Attachment_7._Environmental_Guide.pdf

Cannon AFB & Melrose AFR Civilian Contractor

Environmental Guide

27th Special Operations Civil Engineer Squadron Asset Management Office 506 N. DL Ingram Blvd.

Cannon AFB, NM 88103-5003 Phone: (575)784-1098/Fax:(575)784-1093 18 August 2011

FA4855-15-B-0009 Attachment 7

1. Obligations:

As a contractor, you are obligated to comply with federal, state, and local environmental regulations, and Cannon Air Force Base (CAFB) Environmental Management System (EMS).

Some of the environmental issues to be considered while completing your job on base include:

• Hazardous Material usage and management (MSDS submissions for all Hazmat planned to be used for completing the job/contract);

• Recovered Materials usage;

• Protection of native plants and birds;

• Dust control (caused by activities such as land stripping, trenching, sandblasting, etc.);

• Painting or cleaning operations;

• Stormwater Discharges;

• C&D waste recycling/disposal;

• Waste management; and

• Influence on the installation’s most significant environmental aspects.

As the prime contractor, you are also responsible for ensuring all your subcontractors also adhere to environmental regulations.

2. Responsibilities:

Contractors, subcontractors and concessionaires are responsible for environmental protection while in the process of executing contracts on Cannon Air Force Base involving, but not limited to:

• New Construction;

• Renovations and major repairs on existing structures or systems;

• Demolition/removal of old structures or systems; and

• Performance of contract maintenance or services.

Environmental regulations, such as 29 CFR series, RCRA, CERCLA, 40 CFR EPA Laws, State (NMED) and/or local regulations, will be complied with by all contractors, subcontractors, and concessionaires.

• Pre-work conference: The prime contractor will brief employees and/or subcontractors on environmental regulations and policies as applicable to the project.

• Project sites are subject to inspection by the Environmental Office to ensure compliance with environmental regulations and practices.

• Contractors must report spills to the Base Fire Department dial 911 when:

o Any substance hazardous to the personnel or the environment is accidentally released in quantities that are not “incidental to the process” or beyond the contractor’s ability to immediately control and remediate. “Incidental to the

Process” means releases that are expected to normally occur from well maintained equipment/processes.

The Base Fire Department will report these spills to the Environmental Office.

• Contractors must report all accidents involving Air Force people, property, or equipment damage, and any contractor personnel injured in the performance of the Air Force contract to the Contracting Office.

• Contractors shall take immediate corrective action to comply with environmental regulations if informed of a violation by the Contracting Office.

o If necessary, appropriate actions will be initiated through Contract Management to correct substandard environmental practices or conditions.

3. Summary of Common Environmental Requirements and Contractor Responsibilities:

The following, is a construction project example of a list of common Contractor responsibilities.

This table is not all inclusive of all environmental requirements that could be encountered during a construction project. If further guidance is needed on a specific construction project, please contact the Contracting Office Representative.

Project Step 1: At Contract Award and Before Construction Begins.

REQUIREMENT WHEN

REQUIRED? WHAT IS REQUIRED? REQUIRED

SUBMISSION

Recovered Materials Certification prior to Construction.

When the contractor is installing items that must contain recycled material (for instance carpet, floor tile, restroom dividers, park benches, etc).

By signing the contract, the contractor certifies that “Recovered Materials” to be used in the project will be at least the amount required by the contract specifications (FAR 52.223-4).

Refer to www.epa.gov/cpg for further information.

De facto submission by the signing of the contract.

Environmental Management System Awareness Level Training.

Always unless deemed not applicable by the installation EMS Cross- Functional Team.

Complete EMS Awareness Training on the Environmental, Safety, & Occupational Health Training Network (ESOH-TN) (https://afsoc.esohtn.com/ ).

Registration password is esohtn.

This must be accomplished prior to any work being accomplished on the

Submit a copy of the certificate of completion to the contract administrator.

The contract officer will submit a copy to https://afsoc.esohtn.com/ installation. Follow the instructions in Appendix E of this document.

(Executive Order 13423 Section 3, Paragraph e and f.)

the Base EMS Coordinator.

Hazardous Materials Review.

Always before any chemicals are brought on Cannon AFB.

At least 3 weeks prior to the start of construction, submit anticipated hazardous material usage (e.g., paint, adhesives, sealants, paint remover, refrigerants, pesticides, acids, compressed gases, etc.), a Material Safety Data Sheets (MSDS) for each hazardous material, and a contractor AF-EESOH-MIS worksheet for each hazardous material to be used during the project.

In accordance with the Federal Acquisition Regulation (FAR) Clause 52.223-3 and Air Force Instruction 32-7086 section 2.5.5, all prospective contractors must submit to the contracting office all the information and supporting documentation necessary to obtain the HAZMAT usage authorization.

Refer to Appendix A for guidance on the submission anticipated usage, MSDSs and contractor EESOH-MIS work sheets.

Submit material usage, MSDS(s), and contractor

AF-EESOH-MIS

worksheet(s) to the Contracting Office. The Contracting office will submit it to the CAFB HAZMART and the CE Hazardous Materials Program Manager.

Protection of Native Birds.

Always when land will be disturbed (even if the area is less than one acre).

It is unlawful to kill, possess, or trade migratory birds, their parts, nests, or eggs (Migratory Bird Act Treaty).

No resident listed threatened or endangered species are known at CAFB or MAFR; however, lesser prairie chicken, a candidate species occurs on MAFR. When practical, the habitat for this species should be avoided during training and/or expansion. No critical habitat exists on either installation.

Two federal species of concern and one mammal species of concern were

N/A observed on CAFB:

• Burrowing owl

• Yellow-billed cuckoo

• Black-tailed prairie dog.

Two federal species of concern and state sensitive species are the western burrowing owl and black-tailed prairie dog, In addition, loggerhead shrike, a state sensitive species, and ten federal species of conservation concern were found during the 2004-2005 and 2007 surveys:

• Northern harrier

• Swainson’s hawk

• Ferruginous hawk

• Prairie falcon

• Long-billed curlew

• Burrowing owl

• Cassin’s sparrow

• Brewer’s sparrow

• McCown’s longspur

• Chestnut-collared longspur.

The contractor shall contact the CAFB Environmental Office (575-784-6196) if any birds are noted to be burrowing /nesting/living within or immediately adjacent to the planned construction area.

Preservation of Cultural Resources.

Required when a building or structure is over 50 years of age or was built or used during the Cold War or when Archaeological sites are encountered.

The New Mexico State Historic Preservation Office (SHPO) is required to review federal projects that may affect historic or archaeological properties as mandated by The National Historic Preservation Act (NHPA);

Archaeological Resources Protection Act (ARPA); Native American Graves Repatriation Act (NAGRPA).

Contact CAFB Environmental Office (575-784-6035) to determine if the building/structure/archaeological site is already classified as a historic site.

N/A

Asbestos Determination.

Prior to renovation or demolition Activities.

If a project has already been programmed for renovation or demolition then CAFB will inform the contractor of the asbestos determination.

If a project is a SABER project or a design/build project, then the contractor is responsible for the asbestos determination as follows:

• The contractor must test for asbestos prior to renovation or demolition activities using an EPA accredited Asbestos Building Inspector.

• If asbestos is present, the Contractor must: Submit an NMED Asbestos NESHAP Notification/ Permit Activity Application for Renovation/ Demolition Activities at least 10 days prior to the start of work (permit application fees apply).

• Ensure asbestos workers are properly trained.

• Ensure asbestos inspector is certified.

For questions contact New Mexico Air Quality Bureau Asbestos Hotline at 1- 800-224-7009.

Submit a copy of the Asbestos Survey Report to the Contracting Office.

If asbestos is present, submit a copy of the Asbestos Removal and Demolition Activity Permit obtained from the NMED to the Environmental Flight TSCA Program Manager and the Contracting Office.

Lead-Based Paint (LBP) Determination.

Testing for LBP is necessary prior to renovation, repair, demolition, sanding, sandblasting, or maintenance activities that will involve or disturb painted surfaces.

If a project has already been programmed for renovation or demolition then CAFB will inform the contractor of the lead-based paint determination.

If a project is a SABER project or a design/build project, then the contractor is responsible for the lead-based paint determination as follows:

• LBP data may be available for review for some buildings.

Contact the Bioenvironmental Engineering Office or the CE

Submit a copy of the LBP Survey Report to the Contracting Office.

If LBP is present, submit a copy of the LBP Removal /Demolition Activity to the

Officer.

TSCA Specialist to determine if LBP data already exists for that specific building or work area.

• If data does not exist or is inadequate, testing for LBP is required.

• If it is determined that LBP is present above the action level and will be disturbed, the contractor will ensure activities are performed in conformance with regulations governing lead paint in the construction industry (OSHA 29 CFR 1926.62) to ensure occupant, worker, and environmental protection. Necessary abatement and protection procedures shall be incorporated into work plans and contract documents.

• Bioenvironmental Engineering and the CE LBP Program Officer review contractor submittals and work plans, including training certifications, for project activities that disturb

LBP.

THE USE OF PAINT WITH A

LEAD CONTENT OF 0.05 % (BY

WEIGHT) OR GREATER IS

PROHIBITED.

Base Civil Engineering Work Clearance Request.

Prior to any excavation work, trenching, digging, or boring.

Complete Blocks 1, 3, 5, 6, and 7 of the Base Civil Engineering Work Clearance Request – AF Form 103 (refer to http://www.epublishing.

af.mil/search.asp?keyword=AF103 and then select the AF103 IMT form).

As specified in Block 1, Form 103 must be accompanied by a drawing/ sketch showing the street, cross street, building(s) if applicable, and the area(s) to be excavated, trenched, dug, or bored.

It is the responsibility of the contractor to contact NM for the marking of telephone, gas, and electric lines.

Submit one set of the request (each set to contain AF Form 103 and the locationdrawing) to Civil Engineering Operations Flight for processing/ approval.

Work shall not begin without an approved

AF 103.

Solid Waste Disposal Plan.

Always at least 3 weeks prior to the start of construction.

This plan is part of the U.S. Army Corps of Engineers (USACE) Environmental Protection Plan.

Contact USACE at CAFB. It will identify methods and locations for solid waste disposal including clearing debris.

Submit to the Contracting Office.

Recycling and Solid Waste minimization plan.

Always at least 3 weeks prior to the start of construction.

This plan is part of the USACE Environmental Protection Plan. It will list measures to reduce consumption of energy and natural resources.

Submit to the Contracting

Spill Control Plan.

As required by the contract specifications.

This plan is part of the contract required Environmental Protection Plan. It shall include the procedures, instructions, and reporting used in the event a spill of a hazardous substance regulated under CERCLA or RCRA and/or regulated under State or Local laws and regulations. This plan shall identify any hazardous substance storage containers to be used on site.

Submit to the Contracting Office.

Air Pollution Control Plan

(APCP).

When Dust will be a byproduct of the construction project.

This plan is also part of the USACE Environmental Protection Plan. It will detail provisions to assure that dust, debris, materials, …etc., do not become air borne and travel off project site.

Submit to the

Office.

Erosion and Sediment Control Plan or Storm

Any soil disturbance:

Erosion and

Erosion and Sediment Control Plan:

The plan will include the type and location of erosion and sediment

Submit to the Contracting

Water Pollution Prevention Plan

(SWPPP).

Sediment Control Plan;

1 acre or more of soil disturbance for US Army Corps of Engineers

(USACE)

projects require a

SWPPP.

controls to be provided.

SWPPP: This plan is also part of the USACE Environmental Protection Plan. The plan will include the type and location of erosion and sediment controls to be provided, monitoring and reporting requirements to assure control measures are in compliance with state and federal laws and regulations.

Project Step 2: During Construction/Performance.

REQUIRED?

WHAT IS

REQUIRED?

REQUIRED

SUBMISSION

Reporting of Hazardous Material usage.

Monthly for contracts greater than 60 days.

Refer to Appendix A for guidance.

Submit usage information to the Contracting Office. The Contracting office will submit the report to Hazmart.

Asbestos Removal.

If asbestos was determined to be Present (renovation or demolition activities).

The Contractor must:

• Follow the requirements of the Asbestos Removal/ Demolition Activity Permit.

• Ensure that asbestos waste is properly managed.

• Obtain certification of asbestos/removal inspection.

• Ensure that the TSCA PM has checked and inspected the containment area prior to starting the abatement work and prior to the removal of the containment being removed.

• Ensure the

TSCA PM

inspects the material (waste) in the trailer and signs the manifest prior to the removal from

CAFB.

Submit disposal tickets and certification of asbestos removal/ inspection records to the Environmental Flight TSCA Program Manager and the Contracting office.

Proper management of waste and recyclables (hazardous waste, garbage, scrap metal, …etc.).

Always. Refer to Appendix C for guidance regarding Hazardous Waste, PCB waste, and Universal Waste.

N/A

Reporting of recycling and disposal of construction and demolition debris.

Monthly for contracts greater than 60 days.

Refer to your recycling plan.

Submit monthly recycling and disposal numbers to the Contracting Office, who will report it to the Base Solid & Recycling manager.

Dust control. When dust and/or Particulate Matter is released into the air.

Follow the APCP. N/A

Comply with federal, state and local requirements for storage of flammable/ combustible materials.

When a fuel storage tank is to be used on CAFB.

Secondary Containment, labeling, and tank integrity inspections.

Obtain approval by the CAFB Environmental Office via the Contracting Office Representative (COR).

Storm Water Pollution Prevention.

Any project involving soil disturbance and 1 acre or more of soil disturbance.

Follow either the Erosion and Sediment Control Plan or the SWPPP, as applicable.

N/A

Proper management of Wastewater.

Always. The base maintains a discharge permit with the EPA. Insure any discharge to the sewer meets minimum discharge limits.

N/A

Proper Management of Investigation- Derived Waste

(IDW).

Waste generated during environmental investigation field work is termed IDW. IDW must be properly managed.

IDW, such as soil cuttings from borehole drilling and other solid waste generated during environmental investigation activities, must be properly managed at the moment of generation.

Management of IDW

Submit the work plan to the Contracting must be addressed in the environmental investigation field work plan.

Refer to Appendix D for guidance.

Industrial Ventilation and Confined Space.

Always required for industrial ventilation systems.

Contractor must ensure that the Contracting Office notifies Bioenvironmental Engineering prior to any industrial ventilation systems (systems which control a hazard) being evaluated for acceptance.

Bioenvironmental Engineering needs to observe or perform all tests for any new or renovated systems prior to initial start-up to determine if the system will control the hazard.

Bioenvironmental Engineering needs to be present for the tests of fan speed and rotation, and fan motor load, and needs to be present for or conduct tests for air flow in all hoods or branches.

Notify the Contracting Office to schedule close-out survey with Bioenvironmental Engineering.

Sanitary Sewer Overflows.

When untreated sewage is released into the environment (no minimum quantity).

Contact the Water Quality Program Manager within 27

SOCES/CEAN (784-

1099). Cannon AFB wastewater National Pollutant Discharge Elimination System permit requires that all overflows be reported to the US Environmental

Provide the following information: (1) date, time, duration, location, estimated volume, and cause of the overflow;

(2) observed environmental impacts from the overflow (CEAN staff can make this determination provided they are shown

Protection Agency and New Mexico Environment Department. Depending on severity, reporting is required within 24 hours or when quarterly reports are submitted.

extent of the overflow;

and (3) actions taken to address the overflow (at a minimum, lime will be placed on the overflow and solids removed).

Project Step 3: After Construction/Performance.

REQUIRED?

WHAT IS

REQUIRED?

REQUIRED

SUBMISSION

Recovered Materials Certification Upon Completion of Work.

When the total contract cost is greater than $100,000.

Certification statement by the contractor indicating the use of Recovered Materials as required by the contract specifications

(FAR 52.223-9).

Submit signed Certification Statement to the Contracting

Estimated Quantity of dust and/or particulate matter released into the air.

Upon completion of the contract.

Refer to the APCP. Submit to the Contracting Office.

Storm Water Pollution Prevention Plan (SWPP Plan).

1 acre or more of soil disturbance.

After completion of construction project, contractor must submit a Notice of Termination.

Only for USACE projects.

Submit to the Contracting Office.

Reporting of hazardous material usage.

For contracts less than 60 days, report total hazardous material used during the project.

For contracts greater than 60 days, report the final months’ hazardous material usage.

Refer to Appendix A for guidance.

Submit usage information to the Contracting Office, who will submit to the Hazmart.

4. Phone Numbers

Fire Reporting 911 Security Police 784-4111 or 911 Ambulance 911 Wing Safety Office 784-2811 Contracting Flight 784-2940 Design and Construction (Chief) 784-4474 CAFB Environmental Office (Chief) 784-1146

• Chief, Conservation Section 784-6383

• Hazardous Waste Program Manager 784-1097

• Hazardous Materials Program Manager 784-1098

• Air Quality/Above Ground Storage Tanks Manager 784-1096

• TSCA Specialist 784-1092

• Water Quality Program Manager 784-1099

• Environmental Restoration Program Manager 784-1092

• EMS/ESOHCAMP Program Manager 784-0490

• Natural/Cultural Resource Specialist 784-6035

• Solid Waste/Recycling/Green Procurement Manager 784-4820

• Natural Resources Program Manager 784-6196

HAZMART 784-7982

Bioenvironmental Engineering Flight 784-4063

5. An electronic version of this guide and electronic Appendix A forms (Hazmat Worksheets for Contractors) can be obtained at the 27SOCES/CEAN eDASH website. This environmental guide can also be obtained by contacting the 27SOCES/CEAN Hazardous Materials Program Manager (575-784-1098) or by going to the Program Areas-Hazardous Materials tab after accessing the e-Dash Cannon AFB website. This eDASH site also has a variety of environmental documents and information for all types of areas including Air Quality, Water Quality, Hazardous Waste, Toxics, Solid Waste, Recycling and others. A military CAC card is required to access this site. Below is the link to eDASH:

https://eis.af.mil/cs/edash/afsoc/cannon/default.aspx.

https://eis.af.mil/cs/edash/afsoc/cannon/default.aspx

APPENDIX A

GUIDANCE FOR SUBMISSION OF MATERIAL SAFETY DATA SHEETS

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse affects on the health and safety of employees” or “any chemical which is a physical hazard or health hazard.” There is no ‘one simple list’ of hazardous materials.

Listed below are the general categories of hazardous materials that require the submission of Material Safety Data Sheets (MSDS) hazardous material usage reporting to the Contracting Office:

• Compressed gases (all types)

• Adhesives

• Sealants

• Paints (including aerosols)

• Lubricants / oils / fuels

• Welding materials

• Solvents

• Chemicals used in testing or as additives

• Any fluids (except water) added to machinery / government-owned or leased equipment

• Pesticides/insecticides/rodenticides

1) At least three weeks prior to the start of construction, contractors must provide:

a. An MSDS for each hazardous material to be used during the contract period.

b. A complete “CAFB ESOH-MIS Contractor Worksheet” included as the first page of every MSDS (Attachment A-1).

2) After receipt/review of the “CAFB ESOH-MIS Contractor Worksheets”, and the associated MSDSs, CAFB will return to the contractor the “Contractor Hazardous Material Review” sheet (Attachment A-2).

a. Depending upon the item(s) marked on the “Contractor Hazardous Material Review” sheet, the Contractor may (or may not) have additional submittal requirements.

b. If the Contractor does have additional hazardous material submittal requirements, the submittal(s) must be accomplished before the hazardous material is brought on base.

c. The contractor must receive the “Contractor Hazardous Material Review” sheet from CAFB before hazardous material is brought on base.

3) For those hazardous materials that will be tracked (as identified on the “Contractor Hazardous Materials Review” sheet), the following requirements apply:

a. For contracts less than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office prior to the start of the contracted work, and again at the completion of the contract.

b. For contracts greater than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (Attachment A-3) to the Contracting Office prior to the start of the contracted work, once each month of the contract, and at the completion of the contract.

If the contractor needs to bring additional or new hazardous material onto the installation that was not included in the original submittal (refer to step 1 above), the contractor must submit the new information required in step 1 above, to the Contracting Office to begin the review process identified in step 2.

INSTRUCTIONS FOR COMPLETING

ATTACHMENT A-1 ESOH-MIS CONTRACTOR WORKSHEET

This information is required in order to help the base Hazardous Material Program Manager and Hazmart track all hazardous materials on-base. A worksheet must be filled out for each product containing a hazardous material and that products MSDS must be submitted together. Therefore if you have 20 Hazmats for your project, you will have 20 A-1 Forms and MSDSs. All blocks must be filled in.

1. Contractor Name: Fill in the name of the contracting company performing the work.

Contract Number: Fill in contract number and/or project number

Estimated Start Date: Fill in the date the project is projected to start.

Estimated Completion Date: Fill in the date the project is projected to end.

Shop Information: Fill in the ESOH-MIS shop code that will be used to track the hazardous materials in the Air Force Environmental Management Information System. If you do not know this code, leave it blank and Hazmart will assign you one.

2. Material Information: Information about the hazardous material that is going to be used.

Material Stock Number (MSN), National Stock Number (NSN), Local Stock Number (LSN), or Part Number: Fill in the identifying number of the product to be used.

Material Noun: Fill in the general term used to define the product. Example: Adhesive, Ni-cad Battery, Paint, Thinner, Acid…etc.

Size: Fill in the quantity, circle the unit of measure, and circle the container type.

Unit of Issue: Fill in how the product is received. Example: box, case, pallet, each, etc.

Units Per Container: Identify how much comes in each unit of issue. Example: Twelve cans per box. Twelve being units per container and box being the unit of issue

3. Task Description: Identify how the material is going to be used.

4. Location Information: Information about what the product will be used on, where it will be used, and where it will be stored when not in use.

Check all boxes that apply pertaining to where and on what the process of using the hazardous material will occur.

Location of Process: Identify in the physical location of where the product will be used.

Example: Building number, intersection, street names, etc.

Location of Stored Materials: Identify the physical location of where the material will be stored when not in use.

5. Additional Information: Information for the purpose of completing reports.

Hazardous Waste Generated: Yes or No.

Additional Remarks: Does the process create any hazardous waste? What type of profile or chemicals present?

6. Certifier Block: The certifier is the Government Representative/Project Manager (PM) for the project. This block must be completed and signed by both parties (Contractor & PM).

Notes: A Manufacturer Material Safety Data Sheet (MSDS) for use by the Hazardous Materials Program Manager is required to be turned in each time a worksheet is completed.

Each month a Contractor Hazardous Material Usage Data Sheet must be completed by the contractor and turned into the Government Representative/PM for any project over sixty days.

Projects less than sixty days are required to turn in a usage data sheet after completion of project. The Government Representative/PM will be responsible for turning over this information to the Hazardous Material Program Manager and Hazmart.

ATTACHMENT A-1

CAFB ESOH-MIS CONTRACTOR WORKSHEET

1.

CONTRACTOR INFORMATION

Contractor Name

Contract Number

Project Number

Estimated Start Date

Estimated Completion Date

Assigned Shop Code (Leave shop code blank if not known)

2.

MATERIAL INFORMATION

Material Stock Number (MSN), National Stock Number (NSN), Local Stock Number (LSN), Or Part Number

Material Noun (Be Specific)

Size (Quantity)

CIRCLE ONE

Fluid Oz Troy Oz

Container Type Box Bottle Can Drum Bag Gram Pint Pound

Cartridge Other____________ Quart Kg Gallon

Unit of Issue Units Per Container Other _______________

3. Task Description

4.

LOCATION INFORMATION

Will The Process Be Performed On: (Check All That Apply)

Existing Facility Equipment New Structure Aircraft Outdoors

Physical Location Of Process

Location Of Stored Materials

5.

ADDITIONAL INFORMATION (Circle Answer That Applies)

Is A Hazardous Waste Generated? Yes No Additional Remarks:

6.

CERTIFIER BLOCK

This Request Cannot Be Processed Without A Government Representative’s Signature

CONTRACTOR Title: Phone: Date

Printed Name Signature

GOV’T REP/PM Title: Phone: Date

Printed Name Signature

IAW FAR 52.223-3/AFI 32-7086 2.5.5, Contractors must submit all documentation for Hazardous Material usage on base.

NOTE: Manufacturer’s Material Safety Data Sheet (MSDS) Required With Every Worksheet

ATTACHMENT A-2

CAFB CONTRACTOR HAZARDOUS MATERIAL REVIEW

TO: 27 SOCONS

FROM: 27 SOLRS/LGRMSH (HAZMART)

RE: CONTRACT NUMBER: _____________________

PROJECT NUMBER: _____________________

DATE: _____________________

The CAFB HAZMART has received/reviewed the attached AF-EESOH-MIS Contractor Worksheets and associated Material Safety Data Sheets. Documents and the attached packet may require additional action. Please see below comments.

Comment 1: Tagged MSDS(s) need replacing because it is illegible or outdated.

Comment 2: No action required, these items do not require tracking in the EESOH-MIS

Database.

______ Worksheets are incomplete, additional information required. See comments below.

______ EESOH-MIS Contractor Worksheets must be filled out for each attached MSDS.

Return worksheet and MSDS to the Contracting Office for input into the EESOH-MIS database to create a hazardous material tracking account.

______ The MSDSs that were submitted have been reviewed and information entered into the hazardous materials tracking data base. The attached hazardous materials list will be the items that the Hazardous Material Office will track on a monthly basis using the Contractor Hazardous Material Usage Data worksheet.

If any additional or different types of hazardous materials will be used on this or any future project, MSDSs must be submitted for review.

______ No action needed, documents are complete and will be entered into the hazardous materials tracking database.

Comment 3: Other Comments.

Comment 1:

RAWL anchors are listed in the 3- ring binder index, but the MSDS for RAWL anchors is missing. If the product is still used, include the MSDS.

Comment 1a: The Oxyseal MSDS is dated 1993. This MSDS is probably outdated.

Comment 2: Aside from those MSDSs identified in Comment 1, no action is required for the other lists products/MSDSs.

ATTACHMENT A-3

CONTRACTOR HAZARDOUS MATERIAL USAGE DATA

Contractor:________________________ ESOH-MIS Shop Code:_____________________

Contract/Project Number: ______________________ Location:______________________

The following information is required for tracking of hazardous materials on-base. For contracts exceeding two months, this form is required to be filed out monthly and returned to the Government Representative, who will return it to the Hazmart/Hazardous Materials Program Manager office. This information is required in order to comply with Environmental Laws and Regulations. For purchase orders/contracts less than two months, this form is required at start and completion of work.

Material Name Manufacturer MSN # Quantity in Stock Quantity Used

Print Name and Signature:

Contractor:_______________________________________________ Date:__________________________

APPENDIX B

CONSTRUCTION AND DEMOLITION (C&D) DEBRIS

CAFB is required to report the quantity of waste landfilled and the quantity of waste recycled on a quarterly basis. Because Construction and Demolition (C&D) debris can be a large portion of the waste generated in any quarter, CAFB encourages the recycling of C&D debris.

Types of C&D debris include, but are not limited to:

• Aluminum cans (e.g., soda cans)

• Asphalt

• Bricks

• Cardboard

• Concrete

• Drywall

• Electrical wiring and components

• Green waste (palm fronds, scrub brush, land clearing debris, etc.)

• Landscaping stone

• Plaster

• Plumbing fixtures and piping

• Roof coverings (e.g., shingles or tiles)

• Metal scraps (from stud trim, ductwork, rebar, piping, roofing, banding, etc.)

• Wood (scrap wood)

At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan & Summary to the Contracting Office. This plan describes how the contractor will recycle (or dispose) of C&D debris (refer to Attachment B-1 for an example). Of course the last four columns are for the summary section for Recycling and Landfilling of debris and will be blank until the project has started.

For contracts less than 60 days, the Contractor will submit the “C&D Debris Diversion Plan & Summary” (refer to Attachment B-1) to the Contracting Office prior to the start of the contracted work, and again at the completion of the contract. The Recycling and Landfilling portion will only apply at the completion of the contract.

For contracts greater than 60 days, the Contractor will submit the “C&D Debris Diversion Plan & Summary” (refer to Attachment B-1) to the Contracting Office prior to the start of the contracted work, each month of the contract, and at the completion of the contract. The Recycling and Landfilling portion will begin at the end of the 1st month on the project and every month thereafter, until the project/contract is completed.

ATTACHMENT B-1

EXAMPLE SUBMITTAL

C&D DEBRIS DIVERSION PLAN & SUMMARY

Waste Management Project Guidelines

1. This project shall generate the least amount of waste possible by planning and ordering carefully, following proper storage and handling procedures to reduce damaged, expired, and broken materials, and reusing materials wherever possible. Waste materials generated shall be salvaged for donation or resale, or separated for recycling to the extent that is economically feasible.

2. The Waste Management Chart (below) identifies the waste materials expected to be generated on this project, the disposal method for each material, and any handling requirements.

3. Waste diversion activities will be discussed at each safety meeting. Each contractor and subcontractor will receive this WMP and be provided a tour of the job site and shown the containers to be used for recycling or disposal. Each subcontractor will be expected to make sure all work crews comply with the WMP. All containers will be clearly labeled and lists of accepted/unaccepted materials will be posted throughout the site.

ATTACHMENT B-1

EXAMPLE SUBMITTAL

C&D DEBRIS DIVERSION PLAN & SUMMARY

Project Number and Title: FBVN06-A601, Demolish Dormitory Project Waste Management Coordinator(s): Ms. Jane Doe, Mr. John Smith

Material Quantity for the Project

Recycling or Disposal Method

Handling Procedure (Good Housekeeping

June Recycled

June Landfilled

Project Totals to Date Recycled

Project Totals to Date Landfilled

Wood Cabinets

20 ea Donated to Help for the Homeless

Ensure Cabinets are not damage while awaiting transport.

20 ea 0 20 ea 0

Green Waste

2 tons J & J Crushing Company

Avoid contamination with other debris

1.5 tons 0 2 0

Scrap Metal

.5 tons Western Iron and Metal

Deposit all metals in roll-off labeled

0.5 tons 0 .5 0

‘Scrap Metal’ Solid Waste

8 tons Los Reals Landfill

Keep job site free of debris.

Remove garbage daily

0 1 ton 0 2 tons

Concrete 10 tons Roadbase Material Recycling

To be collected in piles then trucked to the recycling facility

0 1 0 3 tons

APPENDIX C

RCRA HAZARDOUS, UNIVERSAL WASTE & TOXIC SUBSTANCE ACT:

PROPER MANAGEMENT AND DISPOSAL

Hazardous Waste, PCB, and Universal Waste: The Contractor is required to manage and dispose of hazardous waste, PCB waste, and universal waste in accordance with local, state, and federal laws.

Penalties and Fines: The contractor shall satisfy all applicable regulatory agency requirements.

The contractor shall reimburse the government for any fines, legal or administrative fees caused by violations of regulatory agency requirements. It is the Contractor’s responsibility to determine whether any of these wastes will be generated by a particular project and to properly manage such wastes. Listed below are examples of wastes which can be hazardous waste (this list is not all inclusive):

• Acids or caustics

• Adhesives, calks, roofing cements

• Empty aerosol cans

• Items that contain lead (such as lead flashing, lead solder, lead-based paint chips)

• Items that contain mercury (such as mercury switches, mercury thermostats, fluorescent bulbs)

• Paints, varnishes, and sealers

• Pesticides, insecticides, and rodenticides

• Waste solvents, thinners, cleaners, and fuels

• Sandpaper, sand blasting residue

• Rags, gloves, coveralls, masking paper contaminated with hazardous materials.

The USEPA typically cites the definition of a "generator", in the 40 Code of Federal Regulation (CFR) part 260.10, as determining the generator (or generators) and when contractors are involved: "Generator means any person by site, whose act first causes a hazardous waste to become subject to regulation." Based on this definition, the general contractor and/or subcontractor is the primary person and generator of hazardous materials/hazardous waste to ensure compliance with RCRA generator standards, 40 CFR part 260-299, while on-site.

General contractor(s) and/or his/her/their subcontractors working on our installation are responsible for US EPA hazardous waste and/or spills (releases) of hazardous material/waste while working on Cannon AFB and/or Melrose AF Range, New Mexico.

New Mexico does not have a reportable quantity for materials spilled; however, the Federal Regulations have a requirement that we use as a standard from Appendix A, 49 CFR 172.101, the quantities used in a container during shipment in the event of a spill/release. Therefore report all hazardous material spill quantities to the 27 SOCES/CEF (CAFB Fire Department @ 911), using the Reportable Quantity for Hazardous Materials and/or Hazardous Substance standard found in Table 1 (List of Hazardous Substances and Reportable Quantities) in Appendix A, 49 CFR 172.101 as the standard for reporting on-site spills/releases.

The following table presents a list of questions that the Contractor may use to help identify whether their work will be generating a hazardous, PCB, or universal waste (these questions are not all inclusive).

What processes will be performed during the project?

Potential Regulated Waste

Will paint be chipped, sanded, abraded, or chemically removed?

• Many paints and primers contain lead, cadmium, or chromium, and these paint residues and sandpaper may be RCRA toxic for heavy metals.

Will flammable paints, varnishes, cements, adhesives, or other coatings be used?

• Many flammable coatings & adhesives contain methyl ethyl ketone (synonyms are MEK & 2-butanone) and brushes, rags, etc. contaminated with these may be RCRA toxic for MEK.

• Additionally, if these are to be disposed in liquid form they may be RCRA ignitable.

Will chemicals be used to clean or strip surfaces?

• Many solvents (e.g., chlorinated solvents, benzene, toluene, MEK, xylene, etc.) are hazardous and the stripping residues along with rags and applicators may be RCRA listed spent solvent wastes.

• Corrosive strippers (acids, alkalis, etc.) may be RCRA corrosive if disposed in liquid form.

• Depending on what is being removed, the residues may also contain RCRA toxic heavy metals.

Will aerosol cans be used?

• Empty aerosol cans are regulated as RCRA reactive.

• Non-empty aerosol cans that are disposed may also be RCRA ignitable.

Will fluorescent lamps be removed?

• Fluorescent lamps contain mercury and are regulated as Universal Waste.

(No Bulbs may be disposed of in trash receptacles).

Will electronic equipment be removed (equipment containing circuit boards, switches, thermostats, transformers, soldered parts, CRTs, etc.)?

• Some types of equipment may contain heavy metals and be RCRA toxic for mercury, lead, or silver.

• Transformers and lamp ballasts may contain Polychlorinated Biphenyls (PCBs).

• Some types of equipment may contain batteries that have RCRA toxic metals or are RCRA corrosive or are regulated as Universal Waste.

Will unused hazardous materials be removed by the contractor at job completion?

• Full or partially full containers that are to be disposed may be RCRA wastes.

• RCRA wastes must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

APPENDIX D

INVESTIGATION-DERIVED WASTE (IDW):

PROPER MANAGEMENT AND DISPOSAL

Investigation-derived waste (IDW) is often generated during environmental investigation field work. IDW can include (but is not limited to) drill cuttings, excess soil sampling material, and concrete fragments or building materials encountered during investigation activities. IDW also includes personal protective equipment (PPE), and sampling equipment decontamination wash waters and rinse waters.

IDW – Proper Management IDW must be properly managed from the moment of generation. IDW may be accumulated/collected in roll-off bins or drums (as appropriate). Bins must be covered to prevent stormwater intrusion and to prevent IDW from becoming windblown. Alternatively, it is permissible to lay down plastic sheeting (with bermed sides) on which the IDW can be placed.

Again, the bermed area must be covered to prevent stormwater intrusion and to the IDW from becoming windblown. IDW decontamination wash waters and rinse waters are to be contained and allowed to evaporate from the containment.

IDW PPE must be containerized (for example “bagged”) for proper disposal.

IDW – Proper Sampling IDW must be properly sampled to determine the appropriate method of disposal. Waste soil is usually tested for potential listed and characteristic hazardous waste properties. Composite samples of IDW (for instance petroleum contaminated soil or drill cuttings) are often acceptable.

There is no need to sample IDW wash waters and rinse waters as these are containerized and allowed to evaporate.

Unless PPE is extremely contaminated, there is no need to sample IDW PPE.

IDW – Proper Disposal The appropriate avenue for disposal of IDW (for instance soil, drill cuttings, or concrete fragments) is determined based upon the sample analytical results. Non-hazardous IDW is suitable for disposal at a municipal or solid waste landfill (such as the Southwest Regional Landfill in Buckeye Arizona or Los Reales in Tucson). IDW PPE is normally disposed of as solid waste.

Hazardous IDW must be disposed at a RCRA permitted facility. Hazardous IDW must be manifested offsite. It may be possible to arrange for the CAFBAFB Environmental Office to sign the IDW hazardous waste manifest.

APPENDIX E

ENVIRONMENTAL, SAFETY, OCCUPATIONAL HEALTH

TRAINING NETWORK (ESOH-TN) LOG ON AND

REGISTRATION INSTRUCTIONS

To access and register go to the ESOH-TN Website:

• Go to https://afsoc.esohtn.com/

• Click on Enter

REGISTER – New Users box on the right hand side of the screen.

• Type “esohtn” into the Registration Password box

• Click on Create an Account

Follow the instructions on each screen to complete each step of the registration process. All blocks with an “ * “ must be filled.

Step 1 First and Last Name and email address Step 2 Account information User Id and password Step 3 User Type Select “Construction Contractor “or “Non‐Construction” and select a Service Branch type Step 4 Organization information, Select “Cannon AFB”, your company name if listed, if not listed select “Company not Listed”. Select contractor number if applicable Step 5 Under Job Training Information Select “Other” and select your job description Step 6 Select “ I agree” Step 7 Select “Go To Your Training” Step 8 Select “Go to my Training Modules” Step 9 Select “Go to training” and complete training, complete test and print certificate Step 10 Make sure that the class “EMS Awareness Level Training” is one of your training modules

When training is complete forward certificate to contract administrator.

https://afsoc.esohtn.com/