PWS - 11 Feb 10 Revised.pdf

SOLICITATION NO. FA5215-10-R-7001

PERFORMANCE WORK

STATEMENT

FOR

13 AF EXERCISE PLANNER

SUPPORT

11 February 2010

TABLE OF CONTENTS

SECTION TITLE PAGE

DESCRIPTION OF SERVICES/

GENERAL INFORMATION

SERVICE SUMMARY

GOVERNMENT FURNISHED

PROPERTY/SERVICES

APPENDICES

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Introduction. Headquarters Pacific Air Forces (HQ PACAF) and its subordinate Numbered Air Forces (NAF) participate in and are responsible for over 40 Joint Chief of Staff (JCS) and component exercises conducted with allied countries throughout the Pacific region each year. These exercises provide essential insight into managing our technology investments, improving and maintaining the combat capability of U.S. forces, and furthering US Pacific Command’s (USPACOM) Theater Cooperation Security (TSC) strategy within the region.

1.2. Scope of Work. The Service Provider shall provide all personnel, expertise, supervision, and services necessary to support Major Command (MAJCOM) Headquarters (HQ) and Component Numbered Air Force (C-NAF) exercises and assigned operations. The Service Provider shall plan, organize, and apply necessary policies, regulations, directives, and procedures for the execution of assigned Service and JCS sponsored activities.

1.2.1. The overall purpose of the work is to plan and coordinate exercises that prepare forces at the tactical and operational levels for possible future contingencies through Field Training Exercises (FTXs), Command Post Exercises (CPXs), and other training events. Work involves establishing exercise objective and plans, so that the Air Force can measure and improve their ability to meet contingency taskings while simultaneously meeting USPACOM and PACAF TSC objectives. The work requires consideration of factors such as cost effectiveness, attainment of operational goals and objectives, and rules of engagement. The Service Provider shall provide recommendations to optimize organization and exercise operations in assigned exercises.

1.2.2. The work consists of planning operations and logistics, which requires a thorough analysis of exercise objectives & tasks, PACAF units’ capabilities, deployment requirements, forward operating location(s) assessments, and resource constraints. Typical assignments require developing detailed plans, milestones, documents, and budgets; organizing and managing multi-functional USAF, Joint and Combined teams; responding to requests for information; and developing options, recommendations, and analysis.

1.2.3. To facilitate efficient and effective exercise planning and operations, this Performance Work Statement (PWS) provides for three types of services staff “Project Officer(s)”, “Forward Operations Support Officer(s)”, and “Administrative Support”.

1.3. Work to Be Performed:

1.3.1. Project Officer(s).

1.3.1.1. Exercise Plan Development. Within a framework of priorities, funding, and overall exercise program objectives, the Service Provider shall develop an “Individual Exercise Plan” (IEP) for each exercise assigned that includes as a minimum: description of the exercise, identification of work to be done (planning tasks), and milestones/deadlines for completion (timeline). The plan shall be submitted to Quality Assurance Personnel (QAP) within two (2) weeks of being assigned each exercise and updated as required to assure currency. The Service Provider is responsible for informing the QAP of planning limitations, budgetary shortfalls, and issues or problems with widespread exercise impact.

1.3.1.1.1. Project officer(s) are tasked to support the exercises listed in section 4, from the Concept Development Conference/Initial Planning Conference (or time of assignment) through Execution and into the after action Review. The Service Provider shall be responsible for formulating, developing, implementing, and documenting each assigned exercise. Specifically, the Service Provider shall plan and organize assigned exercises, estimate costs and funding within assigned budget, and conduct all phases of the exercise planning cycle from the time of assignment through the after action assessment. The Service Provider shall coordinate with other offices and activities (e.g., PACOM, HQ PACAF, other NAF agencies, wings, etc.) having a role in the assigned exercise. The Service Provider shall work with the USAF planners and their staffs to provide guidance, assistance and training to ensure continuity of effort and the orderly management and execution of the operations and logistics support functions. The Service Provider shall be required to develop the purpose, objectives and attendee list for exercise planning meetings and conferences in coordination with the designated Lead Planner as specified by 13 AF QAP, as well as coordinate the logistical support for those events. The Service Provider shall analyze and document the effectiveness of exercise planning functions as part of the after-action reporting for assigned exercises. Foreign travel is required.

1.3.1.2. Budget Planning. The Service Provider shall be an active participant in keeping exercise activities within budget constraints through preparation of spending plans, budgets, and schedules for assigned exercises. The Service Provider may be required to author planning and budgetary documents, and shall coordinate these documents with appropriate staff offices to ensure all major areas of concern are addressed. The Service Provider shall provide support and advice on funding levels with reference to support requirements, airlift costs and conference funding. The initial cost estimates should be included in the IEP.

1.3.1.3. Time-Phase Force Deployment Data (TPFDD) Database. Most exercises use TPFDD databases within government planning systems to track and deploy personnel and cargo.

The Service Provider shall co ordinate TPFDD and manning worksheets with unit planners, review and approve worksheets from an operational perspective, and ensure worksheet data is input into the database by the appropriate NAF agency (such as 13 AF/A5S or 13 AF/A1R). The Service Provider shall follow government procedures, which are listed in JOPES, or as directed by PACOM or the Exercise Executive Agent, track and validate the database to PACOM. The Service Provider shall also coordinate any waivers for the database as required.

Note 1: With QAP approval and the appropriate permissions, the Service Provider may input, maintain and manage the database without utilizing worksheets (does not apply to Service Providers outside Hickam).

1.3.1.4. Oral Presentations and Written Communication. The Service Provider shall assess pertinent issues found during exercise planning to ensure compliance with Air Force standards.

Issues and suggested courses of action shall be summarized and presented in an oral presentation to a variety of audiences. The Service Provider is required to develop and prepare a variety of written correspondence (such as position papers, staff summary packages, background papers, and other documentation) and MS Power Point slides concerning exercise planning requirements. At a minimum, the Service Provider should expect to brief and/or provide a bullet background paper on the current status of each exercise assigned on a routine basis.

1.3.1.5. Monthly Exercise Support Report (MESR). Activities completed during the reporting month and activities scheduled for the subsequent month should be provided in a written MESR. Attachments shall include any documentation or products delivered during the reporting month (e.g., trip reports, exercise-related products, and client assigned deliverables).

The MESR is due to QAP by the 10th working day of the month following the end of the month.

1.3.2. Forward Operations Support Officers.

1.3.2.1. Assigned Exercises. The Service Provider shall responsible for supporting AF planning and execution at designated forward locations. The Service Provider shall coordinate with other offices and activities (e.g., Host Nation military forces, police forces, commercial entities;

USDAO; JUSMAG; PACOM; HQ PACAF and subordinate NAF, wings, etc.) to support USAF planning and execution. The Service Provider shall provide guidance and assistance to USAF planners and their staffs to ensure continuity of effort and the orderly management and execution of the operations and logistics support functions at the forward location. The Service Provider shall be tasked by the Lead Planner or QAP to develop, coordinate and maintain the USAF attendee list for exercise planning meetings and conferences at the forward location, as well as provide logistical support guidance for those events. The Service Provider shall analyze and document the effectiveness of exercise planning functions as part of the after-action reporting for assigned exercises. Frequent regional travel required.

1.3.2.2. Oral Presentations and Written Communication. The Service Provider shall accurately assess all pertinent issues found during exercise planning. Issues and suggested courses of action shall be summarized and presented in an oral presentation to a variety of audiences. The Service Provider is required to develop and prepare a variety of written correspondence (such as position papers, staff summary packages, background papers, and other documentation) and MS Power Point slides concerning exercise planning requirements. At a minimum, the Service Provider should expect to brief and/or provide a bullet background paper on current status of each exercise assigned on a routine basis.

1.3.2.3. Monthly Exercise Support Report (MESR). Activities completed during the reporting month and activities scheduled for the subsequent month should be provided in a written MESR. Attachments shall include any documentation or products delivered during the reporting month (e.g., trip reports, exercise-related products, and client assigned deliverables).

The MSR is due to QAP by the 10th working day of the month following the end of a month.

1.3.3. Administrative Support.

1.3.3.1. Assigned Function. The Service Provider shall be responsible for providing direct support to Service Provider, Uniformed and Civilian Exercise Project Officer(s) in support of exercises. Frequent coordination with supported units/individuals and HHQ planning agencies is required. Minimal travel shall be required in support of these functions. Assigned duties may include but are not limited to:

1.3.3.1.1. MAN-DAY Support. The Service Provider is responsible for tracking the individual exercise funding MAN-DAY budgets utilizing the appropriate USAF systems. This includes processing MAN-DAY Requests/ Authorizations.

1.3.3.1.2. Budget Support. The Service Provider is responsible for tracking the individual exercise funding budgets utilizing the appropriate USAF systems. This includes drafting/coordinating/managing/releasing Comptroller Alert Messages, Exercise Reporting Instructions, financial documents (MIPR, AF 616, etc), and budgetary spreadsheets.

1.3.3.1.3. JOPES/DCAPES Support . The Service Provider is responsible for providing JOPES/DCAPES technical support to Project Officer(s), to include building requirements in JOPES/DCAPES to Level IV(Cargo) and Personnel Line Level Detail (Personnel); collecting, correcting and refining planner inputs; analyzing inserted data for completeness and accuracy prior to validation; and providing sourcing/movement status reports.

1.3.3.1.4. TSCMIS Support. The Service Provider is responsible for providing Theater Security & Cooperation Management Information System technical support to Project Officer(s), to include collecting and inputting exercise related data and providing extracts.

1.3.3.2. Messaging Support. The Service Provider is responsible for providing messaging system technical support to Project Officer(s), to include inputting and releasing messages into the Automated Message Handling System (AMHS).

1.3.3.3. JTIMS Support. The Service Provider is responsible for providing Joint Training Informational Management System support to Project Officer(s), to include extracting data from the system and providing Project Officer(s) (government and contractor) inputs to HHQ.

1.3.3.4. Web Support. The Service Provider is responsible for routine exercise web site maintenance, posting/deleting documents/links as submitted by Project Officer(s).

1.3.3.5. Monthly Funding & MAN-DAY Status Report (MFMSR). Service Provider shall provide a written monthly funding and MAN-DAY status report summarizing by exercise and in total what has been budgeted, obligated and committed. Supporting documentation is not required but shall be readily made available upon request. The “MFMSR” is due to QAP by the 10th working day of the month following the end of a month.

1.3.3.6. Monthly Status Report (MSR). The Contractor shall document the efforts performed in the completion of the above tasks in separate and detailed MSRs. All products developed through this effort may be included as an attachment to the MSR. All deliverables shall be marked with the appropriate classification markings; ONLY UNCLASSIFIED deliverables may be included as attachments to the MSR. The MSR are due to the Government no later than the 5th workday following the end of the month. The MSR shall describe work performed, status of funds, problems encountered, and work projected during the next reporting period. The MSR shall be submitted to the Government as a hard- and soft-copy for review, comment, and acceptance.

1.3.3.6.1. MSR Acceptance Criteria: The MSR for this task shall be submitted to the Government client as a hard and soft copy deliverable for review, comment, and acceptance, within five working days of the following month. Once the MSR is signed by the Chief of the Division, or the Contracting Officer’s QAP, the respective MSR will serve as the acceptance vehicle for payment of the monthly level of effort. The MSR shall include at a minimum the following information:

• Progress during the reporting period, to include status of funds and support provided during the current reporting period;

• Status of all active subtasks;

• Activities planned for the next reporting period: Planned support activities as well as the status of all products/working papers, including planned delivery date and actual and/or anticipated delivery date.

• Problems encountered: Identification of any problems, issues or delays and recommendations as to their resolution concerning those problems submitted during the interim, and any corrective action that was taken to correct identified problems.

• Signature block certifying that the above work has been completed for on-site client, to include a signature space for the Chief of the Division, or the designated QAP, and the Contractor.

1.4. Service Provider Location: In support of this requirement, the Service Provider is required to provide a physical presence at the following locations. Forward support shall be assessed on an annual basis because of changing C2 structures and requirements. 13 AF retains authority to request addition or deletions of these positions based on mission requirements.

1.4.1. Hickam Air Force Base, Hawaii (Service Provider to determine number of positions;

Project Officer(s) & Administrative Support)

1.4.2. Osan Air Base, Korea (Service Provider to determine number of positions; Project Officer(s))

1.4.3. Bangkok, Thailand/Southeast Asia (Service Provider to determine number of positions;

Forward Operations Support Officers)

1.5. Employee Qualifications:

1.5.1. Experience/Knowledge Requirement:

1.5.1.1. Assigned Service Provider Project Officer personnel shall:

• Have at least 3 years of experience planning USAF Major Command - level (or equivalent) exercises.

• Have knowledge and/or experience with Joint Operation Planning and Execution System (JOPES) and/or Deliberate and Crisis Action Planning and Execution Segments (DCAPES). Individual planners should have at least 3 years experience, with multiple iterarations each year, using these systems supporting USAF Major Command - level (or equivalent) exercises or significant deployments (ie. movements of multiple flying units and/or personnel deployments of 200 or more in conjunction with a single event).

• Be proficient in the most current version of Microsoft Office software.

1.5.1.2. Assigned Service Provider Project Officer personnel should:

• Have a military officer background.

• Be familiar with the PACAF force structure (i.e., country location, name of wings and

NAFs, type of aircraft assigned, etc.).

• Have Air Operations Center (AOC) experience.

• Have operational and/or logistical experience in the Asia-Pacific theater.

1.5.1.3. Assigned Service Provider personnel located outside the US and Operations Support Forward personnel should:

• Possess a working knowledge of the country/region assigned. Working knowledge is defined as adequate for practical use (i.e., performing work in the countries specified in Section 1.4.). Personnel having general knowledge of where the countries are located in the Pacific theater and a general understanding of their relationships with one another are preferred.

• Be familiar with its customs, courtesies, and language(s).

• Have experience as a staff-level exercise planner; shall be familiar with TPFDD nomenclature.

• Be familiar with the operational and logistical support required for exercises, deployments, and mobilizations.

• Have experience in planning and executing CPXs and FTXs within the PACOM AOR due to the countries unique historical relationship to one another. This will define and/or limit the bilateral or multilateral opportunities when planning exercises.

• Be familiar with the PACAF force structure (i.e., country location, name of wings and NAFs, type of aircraft assigned, etc.).

• Have operational and/or logistical experience in the Asia-Pacific theater.

1.5.1.4. Assigned Service Provider personnel as Administrative Support should:

• Have staff-level experience

• Be proficient in the most current version of Microsoft Office software.

• For MAN-DAY Support, be familiar with financial nomenclature and documentation as well as the Command MAN-DAY Authorization System (CMAS).

• For Budget Support, be familiar with standard funding documents, such as MIPRs, AF616, and Comptroller Alert Messages

• For JOPES/DCAPES Support, shall have experience with Joint Operation Planning and

Execution System (JOPES) and/or Deliberate and Crisis Action Planning and Execution Segments (DCAPES); be familiar with TPFDD and DRMD nomenclature.

1.5.2. Service Provider Personnel Resume: Service Provider shall submit letters with qualifications from prospective employees to the Contracting Officer prior to the start of contract performance. Should personnel be replaced during the course of contract performance, the Service Provider shall ensure replacement personnel meet the same standards.

1.5.3. Facility/Security Clearance: The Service Provider is required to possess a Secret Facility clearance at contract award. Assigned Service Provider personnel shall possess a Secret Security Clearance at the start of contract performance.

1.5.4. Travel: Service Provider personnel travel several times a year to foreign countries and the continental United States to attend exercise related conferences or as a representative of HQ PACAF/13 AF at exercise related decision-making meetings. Operations Support Forward personnel shall be located overseas, with frequent regional travel required. Minimal travel for Tech Support personnel may be required. Travel shall be conducted in accordance with paragraph 3.7. below.

1.6. Multi-functional Team. The following are members of the Multi-Functional Team for Exercise Planner Support services. The contractor shall establish at least one Point of Contact (POC) who is familiar with routine contractual procedures, and will handle day-to-day issues and activities. Key multi-functional team related personnel will be provided after award.

1.7. Service Provider Quality Control Plan (QCP). The Service Provider shall submit a QCP to the CO for review and acceptance within 30 days of award but not later than the pre-performance conference. Any subsequent changes to the plan shall be coordinated with the CO thirty (30) days prior to implementation.

1.8. Conduct of Service Provider Personnel. If the Contracting Officer finds it to be in the best interest of the Government they may at any time during the performance of this contract order the Service Provider to remove any of his personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons, or violation of installation regulations. In the event that it becomes necessary to replace any Service Provider personnel for any of the above reasons, the Service Provider shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These costs shall not be chargeable to the Government.

1.9. Service Provider Personnel Identification. Service Provider personnel shall present a neat, business-like appearance and be easily recognized as Service Provider employees. This shall be accomplished by the wearing of approved badges/name tags, which shall contain at least the company’s name and employee’s name. Badges/name tags shall be of sufficient size and shall be worn by employees in a clearly visible and standardized manner.

1.10. Access to Military Installations. Access to a military installation is a privilege, not a right, and as such, for reasons of health, welfare, morale, security, and mission accomplishment, the Installation Commander has the unilateral right to deny or provide access to the installation and to all facilities listed in the PWS.

1.10.1. Disqualifying Factors for Unescorted Installation Access: The Service Provider/Supplier shall ensure Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation DO NOT meet any of the following disqualifying factors.

1.10.2. Disqualifying factors for denied access are as follows [Ref 15 AWI 31-101]:

-U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

-Barred from entry/access to any military installation or facility.

- Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an “order of arrest” has been issued by a judge).

- Incarcerated for 12 months or longer within the past five years, regardless of offense/violation.

- Any conviction of espionage, sabotage, treason, terrorism or murder.

- Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

- Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

-Individual is currently serving their first year of parole or probation for any felony offense.

1.11. Security Terms and Conditions. The Service Provider shall perform Background, Sex Offender and Criminal Record Checks on all selected Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation. Service Provider/Supplier shall arrange, conduct and absorb all expenses of the background checks. The background checks shall be current as of 120 calendar days from the start of the contract to receive access onto the USAF installation (Hawaii Criminal History Records Check is a sufficient source. Go to http://hawaii.gov/ag/hcjdc for more information. For Non-U.S. Citizen applicants, background checks shall be verified with the Department of Homeland Security/Immigrations and Customs Enforcement).

1.12. Criminal Records/Sex Offender Check. Prior to the assignment of any Permanent/Temporary personnel at Department of Defense/Air Force facilities, Service Provider Permanent/Temporary personnel shall be subjected to a criminal records/sex offender check.

Service Provider shall be required to complete a criminal records/sex offender check on selected candidates only. Service Provider shall arrange, conduct and absorb all expenses of the criminal records/sex offender check. In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years.

Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from Installation Contracting office with concurrence from the installation’s Chief of Security Forces.

1.13. Employees of the Service Provider. No one except authorized employees of the Service Provider is allowed onto Department of Defense/Air Force installations/facilities. Service Provider employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 15th Security Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for Service Provider.

1.14. Employment Credentials Issue and Turn-in. The Service Provider agrees to retain all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force. The Service Provider agrees to return all Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting Officer who shall in turn recover them to the Installation/Facility Pass and Registration office upon completion of the contract. In the event of contract termination, employee termination, or failure of an employee to return to work the Service Provider agrees to retain/recover all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force to the Installation/Facility Contracting office who shall in turn recover them to the Installation/Facility Pass and Registration office. When Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force cannot be recovered by Service Provider, the Service Provider agrees to reimburse the replacement cost to the Department of Defense/Air Force.

1.15. Service Provider Mobilization.

1.15.1. Future Service Providers. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Service Provider shall provide all reasonable support to the Government and the successful offeror to ensure an orderly transition and minimize any impact on the entire operation. With regard to the successor Service Provider's access to incumbent employees, a recruitment notice may be placed in each facility.

1.15.2. All products/information produced by Contractors related to all government operations within the scope of this contract using government systems, databases, computer programs or any other media electronic or otherwise is government property and will not be designated proprietary for any reason.

1.15.3. The incumbent Service Provider recognizes that the services provided by this contract are vital to the Government's overall effort and continuity shall be maintained at a consistently high level without interruption; that upon expiration of this contract, a successor, either the Government or another Service Provider, may continue these services; that the successor, be it the Government or another Service Provider, shall require assistance from the Service Provider and the Service Provider shall give his/her best efforts and cooperation in order to effect an orderly and efficient transition from his/her operation to a successor. The incumbent Service Provider shall provide a comprehensive transition plan not later than 90 days prior to expiration of this contract, unless otherwise directed by the CO. The transition plan shall include provisions for incumbent Service Provider actions to assist and coordinate with the Government and the successor Service Provider in the changeover of all functions on the contract performance start date. The incumbent Service Provider shall provide sufficient numbers of personnel to conduct a joint inventory of all Government-furnished equipment, Government-provided facilities, publications, accounts, records, etc., with the successor Service Provider and Government representative to ensure inventories/accounts are accurate and complete.

1.16. Contractor’s Contingency Support Plan.

1.16.1. This contract has been designated a wartime Critical Skill Contract pursuant to DoDI

3020.37. All functions identified in this PWS have been designated as wartime Critical Skill functions. Therefore, the Contractor shall establish and maintain a detailed Support Plan that will ensure continuation of all normal services of this PWS during any significant operation, contingency, event, or crisis situation in the Pacific. Specifically, this Plan shall identify employees having military mobilization recall commitments and how the Contractor plans to replace those employees in the event of mobilization.

1.16.1.1. The Contractor shall submit their Contingency Support Plan to the CO for review and acceptance prior to the pre-performance conference. Thereafter, any subsequent changes must be pre-approved by the CO prior to making changes to the Plan.

SECTION 2

SERVICE SUMMARY (SS)

2.0. SERVICE SUMMARY

2.1. The following SS chart lists the PWS requirements that the Government shall survey. The absence of any service requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The SS also defines the performance threshold for each listed service.

2.2. Performance Metrics. The Service Provider shall develop performance metrics based upon its Quality Control Plan (QCP). The Government shall use Service Provider-provided metrics and the QCP to help assess Service Provider’s performance.

2.3. Government Quality Assurance. The Service Provider’s performance shall be surveilled to determine if it meets the contract standards. A variety of surveillance methods may be used.

2.4. Performance Evaluation. Performance of a service shall be evaluated to determine whether or not it meets the Performance Requirements of the contract. When the Performance Requirement is not met, the Quality Assurance Personnel may issue a Contract Discrepancy Report (CDR) to the Service Provider. The Service Provider shall respond to the CDR and forward it to Contracting Officer.

Performance Objective

PWS

Reference

Performance Threshold

Individual Exercise Plan

1.3.1.1. Within 2 weeks of assignment or

Government directed suspense 100% of the time.

Individual Exercise Budget/Financial Plan

1.3.1.2. Within 2 weeks of assignment or

Government directed suspense 100% of the time.

Time-Phase Force Deployment Data (TPFDD) Database--Maintains and validates the TPFDD database in accordance with the PWS

1.3.1.3. 100% of the time.

Oral Presentations and Written Communication-- Presentations and written communication are effective, concise and comprehensive in accordance with the PWS

1.3.1.4.; 1.3.2.2. 100% of the time.

2.5. Deliverables. The following table is a summary of the deliverable required under this PWS:

Description Frequency/Due Date Deliver To

PWS Section

Monthly Exercise Support Report (MESR)

Due 10 days after the end of the month

QAP 1.3.1.5.;

1.3.2.3.

Monthly Funding & MAN-DAY Status Report (MFMSR)

Due 10 days after the end of the month

QAP 1.3.3.5.

Monthly Status Report (MSR) Due 5 working day of the month following the end of a month

QAP 1.3.3.6.

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Facilities. The Government shall provide an adequate and reasonable work environment, which shall be in a lighted, air-conditioned, and heated area. The Government shall provide a workspace for the contractor employee. The Service Provider shall request base entry decals and identification cards, if required. Each employee shall be responsible for furnishing to the cognizant authorities any and all documentation needed to obtain the identification card and base entry decal. Parking is available on a first come basis in the general vicinity of the work area; no reserved parking will be provided.

3.2. Government Furnished Equipment. The Government shall provide access to communication systems (telephone and email) necessary to provide the services identified in this PWS. The Service Provider shall not acquire and bill to the government any cost associated with voice or data communication services.

3.2.1. The government shall provide the Service Provider with consumable operational office supplies (e.g., paper, tape, toner, etc.) used in support of this contract only in instances where the Service Provider occupies government furnished facilities.

3.3. Service Provider Responsibility. The Service Provider shall be responsible for safeguarding all government property provided for Service Provider use. At the close of each work period, the Service Provider shall secure the government facilities, equipment and materials.

3.3.1. The Service Provider shall submit a request for replacement of government-furnished equipment to the QAP for processing. Such requests shall specify the reason for the replacement request.

3.4. Maintenance of GFP. The Government shall provide, repair and maintain the premises and equipment for the Service Provider use. The Service Provider shall be responsible for any damages to the premises or equipment resulting from negligent acts or omissions of the Service Provider, its employees or agents. Government maintenance shall include utilities, installation distribution service, custodial service, refuse collection, and insect/rodent control.

3.5. Security Forces and Fire Protection. The Government shall provide Security Forces and Fire Protection service for on-base facilities. The base Security Forces and Fire Department telephone number shall be provided to the Service Provider at the pre-performance conference.

3.6. E-Mail Connectivity. An e-mail account shall be provided to Service Provider personnel.

Use of the service is strictly limited to contract related business. The Service Provider shall comply with all applicable rules and regulations for the use of Air Force e-mail accounts.

3.7. Travel & Other Direct Costs. The Government shall reimburse all government directed travel and per diem expenses in accordance with the Joint Federal Travel Regulation. Travel and per diem shall be commensurate with equivalent Government Service (GS) employee rates (GS- 12). Common user transportation in and around deployed locations shall be provided. At permanent overseas locations in Korea and Thailand, APO, Commissary, and Base Exchange privileges shall be extended to Service Provider personnel at the discretion of the Installation Commander.

3.8. Reimbursement for Service Provider Travel.

3.8.1. Letter of Identification (LOI). As requested by the government, the Service Provider employees may travel from their regular duty locations to a temporary duty location. All Service Provider travel shall be requested or approved by the supported agency and coordinated with the QAP and Contracting Officer. A government LOI shall initiate all temporary duty travel (TDY).

This LOI shall be used for identification purposes granting Service Provider entry to military bases, access to base billeting facilities at all locations, and access to base exchange, commissary, postal services, and MWR facilities, and if necessary, medical facilities (on a cost-reimbursable basis) when traveling to overseas locations. Approved travel will be reimbursed to the Service Provider in accordance with the Joint Federal Travel Regulations (JFTR), via a travel voucher. Miscellaneous travel in conjunction with daily work performed in and around the work site shall not be reimbursed. Reimbursement shall not include any charges for overhead, handling, G&A, or profit.

As soon as the details of a travel requirement is known, the Service Provider shall prepare a travel worksheet for the QAP detailing: traveler’s name, social security number, home address, date of birth, passport number and expiration, security clearance, departure/arrival dates, duration of travel, itinerary (destinations) and purpose of trip. In turn, the supported agency shall prepare a LOI.

3.8.2. Air Transportation. Air transportation shall be made by the Service Provider. Travel arrangements can be made prior to approval and publication of travel orders. All travel shall be at coach/tourist (i.e. government category) accommodations unless otherwise approved by the QAP. The Service Provider shall obtain airfare at competitive rates and submit a written rate comparison to the government when requesting reimbursement.

3.8.3. Auto Rental. Automobile rental shall be approved on a case-by-case basis. Authorized rental must be justified and proposed by the Service Provider and approved by the QAP.

3.8.4. Per Diem. While a Service Provider employee is in a government authorized travel status, the Service Provider shall be reimbursed a per diem allowance for subsistence and lodging in accordance with FAR 31.205-46. Per diem payments shall be made after receipt of proper travel voucher and supporting documentation and shall not exceed amounts allowable.

3.8.5. Billeting. For travel to military installations, the traveler or the supported agency shall make billeting arrangements through the destination base’s billeting office. In the event on-base billeting is not available, Service Provider personnel shall obtain a certificate of non-availability from the destination base’s billeting office. This certificate must be filed with the travel voucher for per diem payment. If a non-availability statement is not submitted, the per diem rate for on base billeting shall be used for payment. For travel to non-military destinations, support agency shall be responsible for arranging and reserving suitable quarters. Under these travel conditions, the travel orders normally will detail the non-military destination and accommodations.

3.8.6. Travel Protocol. When traveling on government business, Service Providers shall travel at a maximum equivalent rank of General Schedule (GS) 12. This GS rank shall be placed on all LOIs to establish travel, billeting and per diem rates.

3.8.7. Clearances. Travel and clearances shall be obtained through the supported agency prior to individual travel. When required, the government shall request the local Special Security Office to forward sensitive compartmented information (SCI) clearances to the Special Security Office of the destination. It is the traveler’s responsibility to make this confirmation.

3.8.8. Travel Confirmation. Service Provider employees shall not commence overseas travel without prior approval from the CO. It is the traveler’s responsibility to ensure that an LOI is initiated/approved via the QAP and CO.

3.8.9. Travel Reimbursement. When travel is complete, the traveler shall complete a travel voucher to be filed along with the LOI and supporting receipts including the printed airfare cost comparison. Payment/reimbursement shall be made through the existing contract in accordance with the local directives/guidelines. When the government authorizes travel, travel receipts shall be supplied with the invoice and payment shall be made on a cost reimbursable basis with the invoice payment.

SECTION 4

APPENDICES

APPENDIX 1

DEFINITIONS

A.1. General. As used throughout this work statement, the following terms shall have the meaning set forth in accordance with the terms of this PWS and the contract.

A.2. General Definitions:

A. Comprehensive. Comprehensive is defined as demonstrating extensive understanding of subject matter.

B. Concise. Concise is defined as clear and succinct.

C. Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The Contracting Officer is the only person authorized to contractually obligate the Government.

D. Performance Work Statement (PWS). The PWS is a document that accurately describes a service in terms of the output requirements.

E. Quality Assurance (QA) Personnel. The QA is the Government employee(s) responsible for the surveillance of the Contractor’s performance.

F. Quality Assurance Surveillance Plan (QASP). The QASP is an organized, written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

G. Quality Control (QC). Those actions taken by a Contractor to control and ensure the performance objectives meet the requirements of the Statement of Work. References in Government publications to QA shall be interpreted as meaning QC for purposes of this contract.

H. Quality Control Plan (QCP). The QCP are those actions taken by a Contractor to control the production of goods or services so that they meet the requirements of the PWS.

I. Shall. This term is used when stating binding requirements.

A.3. Technical Definitions:

A. Deliberate and Crisis Action Planning and Execution Segments (DCAPES). DCAPES is the Air Force’s war planning system and provides an Air Force feed to JOPES automated data processing (ADP). The objective of DCAPES is to enable improved and streamlined operations planning and execution processes which include associated policy and procedures, along with organizational and technology improvements.

B. Crisis Situation (Per DoDI 3020.37). Any emergency so declared by the National Command Authority (NCA) or the overseas Combatant Commander, whether or not U.S. Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DoD interests.

Joint Operation Planning and Execution System (JOPES). JOPES is a joint planning and execution system that provides the foundation for conventional command and control by national-and theater-level commanders and their staffs. It includes joint operation planning policies, procedures, and reporting structures supported by communications and automated data processing systems. It is used to monitor, plan, and execute mobilization, deployment, employment, and sustainment activities associated with joint operations.

C. Higher Headquarters (HHQ). The organization that supports the Commander’s decision making process then produces policy and guidance for subordinate units to follow.

D. Lead Planner. The primary Air Force representative who has coordination, planning, execution and approval authority and responsibility for the exercise program and/or specific exercise. This is currently 13 AF/A3 or when delegated, a specified O-6 from the 13 AF staff.

E. Major Crisis. Any emergency so declared by the National Command Authority (NCA) or the overseas Combatant Commander minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to the United States, its territories, citizens, military forces, possessions, or vital interests whereby US military forces and other national resources have been mobilized to support national objectives within the crisis area.

F. Military Personnel Appropriation (MPA) man-day. Days allocated for use of Air Force Reserve and Air National Guard, (or Air Reserve Forces (ARC)), officers, NCOs and airmen.

MPA man-days are funded by the military and are tracked through the Command MPA-day Allocation System (CMAS).

G. Theater Security & Cooperation Management Information System (TSCMIS). A PACOM database used to track and analyze theater security cooperation events and activities conducted by service components. The information entered by service components is used to update PACOM leadership.

H. Time Phased Force and Deployment Data (TPFDD). The Joint Operation Planning and Execution System data base portion of an operation plan; it contains time-phased force data, non-unit related cargo and personnel data, and movement data for the operation plan, including: a) In-place units; b) Units to be deployed to support the operation plan with a priority indicating the desired sequence for their arrival at the port of debarkation; c) Routing of forces to be deployed;

d) Movement data associated with deploying forces; e) Estimates of non-unit related cargo and personnel movements to be conducted concurrently with the deployment of forces; and f)

Estimate of transportation requirements that must be fulfilled by common-user lift resources as well as those requirements that can be fulfilled by assigned or attached transportation resources.

APPENDIX 2

EXERCISE SCHEDULE FOR FY10

PACOM EXERCISES Current Projected

For Service Provider use

EVENT

START

MONTH

TALISMAN SABER 09 9-Jul

TERMINAL FURY 10 10-May x x

KEY RESOLVE-FOAL EAGLE 10 10-Mar x x

VALIANT SHIELD 10-Sep x

ULCHI FREEDOM GUARDIAN 09 9-Aug x x

ULCHI FREEDOM GUARDIAN 10 10-Aug x x

KEEN EDGE 10 10-Jan x x

HONG KONG SAREX 10 10-Oct x

ELLIPSE CHARLIE 10 10-Jul

BALIKATAN 10 10-Apr x x

COMMANDO SLING 09-3 9-Jul x x

COMMANDO SLING 10-1 9-Oct x x

COMMANDO SLING 10-2 10-Feb x x

COMMANDO SLING 10-3 10-Apr x x

COMMANDO SLING 10-4 10-Jul x x

COBRA GOLD 09 10-Feb x x

PACAF EXERCISES

EVENT

START

MONTH

RED FLAG ALASKA 10-3 10-Jun x

COPE TIGER 10 10-Mar x x

PAC THUNDER 10-Mar

RED FLAG ALASKA 10-1 9-Oct x

RED FLAG ALASKA 10-4 10-Aug x

COPE SOUTH 10 10-Jul x

RED FLAG ALASKA 09-3 9-Jul x

RED FLAG ALASKA 10-2 10-Apr x

COPE INDIA 10 9-Oct x x

COPE WEST 10 10-Jun x x

PACRIM AIRPOWER SYMPOSIUM 10-Jul x

ECADEX 9-Nov

COPE NORTH GUAM 10 10-Mar x

YAMA SAKURA 57 9-Dec x x

VIRTUAL FLAG 10-1 9-Oct x

JUNGLE SHIELD 10-Mar

COPE SPADE Various

FLEET SYNTHETIC TRAINING-

JOINT 9-Oct

CAPEX TBD

SENTRY STRIKE TBD

WSEP COMBAT ARCHER TBD

WSEP (TBD) TBD

LIGHTNING RESCUE 10-Jul

PACIFIC ANGEL 09-1 9-Jul x x

PACIFIC ANGEL 09-2 9-Sep x x

PACIFIC AIRLIFT RALLY 9-Aug x x

MAKANI PAHILI 09 10-May

Updated Exercise Schedule: An updated scheduled for each fiscal year shall be incorporated into the contract via the modification that exercises the contract option.