FA5570-15-R-0002_-_Amend__2.pdf

PDF 444 KB Posted Aug 5, 2015

Attached to: Medical Facility Custodial Services - RAF Croughton
Solicitation number: FA5570-15-R-0002
Issued by: Department of the Air Force United States Air Forces in Europe - Air Forces Africa

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The purpose of this amendment is to update the window periodical within the PWS

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Other files

File	Type	Posted
Attch_1_-_PWS_(Amend__2).pdf	PDF	Aug 5, 2015
RAF_Alconbury_BLDG_623_OM_Manual_Volume_6_Section_15J.pdf	PDF	Aug 5, 2015
Questions_-_RAF_Croughton.pdf	PDF	Aug 5, 2015
Attch__1_-_PWS_Amdended.docx	DOCX document	Jul 15, 2015
FA5570-15-R-0002_-_Solicitation_Amendment.pdf	PDF	Jul 15, 2015
Attch__1_-_Performance_Work_Statement_(PWS).docx	DOCX document	Jul 13, 2015
Attch__3_-_Past_Performance_Qstnr.docx	DOCX document	Jul 13, 2015
FA5570-15-R-0002_-_Solicitation.pdf	PDF	Jul 13, 2015
Attch__2_-_Site_Visit.doc	DOC document	Jul 13, 2015

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32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA5570-15-R-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Facility Cleaning Services

FFP

Custodial services to include the cleaning and care of the following items: flooring, walls, restrooms, ceilings, air vents (ducts), stairs, furniture, shelves, window sills, radiators, doors and door frames, boards, sanitary outlines, sinks, mirrors, trash cans, light fixtures, all interior glass surfaces to include frames and glass atrium.

Contractor shall accomplish all cleaning tasks to meet the completeness, quality and frequency requirements set forth in the Performance Work Statement (PWS) dated 10 July 2015. All rooms and areas shall be inspected and receive cleaning, protection, and beautification in accordance with the Contractor's written quality standards and work schedules.

FOB: Destination

PURCHASE REQUEST NUMBER: F2P4AL5183A004

SIGNAL CODE: A

NET AMT

0002 9,704 Square

Foot

Periodical Hard Flooring Maintenance

FFP

Hard floors shall be cleaned, scrubbed, sealed, polished, waxed, and stripped as required for the appropriate surface to maintain, protect and ease normal routine floor cleanings. 9,704 sq ft shall be maintained twice yearly and coordinated with the COR. All work shall be perfromed IAW the PWS, dated 10 July 2015, Para.

1.1.4 & 1.1.4.1 & Technical Exhibit 1C.

FOB: Destination

0003 3,226 Square

Periodical Carpet Flooring Restoration

Carpets shall be deep cleaned to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective method to address soil suspension, soil extraction and drying. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. 3,226 sq ft shall be restored twice yearly and coordinated with the COR. All work shall be perfromed IAW the PWS, dated 10 July 2015, Para. 1.1.4 & 1.1.4.2 & Technical Exhibit 1C.

0004 233 Each Periodical Window Cleaning

FFP

Clean all 233 windows, interior and exterior. Windows shall show no traces of film, dirt, smudges, water, or other foreign matter. This line item shall be accomplished 2x yearly and each occurrence shall complete all 233 windows. All work shall be perfromed IAW the PWS, dated 10 July 2015, Para. 1.1.4 & 1.1.4.3 & Technical Exhibit 1C.

1001 12 Months OPTION Facility Cleaning Services

FFP

1002 9,704 Square

OPTION Periodical Hard Flooring Maintenance

1.1.4 & 1.1.4.1 & Technical Exhibit 1C.

1003 3,226 Square

OPTION Periodical Carpet Flooring Restoration

1004 233 Each OPTION Periodical Window Cleaning

FFP

2001 12 Months OPTION Facility Cleaning Services

FFP

2002 9,704 Square

1.1.4 & 1.1.4.1 & Technical Exhibit 1C.

2003 3,226 Square

2004 233 Each OPTION Periodical Window Cleaning

FFP

3001 12 Months OPTION Facility Cleaning Services

FFP

3002 9,704 Square

1.1.4 & 1.1.4.1 & Technical Exhibit 1C.

3003 3,226 Square

3004 233 Each OPTION Periodical Window Cleaning

FFP

4001 12 Months OPTION Facility Cleaning Services

FFP

4002 9,704 Square

1.1.4 & 1.1.4.1 & Technical Exhibit 1C.

4003 3,226 Square

4004 233 Each OPTION Periodical Window Cleaning

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-OCT-2015 TO

30-SEP-2016

N/A 422 MDS/SGL

SONIA SANDOVAL

BLDG. 56

RAF CROUGHTON

APO AE

(314)236-8769

0002 POP 01-OCT-2015 TO

30-SEP-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-OCT-2015 TO

0004 POP 01-OCT-2015 TO

1001 POP 01-OCT-2016 TO

30-SEP-2017

1002 POP 01-OCT-2016 TO

1003 POP 01-OCT-2016 TO

1004 POP 01-OCT-2016 TO

2001 POP 01-OCT-2017 TO

30-SEP-2018

2002 POP 01-OCT-2017 TO

2003 POP 01-OCT-2017 TO

2004 POP 01-OCT-2017 TO

3001 POP 01-OCT-2018 TO

30-SEP-2019

3002 POP 01-OCT-2018 TO

3003 POP 01-OCT-2018 TO

3004 POP 01-OCT-2018 TO

4001 POP 01-OCT-2019 TO

30-SEP-2020

4002 POP 01-OCT-2019 TO

4003 POP 01-OCT-2019 TO

4004 POP 01-OCT-2019 TO

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.232-1 Payments APR 1984 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.242-17 Government Delay Of Work APR 1984 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 52.245-1 Government Property APR 2012 52.245-9 Use And Charges APR 2012 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-25 Limitation Of Liability--Services FEB 1997 52.247-34 F.O.B. Destination NOV 1991 52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.249-8 Default (Fixed-Price Supply & Service) APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

NOV 2013

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.225-7041 Correspondence in English JUN 1997 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7008 Relief From Import Duty (United Kingdom) DEC 2011 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal MAR 2015

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

Addenda to 52.212-1 Instructions to Offerors

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I – Price Proposal, Part II – Technical Proposal.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original and one (1) copy.

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract

(b) Complete all areas within the solicitation ensuring that proposed unit and extended prices for the required quantities are correctly calculated for summary totals that equate to prices provided at the Contract Line Item Number-level (CLIN) . To be considered for award, proposed pricing must be submitted in British Sterling Pounds (£), for all items in the Price Schedule (unless instructed not to price) and for all associated priced CLINs

(c) Complete the necessary fill-ins and certifications in provisions. The provision at FAR 52.212-3 shall be returned along with the proposal.

2. PART II – TECHNICAL PROPOSAL - Submit original and one (1) copy.

Offeror shall submit a technical proposal to convey how they intend to meet the requirement. The technical proposal shall contain a full description of methods to be utilized during performance of Medical Custodial Services under the resulting contract. This shall be limited to no more than 50 pages, title page and table of contents excluded. In the event that a technical proposal received in response to this solicitation exceeds 50 pages, only the first 50 pages will be evaluated for technical acceptability. This page count will not include completed past performance questionnaires.

a) Transition Plan. Describe your plan for transitioning to new contract performance. Include a description and completion timeline of all activities necessary to begin successful performance on the contract start date. Identify key staffing positions during transition and site specific operating manpower estimates that will be utilized to obtain adequate numbers of qualified personnel to accommodate the projected workload. Contractors shall submit a plan that supports no more than a 30 day transition time frame.

(b) Quality Control Plan - The policy of the Government for contractor quality control and applicable definitions are provided in Federal Acquisition Regulation Part 46. In all Government contracts, the contractor is required to control the quality of service delivery and offer to the Government for acceptance only services that conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary. Note that if selected for award, your Quality Control Plan will be monitored for compliance as a Service Summary, performance objective item.

Proposed Quality Control Plans (QCP) shall be specific to the work requirements prescribed by this Request for Proposals (RFP) and the respective Performance Work Statement (PWS) contained herein.

i. Offerors shall thoroughly and clearly describe quality control processes and procedures to ensure satisfactory levels of performance will be achieved at all specified service locations/sites as outlined under this RFP. Proposed Quality Control Plans shall include at a minimum;

1. An outline of proposed title(s) and organizational placement of contractor personnel that will be responsible for performing quality assurance inspections/audits at all required service locations/sites.

2. A thorough and comprehensive description of quality control procedures and associated processes that will be utilized (audit systems, electronic data management, reports, etc) to inspect/audit the required service, specifically addressing all services listed in the Service Summary (SS) in paragraph 2.

Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

Additionally, control procedures for any government-provided keys or lock combinations shall be included.

3. Clearly and comprehensively describe proposed methods and associated documentation (i.e. checklists) that will be utilized to identify, document, prevent, correct, and resolve potential deficiencies in the quality of service provided. Include proposed frequencies of QC inspections/audits on both a scheduled and unscheduled basis and describe processes for corrective action.

4. Clearly and comprehensively describe the method of tracking, documenting and certifying employee training.

Contractors proposed metrics will form a part of the contract as a Services Summary.

c. Past Performance - Offeror must provide no more than five (5) contract references of recent and relevant contract performance.

a) To be considered recent, services must have been performed within the last three (3) years from the issuance date of solicitation. To be considered relevant, past performance has to be similar in scope. Scope is defined as providing Custodial Services of similar size and complexity to the work requirements outlined in this solicitation and associated Performance Work Statement for a minimum of one (1) year of performance. Offerors can have multiple customer contacts for each past performance submission.

b) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

c) Each past performance contract reference should include the following information:

(i) Company/Division name/Contracting Agency/Customer Name

(ii) Description of service provided. In addition, provide any information currently available (metrics, audits, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(iii) Contract Number/Title

(iv) Annual Contract Dollar/GBP Value(s)

(v) Period of Performance

(vi) Location

(vii) Verified, up-to-date names, address, email, & telephone number of the customer (primary and alternate) point of contact

NOTE: If a customer point of contact cannot be reached, the Government may contact the offeror again and request an additional point of contact.

d) The offerors shall complete Section A of RFP Attachment X, the Past Performance Questionnaires (PPQs) and submit them to the Government with their past performance proposal submission. The offerors shall also send the PPQs to their current/former customers (as listed in the contract reference submittals) for completion. The customers shall forward the completed PPQs directly to the 501 CSW/RCO, Bldg. 516, RAF Alconbury, Huntingdon, Cambridgeshire PE28 4DA, UK or e-mailed to Michael.Reyes.9@us.af.mil and 501csw.rco@us.af.mil. Note e-mail instructions and restrictions as listed under paragraph F. below.

Note: Any copies of completed questionnaires submitted by offeror’s with their proposal will be discarded and not considered in the Government’s evaluation

e) In the evaluation of Present and Past Performance, the Government will consider the information provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System (PPIRS). When a completed PPQ does not match the Contractor Performance Assessment Report (CPAR) rating, CPAR will take precedence.

D. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & PWS) and Government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award in provision 52.212-2, Evaluation—Commercial Items (Addendum).

3. Any limitation on the number of pages. Pages exceeding the page limitations set forth in this solicitation provision will not be read or evaluated, and will be removed from the proposal.

(a) Format for proposal Parts II shall be as follows:

(i) The proposals will be 8 ½ inch x 11inch paper, or European equivalent, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11inch x 17inch or European equivalent.

(ii) A page is defined as one face of a sheet of paper containing information.

(iii) Typing shall not be less than 10 pitch.

(iv) Elaborate formats, bindings or color presentations are not desired or required.

(v) The technical proposal is limited to no more than 50 pages.

4. Proposals are to be valid through to 1 October 2015.

E. REQUESTS FOR INFORMATION

All requests for information (RFI) shall be submitted to the 501st Regional Contracting Office no later than 1500hrs, 23 July 2015. RFIs shall be submitted to Michael.Reyes.9@us.af.mil and 501csw.rco@us.af.mil

F. GENERAL INFORMATION

INFORMATION REGARDING SUBMISSION OF PROPOSAL: Mailed and hand carried proposals must be delivered to 501 CSW/RCO, Bldg 516, RAF Alconbury, Huntingdon, Cambridgeshire PE28 4DA, UK. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

E-mailed proposals should be sent to Michael.Reyes.9@us.af.mil and 501csw.rco@us.af.mil.

If submitting proposal by e-mail, only submit one copy. Maximum size of email shall not exceed 4MB. Proposal can be split over multiple e-mails. If sending multiple e-mails, ensure subject line contains how many emails have been sent. Text to be used as follows: “E-mail X of Y” (1 of 4, 2 of 4, etc) Please ensure receipt of e-mail by contacting +44 1480 843122 or +44 1480 842129.

Facsimile proposals will not be accepted.

Offerors are cautioned that RAF Alconbury has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the 501st Regional Contracting Office PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers.

(End of Addenda) mailto:Michael.Reyes.9@us.af.mil mailto:501csw.rco@us.af.mil mailto:Michael.Reyes.9@us.af.mil mailto:501csw.rco@us.af.mil mailto:Michael.Reyes.9@us.af.mil mailto:501csw.rco@us.af.mil

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price

(2) Technical Acceptability

(3) Past Performance

Technical and past performance, when combined, are less than equal to price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDA TO 52.212-2 EVALUATION FACTORS FOR AWARD

BASIS FOR CONTRACT AWARD

A Lowest Price Technically Acceptable (LPTA) Source Selection Process in accordance with FAR PART 15.101-2 will be utilized for purpose of the Government’s evaluation of proposals and resultant award determination. Under the LPTA evaluation process, Technical Capability, to include Past Performance, will be evaluated and rated on an acceptable/unacceptable-basis (pass/fail), and trade-offs with relation to Price will NOT be permitted. The evaluation process will be conducted as further defined in the below addendum to this clause whereby the Government will award to the lowest evaluated priced proposal meeting the acceptability standards for Technical Capability

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

A. Price Evaluation.

Offers shall be ranked according to price. An offeror’s proposed prices will be determined by multiplying the quantities identified by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. The option period under FAR Clause 52.217-8 Option to Extend Services, 50% of the price(s) proposed for the last option period will be included in the total evaluated price (TEP). Offers are to only be submitted in British Pounds Sterling (GBP)

B. Technical Acceptability.

The government shall evaluate the technical proposal submitted by the lowest priced offeror on an acceptable/unacceptable basis, assigning a rating of Acceptable or Unacceptable.

The proposals shall be evaluated against the following subfactors:

(1) Transition Plan: The transition plan will be evaluated in order to determine the contractors‘ demonstrated ability to begin successful performance on the contract start date. To be acceptable the contractor will discuss his detailed approach to:

i. A detailed description and complete timeline of all transition activities necessary to begin successful performance on the performance start date of 1 Oct 2015.

ii. Identify key positions, responsibilities, and their roles with respective schedules for transition and successful contract performance on the contract start date.

iii. Provide the site specific estimated operating manpower and how proposed operatives will accommodate the projected workload under the solicitation.

(2) Quality Control Plan: The Quality Control Plan must succesfully demonstrate that the contractor’s quality control procedures will effectively achieve satisfactory performance. To be acceptable, the Quality Control Plan will be evaluated for its completeness in addressing each of the following areas:

1. Outline of proposed title(s) and organizational placement of contractor personnel that will be responsible for performing quality assurance inspections/audits at all required service locations/sites.

2. Description of quality control procedures and associated processes that will be utilized (audit systems, electronic data management, reports, etc) to inspect/audit the required service.

3. Proposed methods and associated documentation (i.e. checklists) that will be utilized to identify, document, prevent, correct, and resolve potential deficiencies in the quality of service provided. To include proposed frequencies of QC inspections/audits on both a scheduled and unscheduled basis and processes for corrective action

4. Proposed method of documenting and certifying employee training

(3). Past Performance The government will use all questionnaires received from the offeror’s referenced customers and data independently obtained from other government and commercial sources to determine Past Performance acceptability.

If the past performance data is determined to be recent (contract performance within three (3) years of the date of this solicitation) and relevant (similar in scope) the Government will assess whether or not the offeror had successfully demonstrated the ability to perform.

Similar in scope means that the work must have been providing Custodial Services similarly described in the PWS, with a minimum of 1 year performance.

Past performance evaluation performed in support of this requirement does not establish, create, or change the existing record and history of the vendor’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts/projects. Offerors may be asked to clarify the relevance of past performance information. In addition, communications may be conducted regarding adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports an unacceptable rating or any unfavorable comments received from sources without a formal rating system.

Table A-1.Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

These communications will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revisions.

NOTE: If a customer point of contact cannot be reached, the Government may contact the offeror again and request an additional point of contact. The evaluation of past performance information will result in an overall assessment of acceptable or unacceptable as follows:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

Evaluation Process Upon completion of both Price and Technical evaluations, all offers will be ranked according to the Price evalaution.

If the lowest priced proposal is also technically acceptable then the award shall be made to that offeror.

If the lowest priced proposal is deemed not technically acceptable then the next lowest priced proposal will be checked for technical acceptability. This process will continue, as needed, until an offeror has a Techncial proposal that is rated Acceptable.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(End of Addenda)

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily

Table A-2. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

http://www.acquisition.gov/ business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the…

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