Q and A Amendment 00003.docx

FA489722Q0006

Amendment 00003 Furnishing Management Services

QUESTION AND ANSWERS

Q1. Who is the most recent incumbent?

A1: Quincy & Ellington

Q2. What was the value of the most recent contract?

A2: The total contract value for FA489720P0050 was $1,276,664.87

Q3. How many full-time staff were required?

A3: 2

Q4. Will the Government provide vehicle(s) for movement of inventory?

A4: IAW PWS 2.0 “The Contractor shall provide all personnel, equipment, tools, materials, supplies, supervision, fuels, and transportation…”

Q5. Will this job require warehouse space in addition to the warehouse provided by the Government?

A5: No.

Q6: Provide historical data for CLINs 0001, 1001, 2001, 3001, and 4001 A6: Individual CLIN total is not releasable however, the total contract value is listed above In A2.

Q7: CLIN 0003, 1003, 2003, 3003 and 4003 Annual Inventory. This CLIN allows for the contractor to be paid for 1 each inventory per year (every 12 months). The PWS calls for an inventory at the beginning and ending of each Period of Performance. Is the contractor to be paid for each inventory performed?

A7: The contractor will be reimbursed for each inventory performed. Annual Inventory will be invoice under X0003 and High Value & Pilferable Inventory under X0004.

Q8: CLIN 0004, 1004, 2004, 3004, and 4004 High Value and Pilferable Item Inventory. Please provide the PWS reference for this requirement. Also, please specify the required frequency of this inventory.

A8: AFI 32-6000 para 1.2.37.4. states “Conduct annual inventory and assessment of 100 percent of furnishings issued to supported agencies and in warehouse, and prepare plan for acquisition, repair or disposal of items based on the assessment. (T-1) Supported agencies must assist Furnishings Management Section with the inventory and assessments to ensure accountability and condition of issued items. (T-1) Furnishings Management Section will perform a semiannual inventory of high value or pilferable items. (T-1).”

Additionally, para 9.8.3.2. states “Conducts physical inventory of 100 percent of the furnishings assets in the warehouse, in repair, and in staging during annual assessment. For high-value or pilferable items such as televisions, DVD Players and microwave ovens, performs a semiannual inventory.”

Q9: CLIN 0005, 1005, 2005, 3005, and 4005 Extended Hourly Service/Overtime. Please clarify the “unit” to be used in computing this CLIN. We assume it should be an hourly rate applied to a quantity of hours estimated for the period by the government. We also note the designation “Option Line Item 0005” appears to be in error as this CLIN is part of the basic period of performance as are CLIN’s 0001 thru 0004.

Q10: Yes, it should be a hourly rate. The CLIN has been updated to reflect an hourly rate. Historically, it has not been utilized.

Q11. Please clarify. “Perform quarterly Preventive Maintenance (PM) service of washers, tumble dryers, and ice machines, full size refrigerators, microwaves, stoves/ovens laundry rooms and other common day rooms/kitchens as required.” Is the contractor required to work on the room structures (ie walls, plumbing, floors, ceilings, etc.) or just the appliances specified?

A11: The Preventative Maintenance program refers only to the appliances…these appliances are located in laundry rooms, day rooms and kitchens.

Q12. Please clarify the requirement to clean appliances and furniture. If an appliance and/or furniture item is otherwise serviceable and functioning properly, is the contractor required to clean the item?

A12. Contractor is required to clean any appliance not residing in residences/dorms.

Q13. Para. 3.2 i. Bar code identification. Are bar codes currently applied to all exisitng inventory items? A considerable workload is envisioned should most all items require a bar code.

A13: The items in inventory are all labeled with barcode stickers with exception of new mattresses. The labels are affixed to the mattresses upon issue.

Q14. Para. 3.2 Inventory and assessment. Please clarify the requirement to conduct an inventory and make assessment of all FMS items at the beginning and again at the end of each period of performance. It seems the period ending inventory would serve as the following period beginning inventory as well. Again, please confirm if the contractor is to be paid for each inventory conducted.

A14. The main reason for the annual inventory is to satisfy the Government’s required to document a 5-year Furnishing Management Plan. The Government shall provide the Contractor a plug and play spreadsheet, annually. This provides asset information such as age and condition of assets.

Q15. Para. 3.16. How does the contractor assign a value to the serviceable parts which are cannibalized and turned in to inventory for future use?

A15. Utilizing a part which has already been purchased by the Government wouldn’t require a Contractor to assign a value to it as the Government has already paid for the item(s)

Q16. How are these items applied to the first $500 of labor and materials per service call or PM service?

A16. Utilizing a part which has already been purchased by the Government wouldn’t require a Contractor to assign a value to it as the Government has already paid for the item(s)

Q17: Para. 3.17. Reference “Any value received from the equipment shall be used to reduce reimbursement owed to the Contractor for equipment.” We assume this referring to the proceeds of the sale of goods from DRMO. Please clarify this process. Without knowing the process, we also respectfully suggest this be deleted from the contract.

A17: The installation doesn’t receive any funds back from items sent to DRMO. This wording has been removed from the PWS.