Q A_-_10_February_2014.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Mess Attendant Services Federal contract opportunity
- Solicitation number
- FA4887-14-R-0001
About this file
AMENDMENT 0003 Questions and Answers to site visit and Amendment 0002
View the file
Other files for this federal contract opportunity
Show all 24
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1 As of: 13 February 2014
| QUESTION NO. | QUESTION | RESPONSE |
| 1 | Reference Para 4 b (3) a. Page 2 Meals Served Away from the Dining Hall - How many times per year? | Meals are infrequently served away from the Ray. V. Hensman Dining Facility. However, if the need were to arise this requirement would not exceed 1-2 times per calendar year based on historical data. |
| 2 | Reference Para 4 b (3) a. Page 2 Meals Served Away from the Dining Hall - What is the headcount? | The Government estimates an average headcount based on the current daily consumption rate at the Ray V. Hensman Dining Facility. Approximately 450 meals are served each day. This estimate is a close representation of the expected meals served away for the Ray V. Hensman Dining Facility. |
| 3 | Reference Para 4 b (3) a. Page 2 Meals Served Away from the Dining Hall - Is this included in the monthly head count? | The Government will include this estimated amount in the monthly headcount. |
| 4 | What is the distance between the Hensman Dining Facility Bldg. 545 and the Falcon Inn Expanded Flight Kitchen Bldg. 954? | The distance between the Ray V. Hensman Dining Facility and the Falcon Inn Expanded Flight Kitchen is 0.3 miles. |
| 5 | What is the contractor’s responsibility at the flight kitchen? There is no distinction in the work statements between the two facilities. Is there anything at all that is done or not done at the Falcon Inn that is done or not done at Hensman? | As stated in the Scope of Work, the Contractor tasks include but are not limited to the following functions at both facilities: |
Replenishing food, cleaning the facility (to include the patio area at the Falcon Inn Flight Kitchen), equipment, utensils, performing cashier services, handling food, supplies, and equipment, maintaining quality control, ensuring operator maintenance and repair of food service equipment and in the event of a contingency, perform all required tasks, to include cooking, to ensure continued service.
The scope of work is identical at both facilities however; in this instance the work performed will differ:
The Falcon Inn only provides carryout services. Due to this, the Contractor does not prepare any beverages, cut or portion any pastries, maintain and update menu boards, maintain any dining area equipment or shampoo any carpets.
| 6 | The PWS refers to “Vehicle Operators”. Will the contractor be required to provide any vehicles in connection with the work being performed under any service in the PWS? | Although not required, if the Contractor decides to provide a vehicle to use during their job performance, the vehicle will be Contractor funded with no reimbursement from the Government. To wit, the driver(s) is/are expected to possess a valid commercial driver’s license for the category of vehicle operated. The Contractor shall comply with installation rules and regulations for motor vehicle use. |
| 7 | Who assigned the schedules and tasks for contingency cooks? | The Dining Facility Manager schedules the contingency cooks based on mission requirements. The tasks to be performed on shift are delegated by the shift leader who provides direct supervision of the contingency cooks charge for the duration of the shift. |
| 8 | Will this contract require table bussing? | The Contractor will not be responsible for bussing the dining tables at the Ray V. Hensman Dining Facility. However, the Contractor will still be required to clean and sanitize the tops of dining tables after each use by a patron. To wit, the Contractor will be responsible for the patio area used for eating located outside of the Falcon Inn Expanded Flight Kitchen. This will include, but is not limited to cleaning and sanitizing the tops of the tables and surrounding areas enclosed in the patio area. |
| 9 | When government provided equipment is broken and is vital to completing a contract task will the government exempt that task from being done unless they provide an alternate means to completing the task? | If a piece of Government provided equipment becomes disabled, the tasks normally performed using the said equipment must subsequently be performed by an alternate method. It is expected that every mean is exhausted to perform the said task. Once the Government determines the classification (routine, urgent or emergency) it is expected that the Contractor initiates a service call within the prescribed time frame, 24 hours, 12 hours or 1 hour respectively. |
| 10 | Is any food prep, cooking or serving required of the contractor other than for periods of contingency? If so to what extent? | The Contractor is only responsible for cutting and portioning pastry items and preparing coffee and all other beverages served at the Ray V. Hensman Dining Facility. There is no further food prep or cooking requirements. Contractor is responsible for line serving during normal and contingency operations. Line servers are required in accordance with the Food Service Production Log, which is owned and maintained by the Government. |
| 11 | Will the government require company logos on the uniforms? | The Government only requires a uniform that consists of matching or color coordinated shirts, slacks and hats. A name tag identifying the Contractor employee is also highly recommended. A specific logo is not required by the Government. |
| 12 | Is there internet access for the contractor’s use at the Luke AFB facilities? Are the internet service providers that the contractor can use at the Luke AFB facilities? | The Ray V. Hensman Dining Facility is equipped with wiring to support external internet access. If the Contractor wishes for the Project Manager to have internet service, it is the Contractor’s responsibility to provide that service. There is no designated office area for the Contractor at the Falcon Inn Expanded Flight Kitchen; therefore internet service is not needed. |
| 13 | Expendable Supplies. The contractor will furnish all paper products for carryout, ground support and flight meal service. These include, but are not limited to the items listed in Technical Exhibit 7. This seems to indicate that contract only provides expendable supplies for meal prepared and packaged to be consumed outside of the dining facilities. Does the government provide the paper goods to include Styrofoam cups, paper ware, plastic ware …etc, for meals served and consumed in the dining facilities? | Contractor will provide ALL expendable supplies used for both dine in and carry out service at the Ray V. Hensman Dining Facility and carry out service only at the Falcon Inn Expanded Flight Kitchen. |
| 14 | What are the responsibilities of the lines services during the meal? The “Service of Food” work statements on states to provide line servers but only states the required before and after the meals. It is our understanding that the Government will be doing the serving for the lines, and the contractor will only serve during contingency. Is this a correct understanding? | Line servers are required to transport all items for the serving lines and self-service stations from the preparation area and holding areas no earlier than 30 minutes prior to the start of the meal period for heated food. Chilled foods are required to be setup on serving lines and cold bars no more than an hour before the start of the meal period. |
During the meal period, the Contractor is to serve the proper portions according to the Food Service Production Log, handle all plates from the bottom, ensuring that thumbs or any part of the inner hand does not touch the plate. To wit, Contractor will extend courtesy to guests at all times during the execution of line serving duties.
The Contractor is responsible to execute line serving duties during normal and contingency operations at both facilities.
15 Can you provide a list of required light bulbs/tubes and past usage? 4 Stack Fluorescent 4 Pin Bulbs 32T8/741 Cool White Bulbs GE Ultramax F28T8/741 17 WATT (2 ft tube) GE Ultramax F28T8/741 17 WATT (4 ft tube) Light Bulbs Sylvania F25T12/CW/33 Spiral Light Bulbs Clear Infrared Heat Lamp Past usage is not readily available for disclosure.
16 What is the number and type of bulbs used in each facilities? 4 Stack Fluorescent 4 Pin Bulbs 32T8/741 Cool White Bulbs GE Ultramax F28T8/741 17 WATT (2 ft tube) GE Ultramax F28T8/741 17 WATT (4 ft tube) Light Bulbs Sylvania F25T12/CW/33 Spiral Light Bulbs Clear Infrared Heat Lamp There are approximately 1300 bulbs collectively used in both facilities.
| 17 | Extended service CLIN price. Is this for one person for the number of unit hours or the total number of persons need for one hour | The price in the extended service CLIN represents the total number of hours needed to meet this requirement. The Contractor will determine how many personnel are needed to fulfill the extended service not to exceed the established hourly rate prescribed in the price schedule. |
| 18 | Will the Government or the Contractor be providing the flight meal boxes and the containers that go in the boxes? | The Contractor will be providing the Air Force approved flight boxes and paper bags along with the containers and saran wrap used for the contents of the meals. |
| 19 | Will the Government be providing their own toners and paper for the CFS account and ordering system? | The Government will provide the toners and paper for Corporate Food Service. |
| 20 | Contingency Workload for Contract Cooks. |
a. In special and emergency situations, including, but not limited to mobilization and surge requirements, the contracting officer may direct the contractor to provide cooks, line servers, and salad/vegetable preparation personnel, in addition to attendant personnel. This service will be provided at the line item cost per the bid schedule.
(1) The government will provide the contractor a minimum of 72 hours advance notice to replace a specific number of military cooks, line servers, and salad/vegetable preparation personnel and the expected duration of the requirement.
This work statement indicates that during regular operations the military provides the line servers and salad/vegetable preparation personnel. Will the contract will be required to provide line servers and salad/vegetable predation personnel during regular operations? Contingency is defined as operations which may increase workloads, to include performance of services during crisis declared by the National Command Authority to include:
Military exercises, natural disasters and other contingency operations specified by the government.
UTA Weekends Contractor is responsible for line serving during normal and contingency operations, NOT the government The Government is responsible for salad and vegetable prep during normal operations and contingency operations unless contingency cooks have been recalled and required to perform those tasks during a period of contingency.
| 21 | Will the government identify the qualifications required for a contingency cook? | The Government will identify the job qualifications required for a contingency cook based on the Air Force standard. |
| 22 | When is the baking done by the military? Does this require a contractor employee on site for cleaning during this time? | Baking is normally done between the hours of 0430 and 1930 each day, 7 days a week. A contract employee is needed on site during those times for cleaning and portioning of pastry and dessert menu items. |
| 23 | What is the current contract's annual dollar value? | RESPONSE: The current Contract Number is: FA4887-09-C-0002; Period of Performance – 1 October 2008 through 31 March 2014 and Dollar Value - $6,803,730. This information can be obtained through Federal Procurement Data System (FPDS) at www.fpds.gov |
| 24 | Nondisplacement of Qualified Workers Under Service Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor. |
Since the Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Their studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s personnel, facilities, and requirements.
Since all Offers will see immediate reductions in the cost of hiring new workers do to this regulation all Offers will need to be provided the same information about the current incumbent force has does the incumbent and those Offers that them may team or collaborate with. They would have an unfair competitive advantage over other Offers without this cost saving information. Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for. RESPONSE: Per FAR 22.1204 (b) – Certified Service Employee Lists states:
(b) Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives.
Also, the Performance Work Statement does not state the hiring plan to be taken; instead this is considered as a business decision.
| 25 | What requirements do contract employees have in the opening or closing of facilities? | The Contractor has no requirements to open or close either facility. Opening and closing of the facilities is a task that belongs to the Government. |
| 26 | Key control, what keys will the contractor have access to? | The Contractor will have 1 key that will open the following areas: |
Project Manager Office Chemical Storage Area Supply Storage Area The Linen Storage Area Cleaning Supply Closet
| 27 | Does the contractor provide line severs? 1.15 says this is done only in contingency? | The Contractor provides line servers. 1.15 is ambiguous in implying that this task is only performed during contingency periods. The Contractor will provide the set up and close down of the serving lines AND the serving of the meals throughout the meal periods at both facilities, during all meal periods, to the customer during day to day operations as well as during contingency times. |
| 28 | How high are the windows that need to be cleaned in the interior and exterior? | The windows located throughout the perimeter of the Ray V. Hensman Dining Facility, both inside and outside of the facility, are measured at 7 feet and 10 inches long and 2 Feet and 10 inches wide. |
The windows located in the dining area of the Ray V. Hensman Dining Facility are measured at 4 Feet and 11 inches in length and 2 Feet and 10 inches in width.
The windows located throughout the perimeter of the Falcon Inn Expanded Flight Kitchen, both inside and outside of the facility, are measured at 5 Feet in length and 3 feet in width.
29 Please explain b. on #6 of page 4 – is the contractor responsible for linens, if so how many. Store what uniforms, why, and how many. The Contractor is responsible for housing cleaned and soiled linens in the linen storage area located in the Ray V. Hensman Dining Facility. The approximate number of each is:
Tablecloths: 30 Napkins: 100 Towels: 20 Potholders: 6 sets Aprons: 15 The Contractor would be responsible for storing an overage of contingency cook uniforms if on hand in the absence of contingency cooks. At even given time, there would be a maximum of 10 sets
| 30 | Purchase and replace lights; both fluorescent and bulbs. How many? | The Contractor is responsible for purchasing and replacing light bulbs, to include but not limited to, fluorescent and halogen heat lamps. There are approximately 1300 bulbs used in both facilities. |
| 31 | Are two cashiers and two lines open for lunch on regular weekends? (no UTA) | Brunch is served on regular weekends (NOT Lunch) beginning at 0700 and ending at 1300 on Saturday, Sunday, Federal Holidays and Wing Determined “Down” Days. |
There will be two cashiers and two lines opened during this time. This requirement is subject to be changed by the Government based on mission execution.
32 Exactly what are the functions of the contractor at the flight kitchen? Cashiering, cleaning, etc? As stated in the Scope of Work, the Contractor tasks include but are not limited to the following functions at both facilities:
Replenishing food, cleaning the facility (to include the patio area at the Falcon Inn Flight Kitchen), equipment, utensils, performing cashier services, handling food, supplies, and equipment, and maintaining quality control, ensuring operator maintenance and repair of food service equipment and in the event of a contingency, perform all required task to include cooking, to ensure continued service.
The scope of work is identical at both facilities however; in these instances the work performed may differ:
The Falcon Inn Expanded Flight Kitchen only provides carryout services. Due to this, the Contractor does not prepare any beverages, cut and portion any pastries, maintain and update menu boards, maintain any dining area equipment or shampoo any carpets.
33 Amendment 0002 states that the price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities.
1. Do they currently provide supplies to the contractor performing mess attendant service at Luke AFB AZ? If so, please provide a list and current price of all the Items they currently purchase through the National Industries for the Blind.
2. If there is an anticipated price increase in the coming year, provide a list of those products and prices.
RESPONSE:
Question 1 – The current contractor does not purchase any supplies from National Industries for the Blind due to the current contract does not have this requirement.
Question 2 – The Solicitation Performance Work Statement – Technical Exhibit 7 – Contract Furnished Expendable Supplies – has been revised. An asterisk (*) indicates the product is listed on the mandatory procurement list. These items include: 12 oz cups; straws; paper towels; toilet paper; heavy duty plastic fork/knife/spoon; round toothpicks; T/F napkins 10M; 8 oz styro bowl; 8 oz styro bowl lids and ziplock sandwich bags. Please refer to Amendment 0002 – Addendum 52.208-9 – for assistance in obtaining these prices.
| 34 | The number of meals that were served last year. | The number of meals served between both facilities last year was 162,275 total meals. |
| 35 | The name of the current (or last) contractor. | RESPONSE: Rainbow-Brite Industrial Services; Cage Code 1S0F0 |
| 36 | Schedule B CLIN pricing for the current (or last) contract. | RESPONSE: See response to Question #23 |
| 37 | If not available, please provide the contract's annual dollar value. | RESPONSE: Refer to response to Question #23 |
| 38 | Please include the Contract Number, and the time period that the pricing represents. | RESPONSE: Refer to response to Question #23 |
| 39 | Abstract/list of bids from the last competition (if available) | RESPONSE: Current contract awarded as an 8(a), Sole Source with incumbent and is non-releasable |
| 40 | Please confirm that “Local Time” is Arizona time | RESPONSE: As stated on FEDBIZOPS, Arizona time zone is: Mountain Standard Time (MST) zone. |
| 41 | Will cover sheets, tables of contents and cover letters be counted against the page count? | RESPONSE: Yes – ALL pages included will be counted |
| 42 | Will the bidder be permitted to submit an executive summary separate of the page counts listed in Section L of the solicitation? | RESPONSE: No – ALL pages included will be counted |
| 43 | Is the bidder allowed to submit subcontractor past performance? If so, will a subcontractor consent form be considered part of the 5 page limit? | RESPONSE: Yes – Subcontractor’s past performance can be submitted and yes the consent form will be counted as part of the 5 page limit. |
| 44 | If a CPAR is has been completed on the contract for which the bidder is submitting past performance, must the bidder submit a copy with the proposal? IF so, will this record be considered part of the page count? | RESPONSE: Per Addendum 52.212-1 Instructions (b)(10) states: If a Contractor Performance Assessment Report (CPAR) has been completed on a contract, it will be used to supplement information provided in the Past Performance Questionnaire. Therefore, yes a copy must be submitted and will be counted as part of the page count. |
| 45 | Will the government allow the contractor to install time clocks for the employees? | The Government will allow the Contractor to install time clocks for employee usage. |
| 46 | Is wireless internet available at the site or will the contractor be able to install Ethernet for our office/administrative use? | Currently there is Wi-Fi installed at the Ray V. Hensman for patron usage. The Contractor will be able to install a wireless Ethernet router in the Project Manager office. |
| 47 | Solicitation, page 72, Instructions to Offerors – Please clarify if you are requesting three different books or one book with three separately parts? | RESPONSE: One booklet with three (3) separately bound Parts, Part I – Price Proposal; Part II - Technical and Part III – Past Performance. |
| 48 | PWS, page 1, Program Overview. The Government stated that the flight meals and ground support meals are now being made if the main facility. Is this a correct statement? | Flight and ground support meals are generally prepared at the Falcon Inn Expanded Flight Kitchen. However, during times of closure or other instances deemed necessary by the Government, these meals will be prepared at the Ray V. Hensman Dining Facility. |
| 49 | PWS, page 2, Food Preparation. The contractor is only doing coffee/beverages and dessert/pastry preparation and we are not doing any salad or vegetable preparations. Is that a correct statement? | Correct. |
| 50 | PWS, page 2, Meals Served away From the dining facility. What is the distance from the facility and the number of times on average does this take place in a year? | The distance of the location for meals served away from the Ray V. Hensman Dining Facility known will not be available until the exact requirement is known. This is not a regular occurrence. Due to this, the Government is not able to provide an average number of times that this done in a year. |
| 51 | PWS, page 3, Cashier Service. C. Change Fund. What is the amount needed to each cashier and how stations are open during the meals? | The change fund requirement at the Ray V. Hensman Dining Facility is $160.00 per cashier. |
The change fund at the Falcon Inn Expanded Flight Kitchen is $180.00 per cashier.
Stations are opened and closed each meal period by the Government.
| 52 | PWS, page 4, Housekeeping Services. As stated by the government during the site visit, all supplies are reimbursable to include TE 7. Is this a correct statement? | The Contractor shall furnish all equipment and supplies necessary to perform these services, these supplies are NOT reimbursable by the Government. |
| 53 | PWS, page 5, Other Housekeeping Tasks. What is the number and type of light bulbs within each facility? | 4 Stack Fluorescent 4 Pin Bulbs |
32T8/741 Cool White Bulbs GE Ultramax F28T8/741 17 WATT (2 ft tube) GE Ultramax F28T8/741 17 WATT (4 ft tube) Light Bulbs Sylvania F25T12/CW/33 Spiral Light Bulbs Clear Infrared Heat Lamp There are approximately 1300 bulbs collectively used in both facilities.
| 54 | PWS, page 6, Equipment Maintenance and Repair. Will the Government require the contractor to set up quarterly preventive maintenance inspection on all equipment within each facility and will the government reimburse the costs? | The Government expects the Contractor to properly maintain the equipment listed in Technical Exhibit 5B, Government Furnished Equipment. Contractor is to follow manufacturer procedures and schedule with regards to preventive maintenance at Contractor expense. |
| 55 | PWS, page 19, Meal Estimates. Are the UTA meal counts included in the brunch and supper counts listed? | The meal estimates include all meals served at the Ray V. Hensman Dining Facility for both Brunch and Supper, which includes service to UTA personnel. |
| 56 | What are the average flight meals and ground support meals in a month? | The average flight and ground support meals served in a month is 12 based on historical data. |
| 57 | Pricing Schedule. Can you provide the pricing schedule in a word or excel format? | RESPONSE: Yes – The Pricing Schedule will be provided in WORD format. |
| 58 | Past and Present Performance Questionnaire. Can you provide the questionnaire in a work format? | RESPONSE: Yes – The Past and Present Performance Questionnaire will be provided in WORD format. |
| 59 | Is the contractor expected to serve food other than during contingency? | The Contractor provides line servers. The Performance Work Statement is ambiguous in implying that this task is only done during contingency. The Contractor will provide the set up and close down of the serving lines AND the serving of the meals throughout the meal periods at both facilities, during all meal periods, to the customer during day to day operations as well as during contingency times. |
| 60 | Continuation of Questions #59: If so, to what extent? | The Contractor provides line servers for ALL meals. The Government is not responsible for serving at either facility. |
| 61 | How many days per year will the contractor deliver food to locations away from the dining facilities? | This is not a regular occurrence. Due to this, the Government is not able to provide an average number of times that this done in a year. |
| 62 | How many meals on average are requested? | The number of meals is based on the requirement known at the time. |
| 63 | Are these flight/ground support meals or hot meals from the main dining facility? | Flight and ground support meals are generally prepared at the Falcon Inn Expanded Flight Kitchen. However, during times of closure or other instances deemed necessary by the government, these meals will be prepared at the Ray V. Hensman Dining Facility. |
Both the Ray V. Hensman Dining Facility and the Falcon Inn Expanded Flight Kitchen serve hot meals. Based on the requirement, the facility used will be determined at that time.
| 64 | At the flight kitchen during open meal hours are guest served a sit down meal, or do they just pick up boxed meals ordered? | The Falcon Inn Expanded Flight Kitchen only provides carry out service and flight/ground support meals. There is no dining service available. |
| 65 | Is the contractor required to cook any foods at the flight kitchen, or just assemble meals? | The Government is responsible for cooking and assembling all meals at Falcon Inn Expanded Flight Kitchen or the Ray V. Hensman Dining Facility (if deemed necessary). If the contingency plan is executed, a contingency cook could perform these duties. |
| 66 | Is the contractor required to be physically present at the flight kitchen 24hrs per day M-F, or is there a set schedule for contractor service? | The Falcon Inn Expanded Flight Kitchen is opened from 1100 to 1300 and 1700 to 2000, M-F. Contractor support is not needed 24 hours. There is a set schedule determined by the Project Manager. |
QUESTIONS AND ANSWERS
MESS ATTENDANT SERVICES
SOLICITATION FA4887-14-R-0001
Page &P of &N
Sheet2
Sheet3
File details come from the government source that posted it. Updated .