AGE_and_Fuels_Pre_Proposal_Conference.pdf

501st Combat Support Wing

LIGHTS THE WAY

OVERALL BRIEFING CLASSIFICATION:

UNCLASSIFIED

Pre-Proposal Conference AGE Maintenance and Fuels Management

FA5570-14-R-0001

http://www.usafe.af.mil/library/factsheets/factsheet.asp?id=19996&option=updated

Pre-Proposal Agenda

Welcome and Introductions Briefing Objective Ground Rules / US Contracting Terms Project Overview List of RFP Sections – Solicitation Requirements Evaluation Process Basis for Award General Instructions Vendor Resources for Proposing Site Visit

Welcome and Introductions

U.S. Government Procuring Activity: 501 Combat Support Wing (501st RCO) Points of Contact for Interested Vendors:

andrew.pillow.gb@us.af.mil

Contracting Officer:

thomas.moss.5@us.af..mill

Briefing Objective

Allow vendors an opportunity to gain a comprehensive understanding of the requirement, and effectively propose for consideration of contract award.

GROUND RULES

Clarifications regarding any requirement of the RFP may be asked during this conference.

Questions shall be submitted as Requests for Information (RFIs)

All RFIs to be submitted NLT 15:00 BST, 4 April 2014.

All Q&A presented during this brief will be addressed and posted to Federal Business Opportunities (FBO) website at https://www.fbo.gov/

Proposals due NLT 11:00 BST, 9 May 2014.will be formally amended per posting to the FBO website.

https://www.fbo.gov/

General Contracting Terms

Requirement – AGE Maintenance and Fuels Management Services RFP – Request for Proposal (i.e. solicitation, tender) PWS – Performance Work Statement (description of work) CLIN – Contract Line Item Number CLAUSES – RFP/Contract Terms and Conditions FAR – Federal Acquisition Regulation (Governing Acquisition policy/procedure). Also includes DFARS & AFFARS.

DoD – United States Department of Defense CO – Contract Officer Offeror/Offerer – Vendor, Contractor Offer – Written Proposal by a vendor/contractor PoP – Period of Performance COR – Contracting Officer’s Representative

Project Overview

The contractor shall provide Aerospace Ground Equipment (AGE) Maintenance services, to include War Readiness Materials (WRM) and Transient Alert (TA) Services, and Fuels Management Services. These services will be provided for 501st Combat Support Wing (CSW) bases at RAF Fairford and RAF Welford, United Kingdom.

At this time, an award notification date NLT 1 August 2014 is anticipated. A one-month “unpriced” transition period will begin on 01 September 2014 and the proposed period of performance will begin 01 October 2014. The base period of performance is 12 months (01 Oct ‘14 – 30 Sep ‘15) + four (4) 12-month option periods (01 Oct ‘15 – 30 Sep ‘19).

List of RFP Sections - Solicitation Requirements

CLINS - Performance Periods

PWS

Addendum to FAR Clause 52.212-1 - Instructions, Conditions and Notices to Offers; What is required in a proposal.

Addendum to FAR Clause 52.212-2 - Evaluation factors for award; How proposals will be evaluated.

Offeror Representations and Certification– Commercial Items (52.212-3 by Reference).

Amendments to be posted; Submit Manually with Proposal

Contract Line Items (CLINs): Services and Prices

CLINS 0001 and 0002 are Firm Fixed Price for initial POP of 12 months, CLIN 0003 is Firm Fixed Price for specific event support CLIN 0004 and 0005 are a COST reimbursement CLIN – do not price

CLINs 100X – 400X are Option Years.

Period of Performance

Base period of 12 months (01 Oct ’14 - 30 Sep ’15) Four (4) 12-month performance periods (01 Oct ‘15 – 30 Sep ‘19)

Descriptions & Specifications:

Performance Work Statement

Appendix A, Abbreviations and Acronyms Appendix B, Definitions

Appendix C, Workload Prospectus Appendix D, Publications And Forms Appendix E, Government Furnished Equipment

Addendum to FAR Part 52.212-1- What is Required?

Proposal Preparation Instructions

Proposals shall consist of 3 Parts entailing factors of:

PART I: PRICE PROPOSAL

PART II: TECHNICAL CAPABILITY

Sub-factor 1 - Transition Plan Sub-factor 2 - Quality Control Plan Sub-factor 2 - Staff Management Plan

PART III: PAST PERFORMANCE INFORMATION

RFP – Addendum to FAR Part 52.212-1 Instructions, Conditions and Notices to Offers

Proposal Preparation/General Instructions:

Proposals should contain the offeror’s best terms from a

Price, Technical, and Past Performance standpoint.

Failure to meet a requirement, or address key aspects of any evaluation factor, may result in not being considered for award.

Proposal instructions – Page Limitations

The Government may or may not conduct discussions to allow proposal revisions – Submit your best offer!

PART I – PRICE PROPOSAL

Firm-Fixed Price: Offerors are required to acknowledge in writing that price proposals are firm-fixed priced, without conditions.

The extended amount of CLINS must equal respective totals of the price schedule. (Unit x Quantity)

All pricing submitted in British Sterling Pound (£) and contain all option periods.

PART I – PRICE PROPOSAL

TUPE: During the solicitation phase and award of the resultant contract, the

Government is not involved with related Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE) processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee.

Instructions, Conditions and Notices to

Offers

PART II – TECHNICAL CAPABILITY PROPOSAL

Sub-factor 1 - Transition Plan:

Transitioning to new contract performance— Detailed description and complete timeline to begin successful performance on 1 October 2014 Identify key positions, responsibilities, and their roles with schedules for transition and performance on contract start date.

Provide the site specific estimated operating manpower and how proposed operatives will accommodate the projected workload under the solicitation.

Offers

PART II – TECHNICAL CAPABILITY PROPOSAL

Sub-factor 2 – Quality Control Plan:

Overall plan for managing your personnel and delivering the level of service quality required by the PWS.

Include your quality control plan, as required in the PWS paragraphs. Must be written specific to the work requirements under the resultant contract.

Outline of proposed title(s) and organizational placement of contractor personnel

QCP generated audits and making records available to the Government assigned CORs

Coordinate with the Government’s COR surveillance and documentation

Quality control for subcontracted services

Offers

PART II – TECHNICAL CAPABILITY PROPOSAL

Sub-factor 3 – Staff Management Plan:

- Proposed staffing structure: Key management, positions, approach to retaining staff in key positions

- Training Program: How will the organization implement and document training/certification to address PWS requirements

Offers

PART III – PAST PERFORMANCE INFORMATION

Provide a list of the most current and relevant contracts/projects performed for government agencies and/or commercial customers within the last three (3) years.

Present/Past Performance Questionnaires to be sent to the Points of Contact (POCs) identified in the listing of recent and relevant contracts/projects.

Data independently obtained from other government and commercial sources will also be utilized by the government during evaluation.

RFP – Addendum to 52.212-2 Evaluation Factors for Award

How proposal factors will be evaluated – ORDERED EVALUATION PROCESS: Government conducts ordered evaluation of offeror’s proposals:

First evaluate all proposals for price , and then rank the offerors from lowest to highest total evaluated price.

Technical Capability proposal from the lowest price offeror evaluated for acceptability.

The lowest priced, technically acceptable offeror's Past

Performance will be evaluated utilizing the evaluation process outlined under PART III – Past Performance .

General Instructions

General Instructions:

Hand carried proposals delivered to the contracting office by the offer due date listed in block 8 of the SF 1449. The sealed envelope or package must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that RAF Alconbury has visitor control procedures -visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt.

Email submissions have size restrictions – please read solicitation and number accordingly (i.e. part 1 of 4) per email.

Vendor Resources for Proposing

In accordance with Federal Acquisition Regulations, prospective companies wishing to do business with the U.S. Air Force must:

Obtain a DUNS (Data Universal Numbering System) number.

Request via the Internet: www.dnb.com Can be provided over the phone.

Obtain an NCAGE (North Atlantic Treaty Organization Commercial and Government Entity) code Request via the Internet: www.dlis.dla.mil/forms/form_ac135.asp Any problems? Call +92 699 617 766 or e-mail NCAGE@dla.mil Or call UK Ministry of Defense National Codification Bureau in Glasgow:

0141 224 2202 SAM registration 24 hours after you have received your DUNS Number.

www.sam.gov

Please initiate registration as soon as possible!

http://www.sam.gov/

Vendor Resources for Proposing

Federal Business Opportunities (FBO) https://www.fbo.gov/

Set up email notifications;

Pre-solicitation notices Solicitation notices From the FBO home page, click on "Vendor

Notification Service." Click on the subscription option desired and follow the instructions

Final Take-Away

Single Award Contract w/ fixed price and cost elements (by CLIN) - ensure price will match work required.

Thoroughly review 52.212-1 and propose accordingly.

Quality Control Plan- Be comprehensive; “fluff” is not necessary. The Government will evaluate proposals only on criteria mentioned in the 52.212-2.

Your company is entitled to a profit and the Government is entitled to satisfactory service– Submit your best offer!

Government Goal: Receive sound/acceptable proposals from all responsive offerors.

Questions