Questions and Answers.xlsx
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- Solicitation - POL Trucking Services Japan
- Solicitation number
- FA520922Q0013
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Sheet1
| Number | Question | Answer |
| 1 | Is there any difference between the previous draft PWS and the Current PWS? What are the paragraphs? | The following paragraphs have changed. |
1. Para 1.9.1.5 – paragraph removed
2. Para 1.10.3.1 – paragraph reference inside the text removed.
3. Para 1.17(b) – language added (previously “reserved”)
| 2 | What is the "special equipment" stated in SLIN 0004AM? | Special equipments are items such as unique camlocks that are not currently listed in the PWS. However, the subject SLIN will be removed in the next amendment. |
| 3 | Do truck's navigation and video recording system apply to the Telecommunication clause listed in the solicitation? | Please review to clause 52.204-24 and 52.204-25 for your specific representation. Interested parties have an obligation to conduct a reasonable inquiry in order to determine whether or not any telecommunications used are "covered telecommunications" and "substantial or essentail components". For covered telecommunications, please review 52.204-25(a). Covered telecommunications are typically equipment produced by Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidary or affiliate of such entities). Substantial or essential components means any component necessary for the proper function or performance of a piece of equipment, system, or service. Typically, If your telecommunication equipment doesn't utilize the companies listed above, it is NOT covered equipment. If your telecommunication equipment is not a substantial or essential component, it is NOT applicable to these clauses. |
| 4 | Where are the 16KL trucks used? | PWS Para 1.5.1.1 |
| 5 | Per 1.7.2 Security Gaurds, security gaurds may be required to ride along but that will require the driver to have a specific license. | Security gaurds may be required to ride along during contingency and when base security levels are on alert. Japanese laws do not apply within US bases and government installations. Security gaurds will not ride along on regular roads off-base. |
| 6 | When the gauge is broken on the government side, will we use the contractor's gauge? | Yes. |
| 7 | When will the Multi-point delivery be used? How many points do we have to deliver? | It will mainly be used to supprot US-Japan Joint exercises. This delivery is non-frequent. Multi-point may be used to unload at multiple locations within a training site or installations used for the joint exercise. |
| 8 | How will the payment be paid? | Contractor will submit SF1113 as an invoice by attaching Bill of Lading as supporting documents. Payments will be then made by DFAS upon confirmation. For detail, refer to page 17 of the solicitation. |
| 9 | Is the advance notification based on loading date or unloading date? | Loading date. Refer to PWS 1.10.2.3 |
| 10 | When an order is cancelled prior to the time specified in the PWS, but the contractor has already prepared for tranportation, such as cleaning the tank, is such fee chargebale? | If offeror wishes to charge such cancellation, offeror may submit it through their alternative line item proposal. (e.g. 0004AN Fuel Tank decontamination Fee; applicable to orders cancelled on the previous day of scheduled date) However, acceptance of alternate proposals is an unilateral decision made soley at the government's discretion. If an alternative line item proposal is not utilized, all other cost shall be at the contractor's expense. |
| 11 | Can the contractor deny services during contingency? | Yes. For detail refer to FAR 52.212-4(f) Excusable Delays on the solicitation. |
| 12 | Will you consider splitting the contract among more than one contractor? | The government intends on awarding a single award IDIQ contract. |
| 13 | While we have received the historical totals, do you have this historical info by fuel type as well? | Additional information will be provided for reference. |
| 14 | Are any special licenses required by the lead contractor on any bidding documents? | Requirements for sumitting quotes are as listed in the solicitation; FAR 52.212-1 Instruction to Offerors and the addenda. |
| 15 | Can you clarify that this is a 5 year contract, broken out into 5 parts? Why was this done? | Yes, this contract is a five year contract with five one-year ordering periods. Ordering periods were broken up by year in order to allow flexibility in pricing across the entire period of performance. |
| 16 | How will the winning bid be decided? Based on the individual pricing given per line item and clin, or based on total value across all clins, using for example, historical values to set a base line? | For evaluation, refer to Page 50 of the solicitation under "Evaluation Factors for Award" and FAR 52.212-2 Evaluation-Commercial Items. |
| 17 | Can you please share the schedule for the solicitation and confirm that delivery start is scheduled for April 2022. | Schedule for the solicitation is as stated on SAM and the solicitation. Yes, the start date of this solicitation is currently scheduled for April 2022. |
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