Attachment_1_-_41 _71 _347_PWS's_-_20160718.pdf

RFP FA4830-16-R-0011

Contract No.: FA4830-16-C-XXXX

Contract Title: Unit Support Services

41ST RESCUE SQUADRON

PERFORMANCE WORK STATEMENT (PWS)

TRAINING MANAGER (TM)

AND STANDARDIZATION & EVALUATION ADMINISTRATIVE PROGRAM

ASSISTANT (SEAA)

Version 1

As of 18 July 2016

23rd Contracting Squadron

Moody Air Force Base GA

1. DESCRIPTION OF SERVICES.

1.1. General Description.

PARAGRAPH

TABLE OF CONTENTS

TITLE

1 DESCRIPTION OF SERVICES.

1.1. General Description

1.2. Specific Task Description; TM

1.3 Specific Task Description; SEAA

2 SERVICES SUMMARY (SS).

3 GOVERNMENT-FURNISHED EQUIPMENT, MATERIAL,

FACILITY, PROPERTY AND SERVICES.

3.1. General Information

3.2. Government-Furnished Services

3.3. Government-Furnished Publications and Forms

4 GENERAL INFORMATION.

4.1. Contractor Personnel

4.2. Quality Control

4.3. Government’s Quality Assurance

4.4. Re-Performance of Nonconforming Service

4.5. Hours of Operation

4.6. Security Requirements

4.7. Safety Requirements

4.8. Continuation of Essential DoD Contractor Services

During Crisis

4.9. Government Performance of Services During Labor

Strikes

4.10. Employee Training

4.11. Records Management

4.12 Contractor Manpower Reporting

5 APPENDICES.

Appendix A. Definitions

Appendix B. Estimated Workload Data

Appendix C. Schedule D--List of Government-Furnished

Equipment Inventory

1.1.1. The Contractor shall provide all personnel, supervision, and other items and services necessary to perform Training Manager (TM) and Standardization and Evaluation Manager

Administrative Program Assistant (SEAA) Services as defined in this Performance Work

Statement (PWS), except where specified as Government-furnished property and services, at

Moody AFB, Georgia. The Contractor shall perform and conform to the professional standards as identified in this contract, and shall follow all applicable instructions and directives as identified in this PWS. Contractor tasks are listed throughout Section 1 of this PWS. The

Contractor shall submit reports and documentation as identified throughout this PWS. Request for such reports and documentation and responses may be coordinated through the Contracting

Officer’s Representative (COR).

1.1.2. Contractor Training Manager (TM). The unit TM shall be responsible for the management and monitoring of all aspects of unit personnel ground/flight training, upgrade and certification training. The TM shall ensure that unit personnel have received all required training for peacetime/contingency/deployment operations and schedule/accomplish required training to comply with new or unique requirements. The TM shall be required to produce periodic reports on the training and attend all meetings related to training functions. Effective checklist usage, record-keeping, and a high level of attention to detail are essential to success in this dynamic and fluid work environment.

1.1.3 Contractor Standardization Evaluation Administrative Program Assistant (SEAA). The unit SEAA shall be responsible for the management, tracking, and monitoring of all administrative aspects of the unit aircrew Standardization and Evaluations (Stan/Eval) Program.

The SEAA shall ensure that required documentation, coordination, and filing of Stan/Eval forms are completed without errors in accordance with Air Force Instructions and other applicable unit and regulatory guidance. The SEAA shall be required to produce periodic reports on the

Stan/Eval programs and attend all meetings related to Stan/Eval functions. Effective checklist usage, record-keeping, and a high level of attention to detail are essential to success in this dynamic and fluid work environment.

1.1.4. Prerequisite for TM. Contractor must have a “Secret” security clearance, military experience or experience directly related to training program management and be competent with computer systems, such as Microsoft Office, SharePoint, Adobe, Patriot Excalibur (PEX), etc.

1.1.4. Prerequisite for SEAA. Contractor must have a “Secret” security clearance, military experience or experience directly related to Stan/Eval program management and be competent with computer systems.

1.2. Specific Task Description for the Contractor Training Manager (TM), herein referred to as “the TM”, are listed below: The TM

1.2.1. Aircrew Training. shall monitor all training aspects within the Squadron. This will include recurring ground and flight training as dictated by AFI 11-202Vol 1, AFI 11-2HH-60

Vol 1, current ACC Ready Aircrew Program (RAP) tasking message, etc.

1.2.2. Shall manage/monitor all ground and flight training regarding upgrades and certification syllabi and programs.

1.2.3. Shall process any required nomination packages and/or waivers to facilitate completion of training mentioned in 1.2.1.

1.2.4. Shall manage and build training folders IAW AFI 11-2HH60V1 and the upgrade/certification progression processed through use of Word, Excel, Adobe and Access programs.

1.2.5. Shall coordinate with unit scheduling and other external agencies to facilitate completion of training requirements by 41RQS aircrew.

1.2.6. Shall oversee the in-and-out processing of all aircrew members and their training records, and shall ensure coordination of the leave/pass process as it pertains to the training function.

1.2.7. Shall review requirements and prepare and lead squadron upgrade board meetings. At the conclusion of the upgrade board meeting, TM shall prepare upgrade board minutes. These minutes shall be complete and available no later than (NLT) COB the following business day.

1.2.8. Shall assist in preparing a squadron quarterly training plan.

1.2.9. Shall be responsible for submitting the annual Programmed Flying Training (PFT) quota/request.

1.2.10. Shall prepare any reports, (shall be responsible for the timely publication of monthly squadron CMR reports); slides, etc., for various agencies/meetings and attend applicable meetings. These include, but are not limited to: bi-monthly and quarterly RAP reports, weekly

Commander’s staff meetings, and monthly upgrade in progress reports.

1.2.11. Contractor Availability. The TM shall be available at any hour(s) as designated by the

Unit Commander and/or the unit Director of Operations. However, the Unit Commander, CC, and/or the Unit Director of Operations (DO) must first consult and gain approval from the

Contracting Officer (CO) before hours can be changed. The contractor will receive notification of hours change from the Contracting Officer. If, at any time, the TM cannot be available, he/she shall send a representative equally qualified with the same knowledge, education, and training possessed by the TM.

1.2.12. Train member of the training shop (DOT) on shop related duties and responsibilities as required in order to maintain required continuity.

1.3. Specific Task Description for the Contractor Standardization and Evaluation

Administrative Program Assistant (SEAA), herein referred to as “the SEAA”, are listed below: The SEAA

1.3.1. shall monitor all administrative aspects of the Squadron Stan/Eval Program and interface and coordinate with other agencies and MAJCOMs as required by AFI 11-202 Vol. 2, AFI 11-

2HH-60 Vol. 2, and local 23WG subordinate unit guidance.

1.3.2. shall manage and monitor processing, tracking, and documentation of all Stan/Eval forms. This includes the in-and-out processing of all aircrew members and their Stan/Eval records, and the coordination of the leave/pass process as it pertains to the Stan/Eval function.

1.3.3. shall manage Flight Evaluation Folders (FEF) to ensure compliance with directives; and review periodically to ensure accuracy, and correctly document any errors noted during review.

1.3.4. shall manage Checkride In Progress (CIP) folders, as well as input information from completed evaluations into the appropriate forms and databases.

1.3.5. shall provide input to track trends and problems from evaluator feedback and any noted regulatory shortfalls.

1.3.6. shall attend all periodic Stan/Eval Boards and produce slides for the meetings.

1.3.7. shall produce continuity and process guidance through checklists, folders, or any other medium that facilitates training of temporary or newly assigned personnel on Stan/Eval duties and processes.

1.3.8. shall ensure Stan/Eval programs and documentation are ready for inspection during Staff

Assistance Visits (SAV) and Unit Compliance Inspections (UCI).

1.3.9. shall work with the required base database management teams to correct any new or existing data errors to ensure fidelity and completeness of Stan/Eval database interfaces. This includes maintenance of PEX databases.

1.3.10. shall prepare slides for the Commander’s weekly staff meeting.

1.3.11. shall monitor the progress and ensure compliance with the No-Notice Program.

1.3.12. shall maintain the Squadron publications/FCIF library in accordance with applicable regulations.

1.3.13. shall assist with inputting SRFs (Squadron Read Files) into PEX as needed.

1.3.14. shall publish a monthly Letter of Xs showing all crew positions, qualifications, certifications, etc.

1.3.15. Contractor Availability. The SEAA shall be available at any hour(s) as designated by the Unit Commander, CC, and/or the Unit Director of Operations (DO). However, the Unit

Commander, CC, and/or the Unit Director of Operations (DO) must first consult and gain approval from the Contracting Officer (CO) before hours can be changed. The contractor will receive notification of hours change from the Contracting Officer. If, at any time, the SEAA cannot be available, he/she shall send a representative equally qualified with the same knowledge, education, and training possessed by the SEAA.

1.3.16. Train member of the standards and evaluations shop (CCV) on shop related duties and responsibilities as required in order to maintain required continuity.

1.4. Specialty Qualifications.

1.4.1. Knowledge. The following knowledge is required of the contractor TM and SEAA.

1.4.1.1. TM Specific. Knowledge of principles, policies, procedures, training requirements, computer systems, products, general working knowledge of Microsoft Office products, and knowledge of detailed processes involved with AF training programs.

1.4.1.2. SEAA Specific. Knowledge of principles, policies, procedures and training requirements, computer systems and products, general working knowledge of Microsoft Office products, and knowledge of detailed processes involved with AF standardization and evaluation programs.

1.4.2. Education. For entry into any of the aforementioned positions, completion of high school or general educational development equivalency is mandatory. Competence with computer systems is essential. Experience with Microsoft Word, Excel, and PowerPoint is required.

Microsoft Access experience is highly desired, but not required. Experience as an aircrew member is preferred.

1.4.3. Training. If not trained, the Contractor will have to be trained within two (2) weeks of starting employment by unit training programs or at the unit’s expense in the following:

1.4.3.1. TM Specific. General working knowledge of the computer application Patriot Excalibur

(PEX).

1.4.3.1. SEAA Specific. General working knowledge of the computer application Patriot

Excalibur (PEX).

1.4.4. Experience. The following experience is mandatory as indicated:

1.4.4.1. TM Specific. Individual shall have a minimum of one (1) year experience in a training program or equivalent military experience directly related to unit training responsibilities.

1.4.4.2. SEAA Specific. Individual shall have a minimum of one (1) year experience in standardization and evaluation or equivalent military experience directly related to unit standardization and evaluation responsibilities.

1.4.4.3. Individual must be able to obtain a Restricted Area Line Badge.

1.4.5. Other. The following is mandatory for TM and SEAA as indicated: must have or be able to obtain a “Secret” security clearance and be capable of obtaining a SIPRNET account within

30 days of clearance.

1.4.5.1. For entry and retention of position: the ability to speak English clearly and distinctly, able to operate computer systems, and the ability to multi-task.

2. SERVICES SUMMARY (SS).

2.1 Services Summary. The contractor’s service requirements are summarized into performance objectives and performance thresholds (standards) that relate directly to mission essential items.

This determines acceptable and unacceptable standards of performance for a particular task. The

SS table indicates the minimum acceptable levels of service required. These performance objectives and performance thresholds are critical to mission success. The Government expects the Contractor to perform, at a minimum, the identified acceptable levels throughout the life of the contract.

2.2 TM Specific.

Performance Objective PWS Paragraph Performance Threshold

SS-1

Reports

1.2.2, 1.2.3, 1.2.4, 1.2.6, 1.2.7, 1.2.9, 1.2.10

TM shall ensure 100% of Training products and reports are submitted on-time and error-free.

SS-2

Meetings

1.2.7,1.2.10 TM shall attend 100% of all required

Training meetings, or ensure a qualified representative attends.

SS-3

Mission Input

1.2.1, 1.2.2, 1.2.3, 1.2.4, 1.2.5, 1.2.7, 1.2.8, 1.2.9, 1.2.10

TM shall ensure training requirements of aircrew are completed and accurately tracked, updated, and maintained so as to ensure compliance with USAF and

MAJCOM guidance.

SS-4

TM Availability

1.2.11 TM shall be available for duty at any

time(s)* or have a qualified representative notified and available. Should the TM be called into work outside of standard duty hours, he/she shall arrive NLT 3 hours upon notification, unless pre-coordinated with unit leadership.

SS-5

In-and-out processing

1.2.6 TM shall ensure the in-and-out processing

of all unit personnel as it pertains to the training function.

SS-6

DOT Continuity/Training

1.2.12 TM shall assist/train DOT members on shop

related duties as required in order to maintain required continuity.

*Refers to outside duty hours when the contractor is required due to a unit recall, short notice tasking, etc.

2.3 SEAA Specific.

Reports

1.3.2, 1.3.3, 1.3.4, 1.3.5, 1.3.6, 1.3.8, 1.3.9, 1.3.10, 1.3.13, 1.3.14

1.3.15

SEAA shall ensure 100% of Stan/Eval products and reports are submitted on-time and error-free.

1.3.6, 1.3.11 SEAA shall attend 100% of all required

Stan/Eval meetings, or ensure a qualified representative attends.

1.3.1, 1.3.2, 1.3.3, 1.3.4, 1.3.5, 1.3.7, 1.3.9, 1.3.11, 1.3.12, 1.3.13, 1.3.14, 1.3.15

SEAA shall ensure the Stan/Eval program requirements are reviewed, updated, and maintained, so as to ensure compliance with

USAF and MAJCOM guidance.

SS-4

SEAA Availability

1.3.15 SEAA shall be available for duty at any

time(s)*, or have a qualified representative notified and available. Should the SEAA be called into work outside of standard duty hours, he/she shall arrive NLT 3 hours upon notification, unless pre-coordinated with unit leadership.

SS-5

In-and-out processing

1.3.2 SEAA shall ensure the in-and-out

processing of all unit personnel as it pertains to the Stan/Eval function.

SS-6

CCV Continuity/Training

1.3.16 SEAA shall assist/train CCV members on

shop related duties as required in order to maintain required continuity.

*Refers to outside duty hours when the contractor is required due to a unit recall, short

3. GOVERNMENT-FURNISHED EQUIPMENT, FACILITY, MATERIAL, PROPERTY,

AND SERVICES.

3.1. General Information. The Government will provide the following facilities, equipment, materials, services, technical order, publications, and forms.

3.2. Government-Furnished-Equipment. See Schedule “D” at the end of this PWS for equipment inventory list.

Type of Equipment Quantity

Computer (with required software)

Printer (shared through LAN) 2

3.2.1. Equipment Inventory. An inventory of government-furnished equipment (contractor control) shall be done not later than five (5) days after start of the contract, within ten (10) days of the start of any option periods, and not later than 10 days before completion of the contract period. The contractor and Contracting Officer Representative (COR) shall conduct a joint inventory of all government-furnished equipment and the contractor shall sign a temporary issue receipt (AF 1297) for all equipment provided by the government. Items of equipment missing or not in working order shall be recorded and the contracting officer shall be notified in writing.

The contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the government representative on the working order and condition of equipment, the disagreement shall be referred to the contracting officer for resolution.

3.2.2. Obtaining Replacement of Government-Furnished Equipment. The contractor shall request, in writing, for replacement of government furnished equipment to the COR for processing. Such requests shall specify the reason for replacement request.

3.2.3. Equipment Accountability. The Contractor shall be liable for loss or damage to

Government-furnished property and equipment beyond fair wear and tear in accordance with clause of the contract. The contractor shall report all lost, damaged or destroyed government-furnished equipment to the Contracting Officer Representative (COR) and/or the Contracting

Officer (CO) within seventy-two (72) hours of discovery. In the case of loss or damage beyond economical repair to property and equipment, the CO shall determine the amount of the contractor’s liability.

3.2.4. Equipment Turn-In. The Contractor shall coordinate any equipment to be submitted to the Defense Reutilization Marketing Organization (DRMO) with the COR and CO.

3.2.5. Government-Furnished Facility. The Government will furnish space to work in the

41st RQS, Building 663, 7196 Savannah Road, Moody AFB GA 31699. Space will be made available in the specific shop office they are assigned and is subject to change based on the needs of the 41st RQS.

3.2.6. Government-Furnished Materials. The Government will provide the materials listed for performance of services by the Contractor for the duration of the performance period of this contract. The Contractor and the COR shall inventory the initial stock of materials provided not later than five (5) days after contract start. If additional material(s) are required, the Contractor shall request such additional material(s) by providing a written request to the COR. At the conclusion of the contract period, including any option periods, the Contractor shall return all residual inventories to the Government.

3.2.7. Government-Furnished Services.

3.2.7.1. Telephone Services. Use of a Government-supplied phone is provided solely for official Government business and shall not be used to transact personal business by the

Contractor or his employees. The Contractor shall contact the COR for repair service. The

Government will not be responsible for charges for long-distance telephone calls made or accepted by Contractor personnel, unless required for the completion of official duties.

Telephone services will be subject to the standard monitoring requirements of the Government telephone network.

3.2.7.2. Base Distribution. The Contractor may use the Base Information Transfer Center

(BITC) to send mail on base.

3.2.7.3. Refuse Collection. The Contractor may use existing dumpsters for official use only.

3.2.7.4. Recycling Program. The Contractor shall be required to participate in the base-recycling program.

3.2.7.5. Emergency Medical Service. Moody Air Force Base clinic will provide emergency

(cases where loss of life, limb, sight or hearing is possible) medical transport, if required, on a reimbursable basis. The Contractor is responsible for reimbursing the Government.

3.2.7.6. Utilities. The Government will furnish reasonable amounts of utilities to include electricity, water, sewage, and heating. The Contractor shall exercise responsible use of all utilities.

3.3. Government-Furnished Publications and Forms.

3.3.1. The contractor shall maintain current copies of the necessary publications and forms via the LAN and the Internet at http://www.e-publishing.af.mil. The government will notify the contractor as follow-on requirement changes occur. Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the contractor shall provide a proposal for a reduction in the contract price to the

CO. Before implementing any change that will result in an increase in contract price, the contractor shall submit a price proposal to the Unit Commander and the CO within thirty (30) days following receipt of the change by the contractor. Failure of the contractor to submit a price proposal within thirty (30) days following receipt of the change could impact contractor performance. Upon completion of the contract, the contractor shall return to the Government all issued publications and forms.

3.3.1.1. Publications. Publications required are listed below; the contractor shall be responsible to implement any update, change, revision, amendment, or supplement to the original publication and shall have the time frame of thirty (30) days in which to accomplish.

TM specific:

Publications No. Title Date

AFI 11-2HH-60V3 HH-60 Operations Procedures 05 Jan 11

AFI 11-2HH-60V3

Chapter 8

HH-60 Local Operations Procedures 01 Apr 14

AFI 11-202V1 Aircrew Training 22 Nov 10

AFI 11-2HH-60V1 HH-60 Aircrew Training 08 Apr 15 http://www.e-publishing.af.mil/

AFI 11-2HH-60V2 HH-60 Aircrew Evaluation Criteria 20 Oct 14

AFI 11-202V2 Aircrew Standardization/Evaluation Program and applicable supplements

13 Sep 10

AFI 11-401 Aviation Management 10 Dec 10

AFI 11-421 Aviation Resource Management 10 Apr 14

Note: Replacement publications/updates will take the place of the pubs as listed in the contract.

SEAA specific:

AFI 11-2HH-60V3 HH-60 Operations Procedures 05 Jan 11

AFI 11-2HH-60V3

Chapter 8

HH-60 Local Operations Procedures 01 Apr 14

AFI 11-202V2 Aircrew Standardization/Evaluation Program and applicable supplements

13 Sep 10

AFI 11-2HH-60V2 HH-60 Aircrew Evaluation Criteria 20 Oct 14

See 347 RQG FCIF Library Vol II,III,IV

Note: Replacement publications/updates will take the place of the pubs as listed in the

3.3.2. Forms. Forms required are listed below; the Contractor shall be responsible for all future changes, revisions, updates, etc.

TM specific.

Form Number Title Date

AF4324 Aircrew Qualification Worksheet 27 Aug 07

SEAA specific.

AF1381 USAF Certification of Aircrew Training 01 Mar 76

AF Form 8 Aircrew Certification 13 Sep 10

AF942 Record of Evaluation 08 Dec 06

AF847 Recommendation for Change of Publication 22 Sep 09

The remainder of this page is blank.

4. GENERAL INFORMATION.

4.1. CONTRACTOR PERSONNEL.

4.1.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of the contract manager and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO prior to contract start date.

4.1.1.1. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.1.1.2. The contract manager or alternate shall be available by telephone to discuss problem areas with Government personnel (Squadron Commander, Functional Expert, COR and/or CO).

4.1.1.3. The contract manager and alternate(s) shall be able to read, write, speak, and understand

English.

4.1.2. Contractor Employees. The CO may restrict the employment under the contract of any contractor employee, or prospective contract employee who is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.1.2.1. Contract personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s name. The Contractor shall acquire an appropriate number of badges, shirts and/or uniforms to meet their need at their own expense.

4.1.2.2. The Contractor shall ensure that employees have current and valid professional certifications before starting work. Vehicle operators shall have a valid driver’s license.

4.1.2.3. The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person could create a conflict of interest, nor shall the

Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD

5500.7-R Joint Ethics Regulation (JER), Chapter 2. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 3.

4.1.2.4. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall or active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this

4.2. Quality Control.

4.2.1. The Contractor shall provide a comprehensive Quality Control Plan (QCP) for all work required by the Contractor TM and SEAA. The written QCP shall be submitted to the CO for validation no later than the pre-performance conference. The CO will notify the Contractor of validation or any required change(s) or modification(s) that may be necessary to the plan;

however, any change(s) or modification(s) required as a result of the initial review of the plan shall be submitted to the CO within five (5) days after the initial notification.

4.2.2. The plan shall include, at a minimum:

4.2.2.1. A description of the inspection system to cover all services listed on the Services

Summary (SS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control (QC) schedule and the title and organizational placement of the quality control inspectors (QCIs).

Additionally, control procedures for any Government-provided keys or lock combinations shall be included.

4.2.2.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.2.2.3. A description of the records that will be kept to document inspections and corrective or preventive actions taken. This includes the use and distribution of required forms and reports.

4.2.3. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.3. Government Quality Assurance.

4.3.1. Quality assurance refers to actions by the Government; the Government COR shall inspect the Contractor’s performance. Inspections shall be conducted in accordance with the Quality

Assurance Surveillance Plan (QASP) with the intent of verifying compliance with contract requirements. Contract requirements not listed on the SS will be inspected also during the performance period of the contract. The Government will record all surveillance observations.

When observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. This initialing of the observations does not necessarily constitute concurrence with the observation only acknowledgment that he or she has been made aware of the defective performance. If performance defects are identified and validated by the COR, the Contractor shall be provided the opportunity to re-perform. Disputes between COR and Contractor personnel over performance standards shall be referred to CO for final resolution. The Government reserves the right to inspect tasks not shown on the SS as well.

4.3.2. Acceptable Performance is achieved when the Contractor meets the minimum contract standard(s) or threshold(s) as cited in the SS table.

4.3.3. Unacceptable performance is exhibited when the Contractor does not meet the minimum standard(s) or threshold(s) as cited in the SS table. This information will be documented by the

COR on the SAF/AQC Performance Assessment Report (PAR) or a locally generated form.

4.4. Re-performance of Nonconforming Service(s).

4.4.1. Re-performance of Service. When service performed does not conform to contract requirements, the Contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the Government. Re-performance of the service(s) shall commence immediately upon notification by the COR, and the Contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished by the time stated in the SS Table or by any suspense date set by the COR, without degradation to standard services.

4.5. Hours of Operation.

4.5.1. Standard Duty Hours. The Contractor may be required to work other than standard duty hours (0730-1630/7:30 a.m.-4:30 p.m.), which may include evenings, and/or weekends. “Other than the standard” duty hours will be required only when essential for mission accomplishment, such as hurricane evacuations, and short-notice deployments.

4.5.2. Holidays. The Contractor personnel are not required to work on those holidays listed in the DOL Wage Determination as cited below:

New Year’s Day 1 January

Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Good Friday Friday before Easter

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding

Friday. Holidays falling on a Sunday will be observed on the following Monday.

4.5.3. Holiday Services. Services scheduled for a certain day of the week, but cannot be performed because of a holiday, shall be performed either the day before or the day after the holiday. If a service is scheduled on Monday and that Monday is a holiday, then the service shall be performed on the day after the holiday (Tuesday). If services are scheduled for Friday and a holiday is on Friday, then the service shall be performed on the Thursday before the holiday.

4.5.3.1. Base down days and/or goal days are not to be considered as holidays for the

Contractor. The Building Custodian/Facility Manager is responsible for coordinating with the

Contractor regarding these days. Access and/or required escorts must be provided, so that the

Contractor can perform the regularly scheduled service. However, if access and/or the required escorts are not provided, the Contractor shall not be required to reschedule services.

4.5.3.2. The Contractor may substitute the “Good Friday” holiday time-off for the day after

Thanksgiving, which is usually considered a “family day” for the general base population. If the

Contractor decides to take advantage of this option, this arrangement must be approved and finalized between the CO, Contractor, and COR two (2) weeks prior to the holiday.

4.6. Security Requirements.

4.6.1. Pass and Identification. The Contractor must have a current “Secret” security clearance.

Pass and identification items required for contract performance shall be obtained for Contractor personnel and non-Government-provided vehicles. Procurement of the appropriate passes and identification items are the responsibility of the Contractor.

4.6.1.2. The Contractor shall obtain personnel pass application forms from the Contracting

Office Services’ Flight Contract Administrator. The Contractor employee shall complete and carry the forms to the Security Forces, Pass and Registration Office.

4.6.1.3. The COR shall retrieve all pass and identification items from any Contractor employee upon termination of employment or just prior to contract expiration. These items must be turned in to the Contract Administrator and/or the CO.

4.6.2. Key Control. The Contractor shall establish and implement methods of ensuring all keys and vault combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons, see paragraph 4.2.2.1.

4.6.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the

Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due to the

Contractor.

4.6.2.2. The Contractor shall prohibit the use of keys or vault combination, issued by the

Government, by any persons other than the Contractor’s employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

4.6.3. Traffic Laws. The Contractor and its employees shall comply with base speed limits and other traffic laws.

4.6.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately-owned vehicle while on Moody AFB, GA.

4.6.5. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all

Government facilities, equipment, and materials shall be secured.

4.6.6. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating unclassified automated information systems (AIS), for unescorted entry into restricted areas, or for access to unclassified sensitive information or sensitive equipment. The Government shall submit these investigations, at no additional cost to the Contractor. The Contractor shall comply with the requirements of

DoDR 5200.2, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail)

Management and Use.

4.6.7. Lock Combinations. The Contractor shall control access to all Government-provided lock combinations to preclude unauthorized entry.

4.6.8. For Official Use Only (FOUO). The Contractor shall comply with DoD 5200.1R, Appendix C, Section 2, Information Security Program requirements. This regulation sets policy and procedures for marking, handling, transmitting, and safeguarding FOUO material.

4.6.9. Employment Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

4.6.10. Listing of Employees. The Contractor shall maintain a current listing of employees.

The list shall include the employee's name, social security number, and type of investigation if contract work involves access to Government-automated-information systems (AIS), unescorted entry to Air Force restricted areas or other sensitive areas designated by the Installation

Commander, or for access to unclassified sensitive information or sensitive equipment. The list shall be provided to the CO and the sponsoring agency’s security manager. An updated listing shall be provided when an employee's status or information changes.

4.6.11. On-Base Driving Requirements. Contractor shall ensure employees have current and valid professional certifications before starting work under this contract, including: Vehicle operators shall have a valid driver's license. All vehicles shall be operated in accordance with base traffic regulations.

4.7. Safety Requirements.

4.7.1. Safety of personnel and performance shall conform to Office of Safety and Health

Administration (OSHA) requirements as specified in AFI 91-301, Air Force Occupational Safety and Health Program.

4.7.2. Cell Phone Usage. The use of a cell phone while driving on base is prohibited, unless a completely “hands-free” device is utilized.

4.8. Continuation of Essential DoD Services During Crisis.

4.8.1. All services or any specifically designated portions of the functions accomplished under this contract shall be performed during any wartime operation(s). Wartime operations are those actions, including contingency planning, which would be required to support current or future

United States Air Force wartime requirements. The Contractor shall not deploy to support forward wartime operations. Notwithstanding any other provision of this contract, the

Contractor agrees that, in the event of the occurrence of any wartime-related contingency, the

Government shall have the unilateral right to extend performance of this contract as long as the wartime contingency(ies) exist. The Contractor’s contract manager shall be notified by telephone and email twelve (12) hours prior to such extension of performance hours. Contract payment will be in accordance with the existing contract rate.

4.8.1.1. The Contractor shall provide the CO at the pre-performance conference the names and title of all employees who shall be responsible to work during such wartime operations.

4.8.1.2. The Contractor is responsible for providing the requested information as required in the

DFARS Clauses 252.237-7023 and 252.237-7024 of this contract.

4.9. Government Performance of Services During Labor Strikes.

4.9.1. The services required of the TM and SEAA are of critical importance to the Air Force. As such, the Government reserves the right to take over performance in the event of a labor strike by the Contractor’s employees which would impair the Contractor’s ability to satisfactorily perform the contract. In such event, the Government may elect to perform services with exclusively

Government personnel in accordance with AFI 64-106.

4.9.2. Under such circumstances and at the direction of the CO, the Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

4.9.3. Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the

Contractor for use of such property.

4.9.4. Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.

4.10. EMPLOYEE TRAINING. The Contractor shall receive additional or refresher training by qualified Moody AFB personnel as required. The Contractor shall receive a restricted area badge. Records of training, qualifications, and certification shall be maintained by the

Contractor on file and made available for Government review upon request.

4.11. RECORDS MANAGEMENT. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records

Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air

Force Manual (AFMAN) 33-364, paragraph 2.10, and the Air Force Records Disposition

Schedule which may be accessed at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.

4.11.1. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The

Moody AFB Records Management Office (23 CS/SCXKR), (229) 257-3500, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

4.12. CONTRACTOR MANPOWER REPORTING.

The Contractor shall report ALL Contractor labor hours (including subcontracting labor hours) required for performance of services provided under this contract for the Unit Support Services at Moody AFB via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

4.12.1. Reporting Period : Contractors are required to input data by 31 October of each year.

Example: Fiscal Year (FY) 15 ends 30 September 2015. Manpower Reporting inputs for FY15 is due no later than 31 October 2015.

4.12.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.14.3. User Manuals: Data for Air Force Service requirements must be input at the Air Force

CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil

5. APPENDICES

A. Definitions

B. Estimated Workload Data

C. Schedule D – List of Government-Furnished Equipment Inventory List https://www.my.af.mil/afrims/afrims/afrims/rims.cfm http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

APPENDIX A

DEFINITIONS

General Definitions

Aerospace Expeditionary Forces (AEFs)—Wings, groups, and squadrons assigned and attached to an Aerospace Expeditionary Task Force (AETF) or attached to an in-place numbered air force (NAF) by Department of the Air Force (DAF) orders.

Aerospace Expeditionary Task Force (AETF)—A deployed numbered air force (NAF) headquarters or command echelon subordinate to a NAF headquarters and assigned and attached operating forces (command element plus operating forces).

CMR (Combat Mission Readiness).

Collocated Units—Units located on the same installation, regardless of host or tenant status, that planners may integrate into the base deployment guidance. Contingency—emergency involving military forces caused by natural disasters, terrorists, subversives, or by required military operations. Contingencies require plans, rapid response, and special procedures to ensure the safety and readiness of personnel, installations, and equipment.

Contingency Operations—Operations involving the use of US military forces to achieve US objectives, usually in response to an emerging or unexpected crisis. Contingency operations may evolve into sustained military operations.

Contracting Officer’s Representative (COR). Personnel nominated by a requiring activity and then designated, in writing, by the CO to inspect, surveill, and assess a contractor; in addition, the COR accomplishe the technical and administrative requirements of a particular contract.

Deployment—The relocation of forces and material to desired areas of operations. Deployment encompasses all activities from origin or home station through destination, specifically including within the United States, inter-theater, and intra-theater movement legs, staging, and holding areas. (JP 1-02)

Force Sizing (FORSIZE)—Process that quantifies and reports the total Air Force manpower requirements.

Geographically Separated Units (GSUs)—Any unit separated from its servicing military personnel flight beyond a reasonable commuting distance.

Hazardous Materials—A substance or material that is capable of posing an unreasonable risk to health safety, and property when transported and has been so designated by AFJMAN 24-204.

May also be referred to as hazardous cargo or dangerous goods.

Host Unit—The organization designated by the host MAJCOM or HQ USAF to furnish support to a tenant unit. The host unit develops, publishes, and maintains the base deployment guidance to support the deployment of all Air Force units from a particular base. ANGRC/LGX or

AFRC/LGX makes these designations for Air Force-gained Air National Guard and US Air

Force Reserve Command (AFRC) units, respectively.

Joint Personnel Recovery Division (JPRD)—Responsible for Joint combat search and rescue operations.

Law of Armed Conflict (LOAC)—That part of international law that regulates the conduct of armed hostilities; often referred to as the Law of War.

Limiting Factor (LIMFAC)—A factor or condition that, either temporarily or permanently, impedes a mission (e.g., transportation network deficiencies, lack of in-place facilities, mal-positioned forces or materiel, extreme climatic conditions, distance, transit or over-flight rights, and political conditions). (JP1-02)

Operation Plan (OPLAN)—A plan for one or more operations that deployed units carry out simultaneously or in a series of connected stages. Higher authorities normally issue OPLANs as directives based on stated assumptions to allow subordinate officers to prepare supporting plans and orders.

Process Owner—The individual or organization having authority and responsibility for improving the quality of a deployment process.

RAP (Ready Aircrew Program).

Redeployment—The transfer of a unit, an individual, or supplies deployed in one area to another area, another location within the area, or to the zone of interior. (See JP 1-02)

Shortfall—The lack of forces, equipment, personnel, materiel, or capability, reflected as the difference between the resources identified as a plan requirement and those apportioned to a combatant commander for planning, that would adversely affect the command's ability to accomplish its mission. (JP 1-02)

STOP-LOSS—Personnel action to stop personnel with needed AFSC's, skills and experiences from separating from the Air Force.

Supported Commander—(DoD) The commander having primary responsibility for all aspects of a task assigned by the Joint Strategic Capabilities Plan or other joint operation planning authority. In the context of joint operation planning, this term refers to the commander who prepares operation plans or operation orders in response to requirements of the Chairman of the

Joint Chiefs of Staff. See also joint operation planning. (JP 1-02)

Supporting Commander—(DoD) A commander who provides augmentation forces or other support to a supported commander or who develops a supporting plan. Includes the designated combatant commands and Defense agencies as appropriate. See also supported commander;

supporting plan. (JP1-02)

Tenant Unit —An Air Force, Air Force Reserve Command (AFRC), or Air National Guard

(ANG) organization or element that occupies the facilities of, or receives support from, another

MAJCOM, AFRC, or ANG component.

APPENDIX B.

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED

QUANTITY

1. Squadron Personnel 150 Personnel

2. Various Reports Monthly

3. Deployments/Redeployments 6 per year

APPENDIX C.

SCHEDULE D

GOVERNMENT-FURNISHED EQUIPMENT INVENTORY LIST

ITEM QUANTITY MODEL # SERIAL #

(if applicable)

Computer (with required software)

Printer (shared through

LAN)

Contract No.: FA4830-16-C-

71ST RESCUE SQUADRON

PERFORMANCE WORK STATEMENT (PWS)

TRAINING MANAGER (TM) and

STANDARDIZATION & EVALUATION

ADMINISTRATIVE PROGRAM ASSISTANT (SEAA)

Current as of: 18 July 2016

Version 1.1.

23rd Contracting Squadron

Moody AFB GA

PARAGRAPH

TABLE OF CONTENTS

TITLE

1 DESCRIPTION OF SERVICES.

1.1. General Description

1.2. Specific Task Description; TM

1.3 Specific Task Description; SEAA

2 SERVICES SUMMARY (SS).

3 GOVERNMENT-FURNISHED EQUIPMENT, MATERIAL,

FACILITY, PROPERTY AND SERVICES.

3.1. General Information

3.2. Government-Furnished Equipment

3.3. Government-Furnished Facility

3.4. Government-Furnished Material

3.5. Government-Furnished Services

3.6. Government-Furnished Publications & Forms

4 GENERAL INFORMATION.

4.1. Contractor Personnel

4.2. Quality Control

4.3. Government’s Quality Assurance

4.4. Re-Performance

4.5. Hours of Operation

4.6. Security Requirements

4.7. Safety Requirements

4.8. Continuation of Essential DoD Contractor Services During

Crisis

4.9. Government Performance of Services During Labor Strikes

4.10. Employee Training

4.11. Records Management

4.12. Contractor Manpower Reproting

5 APPENDICES.

Appendix A. Definitions

Appendix B. Estimated Workload Data

Appendix C. Schedule D-Government-Furnished

1. DESCRIPTION OF SERVICES.

1.1. General Description.

1.1.1. The Contractor shall provide all personnel, supervision, and other items and services necessary to perform Training Manager and Standardization and Evaluation Administrative

Program Assistant Services as defined in this Performance Work Statement (PWS), except where specified as Government-furnished property and services, at Moody AFB, Georgia. The

Contractor shall perform and conform to the professional standards as identified in this contract, and shall follow all applicable instructions and directives as identified by this PWS. Contractor tasks are listed throughout this PWS.