaluated as an aggregate total representing a Total Evaluated Price (TEP). For evaluation purposes, the Government will calculate a Total Evaluated Price (TEP) by adding the extended price for each CLIN, (CLINs 0001 - 0004).

c. In the event that the offer is submitted in a currency other than US dollars, the Government will convert the proposed offer into US dollars for evaluation purposes by utilizing the established exchange rate(s) dated 31 January 2018 and posted to http://comptroller.defense.gov/Financial-Management/Reports/fcfr.

d. Price Reasonableness: The price information submitted in each offeror's price Quote, as required by the Addendum to FAR 52.212-1 - Instructions to Offerors - Commercial Items, will be evaluated to determine if proposed prices are fair and reasonable IAW FAR 13.106-3. The Government may use any of the price analysis techniques IAW FAR 15.404-1(b) and IAW FAR 15.404-1(g) if deemed necessary.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

48th Fighter Wing (USAFE)

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-36, Equal Opportunity for Workers with Disabilities ✖ 52.222-50, Combating Trafficking Persons✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7033, Waiver of United Kingdom Levies 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

Attachments

Attachment I - Statement of Work (SOW) Rev.0001 Attachment II -Product Technical Specifications Requirement and Pricing Form Rev.0001

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