Attachment_3_-_Moody_Instructions.pdf

14 Aug 2013

FA4830-13-Q-0042 – Attachment 3 – Moody Instructions

MDY 04-01 WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (MAR 2011)

WAWF is a web-based tool for the electronic processing of invoices and receiving reports. The URL for WAWF is https://wawf.eb.mil. There are no charges to use WAWF. New users can obtain assistance with registration and system setup at the WAWF website under “New User”. If additional assistance is required contact the WAWF Help Desk at 866-618-5988 or email cscassig@csd.disa.mil.

Training for WAWF is available at https://wawftraining.eb.mil/. This is a web-based training tool that mirrors the WAWF production site. Be sure to review the Training Instructions prior to beginning the training course.

THE FOLLOWING INFORMATION WILL BE REQUIRED TO ROUTE YOUR INVOICES

CORRECTLY THROUGH WAWF.

When submitting an invoice in WAWF, pay particular attention to the type of invoice. Invoice types and coding used at Moody AFB are:

COMBO = Commodities & Service Contracts Issue DoDAAC = FA4830 Admn DoDAAC = FA4830 Inspect By = blank

Service Acceptor “Ship To” Code = F3E350

The Pay Office DoDAAC is F67100.

Contact email information will be provided by the contract administrator.

Additional information on Electronic Commerce is available at the Defense Finance and Accounting Service (DFAS) Electronic Commerce Tool Box website located at http://www.dfas.mil/contractorpay/electroniccommerce.html.

Questions concerning payment should be directed to the Customer Care section of the DFAS Limestone office at 866-724-0526. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your Contract Administrator for the customer service phone numbers.

Should you need additional assistance with WAWF, contact your Contract Administrator or the Plans & Programs flight at 229-257-2737.

https://wawf.eb.mil/ mailto:cscassig@csd.disa.mil https://wawftraining.eb.mil/ http://www.dfas.mil/contractorpay/electroniccommerce.html

MDY 02-26 REQUIRED INSURANCE (APR 2011) (IAW FAR 28.306(b))

Reference contract clause FAR 52.228-5, “Insurance—Work on a Government Installation” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required

MDY 08-01 BASE ENTRY AND FORCE PROTECTION (FP) REQUIREMENTS (MAR 2012)

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all force protection regulations of the installation.

1. Background Checks: All prime and subcontractor employees entering the installation will require, and must consent to, criminal background checks. The contractor will provide a list of all prime and subcontractor employee names to 23 CONS for use in conducting these background checks. After 23 CONS review of the list of names, the contractor will provide the reviewed list and completed consent forms for criminal background checks for all personnel no later than five days prior to the start work date. The 23 SFS will conduct all criminal background checks. These background checks, once conducted, will be considered valid for the time period stated on the reviewed list but not to exceed a period of one year. If the contract employee has a previous history of extreme crimes, the determination whether entry to the installation will be granted will be relayed through the 23 SFS.

2. Visitor’s Pass: Contractors are not allowed to bring guests onto the installation. All contractor employees will obtain a base access pass from 23 SFS in accordance with paragraph 1 above. Failing to do so will result in barment from the base of any employee found on the installation without the appropriate documentation.

3. Retrieving Identification Media: The contractor shall retrieve all passes from employees who depart for any reason before the pass expires; e.g. termination, retirement, etc.

4. FP Awareness: The contractor will ensure all employees follow all Moody AFB anti-terrorism Force Protection Condition Measures (FPCONs). Contracting Officer Representatives (COR), Quality Assurance Personnel (QAP), and Functional Commanders (FC) will ensure all contractors know they are responsible for following the Moody anti-terrorism measures. Not all measures apply to everyone. The CORs, QAPs, and FC will give the appropriate FPCON information to the contractors. If clarification is needed, the Wing Anti-Terrorism Office will provide guidance as necessary.

5. Vehicle Searches: All vehicles are subject to search any time by Security Forces. During periods of lightning within 5 miles of the base, vehicle searches will not be conducted for safety reasons. Due to a lack of space, vehicle operators will be asked to leave the installation while waiting for the lightning to stop.

6. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Moody AFB.

7. Reporting Requirements: Contractor personnel shall notify the appropriate authority of any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor shall brief all employees upon initial on-base assignment.

MDY 09-01 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (EMS)

(MAR 2011)

Executive Order 13423 states that “All appropriate facilities will use EMS as the primary management approach for addressing environmental aspects of internal agency operations and activities”

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility EMS applicable for your contract. The Contractor shall perform work in a manner that conforms to the Moody AFB EMS, including but not limited to:

addressing significant aspects the Contractor may be responsible for, developing and maintaining Operational Controls identified by the Moody AFB EMS, and providing monitoring and measurement information as necessary for the installation to address environmental performance relative to the environmental energy goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the Contracting Officer. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete appropriate environmental training specified for the type of work conducted on-site. Upon contract award, the government Project Manager/Inspector will notify the facility-level EMS Coordinator to arrange EMS training for appropriate staff.

All waste materials generated by any work under the contract performed on a government installation shall be handled, transported, stored, and disposed of by the contractor and by his subcontractors at all times in accordance with all applicable Federal, state, or local laws, ordinances, regulations, court orders, or other types of rules or rulings having the effect of law, including but not limited to Executive Order 11752, 17 December 1973, the Federal Water Pollution Control Act, as amended (33 USC Sec 1251 ET SEQ); The Clean Air Act, as amended (42 USC SEC 1857 ET SEQ); the Refuse Act of 1898 (33 USC Executive Order 11507); and the Environmental Protection Agency guidelines on thermal processing and land disposal of solid waste (40 CFR, Chapter 1, parts 240 & 241). Contractors should make every effort to divert construction debris from the waste stream. All materials diverted should be reported by weight using the form provided as an attachment to this contract.