FA557019QA019_S14_and_Caversfield_CCTV_Amendment_1.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA557019QA019 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2019-03; Effective 12 Jul 19.

The North American Industry Classification System (NAICS) code for this project is 334310 with a size standard of 750 employees.

The purpose of this combined synopsis and solicitations for the purchase and delivery of a

Closed Circuit Television System in accordance with the attached Statement of Work (SOW).

The bid schedule and contract CLIN schedule are below

Item Description Qty Unit Unit Price Total Amount

0001 S14 Equipment 1 Lot $ $

0002 S14 Installation 1 Job $ $

1001 (Option) Caversfield Equipment 1 Lot $ $

1002 (Option) Caversfield Installation 1 Job $ $

RAF Fairford Site 14 and Caversfield CCTV SOW

Ship to address: See SOW

*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this

RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

1. The contractor shall provide all of the following information and submitted along with its offer. Any missing information can deem your offer unresponsive and will not be evaluated.

a. Company name and address

b. Company point of contact name and contact information

c. DUNS and CAGE code

d. A price quote with an itemized cost for all CCTV hardware, software to include installation and labor costs.

e. A product literature for each CCTV hardware and software which shows the manufacturer and specifications.

f. A summary of surveillance/detection capabilities for each camera location on both sites. For example, Caversfield Camera Location 1 – (1) User has 360 degree view up and can zoom up to

500 m, (2) User can detect through video analytics software any movement within the scene of interest, (3) User can identify an individual amongst a group of individuals within X distance, (4)

User can differentiate a vehicle versus a human being within X distance.

g. Installation Approach: The offeror must identify how it will install CCTV on both locations.

On its approach, the contractor must identify its solution to the government considering the lack of utility (power)/communication lines and dedicated mounting structure on every CCTV location. The installation approach narrative must also address how the offeror will install the cameras which takes into consideration the privacy concern at Caversfield. The offeror must also identify any existing government structure it plans on using to mount cameras.

h. Proposed start date and duration.

2. The government will use the information above to evaluate its offer and determine if its meets the requirement stated in the Statement of Work. Interested offerors are highly encouraged to attend the site-visit to make necessary measurements, take photographs, and assess each camera location.

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Vendor must agree to hold the prices for CLIN0001 and CLIN0002 in its quote firm for 30 calendar days from the date specified for receipt of quotes. Pricing for Option CLINs 1001 and 1002 shall be valid for period of 60 calendar days from the time of award.

FAR Provision 52.237-1, Site Visit

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visits will be held on 4 September 2019 at 1300hrs and 5 September 2019 at 1300hrs. Refer to Attachment 5 with the Site Visit Instructions.

RFQ due date: 11 September 2019

RFQ due time: 3:30 P.M. local

Email to reid.blosser.1@us.af.mil and 501csw.rco@us.af.mil mailto:reid.blosser.1@us.af.mil mailto:501csw.rco@us.af.mil

52.217-5 -- Evaluation of Options.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

FAR clause 52.217-7, Option for Increased Quantity - Separately Priced Line Item

The government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting

Officer may exercise the option by written notice within 60 days of contract award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

THIS MUST BE SENT TO 501csw.rco@us.af.mil AND reid.blosser.1@us.af.mil.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to reid.blosser.1@us.af.mil by 1:00 P.M.

local on 9 September 2019.

Please provide the following information with your quote: Company Name:

DUNS Number: Cage Code:

*Number of Employees

*Total Yearly Revenue

*Information required determining size of business for the NAICS referenced above

Estimated Delivery Time:

Payment Terms: Warranty:

FOB (Select): Destination Origin

Shipping Cost included? Yes No

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

“Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition

Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order mailto:501csw.rco@us.af.mil mailto:reid.blosser.1@us.af.mil mailto:reid.blosser.1@us.af.mil http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ to be deemed technically acceptable, the following evaluation criteria must be met:

List the item(s):

1) CCTV System Design for each location - the design must illustrate the different equipment, e.g. camera specifications, digital video recoding specifications, mounting solutions, and all other requirements specified in the SOW.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

(3) Options: The government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that a quote is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise option(s).

Place of Manufacture (Mar 2015)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-

9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items

(Nov 17), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation

(FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items (Jan 18), additionally, the following FAR clauses cited in 52.212-5 are applicable:

52.209-3, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

5352.201-9101 Ombudsman

"(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes

(e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1145_161469 https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1595_233379 actions, contests of

OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Erik J. Symanski, AFICA/KU, Unit 3103, APO, AE 09094-3103, erik.symanski@us.af.mil, +49 6731472209. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060

Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

The following DFARS Clauses are applicable to this solicitation: The following AFFARS clauses are applicable to this solicitation:

Additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices; if applicable; if not remove

The full text of these clauses and (*) provisions may be assessed electronically at the website: http://farsite.hill.af.mil. NOTE: ALL PROVISIONS WILL BE REMOVED AT

TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

(1) RAF Fairford Site 14 and Caversfield CCTV Statement of Work (6 Sep 19)

(2) Appendix 1 – Chapter 4 UFC 4-021-02 CCTV Systems

(3) Appendix 2 – RAF Fairford Site 14 Camera Locations_Rev 2

(4) Appendix 3 – Caversfield Camera Locations_Rev 2

(5) Site Visit Instructions

Approved by the Contracting Officer TSgt Kristian Perlas http://farsite.hill.af.mil/