Questions_-_RAF_Croughton.pdf

FA5570-15-R-0002 – Medical Facility Custodial Services RAF Croughton

1) Can you please provide the contact details of the incumbent so that we may liaise with them concerning TUPE data and potential transfer of staff.

− The incumbent contractor information will be provided to the vendor that has the successful proposal to begin transition during the transition period.

2) During site visit, Window blinds were noted in every window, however these are not stated within the PWS.

Do you require these blinds to be cleaned, if so we will need to know:

a. Number and dimensions of blinds.

b. Scope and frequency of cleaning.

− Blinds will not require cleaning

3) Can you advise the square footage of all exterior windows that require cleaning, broken down to each floor level?

− Ground Floor approx. 1,200 sqft; First Floor approx. 400 sqft

4) Due to the high ceiling and the not easily accessible internal windows and window ledges at the front of the building. We would like to understand better your expectation of the standard required to be maintained on a daily basis. These areas would require specialist safety equipment to reach these areas which would normally only be required at periodic. If these are required on a weekly basis this would significantly increase the cost of providing this service.

− Please see Soliciation ammedment to add the front entrance windows, window ledges, and window seals to the windows twice year periodical.

5) During site visit, it was mentioned that the PWS stated that we were required to collect and resupply all linen items and to be taken to an area for storage. Please can you inform us where this is stated within the PWS as we are unable to locate this requirement?

− Collection & resupply of linens is not required; provided via separate contract

6) It was noted within the site visit that the curtains should be treated the same as the linen. Again we cannot locate where this is stated within the PWS. If this service is required we will need to understand the numbers of curtains, scope and frequency of change.

− Not required; the cleaning will be performed in-house

7) Technical Exhibit 1 G – All Deb Products are stated the monthly usage as 3 per month. We would assume that this would be 3 per dispenser. Therefore we will require to data to show how many dispenser there are for each product stated within Technical Exhibit 1G.

− Approximate monthly usage is 3 per each product per month

8) It was noted during the site visit that a shower wash dispenser was within all shower facilities; however this product is not highlighted in Exhibit 1 G. If this product is required to be provided, the monthly usage table would need to be amended.

− Not required; in-house performance

9) Whose responsibility is it to replace broken, loss or damaged Deb product dispensers, toilet roll holders and

Hand towel dispensers?

− The 422nd MDS will be responsible

10) National Commitments – 4.4.1 – We would like to understand more of the likelihood and expectation of this requirement. Therefore can you provide any historic data concerning when this has occurred previously.

− There is currently no way to fortell any contingency events that may occur, however some examples of instances where this would apply would be during 11 September 2001 and 7 July 2005 during the London bombings.

11) Can the elevator be used by the cleaning staff to transport cleaning equipment and materials to the upper levels? Are there any restrictions, timings etc?

− Yes, the cleaning staff can utilize the elevator contingent there are no patients or food within

12) We wish to understand the manufactures recommendations concerning the care of the floor covering.

Therefore can you please inform us of the supplier along with the flooring details, so that we can ensure that we do not use any equipment or product that will reduce the life of the floor covering?

− Due to on-going construction, the O&M manuals have not yet been made available.

However, because of the similarities the O&M manuals for RAF Alconbury are attached for reference.

13) Government training - How will this training be delivered, paper form, computer or classes, and duration of each session.

− Training will be performed in paper format, 422nd MDS instructor and/or 422nd computer;

approx. 1hr each.