QA FA524021Q0066 AGE Aircraft Wash (Answered).pdf

Q&A, Solicitation FA524021Q0066, AGE & Aircraft Wash, Andersen AFB, Guam 9 August 2021

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1. Will the government please provide the current incumbent name and price awarded for the current wash contract?

Answer: The current contract, N4019216D7011, was awarded to Green Clover Services for $6.9M. This was a 5 year contract with an option to extend an additional 6 months.

2. Will the government provide work history of the number of current aircraft washes and related services performed in the last 2 years?

Answer: Please see attachments “Aircraft and AGE (2019-2020), “Current Aircraft and AGE (2020-2021), and “Clean Aircraft Wash Schedule” for work history.

3. Ref: PWS 1.1.1 Contractor will be expected to be able to wash a variety of aircraft ranging from smaller fighter aircraft (ex: F-16) to large cargo aircraft (ex: C-5). Will the government provide specific aircraft types to be washed and estimated service quantities?

This is required in making reasonable and realistic price bid to include consumables required to service each type of aircraft?

Answer: Typically, the aircraft that are washed the most frequently are tankers (KC-135s), Bombers (B-1s or B-52s) and RPAs (RQ-4). Occasionally we have units that come through with fighters (F-15s or F-16s) that require washed as well. Please see attachments “Aircraft and AGE (2019-2020), “Current Aircraft and AGE (2020-2021), and “Clean Aircraft Wash Schedule” for work history.

4. Ref: PWS 4.1.1.1. The contractor shall perform aircraft lubrication IAW all prescribed

T.O.’s. PWS 6.4 EQUIPMENT AND FACILITIES the contractors are responsible for providing the consumables and specified equipment that will be used for maintenance (i.e.

aircraft cleaning compounds, scrub pads, barrier paper, tape, wash poles, scrub brushes, PPE, aircraft lubrication compounds, etc.)

4.a. Discussion: The type and quantities of consumables may vary by unidentified aircraft types and quantities to be serviced at Andersen AFB.

Answer: The types and quantities may vary, yes. We are unable to give the quantities of aircraft but have explained aircraft washed in the previous contract. See question 3 answer. The largest aircraft that has been washed to date is a B-52.

4.b. Will the Government clarify these requirements by type of aircraft service quantities? e.g. C- 17 wash -10? Etc.

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Answer: It is unlikely that a C-17 or a C-5 will require washed as they are transient and only typically stay for a few days.

5. With the long lead time for shipping will the contractor be allowed to establish and account for requisition of consumables (soap, grease, and hydraulic oil) thru the base Service Store Hazmat pharmacy?

Answer: No.

6. Would the contractor be allowed to establish an account with the local base Service Store to order mil spec materials and consumables?

Answer: No

7. Will the government provide AGE stands and high reach equipment to reach upper surfaces and tail section of large body aircraft?

Answer: Yes. AGE stands are provided

8. Ref: PWS 4.1.1.1: The contractor shall perform the following: Contractor will be required to build their own cage around the tool room to secure their equipment as this is a shared government and contractor tool room.

8.a. Will the government provide the square footage allowed to the contractor and will they need approval from civil engineering for construction?

Answer: The washes will occur at an already constructed location. The contractor will be required to create a cage around their tools for safe-guarding their equipment. This should be a temporary construction, not modifying the building, so there should be no need to coordinate with Civil Engineering. Tool room is approximately 15’ x 15’.

9. Ref: PWS4.1.1 AIRCRAFT WASH: The contractor shall fully prepare aircraft for wash. This includes having T.O.’s, identified areas masked off, covers and required locks installed, etc.

9.a. Will the Government identify which type of aircraft and annual quantity that require interior clean such as C-17 or other wide body aircraft as part of the wash requirement?

Answer: This is an exterior wash contract only unless you include the landing gear wheel wells as interior. Contractors will not be going inside of the aircraft for washes.

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10. Ref: PWS4.3.11 Aircraft escort will be DCC or SSgt/E-5 with red-X clearing authority for the duration of the tow, wash, and lube.

10.a. Is the government responsible for delivery of the aircraft to the wash rack facility and removal?

Answer: Yes, the owning unit will tow the aircraft in and remove it upon completion.

10.b. If the Vendor is fully responsible for towing, will the Government provide annual workload data by type of aircraft?

Answer: N/A, contractor will not tow the aircraft.

10.c. Is the contractor required to augment Government personnel as part of the tow operation?

Answer: No

11. Ref: PWS 6.5.2 DOWN DAYS/WEATHER DAYS: If contractor operations need to be suspended due to inclement weather the contractor will be notified by the on-site COR or installation weather warning system.

11.a. During inclement weather while wash services are being performed, and work stoppage is required will the contractor receive unproductive time (UPT) or until a decision is made to continue or reschedule the wash?

Answer: No, it is rare that they are stopped or re-scheduled due to inclement weather as the washes are primarily done within the hangar.

12. In the event of government provided utilities or equipment are not available or services are interrupted would the contractor be able to invoice for UPT?

Answer: This contract is Firm Fixed Price so no.

13. Ref: PWS 4.1.2.1. Contractor shall perform the following: a) Provide and maintain all contractor procured chemicals, equipment, and vehicles required for job completion.

13.a. Is the contractor required to apply corrosion preventative compound (CPC) after the AGE and equipment wash?

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Answer: No, the AGE section will CPC the units. The contractor is only responsible for the wash and lube.

14. Ref. PWS 6.5.1 REGULAR SCHEDULE. The contractor shall be on-call to perform the services required under this contract during the following hours: 24 hours a day, seven (7) days per week.

14.a. Does the government require to have minimum manning of personnel on duty on Andersen

24/7, including holidays to meet the requirements in the PWS?

Answer: No, If the contractor can wash an aircraft within Tech Data specs within one shift then only one shift is necessary.

15. Ref: PWS 8.0 TEAM COMPLEMENT Team leads may be used to "augment" supervision only and shall not be used in lieu of on-site supervision. To qualify for the definition of Team Lead and be eligible to be direct billed employees, a Team Lead must spend the preponderance of their time performing maintenance related activities. Any management approach utilizing an employee to supervisor ratio of greater than 40:1 is considered unrealistic.

15.a. Will the government clarify a Team Lead responsibilities and if one can be the Site

Manager? Does the government require a fulltime Site Manager independent from Team Leads?

Answer: Site Manager is the one that will be responsible for documenting and coordinating all maintenance performed whereas the Team Lead will be the individual leading the team in the performing of these maintenance actions.

16. Ref: PWS 8.2 This reference reflects a government required minimum essential to the operational mission of this site/these sites based on historical or anticipated workload.

16.a. Will the Government clarify if this chart reflects required “on duty” staffing on a 24/7 basis at Andersen AFB at all times?

Answer: The required staffing is not on a 24/7 basis but is how a week day unit should ideally be run. The 24/7 coverage is needed for emergency situations. When the mission has to happen, it doesn’t matter the time of day or night.

16.b. If not required to be “on duty” at Anderson AFB and on-call, will the Government clarify if they have any minimum “on duty” requirement on a 24/7 basis at Anderson?

Answer: The typical work schedule is 0700-1600 5 days a week. The “on duty” scenario is for emergencies only. If the wash hangar is down and the contractor will be required to wash at

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16.c. Does the Government require the contractor to have an available workforce to be able to respond to services on a 24/7 basis but not on duty?

Answer: In emergencies, contractors will be required to be into work within an hours’ notice.

The Production Superintendent will coordinate with the COR on these rare occasions.

16.d. The number of personnel in the chart show 10 servicers and 1 lead for each 12 hour period.

Does the Government require this number of personnel for each shift to be available or “on-duty” at Andersen AFB?

Answer: The scheduling is up to the Contractor but the Contractor must be able to wash the required AGE/Aircraft every day.

16.e. Will the government provide the historical workload for aircraft wash and AGE requirements on a daily basis and shift time frame?

Answer: Most of the AGE/Aircraft washes are completed between the hours of 0700 and 1600.

The work load will vary week-by-week but a busy week may entail 3 aircraft wash and lubes as well as 50 AGE wash and lubes.

17. Will the maintenance Plans & Scheduling (P&S) office provide a wash schedule for the aircraft in advance for required wash services each week to the contractor?

Answer: Yes, the contractor will have access to the P&S database to see when aircraft are scheduled. These can be updated last minute based on mission requirements but we typically try to give contractors at least 24 hours notice.

18. Will the government provide a list of AGE powered and non-powered equipment types and quantities, to enable a reasonable and realistic bid?

18.a. If the Government includes vehicles, will the Government provide a list of vehicles and quantities to be serviced?

Answer: No vehicles will be serviced. All AGE units are only Support Equipment.

19. Reference ATTACHMENT 1 Estimated Washes per Year

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19.a. Discussion: In a FFP contract it is essential that the annual amount of services be specified in the solicitation in order to provide a reasonable and realistic price. This is particularly true when the Unit of Issue is a monthly rate.

Answer: Please see attachments “Aircraft and AGE (2019-2020), “Current Aircraft and AGE

(2020-2021), and “Clean Aircraft Wash Schedule” for historical. It is not anticipated that there will be a large shift from previous requirement.

19.b. Will the government provide the number of 30 Day Aircraft Washes by type and quantity in Attachment 1 chart and include all types of aircraft and estimated quantities?

Answer: This contract is as needed based on transient aircraft that are deployed or temporarily at

Andersen Air Force Base. We do not know what aircraft will be here at any given time.

20. In Section 4.2.1 you have multiple mentions of “Contract Manager” does the government intend for there to be a separate body from the 23 total listed in the PWS, to be the site manager?

Answer: No, the Contract Manager can be the Site Manager. It is just the POC that the COR can go to for contract needs.

21. In Section 4.1.2.1 (a) will the government provide a list of “all required contractor procured chemicals, equipment, and vehicles required for job completion” and will this cost be reimbursable under this solicitation?

Answer: There is a minimum of one company van with company name on the doors that will be able to take all personnel out to the wash site on Center Ramp should the wash be taking place out there. The cost will not be reimbursable. Attached separately is a list of recommended PPE and some of the MIL Specs that are required for this contract. This is not all inclusive but should be most of them.

22. Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number

FA524021Q0066 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

Answer: This is a follow-on requirement. Incumbent contract number is N40192-16-D-7011.