Draft Section L FA4890-22-R-CN02 FOL BOS.pdf

Section L - Instructions, Conditions, and Notices to Offerors

SECTION L – INSTRUCTION TO OFFERORS

US Southern Command (USSOUTHCOM) requires base operations support (BOS) at forward operating location (FOL) Curacao

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 The exclusive responsibility for this base operations support (BOS) at forward operating location (FOL) Curacao source selection will reside with the Government. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.2 At proposal submission, the Offeror shall possess a SECRET facility security clearance to assume contract tasks and responsibilities. If an Offeror does not have this type of clearance at the time of proposal submission, the proposal will NOT be evaluated and is not eligible for award. The Government will NOT sponsor Offerors for facility clearances.

L-1.2.1 Offerors that are unpopulated Joint Ventures (JV) may meet this requirement by each member of the Joint Venture possessing a Secret facility security clearance.

L-1.2.2 A JV without its own SECRET facility security clearance will not have access to classified information and all access will solely be through the cleared JV members. Therefore, a JV without its own SECRET facility security clearance is required to submit, as part of its proposal, a Security Plan/Standard Operating Procedure which, at a minimum, includes the following:

1. Identification of the JV member that will be responsible for implementing and managing all security program requirements;

2. A description of the JV and JV members' roles and responsibilities to ensure compliance with 32 CFR Part 117, NISPOM;

3. Confirmation that the JV itself will not have access to classified information; and

4. A copy of the joint venture agreement(s) relating to the establishment of the JV and any subcontracts awarded to the individual JV members as they relate to this solicitation and all security responsibilities.

L-1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse any Offeror for any costs incurred in the development of the proposal.

L-2 FORMAL COMMUNICATIONS PRE-PROPOSAL CONFERENCE

L-2.1 Any formal communication or questions such as requests for clarification, and information concerning this solicitation should be submitted in writing (utilizing the template provided) via e-mail to all POCs listed below no later than 12:00 PM EST on 31 May 2022. Questions will be considered at any time prior to, during or after the site visit up to the deadline above; however, official answers will be provided to written questions only.

ACC AMIC/PKD

ATTN: Mr. Colin Pugh (PCO) Reference: Solicitation No. FA4890-22-R-CN02, FOL BOS Phone: 757-870-6912 Email: colin.pugh@us.af.mil

ACC AMIC PKD

ATTN: Mr. Anthony Bennett (CM) Reference: Solicitation No. FA4890-22-R-CN02, FOL BOS Email: anthony.bennett.12@us.af.mil

ACC AMIC PKD

ATTN: Mr. Chase Gordon (CM) Reference: Solicitation No. FA4890-22-R-CN02, FOL BOS Email: chase.gordon@us.af.mil

L-2.2 Site Visits

L-2.2.1 A Pre-Proposal Site Visit will be conducted starting at 8:30 AM local standard time on 24 May 2022 at Hato International Airport (IAP), Curacao. Attendees are requested to meet at the location specified in the detailed itinerary by 8:15 AM. The Government requires a list of attendees be submitted via e-mail to the PCOs listed in L

2.1 by COB 16 May 2022. Title the e-mail "Pre-Proposal Site Visit- Company Name" (example "Pre-Proposal Site Visit- ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of two

(2) individuals, to include teaming partners/subcontractors. Please provide name(s), business title, and contact information to include commercial telephone numbers, email addresses (official and/or personal), and one (1) form of identification for all participants in the body of the email. The Government will not be liable for expenses incurred by Offerors to participate in the Pre-Proposal Site Visit.

L-3 SUBMISSION OF PROPOSALS

L-3.1 Electronic Submission. Proposals shall be submitted via the Procurement Integrated Enterprise Environment (PIEE) Solicitation module, in accordance with the module’s procedures.

L-3.1.1 PIEE Solicitation Module Registration. The Solicitation Module is a vendor portal for solicitations within the PIEE platform to automate and secure the process for capturing solicitations, attachments, and responses from industry. The Solicitation Module allows vendors to retrieve and respond to solicitations and communicate directly with Solicitation Managers in a secure environment. Vendors submitting an offer/proposal in the Solicitation Module must register in PIEE and submit a request for the Proposal Manager role. Training resources are provided below (there are additional resources available online as well).

Vendor Access Instructions and Account Support Contact Information:

https://www.acq.osd.mil/dpap/pdi/eb/docs/PIEE/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf.

Proposal Manager Instructions in the Solicitation Module: https://pieetraining.eb.mil/wbt/sol/Proposal_Manager.pdf.

All PIEE Solicitation Module Web Based Training:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml.

The offeror shall establish a Proposal Manager account in sufficient time to access documents and submit offers by the RFP’s submission deadline. The Offeror shall use the following labeling format for their submissions: [Offeror Name] FA489022RCN02[Document/File Name]. Each volume shall be its own single searchable file, with copy/paste capability. Files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Include the file name in the header of each document. After successfully adding the proposal, a success message of the submission will be displayed in the Solicitation module, and the offer display will collapse. The “message of submission”, a red lined box, will be your confirmation and mailto:colin.pugh@us.af.mil mailto:anthony.bennett.12@us.af.mil mailto:chase.gordon@us.af.mil https://www.acq.osd.mil/dpap/pdi/eb/docs/PIEE/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf https://pieetraining.eb.mil/wbt/sol/Proposal_Manager.pdf https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml should state something like: “The offer was submitted on 2022-06-17 10:51:07 AM Eastern Daylight Time (2022- 06-17 15:51:07 UTC) by Proposal Manager. Please print this page and maintain for your records.” The Solicitation Module automatically tracks the date and time of all submissions.

The Government strongly recommends that Offerors register and familiarize themselves with the system well in advance of the proposal deadline: both for retrieving information and to enable them to submit their offers in a timely manner.

L-3.2 Proposal Deadline. All proposals shall be submitted no later than 12:00 PM EST on 23 June 2022 via the PIEE Solicitation module. As this is a new electronic system for submission of proposals, it is strongly encouraged that proposals be submitted by 12:00 PM EST, 22 June 2022 (24 hours in advance of the “firm deadline”) to provide ample time for the Government to confirm receipt, or potentially permit proposal submittal through alternate methods at the Government’s discretion. The Government intends to confirm receipt (via email) of all submitted proposals prior to the proposal submission deadline.

If an Offeror is unable to submit their proposal through the PIEE Solicitation module by 12:00 PM EST, 22 June 2022 due to technical difficulties, they should notify the Government POCs. Only proposals of Offeror’s that notified the Government of technical difficulties prior to the firm deadline may be permitted to re-submit the proposal via email to all POCs listed in L.2.1 during the 24-hour period ending at the “firm deadline” of 12:00 PM EST on 23 June 2022. Proposals not received by the designated submission deadline may be determined non-responsive to the solicitation.

L-3.2.1 Proposals in response to this solicitation shall be marked as valid for 300 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-3.4 Offerors are advised that DoD and Air Force cyber-security systems may significantly delay or even halt delivery of e-mails or proposal uploads. Therefore, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals (including all proposal attachments) to include confirmation from the CM or CO via email. Simply receiving an automated “delivery receipt” does not indicate actual delivery to the Government Point of Entry. It may simply indicate that it reached the initial firewalls. In the absence of confirmation from the CM or CO acknowledging receipt, Offerors shall assume that the proposal has not been received.

L-4 DISPOSITION OF PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain an electronic copy of all unsuccessful proposals which will be protected from disclosure to unauthorized persons.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.1.1 This solicitation will result in one (1) contract award. The submitted proposal will be evaluated in accordance with the instructions in Section L and Section M.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

Volume I – Technical Volume II – Past Performance Volume III – Cost/Price

L-5.4 Proposal Format

L-5.4.1 Page Format.

Type size for text shall not be smaller than Microsoft Word Times New Roman 12-point font, single column, normal proportional spacing and one-inch (1”) margins (top, bottom, left and right). The Government will allow the header and footer text to be no smaller than 10-point font. The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8-point font. Text lines and table lines of text shall be single-spaced. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page.

A page shall be an 8 ½” x 11” sheet of paper. Foldouts shall not exceed 11” x 17” and shall count as two (2) pages.

Foldouts shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3. If an Executive Summary is used in the Offeror’s proposal, it will be included in the total page count of the Technical Volume. Formatting shall be in accordance with L-5.4.1.

L-5.4.3 Pages Not Included in Page Count.

The organizational chart, limited to one (1) page, and acronym list will not be included in the page count. Appendix M, Key Personnel, will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted.

L-5.4.4 Proposal Compliance

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation, unless through the process of discussions (see FAR 15.208 for further information regarding late proposals).

L-5.4.5 Organization/Page Limit.

Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the Offeror and will not be considered as part of the evaluation.

Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Electronic submission dates and page limitation dates are as follows:

Volume Title Page Limit Closing Date I Technical 15 12:00 PM EST

23 June 2022

II Past Performance See L-8.1 III Cost/ Price 7

L-5.4.6 Cross-Referencing.

Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS

L-6.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions in writing via email by the due date provided in L-2.1 above. Questions/recommendations shall be sent to colin.pugh@us.af.mil;

anthony.bennett.12@us.af.mil; and chase.gordon@us.af.mil. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the Executive Summary within the Technical volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of FOL-BOS requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable Air Force publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data shall not be relied upon or incorporated in the Technical proposal by reference. This section shall present a clear, concise description of how Offerors plan to meet PWS requirements. This section shall not contain any pricing data.

L-7.2 Technical Factor Cross-Reference Matrix.

As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. Unless stated otherwise, all referenced paragraphs include all subsequent sub-paragraphs (for example,

5.0 includes 5.1, 5.2, 5.2.1, etc.) unless explicitly excluded. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. The cross-reference matrix will not be included in the proposal page limitation stated in L-5.4.5. See below cross-reference matrix format:

mailto:colin.pugh@us.af.mil mailto:anthony.bennett.12@us.af.mil mailto:chase.gordon@us.af.mil

FOL BOS Technical Factor Cross-Reference Matrix

Description PWS Paragraph & Appendices CLINs (Base Year Only)

Service Summary Item(s) Section L Section M

Proposal Mission Capability

Paragraph(s) Management and Integration

Section A, all paragraphs

Section B, Chap 1.0

Section C, all paragraphs

Section D, Chap 2.0 and 3.0

Section E, CLIN: All All L-7.4.1.1 M-3.1.1.1

Transition Plan Section D, Chap 1.0

Section E, Apps A, B, C, D, E, G, J, K, L, M

Not Separately Priced

SS-2, SS-9 L-7.4.1.2 M-3.1.1.2

Communications Support Section A, Chap 3.3 and 6.2

Section E, Apps A, B, C, D, E, F, G, J, K, L, M

CLIN 0003 and

SS-1, SS2, SS-3,

SS-9

L-7.4.2.1 M-3.1.2.1

Airfield Services and Support

Section A, Chap 3.0, paras 3.1, 3.2, and Chap 6.4 Section E, Apps A, B, C, D, E, F, G, J, K, M

CLIN 0003 and

SS-2, SS-6, SS-9 L-7.4.2.2 M-3.1.2.2

Civil Engineering Mission Support

Section A, Chap 4.2

Section E, Apps A, B, C, D, E, F, G, J, K, L, M

CLIN 0001 and

SS-2, SS-3, SS-4,

SS-9

L-7.4.2.3 M-3.1.2.3

L-7.3 Glossary of Abbreviations and Acronyms. Provide a glossary of all abbreviations and acronyms used, with an explanation for each if necessary. This glossary does not have a page limit.

L-7.4 FACTOR 1: Technical Factor 1 consists of two (2) Subfactors: (1) Program Management and (2) Technical Understanding.

L-7.4.1 Subfactor 1: Program Management. Subfactor 1 consists of two (2) Aspects: (A) Management and Integration and (B) Transition Plan

L-7.4.1.1 Aspect A - Management and Integration.

i. Describe your proposed manning levels and skill mix by position (define your skill mix terminology), and explain how the manning levels, cross utilization and skill mix are sufficient to execute the requirements to include Appendix G estimated workload. Explain your staffing approach for each labor category, including internal and external sources.

ii. Provide your proposed organizational structure and the staffing processes and procedures necessary to ensure all required personnel resources are provided to successfully accomplish program requirements. Identify responsibilities and functional relationships. Show lines of authority and chain of command to include teaming partners and subcontractors. Include a descriptive narrative of the proposed organization explaining its relationship to the rest of the company including affiliates, divisions, etc.

iii. Provide a flowchart or other illustrative tool to show how your management approach and organization will respond to internally and externally driven existing and/or new requirements to meet mission parameters.

iv. Describe your approach to create a quality culture to effectively integrate all aspects of the Quality Management System (QMS) into corporate management, maintenance, and routine business processes. Describe your approach to meet ANSI/ISO/ASQ 9001:2015 requirements and Appendix D of the PWS. Include your approach to create and sustain compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance. Describe your approach for scheduling and system of controls to successfully provide quality/timely services or products that safely fulfill mission requirements.

L-7.4.1.2 Aspect B: Transition Plan. Provide a transition plan for establishing required management processes that will result in continuity of mission support and contract performance; and efficiently transitioning/phasing-in resources and personnel onto the contract. At a minimum, include the following:

i. Milestone chart that reflects key phase-in tasks to execute your proposed approach during the sixty (60) days for transition and beyond. Include an explanation for transitioning the incumbent's Program Management Office functions and resources into your approach.

ii. Organizational chart detailing team structure, functional responsibilities, and staffing.

iii. Approach for hiring incumbent employees and contingency plan(s) in the event incumbent employees cannot be hired. Include an explanation of what functional area(s) you plan to assign any current employees. Address any personnel security clearance issues and how they will be mitigated.

iv. Approach for interfacing with the incumbent contractor in support of transition tasks.

v. Approach for obtaining the ITAR licensing required to execute the program.

vi. Approach for requisitioning that addresses PWS 4.1.4.2 requirements (including MICAP requisitions). Approach for phasing-in all existing work from the incumbent. Processes and procedures for integrating open actions (work orders, requisitions etc.) with all data accumulated during performance of the contract.

vii. Approach for establishing transient lodging which complies with Appendix H and mitigation plan if factors outside or within your control cause lodging to not be ready at contract start.

viii. Identify overall vehicle fleet (GPV/SPV) and CFV as prescribed by the PWS para 4.1., utilizing GFE and CFE listings at Tab 2 – Government Vehicles and Tab 3 – CTR Vehicles in Appendix K. Annotate Appendix K Tab 2 - Government Vehicles listing, column O to reflect GFVs that Offerors intend to utilize in their approach by placing a one (1) in that column if vehicles will be retained for use and a zero (0) if not; use column P by placing a “Y” if vehicle shall be retained and replaced upon end-of-life cycle and replaced with contractor furnished vehicle. Tab 3 – CTR Vehicles shall only reflect contractor furnished vehicles that support your technical approach. Tab 2 - Government Vehicles with a 1 in column O in addition to vehicles at Tab 3 – CTR Vehicles shall represent your vehicle authorization listing and be incorporated into the contract.

L-7.4.2 Subfactor 2: Technical Understanding. Subfactor 2 consists of three (3) Aspects: (A) Communications Support (B) Airfield Services and Management, and (C) Civil Engineering Mission Support

L-7.4.2.1 Aspect A: Communications Support

Explain your procedures and processes for prioritizing and controlling your integrated approach support Communication Support (C4I) Services across all disciplines per PWS paragraphs.

L-7.4.2.2 Aspect B: Airfield Services and Management

Explain your procedures and processes for prioritizing and controlling your airfield operations and management across all disciplines per PWS paragraphs. Describe, within the framework of your maintenance management program the planning and process to integrate airfield infrastructure while supporting on-going flight operations.

L-7.4.2.3 Aspect C: Civil Engineering Mission Support

Explain your procedures and processes for providing civil engineering mission support as outlined in PWS Paragraph 4.2 and in support of other disciplines per pertinent PWS paragraphs.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 It is the responsibility of the Offeror to ensure the Contracting Office receives the past performance information. Offerors shall submit a Past Performance Volume containing the following:

a. Table of Contents: Not to exceed one (1) page.

b. Glossary of Abbreviations and Acronyms: Provide a glossary of all abbreviations and acronyms used, with an explanation for each if necessary. This glossary does not have a page limit.

c. Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1.

i. Subcontractor/Teaming Partner Consent Letter(s): See paragraph L-8.1.3 and use Section L, Appendix 1, no page limit.

ii. Organization Structure Change History: Not to exceed two (2) pages (bullet format requested). See paragraph L-8.1.4.

d. Past Performance Information (PPI) References: Not to exceed three (3) pages each.

L-8.1.1 Past Performance Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how you believe each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how you believe the combination of all submitted references meets the relevancy criteria. Provide a table listing the submitted PPIs for easy identification. If a teaming arrangement, partner arrangement, or joint venture is contemplated, identify the Offeror’s plans to use a Teaming Arrangement in performance of the contract IAW FAR 9.6. The offeror shall include a copy of the Teaming Arrangement (not included in the page limit) and a summary detailing each member’s areas of responsibilities as it relates to the work to be accomplished, the percentage of work to be performed by each partner, company relationships, and how communications will be conducted with government personnel.

L-8.1.2 Past Performance Information (PPI). Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort using Section L, Appendix 3 – PPI Template. Each relevant contract shall have a minimum of six (6) months of active performance within four (4) years preceding the FOL-BOS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance occurring as of this time. This information is required on the Offeror, subcontractors, teaming partners and/or joint venture partners the Offeror considers critical to overall successful performance. Submit a minimum of two (2) and a maximum of five (5) references; at least two (2) of the references provided shall be on the Offeror (Prime Contractor), if available. The remaining references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. In the case of a Joint Venture, the offeror must provide at least two (2) and a maximum of five (5) past performance references on the Joint Venture itself as the Prime unless Joint Venture itself has no recent/relevant performance history as a Prime, then the offeror must submit at least one (1) PPI for each JV member. The Government will consider past/present performance information for contracts performed as a major subcontractor if the portion of the work completed was similar in size/scope to this requirement. For this solicitation, a major subcontractor is one who performed 20 percent or more of the work. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If Offerors would like to include an assessment of an individual task/call/delivery/purchase order, the Offeror shall submit that as a separate PPI reference. PPI Reference inputs will be treated as source selection information IAW FAR Part 2.101 and 3.104.

L-8.1.2.1 PPI Contents. Each Past Performance Information reference shall be limited to three (3) pages, use Section L, Appendix 3 – PPI Template and, at a minimum, include the following:

L-8.1.2.1.1 For each past performance reference submitted where the Offeror performed as Prime, the reference shall include the following information in table format:

- PRIME Contract/Task Order Number in Reference / Program Title / Dollar Value / Period of Performance / Place(s) of Performance / Contract Type

- Prime Contractor’s Name / Full Address / Telephone Number / CAGE Code / DUNS Number

- Current Point of Contact (POC) (i.e., Government CO, Technical Program Manager, COR, etc.)

Government Agency, Current Telephone Number(s) and email for listed POCs

- Summary of the work performed.

L-8.1.2.1.2 For each past performance reference submitted where the Offeror performed as a Subcontractor, the reference shall include the following information:

- PRIME Contract/Task Order Number in Reference / Program Title / Dollar Value / Period of Performance / Place(s) of Performance / Contract Type

- Prime Contractor’s Name / Full Address / Telephone Number / CAGE Code / DUNS Number

- Current Point of Contact (POC)(i.e., Government CO, Technical Program Manager, COR, etc.):

Government Agency, Current Telephone Number(s) and email for listed POCs

- SUBCONTRACT Number / Order Number in reference

Dollar Value / Period of Performance Subcontractor’s Name / Full Address / Telephone Number / CAGE Code / DUNS Number Current Prime Contractor POC (Program/Contracts Manager, etc.) Current Telephone Number(s) and email for listed POCs

Summary of the work, or portion of work performed as subcontractor.

L-8.1.2.1.3 PPI Summary. For each cited past performance reference, describe the nature or portion of work performed. Further, estimate the percentage of the total effort performed. Limit the summary information to one (1) page. Submit a separate PPI input for each reference.

L-8.1.2.1.4 Contractor Performance Assessment Report (CPAR). If a CPAR or an equivalent evaluation form has been completed for a contractor’s work, the Offeror shall annotate this in the PPI and provide complete and unaltered copies of completed CPAR for all periods of performance that meet the recency requirements as an attachment to the PPI. There is no page limit on the attached CPAR. Only if a CPAR is not available, annotate in Appendix 3 – PPI Template that a past performance questionnaire (PPQ) has been requested. The Offeror shall provide the contract information for the POC from which the PPQ was requested, including name, telephone number, and email address.

L-8.1.2.1.5 Past Performance Questionnaires (PPQ) (Section L, Appendix 2). The Government will use PPQs as a tool for assessing Past Performance only on PPI’s that do not have a (CPAR). It is the responsibility of the Offeror to send out PPQ’s to its references as applicable and provide instructions to return the completed PPQ directly via email to the Government POCs listed in L-2.1. The PPQ is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 3.104. PPQs shall not be submitted to AMIC personnel as firsthand knowledge of the CO/PM and peers will be relied upon in those limited situations where a CPAR was not completed.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Appendix 1). Past performance information concerning major subcontractors and teaming partners cannot be disclosed to a private party without the major subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. To assist the Government’s Past Performance evaluation team in assessing your recent past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. Completed consent forms shall be submitted as part of the Past Performance Volume but are not included in the page count.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, DUNS numbers, and CAGE codes within the past 5 years from the issuance of the final solicitation date. Not to exceed two (2) pages (table or bullet format, narrative not required)

L-8.2 Recency Determination. Each PPI reference shall have performance (minimum of six (6) months) that was/were performed during the last four (4) years preceding the FOL-BOS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance during the last four (4) years.

L-8.3 Relevant Contracts. Offerors shall submit information on contracts they believe are relevant in demonstrating the ability to perform the technical areas listed in Technical Subfactor 2, Para. L-7.4.2 at an OCONUS location IAW PWS requirements, and explain how/why they believe the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet. The Government is not bound by the Offeror’s opinion of relevancy.

L-8.4 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Pricing Table(s). The Offeror shall use the Section B-Pricing Sheet, FA4890-22-R-CN02, FOL BOS attachment to provide the proposed price for all Contract Line Item Numbers (CLINs), in the base period, and all option periods. The sixty (60) days allotted for transition shall be unpriced. Both the solicitation and resultant contract shall contain FAR clause 52.217-8 entitled “Option to Extend Services,” which states the Government may require continued performance of any services within the limits and at the rates specified in the contract, up to an additional 6-month option period IAW FAR 52.217-8. Offerors shall not separately price the 6-month extension.

The 6-month extension will be automatically be calculated based on 50% of the last option period if FAR 52.217-8 is required. This 6-month extension option amount will be included in the Government’s overall evaluation of each Offeror’s proposal. A plug number will be provided for the Cost Reimbursable (CR) CLIN Series as well as for the FFP Special Projects CLIN Series. This pre-established amount is to be included in the Offerors proposal. Offerors shall not change the pre-established plug amounts. Profit/Fee will not be permitted on the CR CLIN. Submit pricing utilizing the CLIN structure outlined below.

Contract CLIN Structure:

CLIN DESCRIPTION TYPE PRICING INSTRUCTIONS

X001

Civil Engineering

FFP

Propose total price inclusive of all Direct Labor Rates, Other Direct Costs, and Indirect

Rates (i.e., OH, G&A, profit etc.). These CLINS shall also be inclusive of DSSR, and

DBA.

X002

Logistics

X003

Airfield Management Support / Postal

X004

Contractor Furnished Equipment

X005

Special Projects

A plug number is provided by the Government. Additionally, Offerors shall propose ceiling Indirect Rates (i.e., OH, G&A, etc.) and profit, these will be the ceiling rates permitted when proposals are requested for specific FFP projects in the future. The value of the indirect rates and profit proposed on the plug number will be included in the TOEP for evaluation purposes only.

X006

Lodging

Propose total price inclusive of all Direct

Labor Rates, Other Direct Costs, and Indirect Rates (i.e., OH, G&A, profit etc.).

X007

Utilities / Services / Freight/ Travel

CR

A plug number is provided by the

Government. Propose ceiling Indirect Rates to be applied to these estimated costs. The value of the indirect rates proposed on the plug number will be included in the TOEP for evaluation purposes only. Profit/Fee is not permitted on the CR CLINs.

X008

Fire Emergency Services (Option A)

FFP Propose total price inclusive of all Direct Labor Rates, Other Direct Costs, and Indirect

Rates (i.e., OH, G&A, profit etc.). These CLINS shall also be inclusive of DSSR, and

DBA. X009

C4I (Option B)

X010

Fuels Support (Into Plane) (Option C)

X011

Active BASH Measures (Option D)

X012

Administrator Services (Option E)

L-9.2 Narrative Price Volume. The Offeror shall provide a narrative price volume not to exceed 7 pages to supplement the proposed pricing sheet.

L-9.2.1 Supporting Price Backup Data. Based on the expectation of competition, certified cost and pricing data is not required. However, Offerors shall provide support for all proposed prices to include indirect rates proposed based on Offerors accounting system and provide any applicable Forward Pricing Rate Agreements, if available. All CLIN unit prices should be rounded to whole dollar amounts. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

L-9.2.2 Firm Fixed Price (FFP) CLINs. Offerors shall provide their profit rate for FFP CLINS to include the option years. The proposal’s pricing narrative shall break out the fully burdened labor rates, (including direct labor rates and all indirect rates, e.g., G&A, overhead, fringe, profit/fee, etc.) for each labor category proposed to accomplish the work described in the PWS. A Basis of Estimate (BOE) shall be included in the narrative price volume that addresses each labor category, and each CLIN by functional area and location. For ease of administration, Offerors shall round all unit prices of proposed FFP CLINs to whole dollar amounts BEFORE they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each FFP CLIN. For the Special Projects CLIN X005 A plug number is provided by the Government. Additionally, Offerors shall propose ceiling Indirect Rates (i.e., OH, G&A, etc.) and profit, these will be the ceiling rates permitted when proposals are requested for specific FFP projects in the future. The value of the indirect rates and profit proposed on the plug number will be included in the TOEP for evaluation purposes only.

L-9.2.3 Cost Reimbursement (CR) CLIN Series. A plug number is provided by the Government for the CR CLIN Series X007. Propose ceiling Indirect Rates to be applied to these estimated costs. The value of the indirect rates proposed on the plug number will be included in the TOEP for evaluation purposes only. Profit/Fee is not permitted on the CR CLIN Series.

L-9.3 Total Overall Evaluated Price (TOEP). The Total Overall Evaluated Price consists of all extended prices for CR and FFP CLINs. The total overall evaluated price will also include the 6-month extension option IAW FAR 52.217-8 which shall be automatically calculated as 50% of the last option period prices. The indirect rates proposed for CLIN Series X005 and X007 shall be applied to the plug numbers and included in the TOEP for evaluation purposes only. The award value of these CLINs will be the plug number.

L-9.4 Proposal Documentation. Offerors shall provide the following as separate sections contained in the Price Volume and shall be completed as follows:

L-9.4.1 The Offeror’s response to the solicitation. Complete and sign the “Offeror” portion of the front page of the Solicitation SF 33 in the narrative Price Volume which does not count towards the page count. An official having the authority to legally bind the company contractually must sign and date the SF 33, and if applicable, all amendments. The Offeror shall acknowledge any and all amendments per the directions on the amendment cover page (SF 30). Failure to acknowledge any amendments to the solicitation can result in an Offeror being deemed nonresponsive. Award cannot be made to a nonresponsive Offeror. Section B Pricing Sheet, FA4890-22-R-CN02, FOL BOS attachment shall be completed as the Government will rely upon this for CLIN pricing.

L-9.4.2 State in your proposal whether your representations and certifications are accurate and correct in the System for Award Management (SAM) at https://www.sam.gov. Otherwise, complete in its entirety, Section K of the RFP.

L-9.4.3 Offerors shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINs. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. Since a portion of the contract requirements will be included on a cost reimbursable basis, provide a copy of your Disclosure Statement with the proposal, as well as identification of compliance with Cost Accounting Standards (CAS), if applicable, and any CAS violations and subsequent corrections. Additionally, provide evidence of a DCMA acceptable purchasing system (if applicable) which is in compliance with your Disclosure Statement. Also, document adequacy determinations relating to your Disclosure Statement. Offerors shall also provide any information that pertains to a recent DCMA or DCAA financial capability assessment. Offerors shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA/DCMA. If an Offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office.

L-9.4.4 Responsibility Determination In order to expedite the responsibility determination required by FAR 9.103(b), provide documentation of the Offeror’s adequate financial resources, or the ability to obtain them (see FAR 9.104-3(a)). This documentation will only be used to establish responsibility in the event of contract award and will NOT be used to evaluate proposed pricing.

L-9.4.4 Offerors shall provide a written statement that they will comply with all Host Nation (HN) laws and agreements, to include Labor Laws.

L-9.4.5 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-9.5 Inconsistencies in Cost/Pricing Support.

L-9.5.1 Any inconsistency, whether real or apparent, between proposed performance/technical approach and cost/price, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low cost/price, the nature of these techniques and their impact on the cost or price shall be explained. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror’s understanding of the nature and scope of the work required and its ability to perform the contract, and may be grounds for the rejection of the proposal. The burden of proof for accurate cost/price calculations rests solely with the Offeror.

http://www.dcaa.mil/

SECTION L, APPENDIX 1

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

DATE

MEMORANDUM FOR ACC AMIC/PKDA

300 Exploration Way Hampton, VA 23665-2788 ATTN: Mr. Colin Pugh

SUBJECT: Consent Letter to Release Past Performance Information

We are participating as a (insert “subcontractor” or “teaming partner”) with (insert name of prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Langley Air Force Base, Request for Proposal Number – FA4890-22-R-CN02 for base operations support (BOS) at forward operating location (FOL) Curacao.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

CAGE Code:

Phone Number:

SECTION L, APPENDIX 2

PAST PERFORMANCE QUESTIONNAIRE

The Acquisition Management and Integration Center (AMIC) of the Air Force Air Combat Command is in the process of competitively selecting a source for the base operations support (BOS) at forward operating location (FOL) Curacao. FOL-BOS requirement provides support of aerial counterdrug surveillance operations, mission planning, and execution. Support is required for permanently assigned personnel, equipment, and facilities as well as to deployed aircraft, personnel and equipment. The contractor shall also be responsible for program management and mission support, civil engineering support for facility sustainment, restoration, and maintenance, fire protection, utilities, environmental, and operations; communications support of network infrastructure, wireless systems, transmissions, information, and planning; logistics support of vehicle operations, vehicle maintenance, ground fuel, supply chain and traffic management; services support of lodging and custodial; and operations support, including airfield operations and management.

One of the considerations in proposal evaluation is the verification of the Offerors' past performance on contracts or other work efforts which reflect the Offeror's ability to perform on the proposed effort. We depend on information received from organizations such as yours, which have had first-hand experience with the offeror, for the evaluation of the Offeror's performance on those contracts or work efforts.

Our areas of interest regarding the Offeror are summarized in the enclosed questionnaire. In order to meet the acquisition milestones, we request your written response no later than 23 June 2022. This schedule will allow us sufficient time to analyze the data prior to the start of negotiations.

The questionnaire shall be filled out electronically and e-mailed to colin.pugh@us.af.mil, anthony.bennett.12@us.af.mil, and chase.gordon@us.af.mil. Your completed questionnaire will become a part of the official Source Selection records.

Your assistance is greatly appreciated, and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

COLIN J. PUGH

Procurement Contracting Officer

1 Attachment Past Performance Questionnaire mailto:colin.pugh@us.af.mil

Sect ion 1: Contract Ident if icat ion

A. Contractor (Company/Division):

B. Contractor Cage Code:

C. Contract Number:

D. Contract Type (e.g., FFP, FPIF, CPIF, CPFF, etc.):

E. Program Title:

F. Brief Program Description:

G. Program Phase (e.g., Engineering & Manufacturing Development (EMD)):

H. Period of Performance

1. Original Schedule (assuming all options exercised):

Beginning Date _________ through ____________

2. Current Schedule (assuming all options exercised):

Beginning Date _________ through ____________

3. Reason for difference (if applicable):

I. Contract Dollar Value

1. Original maximum contract dollar value (assuming all options exercised): $

2. Current maximum contract dollar value (assuming all options exercised): $

3. Reasons for difference between original and current contract dollar value (if applicable):

J. Description of work performed:

K. Was this a competitively awarded contract? ☐ Yes ☐ No

L. Contractor’s Role: ☐ Prime Contractor ☐ Subcontractor ☐ Key Personnel

Sect ion 2: Custo mer or Agency Ident if icat ion

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract (i.e., local, nationwide,…