Attachment_1_-_RAF_Fairford_Site_14_and_Caversfield_CCTV_SOW_(21_Aug_2019).pdf

RAF Fairford Site 14 and Caversfield

Closed Circuit Television System

Statement of Work

21 August 2019

1. Background: The 422nd Security Forces Squadron (422 SFS) has a requirement to upgrade its surveillance capabilities at Site 14, RAF Fairford, GL7 4RB and Caversfield, Bicester, OX27 8UL, see appendices for place of performance. The 422 SFS requires a turnkey, non-proprietary, commercial off-the-shelf, closed circuit television system (CCTV) to include all hardware, software, installation, and miscellaneous equipment. The purpose of the CCTV is to enhance 422 SFS capability on alarm assessment, surveillance, and evidentiary archives at both locations.

2. Scope of Work: The contractor shall provide all products and services customarily offered to its commercial clients to the 422 SFS to provide a fully functional CCTV system at both locations. The contractor and its subcontractors (if applicable) shall adhere to all federal, local laws, regulations, military installation procedures, commercial/trade practices, United Facilities Criteria 4-021-02 Chapter 4, and this document when performing work. The contractor shall contact the cognizant Contracting Officer for any additional guidance or clarification.

3. Site Condition: The government has not conducted a full evaluation of existing site conditions at both locations. The contractor shall conduct a thorough evaluation of both sites and determine if there are existing structures to mount cameras on, electrical connections, data cables, or any vegetation or structure which can obstruct the camera’s line of sight. The contractor shall include in their quote the price for providing any missing mounting structure, electrical connection, data cable, alternative power/data transmission means and provide to the government. The government will not provide any equipment, service, or utility connections to areas where they are non-existent. There will be no digging nor ductwork permitted under this requirement to install power provisions or wiring where none exists.

4. Hardware Restrictions: The contractor shall not include on their quote nor install any hardware from the following firms and their affiliates or subsidiaries: Hytera Communications Corporation, Hangzhou

Hikvision Digital Technology Company, or Dahua Technology Company. Any hardware or component from the mentioned firms and their affiliates or subsidiaries are considered unacceptable.

5. CCTV System Salient Characteristics

5.1. Camera

5.1.1. Color with the capability to switch to black and white in low light conditions. Alternatively, LED or

Laser IR illuminators features are desired depending on the desired viewing range at each camera location.

Thermal imagers may also be employed on areas of complete darkness.

5.1.2. Must have auto-white balance to adjust for the changing color temperature of daylight and artificial lighting for night-time viewing.

5.1.3. Must work on very low lighting conditions of less than 1 foot-candle (10 lux) scene of illumination.

5.1.4. All cameras must be for outdoor use and at a minimum IP66 rated.

5.1.5. All cameras must have features which can adapt to varying light conditions on every location.

5.1.6. All cameras mus have auto-iris lenses.

5.1.7. Cameras must be mounted on sturdy structures to avoid vibrations caused by strong winds.

5.1.8. Cameras can be Fixed Position, Pan/Tilt/Zoom, or Dome type. The contractor shall recommend the best type of camera depending on the need for a specific location.

5.1.9. All cameras must be IP

5.1.10. The contractor shall provide a camera with illuminance capable of producing useable video per each location’s desired field of view.

5.1.11. The contractor must strive for an average-to-minimum uniformity illuminance ratio of 4:1 within a scene of interest. Uniformity ratio exceeding 8:1 will not be accepted.

5.1.12. Install cameras in a way which reduces or eliminates glare.

5.1.13. Cameras must have automatic backlight compensation, automatic gain control, or other innovative feature for low light level situations.

5.1.14. Camera resolution must be no less than 720 X 480 pixels.

5.1.15. The discrimination level must be at the Identification level which means the type of object within the class can be determined. A minimum of 16 pixels is required across minimum dimension, e.g., the vehicle is a sedan, not a truck, SUV, or van.

5.1.16. All cameras must have a minimum video frame rate of 24 fps.

5.2. CCTV Workstation

5.2.1. Digital Video Recording: The contractor can utilize either Digital Video Recorders (DVR), Network

Video Recorders (NVR), or Hybrid Video Recorders (HVR).

5.2.2. Storage Capacity: Capable of 30-day video archive

5.2.3. PC Requirements: Must have specifications capable of handling the CCTV system, e.g. gaming PCs have high-speed processors, large amounts of RAM, fast graphic cards with high-resolution output, and network interface cards supporting Gigabit Ethernet speed.

5.2.4. Displays: Provide adequate number of displays which can properly display video feeds.

5.2.5. Controls: Provide a joystick or other controlling device for PTZ cameras.

5.2.6. Video Management Software: Provide a software which is compatible and can handle all cameras, encorders, and recording devices on each workstation.

5.2.7. Video Analytics: Must be have programming features where specific set of rules can be applied for each scene of interest, which if violated, generate visual cues on the monitor, thus drawing the attention of the operator to suspicious objects or behaviors.

5.2.8. CCTV Workstation Caversfield: All CCTV management, recording, control, and viewing will be performed at Building 4 (aka BDOC) at RAF Croughton. The contractor shall route the CCTV connection at Caversfield through an existing British Telecom line at the Ministry Defence Police building at 14 Davis

Gardens, Caversfield, Bicester, OX27 8FJ to Building 4 at RAF Croughton, Brackley, NN13 5XP. The contractor shall remove all existing CCTV CRT monitors and cover up the mounting holes. The government will provide an existing large screen monitor for re-use but the contractor must provide adequate numbers of monitors to properly display all camera feeds from Caversfield.

5.2.9. CCTV Workstation RAF Fairford Site 14: All CCTV management, recording, control, and viewing will be performed at Building 491, RAF Fairford. The contractor shall route the CCTV connection at Fairford Site 14 to Building 491, RAF Fairford. The contract shall install all CCTV workstation equipment within the designated space inside the building.

5.3. Camera Installation

5.3.1. The contractor shall review all camera locations identified in appendices 2 and 3. The government has not conducted a full evaluation of the site condition for each camera location.

5.3.2. For Caversfield, there are no existing utility and communication lines as well dedicated mounting structures on all 17 camera locations identified in Appendix 3. The contractor shall provide its solution on how to install CCTV/ANPR cameras on these locations. The government will not install any utility (power)/communication lines or structures to facilitate CCTV installation. Due to the proximity of the camera locations to private residential houses, the government’s goal is to increase surveillance capabilities on these locations but at the same time protect the privacy of the local civilian residents. The contractor shall install the cameras in a manner that does not violate the privacy of local residents.

5.3.3. For Fairford Site 14, similar to Caversfield, the government has not conducted a thorough evaluation of the site condition. The government cannot guarantee the existence of utility, communication, and dedicated mounting structure on all six locations at Fairford Site 14. The government will not install any utility (power)/communication lines or structures to facilitate CCTV installation. The contractor shall provide its solution on how to install CCTV cameras on these locations.

5.3.4. The contractor shall identify on its offer if it intends to use an existing government structure include in its offer submission and is subject to government review and approval. No digging, ductwork, or any ground work will be permitted in this effort.

5.3.5. The contractor shall install the cameras at a height and angle that maximizes view of the scene of interest.

5.3.6. ANPR Cameras (Caversfield only): Ministry Defense Police/MET/Local Police must have access to these cameras.

6. Warranty: The contractor shall provide commercial warranty on all equipment and installation service.

The contractor shall provide the warranty start and end dates for each equipment and service where warranty is provided.

7. Contractor Deliverables: The contractor shall provide a block diagram illustrating connectivity for all cameras, recorders, workstations, and networking devices after installation. The contractor shall also provide a suggested maintenance schedule for all CCTV hardware and software, e.g. every 10,000 hours.

Failure to provide these documents will result to withholding of final contract payment.

8. Government Furnished Item: The government will provide the contractor (if requested) access to utilities such as power and water (if available) to accomplish all work in this requirement. The contractor shall identify its utility needs and shall submit a request to the Contracting Officer prior to tapping into any utility line or resource. The government will also provide contractor personnel access to restricted areas/facilities if necessary to accomplish all work in this requirement. The government will identify to the contractor areas needing additional access requirements prior to starting work. The contractor can re-utilize an existing large screen display for viewing purposes.

9. Security Requirements: The government will provide temporary installation passes when needed to the contractor. The contractor shall provide a list of its personnel who will require routine access to the sites to the government and two government issued identification documents such as passports and a driver’s license to apply for a temporary installation pass.

10. Contractor Personnel Qualifications/Certifications: The government requires quality and professional installation of this requirement. The contractor must ensure its personnel and its subcontractors (if applicable) are fully qualified and trained to perform the work. The contractor must be ready provide evidence that its personnel and subcontractor(s) (if applicable) have all the required professional/trade/craft certifications or license (current and valid prior to starting work) to the government if requested.

11. Government Hours of Operation: The normal hours of operation are weekdays from 7:30 AM to 4:30

PM excluding federal holidays (see list below). The contractor must plan its work hours within the government’s hours of operation. However, if the contractor needs to perform outside of these hours the contractor must submit a request at least three days prior to arrange a government personnel who will oversee contractor work. The request must be submitted to the cognizant Contracting Officer.

New Year’s Day January 1

Birthday of Martin Luther King Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

END

(3) Appendices

1. Chapter 4 – CCTV Systems, United Facilities Criteria 4-021-02 dtd 1 Oct 13

2. RAF Fairford Site 14 Camera Locations

3. Caversfield Camera Locations