Attachment_1_PWS.pdf

FA5570-14-R-0001 Attachment 1

Performance Work Statement

AEROSPACE GROUND EQUIPMENT MAINTENANCE

AND FUELS MANAGEMENT

13 March 2013

Table of Contents

Section Paragraph Title Page

Description of Services

1.1 Management Duties 3

1.2 Operations 4

1.2.1 AGE Operations 4

1.2.2 Transient Alert Services 6

1.2.3. Fuels Operations 7

1.2.4. Hours of Operation 8

1.3. Acquisition of Supplies 11

1.4. Contractor Personnel 12

1.5. Date and Records Submission 14

1.6. Special Events Support 15

Government Furnished Property &

Services

2.1 Government Furnished Equipment 15

2.2 Government Furnished Property 16

2.3 Government Furnished Vehicles 18

2.4 Government Furnished Materials 19

2.5 Government Furnished Services 19

2.6. Government Furnished Training 20

General Information 20

Services Summary 27

Appendix A Abbreviations & Acronyms 30

Appendix B Definitions 33

Appendix C Fuels & AGE Workload Data 39

Appendix D Publications & Forms 45

Appendix E Government Furnished Equipment 49

1. DESCRIPTION OF SERVICES

The contractor shall be responsible for the operation, storage, inspection and maintenance (scheduled and unscheduled inspections) of powered/non-powered, War Readiness Materials (WRM) and peacetime use

Aerospace Ground Equipment (AGE), propulsion, and munitions support equipment on RAF Welford and

RAF Fairford. The term AGE used throughout this PWS refers to AGE, propulsion, flight line fire extinguishers and munitions handling support equipment. The maintenance function ensures assigned equipment is safe, serviceable, and properly configured to meet mission needs. Maintenance actions include, but are not limited to, inspection, repair, overhaul, modification, preservation, refurbishment, troubleshooting, testing, and analyzing condition and performance. Additionally, the contractor shall furnish all personnel, equipment (not identified as government furnished), materials, and supervision necessary to perform Transient Alert (TA) services. The contractor shall perform TA services, which include, but are not limited to, aircraft movement, safety management, special events support, exercise support, and requested vehicle escorts. The contractor shall be responsible for the operations and maintenance of fuel storage facilities, hydrant facilities, fuels laboratory, Fuel Servicing Center (FSC), refueling vehicles and associated hardware to conduct refueling of aircraft, ground support equipment and facilities. Services will also include all associated quality control and accountability of issues, transfers, receipts and storage of all fuel and cryogenic products.

1.1. MANAGEMEMNT DUTIES

1.1.1. The contractor shall manage the AGE maintenance, to include structural maintenance, corrosion control, flight-line fire extinguisher and TA program as outlined within this Performance Work Statement

(PWS). Furthermore; the contractor shall operate and manage a satellite fuels account from the main fuel service center (FSC) at RAF Fairford as outlined in AFMAN 23-122, AFH 23-123, Defense Logistics

Agency, (DLA) guidance and AFI 23-201.

1.1.2. The contractor shall have experience in fuels operations, distribution, preventive maintenance and flight-line operations. The designated Site Manager shall ensure that sufficient aviation fuel, ground products, and cryogenics is on-hand, on-order, or in transit to meet mission demands. When inventories are expected to drop below the minimum level (within 5 calendar days advance notice) a waiver shall be requested through Defense Logistics Agency (DLA) Regional Inventory Manager or when maximum levels must be exceeded for any reason, shall request a deviation from DLA Regional Inventory Manager.

The Contracting Officer Representatives (COR) shall be notified anytime inventories fall below required levels and updated as necessary. Any abnormal gains/losses experienced or not within DLA tolerances shall be investigated, documented, reported, and corrective action taken when applicable. The contractor shall perform In Accordance With (IAW) all applicable Air Force Instruction’s (AFIs), Technical Orders

(TOs), federal and local policies/directives.

1.1.3. The contractor shall ensure the accountability of all petroleum and cryogenic products. The contractor shall process accountable documents IAW governing directives during normal daily operations, and provide assistance during exercises, contingencies or when determined by the government.

The contractor shall manage and have a firm understanding of Fuel Information Service Center (FISC) daily closeout, transaction processing, and clearing rejects in the DLA-E computer systems. The contractor will be responsible to maintain the starter stock vehicles. Note: All inventory processes are automated however contractor must be capable of manually determining fuel tank inventories should automated system fail or malfunction. IAW AFI 23-201, the contractor shall maintain command and control to prevent the use of unsatisfactory products or equipment. The contractor shall manage the receipt, storage, issue, quality control and accounting of petroleum and cryogenic (cryo) products and maintain fuel and cryogenics servicing equipment to ensure mission readiness. The contractor shall also establish and maintain minimum facility and equipment levels within Refueling Maintenance (RFM), Water/Fuels Maintenance (WFM) and the AGE work center. The contractor shall establish and maintain fuels administrative workgroup function and review war and mobility plans. Furthermore, the contractor shall provide fuels facility plans, maintain emergency power capability, operate fuels radio net, develop and review facility requirements and compute vehicle validation/equipment authorizations.

1.1.4. The contractor shall provide AGE and fuels support in case of disaster or calamity, emergency conditions actual or simulated, to include personnel after normal working hours.

1.1.5. The contractor shall permit authorized representatives of the government, as verified by the

COR, access to facilities, records and equipment.

1.1.6. The contractor shall ensure all correspondence intended for headquarters activities dealing with questions of policy or major problems are coordinated with the COR before being released.

1.1.7. The contractor shall respond to requests and/or administrative taskings concerning any aspect of the

AGE and Fuels operations from appropriate government personnel. All such requests will be coordinated through the COR. Responsibilities include gathering, analyzing and evaluating all data concerning the inquiry and then formulating a recommendation.

1.1.8. The contractor shall provide on specification petroleum and cryogenic products within the Fuels

Division to authorized agencies and organizations. Sample, handle, receive, store, issue, transfer, inspect, and operate facilities and account for those products in a safe and efficient manner to ensure mission completion. The Site Manager or their representative shall attend any required meetings.

1.1.9. The contractor shall establish guidelines for organizations requesting fuel delivery to organizational tanks and maintain a current list of all authorized issue and support tanks IAW AFI 23-

204, para 4.7. Furthermore, the contractor shall provide tank custodian training, fuel escort training and maintain a list of tank custodians and representatives authorized to receive/sign for jet fuel and ground fuel.

1.1.10. The contractor shall appoint a primary and alternate tank custodian for the AGE spray paint booth fuel tank and perform custodial duties as outlined in AFI 23-204, para 4.3. The contractor shall also adhere to and meet all requirements set forth in the UK Final Governing Standards, Environmental

Protection Agency and any other applicable operating instructions/manuals. All defects, repairs and safety related matters must be reported to the COR and 420 ABS/BCE as soon as possible.

1.1.11. The contract manager or representative shall be available within 30 minutes during normal duty hours to meet on the installation with government personnel to discuss problem areas. After normal duty hours, the manager or representative shall be available at RAF Fairford within (two) 2 hours upon notification. Normal duty hours are defined in Para 1.2.4.

1.2. OPERATIONS

1.2.1. AGE OPERATIONS

1.2.1.1. During peacetime/steady state operations, the contractor shall be responsible for the operation, storage, inspection and maintenance (scheduled and unscheduled) of powered and non-powered WRM AGE on RAF Fairford and RAF Welford. The maintenance function ensures assigned equipment is safe, serviceable, and properly configured to meet mission needs. Maintenance actions include, but are not limited to: inspection, repair, overhaul, modification, preservation, refurbishment, troubleshooting, testing, and analyzing condition and performance. The contractor shall be responsible for the AGE Corrosion Control

Program, and maintaining the work center ready for the deployed contingency forces. The contractor shall be responsible for all programs required during peacetime operations as well as contingency operations.

1.2.1.2. The contractor shall accomplish all maintenance actions and inspections IAW applicable regulations and technical order guidance. Support equipment shall not be integrated for use with peacetime support equipment. It shall be operated to extend the service life and maintain its readiness. The level and frequency of use shall be set by the Air Staff functional manager to ensure readiness. The Maintenance Information

Systems (MIS), currently IMDS, shall be used to monitor readiness status along with individual Mission

Equipment Levels (MEL’s). The contractor shall maintain a minimum 85% daily equipment in-commission rate.

1.2.1.3. Guidance. The contractor shall follow guidance set in all applicable TOs, AFI 21-101, Aircraft and Equipment Maintenance Management, Chapter 1 and 25-101, Chapter 5, to manage and accomplish all inspections and maintenance on all WRM equipment listed in Appendix C. The contractor shall ensure Time Compliance Technical Order (TCTO) completion on all WRM equipment. Applicable maintenance manuals, military technical orders, manufacturer’s instructions and contractor developed maintenance instructions shall determine maintenance schedule. The AFI and technical order references used throughout the document shall also include Air Force, Major

Command, and local supplements, i.e. the Combat Air Forces supplement to AFI 21-101. The types and quantities of equipment maintained and operated by the contractor may change during the life of the contract. The COR is the final authority on whether or not a piece of equipment is defined as depot or major maintenance. Additionally, the contractor shall not sub contract intermediate level maintenance, i.e. normally performed military AGE personnel, at government expense. Additionally, the COR with input from the contractor shall make determination on acceptable repair procedures when no guidance exists.

1.2.1.4. Tool & Equipment Management. The objectives of the tool and equipment management program are to prevent and eliminate Foreign Object Damage (FOD) to aircraft, engines, missiles, training and support equipment, and to reduce costs through strict effective control and accountability of assets. The tool management program outlined represents Air Force minimum program requirements; Major Commands

(MAJCOMs) may dictate additional requirements. NOTE: Personal tools are NOT authorized on the flight-line or in any maintenance area (e.g., Mini-Mag type flashlights, Leatherman type multi-tools and buck knives). The contractor shall establish a strict tool control program to preclude tools from being left in and/or around aircraft and for reporting lost tools. The contractor shall implement procedures for tool control IAW

AFI 21-101, Chapter 10. The AGE section shall use the standard AF approved tool control database, currently Tool Accountability System (TAS). For Test Measurement Diagnostic Equipment (TMDE) the contractor will ensure equipment calibration and maintenance is accomplished IAW TO 00-20-14, TO 32B14-

3-1-101, and all USAFE supplements, messages and directives. The contractor shall use the Precision

Measurement Equipment Laboratory (PMEL) at RAF Feltwell for calibrating of precision equipment and will be held accountable for damaged equipment if gross negligence/abuse is a factor.

1.2.1.5. Response on/off base. The contractor shall be required to provide AGE to an on/off-base site in the local area in support of military or military-chartered aircraft. The contractor may also be required to exchange, service, and maintain equipment being used at the off-base site.

1.2.1.6. WRM Inspection Intervals: There are three levels of inspection for WRM support equipment:

visual, serviceability and TO compliance. The contractor shall visually inspect 25 percent of WRM equipment quarterly and inspections shall be documented in MIS and on appropriate equipment maintenance forms (e.g., Air Force Technical Order (AFTO) Form 244/245, and AFTO 95) or MIS generated equivalents.

Assets with discrepancies will be scheduled for maintenance. The contractor shall perform WRM serviceability inspections annually. Powered/Non-powered WRM equipment shall be mechanically and electrically tested, as applicable, to ensure they are ready to perform their wartime mission. Serviceability inspections shall be done by the functional user or by the base function that has the capability to perform them. Joint Use and WRM AGE shall be maintained IAW specific equipment technical orders, work cards, operating manuals and Air Force Instructions. The scheduled inspection intervals shall be determined by

Technical Orders, work cards, or AFI 25-101 using the most stringent standard. Qualified maintenance technicians shall perform servicing inspections, functional checks, load checks (as applicable), and minor corrosion control treatment on serviceable AGE every 180 days. Load checks on flight-line diesel engine generator sets are to be sustained for a minimum of 15 minutes. Periodic inspections shall be accomplished

IAW above guidance and TO 00-20-1, following the guidance for annual inspections contained in the applicable Air Force periodic inspection work cards. In those areas where weather or storage conditions have a deteriorating effect on powered AGE, the applicable equipment item shall be dispatched for a period not to exceed 24 hours to complete the functional check. Such dispatch shall be accomplished based on a written schedule from the AGE WRM manager (WRMM) and approved by the WRM Program Manager (WRMPM).

If equipment is stored outside, more frequent inspections may be necessary based on weather conditions, equipment condition, and/or equipment configuration. Additionally, the contractor shall insure all other inspections requirements are accomplished as directed in end item TO. The inspection intervals above are directed by Air Force Instructions and subject to change as new instructions are published. See appendix-C for workload data.

1.2.1.7. The contractor is responsible for structural repair of AGE equipment IAW applicable technical data.

The contractor shall provide inspection, damage evaluation, repair, manufacture, and/or modification of metallic, composite, fiberglass, plastic components, and related hardware associated with support equipment;

manufactures metal tubing, conduits, and cables IAW drawings and specifications.

1.2.1.8. The contractor is responsible for corrosion inspections, spot painting, production stencils and graphic and complete paint jobs. The contractor shall follow guide lines set forth in technical order 35-1-3, AFI 21-

101 and other applicable publications. Complete paint jobs consists of removing existing stencils and reflective tape, media blasting and/or mechanical sanding of surfaces to be painted, application of coatings and production of new stencils.

1.2.1.9. The contractor shall maintain their work center and all programs in a constant state of readiness in the event it is required for use by contingency forces. The contractor shall adhere to tool control programs described in paragraph 1.2.1.4. The contractor shall maintain all shop equipment and ensure all inspections are current and properly documented.

1.2.1.10. Fire Extinguisher Inspections. The contractor shall perform inspections, maintenance and marking requirements on WRM flight-line fire extinguishers IAW AFI 25-101, owner’s service manual, and National

Fire Protection Agency (NFPA)-10 Standards for Portable Fire Extinguishers. In addition, the contractor shall perform the wash and report weight findings to the fire department annually.

1.2.1.11. Contingency Operations. The contractor may be required to provide support up to 24 hours a day, 7 days a week during contingency operations. The contractor will be notified by the COR of contingencies, to include but not limited to, major base exercises and humanitarian missions. In addition, the contractor shall provide special tools and test equipment to support AGE maintainers temporarily working at RAF Fairford during contingency operations. During contingency operations, the contractor shall provide requested office and work space in any of its facilities to accommodate in-coming AGE maintenance and fuels operations.

The contractor shall perform major maintenance. Major maintenance is defined as complex disassembly and rebuilding of equipment that either requires special tools or extensive time. The COR is the final authority on whether or not a piece of equipment qualifies for major maintenance. The contractor shall be available to provide assistance to the temporary assigned structural maintenance personnel when deemed necessary by the

COR.

1.2.1.11.1. When equipment is requested for contingency use (direct and indirect mission support), the contractor shall ensure it is removed from storage, prepared for use, operationally checked, and discrepancies repaired. The contractor shall deliver equipment to a predetermined staging area and turn over day-to-day operation and maintenance of equipment to assigned organizations unless otherwise agreed to by the COR, 48 hours prior to the planned contingency operation. Upon completion of contingency operations the contractor is responsible for retrieving any piece of equipment that hasn’t been returned by the visiting unit, reconstituting and repairing any delayed discrepancies and performing any required inspections prior to returning equipment to storage.

1.2.2. TRANSIENT ALERT (TA) SERVICES

1.2.2.1. The contractor shall provide all personnel, equipment (not identified as government furnished), materials, training, and supervision necessary to perform TA services at RAF Fairford. The contractor shall perform TA services which include, but are not limited to, aircraft movement, safety management, special event support, and exercise support. See Appendix-C for workload estimates and description of exercise support.

1.2.2.2. The contractor shall ensure the safe direction and movement of transient aircraft to and from designated parking areas. The contractor shall remain in contact with base operations and/or ground control on any aircraft requiring “follow-me” service to and from designated parking spots during normal flight line hours of operation (0730-1630) or as required and mission dictates. The Functional Commander or

Functional Director (FC/FD) is the authority on flight line hour of operations and can extend hours the hours listed above to meet mission needs.

1.2.2.3. Arrival Services. The contractor shall provide the following arrival services. Preposition and operate support equipment: position AGE, fire extinguishers, chocks, ladders, and ground wires required for aircraft arrival prior to engine shutdown. The contractor will position mobile staircase truck and assist crews with possible drag-chute retrieval if required to do so.

1.2.2.4. Departure Services. The contractor shall perform the following departure services; position, connect/disconnect, and operate AGE and other support equipment as required. The contractor shall also remove or confirm chocks are removed before aircraft departure.

1.2.2.5. Follow-Me & Marshaling Services. The contractor shall provide “follow-me” services to lead transient aircraft to a designated area, in a manner which is easily visible to the pilot. The contractor shall direct and park transient aircraft to a designated area. The contractor shall marshal aircraft safely to the designated parking spot. The contractor shall ensure that all flight-line safety guidelines/protocols are maintained while performing transit alert duties IAW applicable AFI’s, Operating Instructions, (OI’s) Air

Force Occupational Safety and Health (AFOSH) standards, technical orders and governing local policies.

1.2.2.6. Emergency Services. The contractor shall provide transient alert services as described above for ground/in-flight emergencies.

1.2.3. FUELS OPERATIONS:

1.2.3.1. The contractor shall track and document fuel movements, vehicle and equipment in-commission status, sample schedules, product inventories and personnel status on a daily basis. Documentation shall be accomplished through Fuels Manager Defense (FMD) computer program or updated program which is installed on the Government provided computers. All source documentation will be maintained IAW AF

Records Management and DLA Energy Policies. During emergency situations, or with prior approval from Air Force Petroleum Agency (AFPA), the AF Form 824 may be used in lieu of FMD (transactions not initially captured via automation will be loaded manually into FMD when the system is available).

Data entries will be down loaded daily for processing into FMD. In addition, log sheets or back-up media will be maintained IAW applicable directives to validate fuel servicing unit authorizations. The controller shall dispatch all refueling trucks under their control during normal day to day business. Additionally, a

Fuels Facility Master Plan and base grid map must be conspicuously posted and all fuel systems highlighted. Vehicle clipboards, operating checklist, keys and portable radios shall be controlled. The location of permanently installed generators, size and list of frequently called telephone numbers must also be available. Vehicle identification links shall be maintained and encoded.

1.2.3.2. The contractor shall submit a request for waiver to the government for procedures to be used in lieu of functions and tasks required IAW any AFI and any governing regulations or directives listed in the PWS. The request should reference the specific AFI, governing regulations or directives and section to be waived and provide a detailed justification and explanation of the potential benefits to the government. Only those requests approved, in writing, by the Contracting Officer (CO) will be waived.

“Test” or “trial” programs, which deviate from the AFIs, are not authorized without prior approval by the CO.

1.2.3.3. The contractor shall perform servicing and filling operation, coordinate with refueling maintenance on vehicle in-commission rates/Mission Essential Levels (MELs), with the Defense Infrastructure

Organization (DIO) on fuel system repairs and base operations or aircraft maintenance on any aircraft servicing requirements. Notify the laboratory personnel when any maintenance is performed on mobile or fixed fuel systems that could compromise fuel quality (i.e. filter changes, new hose installation, etc.).

1.2.3.4. The contractor shall review flying schedules and ensure adequate resources are available to meet demands. The contractor shall perform ground and non-fly jet fuel servicing as required.

1.2.3.5. The contractor shall provide ground fuel support to on base tenants authorized such requirements and ground fuel servicing for all heating fuel tanks located at RAF Fairford and RAF

Welford.

1.2.3.6. The contractor shall download and process transactions from automated base service stations at

RAF Menwith Hill, RAF Alconbury, RAF Croughton, RAF Molesworth, RAF Fairford, and RAF

Welford for ground fuels as provided for IAW Defense Energy Support Center (DESC)-P-1 policy, AFI 23-201, para 7.3 and T.O. 37-1-1.

1.2.3.7. The contractor shall operate and maintain the RAF Fairford and RAF Welford service station

Automated Fuel Service Station (AFSS) to support mission and customer requirements. The contractor shall perform maintenance of AFSS systems IAW (but not limited to) T.O. 37-1-1 and UFC 3-460-03, document inspections, maintenance activities and system status using AFTO Form 39.

1.2.3.8. The contractor shall assist in familiarizing Temporary Duty (TDY) personnel in the operation of fuels, storage/hydrant systems and the local layout of RAF Fairford. Contractor performance is required during normal duty hours when TDY personnel are present for exercises and contingencies.

1.2.3.9. The contractor shall assist maintenance contractors to operate system after maintenance work has been completed to ensure integrity of the system and equipment/facilities are operational. The contractor shall ensure there are no leaks or safety hazards exist prior to maintenance contractor departing the work area/installation.

1.2.4. CONTRACTOR HOURS OF OPERATION:

1.2.4.1. During steady state operations the contractor shall perform the required services during normal duty hours of 0730 - 1630, Monday through Friday. Holidays and weekend support may be required.

1.2.4.2. Normal hours of operation: Monday through Friday 07:30 - 16:30.

1.2.4.3. Out of Hours Support: Support required outside of times listed in paragraph 1.2.4.2. Out of hours support is defined as Recovery of Aircraft and Launch of Aircraft as performed during normal operations. All Out of Hours Support will be approved by the COR in advance of performance.

1.2.4.4. The base fuel service station is an automated system and is operational 24 hours a day, seven days a week. If the system has to be operated in manual mode, the contractor will establish operational hours to cover a seven day week to include U.S. Federal and British Holidays.

1.2.4.5. Recognized Holidays. The following are recognized UK holidays.

New Years Day Jan 1

Good Friday Friday before Easter

Easter Monday Monday after Easter

Bank Holiday 1 st Monday in May

Spring Bank Holiday Last Monday in May

Late Summer Holiday Last Monday in August

Christmas Day December 25 th

Boxing Day December 26 th

National holidays subsequently declared by Her Majesty’s Government shall likewise be considered official holidays, for the purpose of this provision.

1.2.5. FUELS & CRYOGENIC STORAGE

1.2.5.1. The contractor shall receive and handle all product receipts including heating oil and verify quantities for inventory control and accounting procedures. The contractor shall operate laboratory and perform technical and specialized tasks for operating an effective quality control program on liquid petroleum/cryogenic products, equipment and systems IAW T.O. 42B-1-1, 42B6-1-1, 42B1-1-

16, and AFI 23-201, para 7.13.1. The contractor shall follow all safety guidelines and inspect, record all results of inspections and maintenance on all fuel and cryogenic storage facilities. The contractor shall utilize maintenance forms and histories IAW TO 00-20-1.

1.2.5.2. The contractor shall test all fuel and cryogenic products under the contractor's control. The contractor shall analyze product for fuel quality/purity or specification standards per applicable directives and maintain, prepare and produce reports through the (FMD) to document records on equipment/facility samples. The contractor shall clean, service and repair fuel sampling and associated equipment.

1.2.5.3. The contractor shall prepare documentation and furnish/ship fuel samples to area laboratory as required by publication or mission for testing and ensure product rotation/flushing IAW applicable directives at frequencies defined in AFI 23-201, T.O. 42B-1-1, DoDM 4140.25 and T.O. 37-1-1.

1.2.5.4. The contractor shall perform nozzle dispenser fuel samples monthly and tank fuel samples annually as required to be sent from GSU locations (RAF Croughton, RAF Alconbury, RAF Molesworth, and RAF Menwith Hill) IAW AFI 23-201, T.O. 42B-1-1, DoDM 4140.25 and T.O. 37-1-1. A sample being received by the contractor at RAF Fairford is the sole responsibility of each GSU. The contractor has no responsibility or liability if samples are not sent or received late. Additional sampling may need to be performed in the instance of contamination or product integrity.

1.2.5.5. The contractor shall maintain cryogenic tank(s) IAW AFI 23-201 and all applicable directives.

Duties include draw, record, analyze and/or ship samples, record results in FMD and document all fuel sample due dates in FMD.

1.2.5.6. The contractor shall service liquid Oxygen (LOX) carts and maintain Personal Protection

Equipment (PPE) IAW AFI 91-203

1.2.5.7.The contractor shall operate mobile ground fuel servicing units; issue and properly account for dispensed product and ensure automation systems (APOSD, or other) is operational and used to the fullest extent IAW AFI 23-201, para 5.1.6.

1.2.5.8. The contractor shall perform daily inspections of the automated fuel service stations, place orders with commercial fuels provider or transfer ground products from bulk storage to the service stations as required to maintain inventory levels.

1.2.5.9. The contractor shall draw fuel and cryogenic samples on established or as required basis from bulk fuel installations, refueling trucks/tankers receipt deliveries and cryogenic storage and issue equipment IAW T.O 42B-1-1, 42B6-1-1 and 42B1-1-16. Fuels personnel will provide sampling equipment for maintenance personnel to draw samples from aircraft, sumps and purged aircraft.

Additionally, fuels personnel will process samples, record results and inform maintenance of the test results.

1.2.6. FUELS HYDRANT SYSTEM & MOBILE EQUIPMENT

1.2.6.1. The contractor shall perform duties relating to the inspecting, issuing, de-fueling, transferring and flushing of the system for aircraft servicing, including all refueling vehicles and pantographs. The contractor shall document all forms associated with inspection and accountability of fuel issues and transfers IAW applicable AFI’s, T.O.’s and policies.

1.2.6.2. The contractor shall perform operator maintenance of hydrants, bulk POL facilities and equipment as defined in T.O’s. 37-1-1 and 37A-1-101. The contractor shall perform housekeeping maintenance of all fuels systems and facilities and notify HQ USAFE/A4RMF, AFPA and the COR when facilities or equipment will be out of commission for more than 24 hours and mission cannot be met.

1.2.6.3. The contractor shall use Automated Tank Gauging (ATG) system or manually gauge tanks for inventory and record inventories IAW DESC P-1. Also, the contractor shall perform Return To Bulk (RTB) operations and reclaim fuel from bowsers which have been cleared by a fuels laboratory personnel.

1.2.6.4. The contractor shall perform filter candle dosing and backwashing of the Gemini system during pipeline receipts. The contractor is responsible for ensuring personnel are trained on the Gemini system and to follow all safety requirements.

1.2.7. FUEL SERVICING CENTER

1.2.7.1. The contractor shall establish and operate a Fuels Service Center, to receive and prioritize fuel requests from base agencies. Furthermore, the contractor shall maintain accounting records for the base fuels account. Duties involve maintaining inventory, records and reports of receipts, issues, transfers and quality correspondence ensuring proper distribution. Additionally, the contractor shall enter and maintain all fuel transactions and pertinent records pertaining to fuels operations in Fuel Manager Defense (FMD) immediately upon completion of transaction. The contractor shall complete a physical fuel inventory of all products stored, on a daily basis and enter in FMD. The contractor shall transmit all entries during daily closeout procedures and back-up FMD database as required by DLA published guidance and install all hardware/software upgrades. The contractor shall enter and maintain current fuel distribution vehicles and equipment status into

FMD.

1.2.7.2. The contractor shall coordinate with the COR, commercial fuels providers, and defense fuels regional offices to ensure adequate supply of bulk fuel petroleum products. The contractor shall maintain close coordination with HQ USAFE/A4RMF, DLA Region and AFPA on matters pertaining to fuel and cryogenic product requirements. The contractor shall validate data of daily issues and receipt documents for accuracy. The contractor shall prepare and submit annual fuel forecast requirements to HQ

USAFE/A4RMF.

1.2.7.3. On behalf of the government, the contractor shall coordinate with AFPA and DLA to resolve all problems associated with fuel billing and documentation. The contractor shall monitor quantities of fuel ordered and received against authorized purchase program contracts. The contractor shall maintain the required inventory levels of bulk products as identified by the DLA Inventory Management Plan.

1.2.7.4. The contractor shall investigate all fuel gains and losses for RAF Fairford and RAF

Welford. Gains and losses exceeding allowable limits must be investigated with findings reported to

Responsible Officer and DLA on DD Form 1348-8 or any replacement future forms that may be used for the required end of month report.

1.2.7.5. The contractor shall download and process Geographically Separated Unit (GSU) accounts (RAF

Croughton, RAF Alconbury, RAF Molesworth, RAF Fairford, RAF Welford, and RAF Menwith Hill) daily and upload to the Fuels Enterprise Server (FES) Hub. The contractor shall prepare end of month reports monthly in association with these GSU locations and report any issues to 501 CSW/LG

Responsible Officer. GSU location end of month reports and investigations that have been prepared under this contract will be investigated by each of the GSU locations under the direction of the 501 CSW/LG

Responsible Officer.

1.2.8. POWER PRODUCTION AND HEATING PLANT/FACILITIES

1.2.8.1. The contractor shall be responsible for the performance of escort duties as defined by AFI 23-204

Para 4.7 for power production and heating plant/facility tanks.

1. 2.8.2. The contractor shall provide escort and receipt supervision to commercial tanker deliveries as defined in AFI 23-204 and T.O. 42B-1-1. The contractor shall maintain continuity for the timely processing of receipt and issue documentation. The contractor shall raise work requests for repairs and maintenance for tanks, berms and external visible pipe work. The contractor shall provide historical/statistical information to the

Base Energy manager. The contractor shall carry out minor maintenance for corrosion control and remove water from tanks/berms.

1. 2.8.3. The contractor shall monitor stock levels Sulfur Free Diesel (SFD) in all tanks and gauge tank levels for product and water on a regular basis, advising the client of fuel quantities issued and when fuel levels deviate from the norm. Contract personnel performing this task shall liaise with the fuels accounting section to plan and schedule receipts of SFD.

1. 2.8.4. The contractor shall provide personnel for escort and supervision duties to cover a 5-day week delivery window. The contractor shall also provide mobile fuel support to tanks unable to receive from commercial source or in the case of emergency situations using a prioritized list.

1.3. ACQUISITION OF SUPPLIES

1.3.1. All materials/supplies shall be initially sourced through the USAF Supply Base Supply System

(SBSS). Request for purchases over $3,000 must be approved by the Contracting Officer

Representative (COR) in advance prior to ordering. A back-order status is acceptable for parts that go due-out (DUO). The contractor shall turn-in all Due-In-From-Maintenance (DIFM) parts to base supply within five (5) duty days after receipt. All expendable government-issued items generated by the services performed shall remain or become the property of the government. The contractor shall maintain all applicable supply programs to support this contract using guidance in AFI 21-101, Chapter 11, AFI 23-101, AFMAN 23-122 and AFH 23-123. The contractor shall source materials in advance to receive the products needed in a timely manner to fully support mission demands.

1.3.2. When items are not available through the SBSS, the government provides reimbursement via the reimbursable account, for the following types of inventory items to support AGE maintenance and fuels management services:

AGE equipment parts, tools, maintenance bench stock, working/shop stock, work order residual parts, lubricants and consumables

Paint booth parts and consumables

Media booth parts and consumables

Fire extinguisher parts and consumables

Fuels equipment parts, tools, working/shop stock, work order residual parts, lubricants and consumables

All reimbursable items shall be procured in a cost-effective manner. All parts/materials must conform to and or meet/exceed the minimum technical grade/specifications that are identified in the end item technical orders, equipment owner manuals and publications for the items being procured.

The following categories will meet the Green Procurement program to the maximum extent practical;

Hazmat products, (i.e. coolants, oils, hydraulic fluids, sealants and lubricants)

Sorbent products

Tires

Filters, cartridges, canisters, containers etc.

Packaging materials

Paint/media booth materials

1.3.3. All invoices must be submitted to the COR for verification. The contractor will be reimbursed for actual costs only. No profit or overhead will be allowed on reimbursable items. The contractor must make every effort to acquire quality parts and service at the lowest possible price. Prior to purchasing parts having a unit cost of $3,000.00 or more, the contractor shall obtain approval from the contracting officer via the COR.

Actual cost of parts and associated shipping costs, as supported by paid invoices will be reimbursed to the contractor. The government reserves the right to audit the contractor's invoices.

1.4. CONTRACTOR PERSONNEL

1.4.1. The contractor’s employees shall present a neat appearance and be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company. Camouflage attire resembling military battle dress shall not be worn. Additionally, the contractor shall ensure that clothing and accessories worn by employees in industrial areas and around aircraft are not a potential FOD hazard and comply with applicable AFOSH and other applicable safety standards.

1.4.2. The contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest.

1.4.3. The contractor shall ensure fuels employees have current and valid professional certifications including C+E heavy goods driving licenses, Certificate Professional Competence (CPC) hazardous cargo licenses (category 3).

1.4.4. The contractor shall ensure employees who are required to drive government vehicles will have a current and valid driver’s license that will satisfy on-base and airfield driving requirements and United

Kingdom laws prior to employment. Additionally, the contractor shall ensure employee’s that access the fight-line obtain a certified United States Air Force (USAF) vehicle driver's license with a USAF flight-line certification stamp prior to operating vehicles on the flight-line.

1.4.5. The contractor shall not employ personnel for work on this contract if such personnel are identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its populace. The CO may order the contractor to remove any of his personnel from further performance under this contract for security reasons or violation of installation regulations if the CO finds it to be in the best interests of the Government. In the event it becomes necessary to replace any contractor employee for any of the above reasons, the contractor shall bear all costs associated with such removal including the costs for replacement of any employee removed.

1.4.6. Personnel Qualification Requirements: The contractor shall provide qualified personnel who meet the minimum qualifying criteria. Listed in sections 1.4.6.1 and 1.4.6.2 are the established requirements for personnel performing mandatory functions. If a changeover of personnel performing a mandatory function occurs, the contractor shall ensure a qualified replacement is in place prior to the departure of the incumbent. If an unforeseen absence of personnel performing a mandatory function occurs, the lapse shall not exceed a period of 30 calendar days. All employees in all positions must be fluent in the English language for speaking, writing, and reading. Additionally, managers and supervisors, or any other person fulfilling an administrative or accounting role must be proficient in Microsoft Office software products to include Microsoft Outlook. The addition training described in 1.4.7.1 does not preclude the technical qualification requirements as described in 1.4.6.1 and 1.4.6.2.

1.4.6.1. AGE Personnel Qualification Requirements: The contractor shall employ personnel who meet the minimum experience levels as outlined in AFI 21-101 Chapter 3, para 3.1 & chapter 14, para 14.34. The individual proficiency/qualification level to oversee the AGE function must be at the Air Force Specialty

Code (AFSC) 2A672, (lead mechanic) or its civilian/contractor equivalent. The contractor shall employ personnel who are proficient and certified to perform AGE related maintenance and use automated systems to update maintenance status. The technicians shall understand the principles of electricity, electronics, heating, refrigeration, pneumatics, hydraulics and internal combustion engines. They shall also understand and use Air

Force publications, blueprints and diagrams within general and specific and end item TO’s, work-cards/checklists, operating manuals and associated directives. Additionally; the contractor must be familiar with Air Force supply procedures, AGE scheduling duties, and possess EPA refrigerant recovery certification that meets the qualifications of an AGE field level mechanic.

1.4.6.2. Fuels Personnel Qualification Requirements: IAW in AFI 23-201 Chapter 5, para 5.1.21.5.1 & para

5.1.35.3 the contractor shall only employ fuels personnel who are task-qualified with the applicable Air Force

Specialty Code (AFSC) 2F0X1 skill-level or its civilian equivalent. IAW CFETP 2F0X1, para 10, the qualifications required for contract personnel performing fuels management is at the AFSC 2F091 skill-level or its civilian equivalent. The qualifications required for contract personnel performing the accounting function is at the AFSC 2F071 level or its civilian equivalent. The qualifications required for contract personnel performing the laboratory functions is at the AFSC 2F051 level or its civilian equivalent.

1.4.7. CONTRACTOR PERSONNEL TRAINING

1.4.7.1. The contractor can request additional formalized training opportunities through HQ

USAFE/A4RMF and classes will be scheduled if available. The contractor shall forecast formalized training requirements through the COR to HQ USAFE/A4RMF. The contractor is required to ensure at least one employee has received formal technical training in the following courses: J9AZA2FO51-01AA

(15 Days), J3AZP2FO51-01AA (1 Day) both are needed for Laboratory, J3AZR2F051-005 (Cryogenics

Maintenance) and J3AZR2F051-007 (Accounting). The employee who attends these classes must successfully pass them to be fully qualified to perform these duties. These training requirements will be met as soon as HQ USAFE/A4RMF can schedule classes. In the interim of these classes becoming available, training can be scheduled through local USAF bases within the United Kingdom to give the employee enough skilled training to meet mission requirements. The training will be provided to the contractor at no cost; however, the contractor is responsible to provide the travel and per-diem cost associated with these mandatory training requirements.

1.4.7.2. The contractor shall ensure that their employees are aware of material management responsibilities in accordance with U.S. Air Force and DOD Regulations. The contractor shall ensure all employees receive internal training using Technical Orders, A.F. Publications, and Forms. The contractor shall document all training provided in the employees' training records.

1.4.7.3. The contractor is responsible for their own environmental, health and safety program/training in accordance with the Occupational Safety and Health (OSHA) and the United Kingdom Health and Safety

Executive (HSE) law. The contractor shall provide environmental, health and safety training to employees to ensure compliance with host nation and local laws or regulations. Initial training will be conducted by the contractor as employees are added. Refresher training is required for all employees when training has been deemed reoccurring or extra training is needed to increase proficiency.

1.4.7.4. The contractor shall comply with all training requirements necessary to perform the AGE and

Fueling Maintenance Operations as indicated in this PWS. The contractor shall ensure employees possess qualification documentation to validate their knowledge of fuels distribution, expeditor, hydrants, preventive maintenance, cryogenics, Fuels Service Center (FSC), material control, laboratory sampling, fuel receipts, environmental compliance and contingency training practices and procedures before assuming those duties. The contractor shall document and maintain a training file and qualification/certification record for each employee. The contractor shall make training records available for government review, upon request. Personnel shall be re-certified annually, when applicable. The contractor will comply with

DLA Energy P-32 training and timeline requirements for the Property Administrator (PA) and accounting function. Contractor must have trained personnel for laboratory, accounting, and PA functions at assumption of services.

1.5. DATA & RECORDS SUBMISSION

A record of all inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Copies of all the below reports shall be submitted to the COR.

1.5.1. Bulk Petroleum Contingency Report (REPOL): Contractor shall submit a fuels damage assessment report, as directed by higher headquarters in support of contingencies or wartime operations. The report shall be submitted to via most common application/guidance.

1.5.2. Government Furnished Property (GFP) & Government Furnished Equipment (GFE) update listing:

Contractors shall submit annually by 31 Oct to the COR

1.5.3. Composite Tool Kit (CTK) inventory list: Contractor shall provide and review the current equipment inventory lists for tools and toolboxes, annually by 1 Sep to the COR.

1.5.4. Quality Control Plan (QCP)& procedures manual: Contractor shall submit a QC plan with their proposal. When revisions occur, the contractor shall submit revised QC plan within 30 calendar days to the contracting office.

1.5.5. Contingency Plan: Contractor shall submit a contingency plan within 30 days of contract start.

When revisions occur, the contractor shall submit revised contingency plan within 30 calendar days to the contracting office.

1.5.6. Occupational Safety & Health (OSHA) program: Contractor shall submit plan as required by this PWS.

1.5.7. Environmental Plan: Contractor shall submit an environmental plan to the COR within 30 days of contract start. When revisions occur, the contractor shall submit revised environmental plan within 5 calendar days to the COR.

1.5.8. Jet Petroleum Thermal-Stable (JPTS): Contractor shall report inventories IAW applicable directives (1884 report/weekly, monthly MAJCOM report as applicable).

1.5.9. The contractor shall prepare and submit annual fuel forecast requirements to HQ USAFE/A4RMF.

1.5.10. The contractor shall provide Quality Control Reports to the COR no later than the 5th working day of each month.

1.5.11. The contractor shall ensure quarterly equipment inventory listings are submitted to the respective USAFE AGE functional manager by the 15 th day following the closeout of each quarter

(e.g. 15 April, 15 July) and WRM serviceability reports to the WRMNCO.

1.5.12. The contractor shall ensure that the annual Mission Equipment Listing (MEL) is updated annually and submitted to the (COR).

1.5.13. The contractor shall ensure annual transient aircraft report is submitted to the respective MAJCOM

AGE functional manager by 1 February of each year. Data will reflect previous year’s transient aircraft landings by aircraft Mission Design Series (MDS) and is obtained from local Transient Alert managing office.

1.5.14. The contractor shall submit an After Action Report (AAR) to the COR upon completion of any Out of Hours support IAW paragraph 1.2.4.3. AAR to include, but not limited to, number of hours performed, type of fuel/cryogenic product dispensed, quantity of fuel/cryogenic product dispensed and any problems/issues that arose.

1.6. SPECIAL EVENTS SUPPORT. The contractor shall attend pre-arrival planning meetings concerning special events, deployments, contingency operations, and for any distinguished visits. The contractor shall implement plans to accomplish the goals discussed during these meetings pertaining to

AGE and Fuels support. The contractor shall support base functions to include but not limited to, the annual Royal International Air Tattoo (RIAT) and any peacetime use requests for WRM AGE received from the COR during normal operating hours IAW paragraph 1.