52.212-1.pdf

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

1.0 General Information: This section provides general guidance for preparing proposals.

Proposals must include all data and information requested by this solicitation and be submitted in strict accordance with these instructions. Non-conformance with specific organization, content, and page limitations may result in misevaluation of proposals, or depending on the magnitude of the non-conformance, the proposals may be eliminated from further consideration. The proposal must be completed and returned no later than the proposal due date and time listed in block 8 on the SF1449.

2.0 INFORMATION REGARDING SUBMISSION OF PROPOSALS: Only electronic (e-mail) quotes will be accepted.

3.0. Each volume shall be submitted as a separate file in .pdf format, with the files names clearly identifying the volume number and contractor’s name. Pricing shall be submitted on the Excel spreadsheet attached to the solicitation (Attachment 2), renamed with the same naming convention. A .pdf of pricing is not required. Pricing information shall be included in Volume III – Pricing only and shall not be included or summarized in any other volume. The quote shall not contain any extraneous information such as advertisements or marketing information.

4.0. Files larger than 20MB may need to be transmitted in separate emails. All emails, regardless of size, need to be received by the Government server, by the stated submission deadline. The Government shall not be responsible for any failure of transmission or receipt of the quote, or any failure of the Quoter to verify receipt of the emailed quote. All quotes submitted after the deadline shall be considered untimely and ineligible for award.

5.0. The quote shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Therefore, each initial proposal should contain the Quoter’s best terms for technical and price. Submissions that do not adhere to format and content requirements may be considered non-complaint. The Government reserves the right to eliminate any such quotes from consideration for award.

6.0 Questions or Comments: Questions or comments relative to these documents should be submitted via email to the Contract Specialist, monica.bardsley@us.af.mil. All questions and/or comments should reach the above individual no less than five (5) working days following issuance of the solicitation so they may be given consideration or actions taken prior to receipt of offers.

7.0. Late proposals shall be processed IAW FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers”.

8.0 Relationship between Solicitation clauses 52.212-1 and .52.212-2. Your attention is directed to the functional relationship between FAR 52.212-1 and FAR 52.212-2 of this solicitation.

mailto:monica.bardsley@us.af.mil

FAR 52.212-1 provides information for the purpose of organizing the proposal and is not intended to be all inclusive. FAR 52.212-2 describes the evaluation factors for award to include the evaluation procedures for the Technical Proposal, Price Proposal, and the assessment of Past Performance information. Since the government evaluation of proposals shall cover areas identified in FAR 52.212-1, proposals should address all such areas for evaluation. Proposals that do not contain the required information risk rejection.

9.0 To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Offeror’s proposal shall consist of three (3) separate parts, Part I – Administrative, Part II – Technical Capability, and Part III – Price Proposal. Format for proposal parts I & II shall be as follows:

(a) The proposals shall be on 8 1/2” x 11” paper or standard A4 paper, except for fold-outs used for charts, tables, or diagrams, which shall not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Font shall be 10 point or larger.

(d) Elaborate formats, bindings or color presentations are not desired or required

Volume I – Administrative shall include the following:

10.0. A summary or title page identifying the Quoter, the full address, phone, UEI number, CAGE code, point(s) of contact (POC(s)) of the Quoter, and the solicitation number. Quoters are responsible for updating any changes to their proposal POC information throughout the procurement. Offeror shall include a statement the Offeror agrees to hold the offered prices firm for 30 calendar days after the proposal closing date. (Page limit: 1 page).

11.0. A completed copy of PAGE 1 ONLY of the SF 1449 and any amendments to the solicitation, if any are issued, with the signature of a corporate officer authorized to negotiate for the company. Electronic signature is acceptable. Do not include the entire SF 1449.

12.0. Representations and Certifications. Offerors shall be registered in SAM.gov with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the Quoter is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or separate page) these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Offeror shall complete and include with its proposal one (1) copy of the following provisions located within the solicitation: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I; FAR Provision 52.209-7, Information Regarding Responsibility Matters; plus any other provisions herein. (Page limit: 1 page if registered in SAM; unlimited pages if including provisions.)

13.0. Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Blocks 30a, 30b, and 30c. An authorized official of the firm must sign the Standard Form 1449 IAW 52.215-1 (c)(2). In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. These sections constitute the model contract.

14. Complete the necessary fill-ins and certifications in the SF1449 Clauses Incorporated by Full Text.

15. Provide acknowledgement of any/all amendments to the solicitation in accordance with the instructions on the SF 30 (amendment form).

16. Complete the necessary fill-ins and certifications in provisions. The FAR provision 52.212- 3 shall be completed and returned along with the proposal if the version in the System for Award Management (SAM) is not applicable to this action. Only those sections requiring revisions must be submitted with this proposal.

17. Notice to Offerors: Proposal acceptance period must be valid through 30 September 2022.

Award of a contract may be made pursuant to clause at 52.232-18. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal costs.

18. Specific Instructions: The Contracting Officer (CO) has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines adequate price competition no longer exists; quoters may be required to submit information to the extent necessary for the CO to determine the reasonableness of the proposed price.

Volume 2 - Technical Proposal (Factor 1): Limited to no more than 15 pages. Pages exceeding the page limitations will not be read or evaluated and will be removed from the proposal. Technical proposals will be rated on an acceptable/unacceptable basis.

The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below. Only those proposals determined to be technically acceptable, either initially or as a result of correspondence, will be considered for award.

TABLE 1 - TECHNICAL RATINGS

Rating Description

Acceptable Proposal indicates an adequate approach and understanding of the requirement.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable.

Factor 2: Past Performance Factor (Acceptable/Unacceptable): The Past Performance evaluation results are an assessment of the offeror’s probability of meeting the solicitation requirements. Offerors must receive a past performance rating of “Acceptable” to be eligible for award. Any past performance rating of Unacceptable will make the quoter ineligible for award.

(Page limit: 15 page).

i. Ratings. The Past Performance factor will receive one of the ratings described below.

TABLE 2- PAST PERFORMANCE EVALUATION RATINGS

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

ii. Evaluation Process: The past performance evaluation considers each quoter’s demonstrated recent and relevant record of performance in supplying products and services that meet the solicitation requirements. In conducting the Past Performance evaluation, the Government shall use both the information provided in the offeror’s Past Performance proposal volume and information obtained from other sources available to the Government, such as Contractor Performance Assessment Reporting System (CPARS); Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; and interviews/questionnaires from Program Managers, Contracting Officers, and commercial sources.

(1) Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(2) Relevancy Assessment: The Government shall conduct an evaluation of all recent performance information obtained to determine whether the products provided/services performed under those contracts relate to a similar work and magnitude as those required by this solicitation. The Government will use the following relevancy definitions when assessing recent, relevant contracts:

TABLE 3 – PAST PERFORMANCE RELEVANCY RATINGS

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(3) Assigning Ratings: As a result of the relevancy of the recent contracts evaluated, quoters will receive an integrated past performance rating at the factor level (see Table 2). More recent performance will have a greater impact on the Past Performance rating than less recent effort.

Volume 3 – Price Proposal

a. Price Factor: For award purposes, the Government will evaluate offers by the total contract price. The total contract price consists of the total price of all base and option periods (to include a potential extension under clause 52.217-8) of this solicitation. The total price of the base and option periods is the sum of:

(1) All CLINs and;

(2) Potential Option Extension.

Price will not be assigned an adjectival rating; prices will be evaluated for fairness and reasonableness in accordance with FAR 13.106-3.

(3) Price evaluation will be conducted as follows:

(a) Total Evaluated Amount for Base Period and Option Period CLINs (SF 1449 Continuation Sheet Schedule): The CLINs (0001, 0003 through 0005 only) are all added together for an extended total price for each specific period. The “specific period” is defined as the Base Period or Option Period.

(b) Total Evaluated Amount for Exhibit 1, Base Period and Option Periods: Each line item will be calculated by multiplying the quantity in the column title against the unit price for each specific period. All line items will be added together for an extended total price for each specific period.

(c) Total Evaluated Contract Amount:

CLIN 0001 Furnishing Management Services 3 Months

CLIN 0002 Reimbursable Materials, Parts, and Appliances 3 Months NSP NSP

CLIN 0003 Annual Inventory 1 Each CLIN 0004 High Value & Pilferable Item Inventory 1 Each CLIN 0005 Extended Hourly Service/Overtime 3 Each

TOTAL EVALUATED AMOUNT

FOR BASE PERIOD

TOTAL CONTRACT VALUE = TOTAL EVALUATED AMOUNT FOR

BASE PERIOD AND OPTION PERIODS 1 THROUGH 4

(d) The Option to Extend Services Clause 52.217-8 is included in this solicitation and will be incorporated into the resultant contract. If exercised, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract of the current option year. The Contracting Officer (CO) may exercise this clause during the life of the contract at any option period to extend services for up to 6-months. Evaluation of options and FAR 52.217-8 will not obligate the Government to exercise such options.

19. A written notice of award or acceptance of an offer e-mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there is correspondence after its receipt, unless a written notice of withdrawal is received before award.

SOURCE SELECTION

1. Basis for Contract Award: This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Items, and FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at www.acquisition.gov. A contract may be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1 Addendum of this solicitation) and is judged, based on the evaluation factors, to represent the LPTA proposal. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

2. Number of Contracts to be Awarded: The Government intends to award one (1) contract for a Furnishing Management Services (FMS) at Mountain Home AFB, ID.

3. Correspondence: If, during the evaluation period it is determined to be in the best interest of the Government to correspond with quoter’s responses to correspondence will be considered in making the source selection decision. The Government reserves the right to correspond with none, one, many, or all respondents to the solicitation as deemed in the best interest of the Government.

4. Solicitation Requirements, Terms and Conditions: Quoter’s are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

5. EVALUATION FACTORS

a. Evaluation Factors: The following evaluation factors will be used to evaluate each proposal.

The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors.

Factor 1: Technical Factor 2: Past Performance Factor 3: Price

b. Technical Factor: The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below http://www.acquisition.gov/ for each factor. Any factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, not awardable. Only those proposals determined to be technically acceptable, either initially or as a result of correspondence, will be considered for award.

However, the offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without correspondence.

TABLE 1 - TECHNICAL RATINGS

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

c. Factor 2: Past Performance Factor: The Past Performance evaluation results are an assessment of the offeror’s probability of meeting the solicitation requirements. Offerors must receive a past performance rating of “Acceptable” to be eligible for award.

i. Ratings. The Past Performance factor will receive one of the ratings described below.

TABLE 2- PAST PERFORMANCE EVALUATION RATINGS

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

ii. Evaluation Process: The past performance evaluation considers each quoter’s demonstrated recent and relevant record of performance in supplying products and services that meet the solicitation requirements. In conducting the Past Performance evaluation, the Government shall use both the information provided in the offeror’s Past Performance proposal volume and information obtained from other sources available to the Government, such as Contractor Performance Assessment Reporting System (CPARS); Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; and interviews/questionnaires from Program Managers, Contracting Officers, and commercial sources.

(1) Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(2) Relevancy Assessment: The Government shall conduct an evaluation of all recent performance information obtained to determine whether the products provided/services performed under those contracts relate to a similar work and magnitude as those required by this solicitation. The Government will use the following relevancy definitions when assessing recent, relevant contracts:

TABLE 3 – PAST PERFORMANCE RELEVANCY RATINGS

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(3) Performance Quality Assessment: The Government will consider the performance quality (how well the contractor performed on the contracts) of recent, relevant efforts. For each recent, relevant past performance citation reviewed, the performance quality of the work performed will be assessed against the Technical factors and Price Factor (however, all aspects of performance that relate to this acquisition may be considered). The quality assessment may result in positive or adverse findings. Adverse is defined as past performance information that supports an unsatisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system. For adverse information identified, the evaluation will consider the number and severity of the problem(s), mitigating circumstances, and the effectiveness of corrective actions which resulted in sustained improvements. Process changes will only be considered when objectively measurable improvements in performance were demonstrated.

The Government will use the following quality levels when assessing recent, relevant efforts:

TABLE 4 – PAST PERFORMANCE QUALITY ASSESSMENT

Quality Assessment Description

Satisfactory During the contract period, contractor performance substantially met contract requirements. For any problems encountered, contractor took effective corrective action.

Unsatisfactory During the contract period, contractor performance did not meet some contract requirements. For problems encountered, corrective action appeared only marginally effective, not effective, or not fully implemented. Customer involvement was required.

(4) Assigning Ratings: As a result of the relevancy and performance quality assessments of the recent contracts evaluated, quoters will receive an integrated past performance rating at the factor level (see Table 2). More recent performance will have a greater impact on the Past Performance rating than less recent effort. Notwithstanding the note at Table 2 above, an Offeror with acceptable Past Performance will be considered for award before an Offeror without a record of Past Performance, given the fact the technical factors are rated acceptable.

d. Price Factor: For award purposes, the Government will evaluate offers by the total contract price. The total contract price consists of the total price of all base and option periods (to include a potential extension under clause 52.217-8) of this solicitation. The total price of the base and option periods is the sum of:

(1) All CLINs and;

(2) Potential Option Extension.

Each offeror’s price proposal will be evaluated for completeness, reasonableness, and balance. IAW FAR 15.404-1(g), unbalanced pricing may cause removal of a proposal from consideration for award. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items, sub-line items, or Exhibit items appear to be significantly overstated or understated as indicated by the application of cost or price analysis techniques.

(5) Price evaluation will be conducted as follows:

(a) Total Evaluated Amount for Base Period and Option Period CLINs (SF 1449

Continuation Sheet Schedule): The CLINs are all added together for an extended total price for each specific period. The “specific period” is defined as the Base Period or Option Period.

(b) Item Pricing Structure

Measure of Merit: An acceptable rating is met when the structure demonstrates a clear and consistent and reasonable pricing structure.

(c) The Government will use various techniques and procedures described under in

FAR as the primary means of assessing proposal reasonableness. The evaluation techniques may also be performed in further determining the reasonableness of the proposal.

(d) The Option to Extend Services Clause 52.217-8 will also be evaluated for the

Offerors proposed prices. The 52.217-8 extension of services will be added/calculated to the offeror’s price proposal by utilizing the following formula: total of final option period/2 (represents the 6 month extension). Unit prices would remain unchanged. In addition, if the option were exercised after the Base Period or any Option Period, the actual prices used in the extension will be the prices from the prior Period of Performance.

6. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-

1. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

7. The Government intends to award a contract without correspondence with respective quoter’s. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a price and technical standpoint. The Government, however, reserves the right to conduct correspondence if deemed in its best interest.

8. A written notice of award or acceptance of an offer e-mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there is correspondence after its receipt, unless a written notice of withdrawal is received before award.