Pre-performance_Conference.pdf

Joint Base

Elmendorf-Richardson

Custodial

Pre-Proposal Conference

Introductions

• Contracting Officer

• Contract Specialist

• CE Functional

• CORs

Background Information

Vendor Contract # Awarded PoP Amount

MagicBrite FA5000-09-D-0059 1 Oct 2009 – 30

Sep 2014 $9.8M

MagicBrite FA5000-10-P-0004 5 Oct 2009 – 23

Oct 2009 $25K

Zero Waste

Solutions

FA5000-14-P-0016

1 Oct 2014 – 30

Sep 2016 $1.35M

Ahtna Facility

Services

FA5000-15-P-0154

1 Oct 2015 – 31

Jan 2017 $4.8M

Previous Contract Challenges

• Joint Base Environment

• Background Checks

• Mis-matched Dispensers

• No Warehouse on the Installation

• Building Access

• Building Information / Floor plans not provided

Current Timeline

• Issued Solicitation: 11 May 16

• Site Visit: 24 to 27 May 16

• PPQs & PP Volume Due: 13 June 16

• Price & Summary Volume Due: 27 June 16

• Award: Late October 2016

• Performance Begins: 1 February 2017

Site Visit Notes

• Visited or drove to 100% of the buildings

• Showed the process of entry to the more restricted buildings

• Showed the process to drive onto the flight-line and connected buildings

• Showed the building provided for contractor use like warehouse storage

Evaluation Highlights

• Addenda to FAR 52.212-1 Instructions to

Offerors

– The offeror agrees to hold the prices in its offer firm for 150 calendar days…

– Three Volumes

• Summary & Miscellaneous Data

• Price

• Past Performance

• 52.212-1 Continued:

– Registered in sam.gov. Contact PTAC if you are not registered

– Attachment 6 – Price Worksheet

– Attachment 8 – Past Performance Questionnaire

– If a subcontractor is used, in the PP Volume, must state percentage of work for each sub.

– Subcontractor Consent

• Addendum to FAR 52.212-2, Evaluation -

Commercial Items

– Past Performance information will be evaluated on a basis significantly more important than price

– Recent Past Performance 3 Years

– Relevant contract performance efforts involve similar scope, magnitude of effort, and complexities to that required by this solicitation.

Post - Award

• Post-Award Conference

• There will be a 100% walk through of every building. Expect to take 1 week or more.

• No Phase-In

• Training (i.e. CDC & Flight-line training)

• Employee Rosters

• Background Checks

Special Interest Items

• Employee Access

• Background Checks

• Level IV Coverage

• Access to the flight-line and flight-line driving class

• Access to buildings

• Escorts

Special Interest Items

• Locked Facilities

• Bldg 18220 separate background check

• Annual CDC Training

• Janitor Closets

– Not in every building or on every floor

– Shared

– Some remain unlocked

• Collective Bargaining Agreement

Questions

• Questions asked during the site visit will be posted ASAP

• All Questions are due NLT 3 June 2016