FA5000-16-R-0033_-_Attachment_1 _PWS.pdf

FA5000-16-R-0033, Attachment 1

Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

FOR

CORROSION CONTROL – AEROSPACE GROUND

EQUIPMENT (AGE) AND MUNITIONS TRAILERS

AT

3D MAINTENANCE SQUADRON (3 MXS)

JOINT BASE ELMENDORF-RICHARDSON (JBER), ALASKA

16 MARCH 2016

Maj Christopher Smith

Functional Commander

Mr. Anthony Rogers

QA Program Coordinator

TSgt Nicole Jordan

Contracting Officer

CORROSION CONTROL & PAINTING SERVICES

TABLE OF CONTENTS

1.0 SECTION I DESCRIPTION OF SERVICES

1.1 General Scope Page 3

1.2 Objectives Page 3

1.3 Scope Page 3

1.4 Specific Tasks Page 4

1.5 Historical Data Page 6

1.6 Deliverables Page 6

1.7 Contractor Phase-In and Phase-Out Transition Page 6

2.0 SECTION II SERVICE SUMMARY

2.1 Service Summary Page 7

3.0 SECTION III GOVERNMENT FURNISHED EQUIPTMENT and SERVICES

3.1 Government Furnished Facilities Page 8

3.2 Government Furnished Equipment Page 8

3.3 Government Furnished Materials Page 8

3.4 Government Furnished Services Page 9

3.5 Government Furnished Technical Orders, Publications, and Forms Page 10

4.0 SECTION IV GENERAL INFORMATION

4.1 Contractor Personnel Page 10

4.2 Quality Assurance Page 11

4.3 Physical Security Requirement Page 12

4.4 Hours of Operation Page 14

4.5 Conservation of Utilities Page 14

4.6 Records Page 14

4.7 Fire Prevention Page 14

4.8 Miscellaneous Information Page 15

5.0 SECTION V APPENDICES and EXHIBITS

APPENDIX 1 Definitions, Abbreviations, and Acronyms Page 17-18

APPENDIX 2 Equipment That May Be Serviced Page 19-22

APPENDIX 3 Government Furnished Facilities Page 23

APPENDIX 4 Government Provided Equipment, Materials and Training Page 24-25

APPENDIX 5 Applicable Publications and Forms Page 26-27

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1. General Scope. This is a non-personnel services contract to provide Corrosion Control and Painting services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Contract service providers shall be accountable solely to the Contractor.

1.1.1. Overview/Description of Services. The Contractor shall provide all management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform corrosion control and painting services as defined in this Performance Work Statement except for those items specified as Government furnished services and facilities. The Contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking’s under the contract. The Contractor shall be responsible for maintaining communication with the

Contracting Officer (CO) and the Contracting Officer’s Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The

Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2. Objectives.

1.2.1 The contractor shall, except as specified in this Performance Work Statement (PWS), perform corrosion control, prime and top coating of all types of Aerospace Ground Equipment (AGE) and Munitions

Trailer corrosion control services for the 3 MXS/AGE Flight and 3rd Munitions Squadron on Joint Base

Elmendorf-Richardson (JBER), Alaska. Equipment items that may be worked are contained in Appendix

2. Contractor tasks include but are not limited to the following:

1.2.1.1 Corrosion Control and Painting Management Services.

1.2.1.2 Prime and Top Coat Painting and Corrosion Control Services.

1.2.1.3 Environmental Compliance.

1.2.1.4 Facility Management.

1.3 Scope.

1.3.1 Inherently Governmental Function. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3.2 Period of Performance:

Base Period: 1 October 2016 - 30 September 2017

Option 1: 1 October 2017 - 30 September 2018

1.4 Specific Tasks.

1.4.1 Support to AGE Management.

1.4.1.1 The Contractor shall establish and maintain a Corrosion Control and Painting Management

System:

1.4.1.2 The Contractor shall provide all management, tools, supplies, equipment, (except items highlighted in Appendix 4A) and labor necessary to repair all surface corrosion and completely repaint the equipment listed in Appendix 2. All work shall be completed in accordance with (IAW) the PWS, regulations/technical data including but not limited to T.O. 35-1-3, TO 1-1-691, JBER OPLAN 19-3 and

T.O. 1-1-8.

1.4.1.3 The Government will assign a COR(s) to ensure all services are performed in accordance with this PWS. The Contractor shall meet with the COR prior to beginning performance on new equipment and after each piece of equipment is completed for quality control purposes (for a period of time to be determined/coordinated between 3 MXS and the Contractor).

1.4.1.4 All work shall be performed at the corrosion control facility located on JBER, AK, building

(bldg.) 6263. The Contractor will perform all facility inspections as required. Building 17508 may be used to complete work on equipment that exceed the height requirements in bldg. 6263.

1.4.1.5 The Government (AGE Flight) will be responsible for the transportation of all AGE equipment to/from the work site.

1.4.1.6 The COR will perform regular inspections at the work site during the life of the contract to ensure adherence to quality control processes.

1.4.1.7 Normal service completion times are 4-8 calendar days per unit with a minimum of 12 completed per month. Upon notification of completed work, the COR will meet the Contractor at the work site to conduct an equipment inspection. Any defects in workmanship or quality will be immediately corrected by the Contractor.

1.4.2 Support to Corrosion Control and Painting Program.

1.4.2.1 Services will be accomplished at JBER and will be performed IAW Environmental Protection

Agency (EPA), Occupational Safety and Health Administration (OSHA) standards, applicable laws, and local industrial regulations related to corrosion control and painting operations.

1.4.2.2 The Contractor will be responsible for providing all materials except for items identified in

Appendix 4A. 3 MXS will pay for hazardous waste disposal. The Contractor is responsible to manage all programs associated with this contract to include tool control programs, hazardous material and waste programs, hazardous material procurement, hazardous waste stream sites, Safety Data Sheet’s (SDS), respirator programs, facility management and transporting the hazardous material and waste to the turn-in site IAW JBER OPLAN 19-3. Industrial hygiene surveys are not required.

1.4.2.3 The Contractor will perform all government owned equipment inspections, maintenance and repairs associated with this contract. If Government Furnished Equipment (GFE) is down for maintenance and/or repair, the Contractor will still be required to produce 12 painted AGE units per month.

1.4.2.4 The Contractor and Government responsibilities include the following but are not limited to:

1.4.2.4.1 Preparation of surfaces.

1.4.2.4.1.1 The Contractor will remove all decals, reflective tape, and adhesive residue unless otherwise noted by the owning organization.

1.4.2.4.1.2 The Contractor will treat all corroded areas on internal and external surfaces. Extreme repairs to metal or composite surfaces that are required will be determined by the Contractor and COR as to the course of action and equipment shall be inspected by both the contractor and COR for defects or damage prior to equipment being delivered to Contractor.

1.4.2.4.1.3 The 3 MXS/AGE Flight and 3d Munitions Squadron will pressure wash all units prior to delivering units to the Contractor. Final cleaning will be done by Contractor. Prior to paint, the Contractor will clean all surfaces and remove oils, grease, lubricants, fuels, dirt, sanding residue and any foreign material to ensure the primer and paint adhere properly.

1.4.2.4.2 The Contractor will tape and cover all gages, switches, permanent data plates, wiring diagrams, wire bundles, internal components, and tires prior to painting. The Contractor and COR will determine any specific areas, not mentioned otherwise, to be covered prior to prime/top coating applications.

1.4.2.4.3 The Contractor will sand or scuff equipment prior to applying primer/top coat applications and blend out any heavy paint chips prior to primer/top coats applications.

1.4.2.4.4 Bead blast equipment, IAW technical data, which has no prime mover (non-powered). If questioned, COR’s will determine if/when equipment should be bead blasted.

1.4.3 Climate Controls.

1.4.3.1 Ensure proper temperatures are maintained for painting and cure times IAW technical data and paint manufacturer’s recommendations.

1.4.3.2 All equipment will be stored indoors when weather is 20 degrees or below.

1.4.4 Contractors Additional Responsibilities.

1.4.4.1 The Contractor shall abide by all security and traffic regulations on JBER.

1.4.4.2 The Contractor shall ensure that no operations exists that endanger Government equipment and services and require appropriate abatement action. This provision does not constitute assumption of liability for OSHA compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

1.4.4.3 Disposal of all debris shall be in accordance with existing local, state and federal regulations and

JBER O-Plan 19-3.

1.4.4.4 The Contractor will be required to appoint a primary and alternate hazardous waste/hazardous material, facility (one alternate only) and Test Measurement & Diagnostic Equipment (TMDE) program manager. These individual’s will be required to attend Government provided training no later than 90 days after contract award. When required, annual refresher training will be completed. A letter designating program managers will be sent to the COR NLT 30 days after contract award.

1.4.4.5 Ensure assigned Air Force and contractor-supplied vehicles/equipment are inspected daily.

Inspect government furnished vehicles using AF Form 1800, Operator’s Inspection Guide and Trouble

Report. Use a Contractor-developed form to inspect Contractor-owned vehicles. The Contractor is required to deliver and pickup assigned Logistics Readiness Squadron (LRS) maintained vehicles to the vehicle maintenance facilities for periodic inspections and maintenance. Send completed AF Forms 1800s to the

COR by the third work day of each month.

1.4.4.6 Perform the following service(s) on Government furnished equipment as required: clean, wash, wax, adjust, lubricate, tighten nuts, bolts, and screws; paint and stencil chocks; remove and replace deteriorated ropes on aircraft chocks; repair, remove and replace ground wire; and other preventive maintenance actions.

1.4.5 Final Results.

1.4.5.1 Prime and top coat all predetermined interior and exterior panels, undercarriages, between contact areas such as tow bars, platform braces and arms to ensure a complete corrosion control and top coating, as well as interior and exterior panel coverage.

1.4.6 Warranty.

1.4.6.1 All services shall be warranted for a period of two years against workmanship defects.

Note: Local and State Codes shall be followed including all Environmental regulations whether Federal, State, Local Laws, Regulations, and instructions.

1.5 Historical Data.

1.5.1 The tasks described above have been performed on approximately 150 pieces of equipment annually.

1.6 Deliverables.

Support Area Title Delivery Date/Description

Management Quality Control Plan Within 30 days after contract award

Management Base Access List Within 30 days after contract award

Management Phase-Out Schedule Within 30 days after contract award

Management Operational Security Plan Within 30 days after contract award

1.7 Contractor Phase-In and Phase-Out Transition.

1.7.1 Contractor Phase-In.

1.7.1.1 The incoming Contractor personnel shall possess all special skills, licenses, and certifications needed to perform the specific tasks in this PWS from the contract start date. On-The-Job (OJT) training may be augmented by any applicable instruction from manuals and videotapes. Contractor phase-in will not be necessary for an incumbent Contractor.

1.7.2 Contractor Phase-Out.

1.7.2.1 The outgoing Contractor shall allow the incoming Contractor to interview current employees, provided that work interruption time is reasonable and also provide the new Contractor opportunities for familiarization.

1.7.2.2 During the Phase-Out period, the outgoing Contractor shall perform all requirements in the PWS.

SECTION II

2.0 SERVICE SUMMARY

2.1 Service Summary. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS

Paragraph Performance Threshold Method of

Surveillance

Corrosion Control/Painting Services

1.4.2 – 1.4.3

No more than two (2) unacceptable services identified by the COR during the inspections.

100% Inspection

Management System

1.4.1 –

1.4.1.7

No more than two (2) unacceptable services identified by the COR during the inspections.

Periodic Surveillance

(Monthly)

Vehicles 1.4 No more than two (2) unacceptable services identified by the COR during the inspections.

Periodic Surveillance

(Monthly)

Facility Management/Housekeeping 1.4 No more than two (1) unacceptable services identified by the COR during the inspections.

Periodic Surveillance

(Monthly)

Test, Measurement & Diagnostic

Equipment

1.4 No more than two (1)

unacceptable services identified by the COR during the inspections.

Periodic Surveillance

(Monthly)

Hazardous Waste/hazardous material 1.4 No more than two (1) unacceptable services identified by the COR during the inspections.

Periodic Surveillance

(Monthly)

Government Provided Equipment 1.4 No more than one (1) unacceptable services identified by the COR during the inspections.

Periodic Surveillance

(Monthly)

SECTION III

3.0 GOVERNMENT FURNISHED EQUIPTMENT and SERVICES

The Government shall provide the facility, equipment, materials, and services listed below and in Appendix

3, 4, 4A and 4B.

3.1. Government Furnished Facilities

3.1.1. During performance of this contract, the government reserves the right to add, withdraw, or replace facilities. Additionally, the Government will provide all structural maintenance for Government Furnished

Facilities (GFF). However, the Contractor shall ensure emergency problems are immediately reported to the COR. There are parking spaces on the west side of the building for employees to utilize during operating hours. The Contractor will conduct inspections on eye-wash stations located in the facility in accordance with AFI 91-203; Air Force Consolidated Occupational Safety Instruction.

3.1.2. Facilities are located at 6263 Gibson Ave, bldg.. 6263. This facility owner is the 3 MXS Fabrication

Flight. A Facility Manager is responsible for contacting Civil Engineering (CE) for facility maintenance/ repair work orders. Contractor will appoint member within their control to manage facility issues to be repaired. The Contractor may access the lockers, breakrooms, and restrooms located inside the facilities.

3.1.3. Facility maintenance requests should be made through the 3 MXS Fabrication Flight Facility

Manager to CE Customer Service. The COR will be contacted, via email courtesy copy for record keeping purposes, for facility deficiencies that could impact the Contractor's ability to meet contract requirements.

The COR will not hold sole responsibility for communicating facility maintenance issues.

3.2. Government Furnished Equipment

3.2.1. The Government will provide the Government Furnished Equipment (GFE) identified in Appendix

4. The Contractor will maintain all GFE IAW the owner’s manuals and replace/repair units and parts due to fair wear and tear as determined by the COR, with the exception of the Plastic Media Blaster equipment.

The Contractor will only be liable for the media blaster hoses and nozzles. The Government will order major replacement parts for the cyclonic separator and floor evacuation system. Minor replacement parts and repairs to the Plastic Media Blaster equipment will be performed by the Contractor and major repairs will be funded by the Government. The Contractor will be responsible for all media blast booth clogging due to moist media and debris.

3.2.2. The Contractor will perform scheduled maintenance/minor repairs on GFE listed in Appendix 4.

3.2.3. The Contractor shall sign a hand receipt, AF Form 1297, for all equipment provided by the

Government and the Contractor shall maintain furnished equipment IAW industry standards.

3.2.4. The Contractor shall be responsible to provide formal accountability for equipment.

3.3. Government Furnished Materials

3.3.1. The Government will provide materials identified in Appendix 4A. The Contractor will be responsible for maintaining inventory of materials including, but not limited to: paints, primers, solvents, and hazardous/non-hazardous materials supplied by the Government to be used in performance of contracted duties. This includes gaining access to the Enterprise Environmental, Safety & Occupational

Health Management Information System (EESOH-MIS), through the Air Force portal, in order to maintain stock of hazardous and non-hazardous materials used and stored in the facility.

3.4. Government Furnished Services

3.4.1. Utilities: The Government will provide all electricity, water and sewage at no additional cost to the Contractor in facilities on JBER.

3.4.2. Postal and Installation distribution: The Government will not provide Postal and Installation

Distribution to Contractors.

3.4.3. Telephone/Computer: The Government will provide the telephone service (FOR OFFICIAL USE

ONLY) for DSN use and local calls at no cost to the Contractor (two instruments will be provided).

Commercial long distance calls shall be at the Contractor’s expense at facilities on JBER. The Government will provide a computer and LAN access (FOR OFFICAL USE ONLY) at no cost to the Contractor (one instrument will be provided) at facilities on JBER. The Government will provide Common Access Cards

(CAC), provided the Contractor meets and complies with Government security requirements, to the site supervisor and their representative for LAN access. Access to the internet will be limited to the on-site supervisor and their representative for SDS information, material specifications, training, and access to both the Air Force Corrosion Prevention Office portal and the EESOH-MIS.

3.4.4. Refuse Collection: The Government will provide refuse collection services. The Contractor shall take refuse to the nearest dumpster on a daily basis. The Contractor shall comply with all 673 ABW recycling program, refuse volume reduction programs and hazardous waste collection policies IAW JBER

O-PLAN 19-3.

3.4.5. Insect and Rodent Control: The Government will provide insect and rodent control services at facilities on JBER. Services will be furnished upon request to the facility manager.

3.4.6. Emergency Services. Call 911 for fire, police, and medical emergencies. All mishaps will be promptly reported to the COR.

3.4.7. Employee Training: Contractor is responsible to obtain all required training IAW JBER O-Plan

19-3. The Contract site supervisor shall be responsible for providing all training for all employees performing services.

3.4.8. Vehicle: The Government will provide one tow vehicle. One bobcat/toolcat vehicle will be provided to maneuver equipment in the paint shop and for snow removal.

3.4.9. Security Police/Fire Protection: Phone number for SFS is 907-552-4444 and Fire Protection, 911.

3.4.10. Supply Delivery: The Contractor will pick up supplies from the AGE Flight if/when required, or when not able to be delivered to the paint shop, bldg. 6263.

3.4.11. Snow Removal: The Contractor will perform snow removal in the immediate entrance area to bldg. 6263 during the winter with the bobcat/toolcat vehicle and snow shovels.

3.5. Government Furnished Technical Orders, Publications, and Forms.

3.5.1. Technical Order Distribution Account (TODA). The contract site supervisor will utilize the

Enhanced Technical information Management System (ETIMS), through the Air Force portal, to access required technical data and regulations. Initial ETIMS training will be given by the COR.

3.5.2. Publications and Forms. The Government shall provide contractor, through the Air Forces electronic publishing site, all required Air Force Publications and forms (See Appendix 5).

SECTION IV

4.0 GENERAL INFORMATION

4.1. Contractor Personnel:

4.1.1. Contract Manager:

4.1.1.1. The Contractor shall provide a Contract Manager and alternate(s) who are knowledgeable of the requirements of the PWS. The Contractor shall submit the name, and telephone number of the Contract

Manager to the Contracting Officer within two days of contract start date. The list shall be kept current throughout the life of the contract.

4.1.1.1.1. The Contract Manager or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.1.1.1.2. The Contract Manager or alternate(s) shall be available within 48 hours to meet on the installation with Government personnel designated by the CO to discuss problem areas.

4.1.1.2. The Contract Manager and alternate(s) shall be able to read, write, and speak English.

4.1.2. Contractor Employees:

4.1.2.1. Alcohol/Drug Use. The consumption of alcoholic beverages or drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

4.1.2.2. Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the Contractor's expense.

4.1.2.3. Contractor Qualifications. The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.1.2.4. Employee Training. The Contractor shall provide all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO.

4.1.2.5. English Language. Employees who deal directly with customers will be required to effectively communicate with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks. The Contract Manager will be required to read and write English.

4.1.3. Performance Flexibility. The Contractor shall maintain the flexibility to perform command-related tasks as deemed absolutely necessary for successful mission accomplishment.

4.1.4. Base Access Roster. The Contractor will provide a roster consisting of names and other pertinent personnel data to the customer for the purposes of 100% accountability for real-world and exercise situations. The roster shall be updated, within 14 days, as individuals are removed and added.

4.1.5. Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the State of Alaska. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.1.6. Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, gloves and any other personal protective equipment required by AFI 91-203; Air Force Consolidated Occupational

Safety Instruction.

4.1.7. Safety Threats. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.1.8. Substance Abuse Testing. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO/FC may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance

Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation.

4.1.9. Work Schedules, Leave, and Absences. Monthly schedules will be provided for the upcoming work month to the COR. Any changes in the schedule shall be coordinated between the Contract Manager and the COR.

4.2. Quality Assurance:

4.2.1. Quality Assurance. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) (provided under separate cover). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.2.2. Contracting Officer’s Representative (COR). The COR will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of GFE, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

4.2.3. Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and consistent with prevailing commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in Section 2 of this PWS. The Contractor’s quality control program is the means by which it assures itself that the work complies with the requirements of the contract. A QCP will be submitted within 30 days of contract award. Two copies of a comprehensive written QCP shall be submitted to the CO within

10 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the CO’s acceptance, in writing, of any proposed change to their QC system.

4.2.4. Contract Discrepancies. The Government COR or CO will periodically evaluate the Contractor’s performance using the methods of surveillance listed in Section 2 – Service Summary of the PWS.

Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. If the Contractor challenges the validity of any observation, and the COR and Contract Manager cannot come to an agreement, the complaint in question shall be forwarded to the Contracting Officer for resolution.

The preferred method of dealing with any valid observation is re-performance, if possible, and at no additional cost to the Government. Repeat observations or an incident that violates safety or environmental regulations shall require the COR to instigate a Corrective Action Report (CAR) through the Contracting

Officer. The Contractor shall be given three (3) business days to respond, in writing, to the CAR with either an explanation on why it disagrees with the CAR or with its concurrence with the CAR, any disciplinary action taken, and a mitigation plan to avoid repeat occurrences.

4.3. Physical Security Requirements:

4.3.1. Common Access Card (CAC). Subject to meeting security requirements, the Government will provide a CAC for the Contract Manager and their alternate(s).

4.3.1.1. Issuance. The Contractors shall use the following procedures to obtain CACs.

4.3.1.2. The Contractor shall provide a listing of personnel requiring a CAC to the COR who will provide a copy of the listing to the Trusted Agent Sponsorship System program manager in the local organization, usually the unit security manager, designated to authorize issuance of Contractor CACs (i.e., “authorizing official”).

4.3.1.2.1. If the contractor is not enrolled in the Defense Enrollment Eligibility Reporting System

(DEERS) they shall each complete and submit a DD Form 1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant’s name against the Contractor’s listing and return the DD Form 1172-2 to the Contractor personnel.

4.3.1.2.2. The Contractor personnel will proceed to the nearest CAC issuance workstation usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship, they will also be enrolled in DEERS. The CAC issuance workstation will then issue the CAC.

4.3.1.3. List of Authorized Employees. During the performance period of the contract, the Contractor shall, within seven (7) working days of any changes to the listing of the contract personnel authorized a

CAC, provide an updated listing to the COR who will provide the updated listing to the authorizing official.

4.3.1.4. Turn-In of Cards. The Contractor shall return CACs within seven (7) working days for Contractor personnel who no longer require logical or physical access, who have expired cards.

4.3.1.5. Lost or Stolen Cards. The Contractor shall report lost or stolen CACs immediately to the COR.

4.3.1.6. Penalty. Failure to comply with these requirements may result in withholding of payments.

4.3.1.7. The Contractor shall apply for a Common Access Card (CAC) through the DoD Contractor

Verification System at https://www.dmdc.osd.mil/appj/cvs/index.jsp for all employees.

http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2479.html https://www.dmdc.osd.mil/appj/cvs/index.jsp

4.3.2. Contractor Access to Air Force Installations.

4.3.2.1. The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or

Contractor-furnished, Contractor identification badges while visiting or performing work on the installation. The contractors will not access the airfield at any time unless escorted.

4.3.2.2. The Contractor shall submit a written request on company letter head to the Contracting Officer listing the following: contract number, location of work site, start and stop dates, and names of employees and sub-contractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Contracting Officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized Contractor individual(s) shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

4.3.2.3. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management.

Upon completion or termination of the contract or expiration of the identification passes, the Contractor shall ensure that all base identification passes issued to employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payments.

4.3.3. Key Control.

4.3.3.1. Procedures. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

4.3.3.2. Lost/Duplicated Keys. In the event keys, other than master keys, are lost or duplicated, the

Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks may be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the

Government and the total cost may be deducted from the monthly payment due the Contractor.

4.3.3.3. Authorized Use. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance.

4.3.4. Labor Disruptions. The Government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the Contractor’s employees.

In such events, the services will be performed exclusively by Government personnel and not a mix of http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf

Government and Contractor employees. At the direction of the CO, the Contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with Government performance. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor-furnished property. The Government will not compensate the Contractor for performance during this period.

4.4. Hours of Operation. The Contractor will have access to GFF 24 hours a day, 7 days a week and is responsible for establishing a work schedule that provides for accomplishing the requirements of the PWS.

4.4.1. Place of Performance. Facilities are located at 6263 Gibson Ave, building 6263.

4.5. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.6. Records. All records created and received by the Contractor in the performance of this contract shall be maintained by the Contractor and kept readily accessible. Records shall remain the property of the

Government.

4.6.1. Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the Contractor for access/release of information from these records to the public (including

Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the PACAF FOIA Manager to ensure proper processing and compliance with the Act.

4.6.2. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.6.3. Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section

552a and applicable agency rules and regulations when handling such information.

4.6.4. Audit. This contract may be subject to audit by any and all cognizant Government agencies. The

Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

4.6.5. Official Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.7. Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and

Contractor-furnished and Government-furnished facilities while performing any work under this contract.

In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The

Contractor shall then notify the COR and the CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

4.7.1. Hazardous Materials.

4.7.1.1. Prior to use, the Contractor shall provide the Base Hazardous Material Pharmacy and

773 CES/CEANV, through the COR, a list of all hazardous materials the Contractor brings onto

Government property and shall submit an AF Form 3952 along with a Safety Data Sheet (SDS) for each

Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information to JBER for Emergency Planning and Community Right-to-Know

Act (EPCRA) reporting.

4.7.1.2. Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from Government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

4.7.1.3. The Contractor shall ensure that all Contractor employees complete the local Air Force

Hazardous Communication, hazardous material, and hazardous waste training. The Contractor shall appoint a primary and alternate hazardous material and hazardous waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained on JBER and complete SDS’s immediately upon receipt of new chemicals, products, or materials.

4.7.1.4. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize

Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.7.2. Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The contract manager shall ensure specific safety requirements in

AFOSH standards and Air Force technical orders are complied with by Contractor personnel when non-compliance would clearly present the potential to harm or damage Government resources. The Air Force is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

4.7.3. Section 508 Compliance. The Contractor shall support the Government in its compliance with

Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

4.7.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves, the worksite, or within their Contractor-owned or privately owned vehicles while on JBER.

4.8. Miscellaneous Information.

4.8.1. Contractor Furnished Equipment and Services. Except for those items or services specifically stated to be Government-furnished in Section III and any appendixes, the Contractor shall furnish everything required to perform this contract in accordance with all of its terms. The following mentioned requirements are not all inclusive of the Contractor furnished items and services required in the performance of this contract (See Appendix 3, 4, 4A and 4B).

4.8.2. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.8.3. Permits. The Contractor shall be solely responsible for obtaining at its own cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities are subject to prior concurrence of the Government. The Contractor acknowledges that the

Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.8.4. Right to Inspect. The Government’s rights under this contract specifically include the right for

Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.8.4.1. Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies or environmental infractions shall require immediate correction.

4.8.4.2. Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

4.8.5. Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other Federal Department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.8.6. Past Performance Information (PPI)/Contractor Performance Assessment Report System

(CPARS). The Government may formally assess and report on the Contractor’s performance annually.

CPARS records a contractor’s performance, both positive and negative, and provides a record on a given contract during a specified period of time. The Contractor will acknowledge their annual assessment at the end of each performance period. The Contractor shall have 30 days to review and submit comments, in writing, for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by Government personnel as “For Official

Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104.”

SECTION V

5.0 APPENDICES and EXHIBITS

APPENDIX 1

Definitions, Abbreviations and Acronyms

Contract Administrator (CA) - The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO) - The duly appointed Government agent authorized to award or modify contracts.

The contracting officer is the only person authorized to contractually obligate the Government.

Contracting Officer’s Representative (COR) - Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Corrective Action Report (CAR) - Used to document unacceptable performance by the Contractor.

Defect - Any non-conformance with requirements specified in the contract.

Defective Service - A service output that does not meet the standard of performance specified in the contract for that service.

Fair Wear and Tear - The deterioration of items attributed to normal usage.

Government Furnished Property (GFP) - Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Major discrepancy - A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy - A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment - A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator - A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management - The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change…