FA481918R6002_0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate the follow ing changes:

a. Change the contract type to an Indefinite Delivery Indefinite Quantity (IDIQ) contract

b. Update the Bid Schedule to be submitted w ith offerors proposals

c. Incorporate changes to the PWS (they are highlighted) in regards to the Not to Exceed Items.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA481918R6002

X 9B. DATED (SEE ITEM 11)

24-Oct-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Dec-2017

CODE

325 CONTRACTING SQ (STOP 28)

501 AIREY AVE, SUITE 5

TYNDALL AFB FL 32403-5526

FA4819 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA481918R6002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The contract minimum amount $2,000.00 has been added.

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 4001

The IDC type has changed from N/A to Indefinite Quantity.

The following have been added by full text:

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 January 2018 through 30 April 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of 12 months;

(2) Any order for a combination of items in excess of 66 months; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 April 2023.

The following have been modified:

ADDENDUM 52.212-1

The following have been modified:

ADDENDA TO FAR 52.212-1

Addenda to FAR 52.212-1—Instructions to Offerors—Commercial Items (Jan 2017)

Federal Acquisition Regulation (FAR) provision paragraphs 52.212-1 (e) “Multiple offers” is deleted in their entirety.

FAR paragraph 52.212-1(c), “Period for acceptance of offers,” is tailored as follows: “The offeror agrees to hold the prices firm for 120 calendar days from the date specified for receipt of offers.”

The following paragraphs provide the specific solicitation instructions:

1. Addendum to 52.212-1(a), NAICS code and small business size standard. The NAICS code is 561730 and the size standard is $7.5M for this requirement.

1.2. Addendum to 52.212-1(b), Submission of offers. Submit signed and dated offers no later than Wednesday, 29 November 2017, 1400 hours Central Standard Time to:

325th Contracting Squadron Attn: TSgt Amber Maestri or SSgt Matthew Lahr 501 Airey Ave., Suite 5 Tyndall AFB, FL 32403-5526

1.3. Offerors are solely responsible for submitting offers, revisions, and amendments to the solicitation to identified personnel by the date and time specified in this solicitation.

1.3.1. Electronic Copies (1 ea.) and Paper Copies (1 ea.) of Offers are Required

1.3.2 Electronic Copies of Offers

One electronic copy of each volume of the entire offer must be submitted. All electronic documents shall comply with the page size, format, and page limits identified in paragraph 1.5 below. The electronic version of the proposal shall be submitted in a .pdf format compatible with Microsoft Office. The title of the electronic documents shall include the RFP number, proposal volume number and offeror’s CAGE code (i.e. FA4819-18-R-6002, Volume 1: Price, CAGE #).

Electronic offers may be submitted in any of the following three ways:

1.3.2.1. Submit offers electronically to the Government via the Army AMRDEC site at https://safe.amrdec.army.mil/safe/.

1.3.2.2. Hand carry/deliver offers in the form of CDs/DVDs containing electronic files.

Contractors shall request base access for hand carried proposal deliveries NO LATER THAN 24 hours prior to the proposal due date/time by sending an email request to the Contracting Officer identifying the company name and list of individuals requesting access to Tyndall AFB, FL.

1.3.2.3. Mail proposals in the form of CDs/DVDs containing electronic files to the address noted in paragraph 1.2 above.

1.3.3 Paper Copies of Offers

1.3.3.1 Binding and Labeling: Each volume of the paper copy of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each volume of the paper copy of the proposal shall comply with the page size, format and page limits identified in paragraph 1.5 below. Each volume shall be complete in itself and shall not repeat information contained in other volumes. Each volume shall contain a Table of Contents, Cross References, and a List of Tables and Drawings (if applicable). Cover pages, Table of Contents, glossary and tabs/dividers will not be counted against the page limits. All pages after the Table of Contents shall be numbered. Pages depicting tables, charts, graphs and figures will count toward the page limit. Elaborate formats, bindings, and color presentations are neither desired or required. The number of copies of each volume is specified in Table 1 below.

1.4. All offers shall be complete, clearly presented, and contain sufficient detail for effective evaluation as detailed in Addendum 52.212-2 of this solicitation. Offers shall be neat, indexed

(cross-indexed as appropriate) and assembled in an orderly manner. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired. Offers shall only contain information that is relevant to this solicitation.

1.5. Page Size, Format and Page Limit

1.5.1. A page is defined as each face of an 8 ½” X 11” document containing information. Page limitations shall be treated as maximums and shall apply to all electronic files whether submitted via AMRDEC or CD/DVD. Pages in excess of the maximum page limits defined below will not be evaluated.

1.5.2. For the purposes of formatting, font size shall not be less than 12 pitch, except for the reproduced sections of the solicitation document. All printing shall be single spaced. Use at least 1 inch margins on the top and bottom and ¾-inch side margins.

1.5.3. Pages shall be numbered sequentially in each volume and identify the solicitation number.

1.5.4. Page limits shall be considered maximums. Pages in excess of the maximum will not be read or evaluated. When Evaluation Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors. Page limitations may be placed on responses to ENs and such limitations will be provided at the time the EN is issued.

1.5.5. Indexing. Electronic files should be located in appropriately labeled files so as to easily discern each volume as outlined in paragraph 1.3.2. Each volume shall contain a detailed table of contents identifying the subparagraphs within that volume. The table of contents is not included in the maximum page limitation.

1.6 PROPOSAL PREPARATION INSTRUCTIONS:

To assure timely and equitable evaluation of offerors, the offer must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Non-conformance with these instructions may result in elimination from evaluation. Failure to meet any requirement may result in an offer being ineligible for award.

Offerors are cautioned to follow the detailed instructions carefully, as the Government reserves the right to make an award based on initial offers received, without discussion of such offers.

Non-responsive offers will not be evaluated.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirement but rather shall provide facts and convincing rationale addressing how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Offeror's proposal. The response shall consist of the following four volumes to be eligible for award:

Table 1

Volume Title Page Count Format Vol 1 Executive Summary:

Cover Page Master Table of Contents Tab 1: Narrative & Authorized Offer Personnel Tab 2: Proof of Financial Responsibility Tab 3: 8(a) Certification

Tab 1 Limited to 5 pages, 25 Page Limit for all tabs combined

Electronic & 1 ea.

Paper Copy

Vol 2 Price:

Tab 1: SF1449 and all amendments Tab 2: Bid Schedule (attachment 2)

No Limit Electronic & 1 ea.

Paper Copy

Vol 3 Technical:

Table of Contents Tab 1: Subfactor 1 – Program Management Tab 2: Subfactor 2 – Quality Control

30 pages max Electronic & 1 ea.

Paper Copy

Vol 4 Past Performance:

Table of Contents Tab 1: PPI References Tab 2: Subcontractor Consent (if required)

25 pages max

(3 pages per PPI Reference Max)

Electronic & 1 ea.

Paper Copy

The specific content of each volume is discussed below:

1.6.1. VOLUME I – EXECUTIVE SUMMARY Submit paper copy (1 ea.) and electronic copy. Limited to 25 pages.

Cover Page to include the following information:

1.6.1.1. Solicitation Number

1.6.1.2. Solicitation Date and Time specified for receipt of offers

1.6.1.3. Company name

1.6.1.4. Company address and remit to address if different than mailing address

1.6.1.5. Company point of contact (s)

1.6.1.6. Company point of contact(s) e-mail address (as_

1.6.1.7. Company point of contact(s) telephone numbers

1.6.1.8. SAM registration expiration date

1.6.1.9. CAGE code

1.6.1.10. DUNS number

1.6.1.11. Registration confirmation for NAICS code 561730

1.6.1.12. Offer Acceptance Period.

1.6.2. EXECUTIVE SUMMARY AND MISCELLANEOUS DATA:

1.6.2.1. Narrative & Authorized Offeror Personnel (limited to five pages): The Offeror’s narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should correspond with FAR 52.212-2 Evaluation Factors/Sub Factors. Also identify authorized Offeror personnel and individuals authorized to negotiate with the Government. Provide the name, title, CAGE, DUNS and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the company contractually. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. If none proposed, submit a clear Affirmation of no Exceptions, Deviations, or Waivers within the body of the summary narrative.

1.6.2.2. Proof of Financial Responsibility. The Offeror shall include Proof of Financial Responsibility (letter from the Offeror’s bank on the bank letterhead) as acceptable evidence to the CO that the Offeror has sufficient financial resources to cover startup expenses for this acquisition IAW FAR 9.104-3(a). See Attachment 4 as an example template.

1.6.2.3. Proof of 8(a) Certification or if the Offeror is part of an 8(a) Joint Venture, the Offeror, shall provide a copy of the Small Business Administration’s (SBA) approved 8(a) Joint Venture certification documentation. The Joint Venture Agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED

AFTER TIME OF SUBMISSION OF OFFERS.

1.6.2.3.1. If a Joint Venture is contemplated, offerors shall provide the following information not later than the date and time proposals are due:

1.6.2.3.1.1. Include all requirements at 13 C.F.R. Part 124.513, including size concern information;

1.6.2.3.1.2. Include a statement confirming that the 8(a) firm will comply with FAR Clause 52.219-14(c)(1); and

1.6.2.3.1.3. Joint Venture registration in SAM with NAICS code of 561730 on representations and certifications.

1.7. VOLUME II – PRICE: Submit paper copy (1 ea.) and electronic copy. No page limit.

Offerors shall submit the following information in Volume II:

a. Bid Schedule (attachment #2)

b. SF 1449 and amendments

1.7.1.1. The offeror shall insert all proposed ground maintenance service unit prices in the attached Bid Schedule with the exception of SUBCLIN’s AF and AT as they are Not To Exceed (NTE) amounts and will not be considered in the the Total Evaluated Price (TEP) but will be included in the resulting total award value. The offeror shall ensure that the sum of the total prices proposed for each period of performance (i.e. base year or option period) on the Bid Schedule (with the exception of SUBCLIN’s AF and AT) is equal to the total price provided for each corresponding CLIN on the SF1449. For example, the sum of the prices proposed on the Bid Schedule (with the exception of SUBCLIN’s AF and AT) for the base year of service shall equal the total amount the offeror proposes for CLIN 0001 on the SF1449, and so forth for each following option period.

1.7.1.2. The quantities for work to be performed under SubCLIN’s AF and AT are based upon unknown circumstances. Therefore, the amount to be invoiced for these SubCLIN’s will be negotiated when it is determined that a work order is needed and applied to a task order.

1.7.1.3. Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

1.7.1.4. Complete the proposed unit prices and extended total prices for Contract Line Item Numbers (CLINs) 0001-4001, which includes the base year and all option periods. All unit prices shall be rounded to no more than two places after the decimal point. The extended amounts shall equal the unit price multiplied by the quantity for each unit.

The proposal prices must be submitted for all CLINs for the base year and all four (4) option periods within the SF1449 and Bid Schedule. FAR 52.217-8, Option to Extend Services, is included in the RFP and will be incorporated into the resultant contract; IF exercised, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract, the evaluation of which will be considered and included in the initial evaluation report of the proposal (to include the base period plus all option periods) as demonstrated herein.

Evaluation of options and FAR 52.217-8 will not obligate the Government to exercise such option.

Complete the necessary fill-ins and certifications in provisions. The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, shall be returned along with the proposal.

1.7.1.5. The offeror accedes to the contract terms and conditions as written in the solicitation (and attachments). The solicitation constitutes the model contract. Offerors shall clearly identify any exceptions to the solicitation and provide accompanying rational.

1.7.2. A statement acknowledging all solicitation amendments, if any were issued.

1.7.3. Completed representations and certifications at FAR Provision 52.212-3 and all other provisions and clauses that require fill-in information. See FAR 52.212-3 for those representations and certifications.

1.7.4. General Instructions: Propsoals shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The Government may not award a contract based on a proposal with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

1.7.4.1. Price Reasonableness: A price is reasonable if, in its nature and amount does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

It is expected that price reasonableness will be determined based on the comparison of each offeror’s total evaluated price (TEP) to the TEPs of all evaluated technically acceptable proposals.

1.7.4.2. Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer.

Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror’s proposal or the same contract line items as proposed by other offerors). The government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the government.

1.7.4.3. Price Competition: The government has determined there is a high probability of adequate price competition in this acquisition. However, IAW FAR 15.403-1(b) and FAR 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to submit other than certified cost or pricing data. All information relating to the proposed price including all required supporting documentation must be included in the Price Volume.

Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal.

1.9. VOLUME III – TECHNICAL: Submit paper copy (1 ea.) and electronic copy. Limited to 30 pages.

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Your responses will be evaluated against the technical evaluation criteria defined in the Addendum to FAR 52.212-2. Proposals shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the offeror’s experience. The Government will base its evaluation on the information presented in the offer. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable and will negatively impact the Offeror’s rating under the Technical factor. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired.

The Technical Volume shall address the proposed approach to meeting the minimum requirements of the following three sub-factors: Program Management, and Quality Control.

Tab 1 – Subfactor 1: Program Management in accordance with Addendum to FAR 52.212-2 Tab 1 – Subfactor 2: Technical Approach in accordance with Addendum to FAR 52.212-2 Tab 2 – Subfactor 3: Quality Control Pan in accordance with Addendum to FAR 52.212-2

1.10. VOLUME IV - PAST PERFORMANCE – Limited to no more than 25 pages. Only references for past efforts/contracts of relevance are desired.

1.10.1. Offerors shall submit past performance information (PPI) on no more than three of the most recent and relevant (see addendum 52.212-2 for recency and relevancy criteria) contracts performed for any customer where offerors performed as the prime contractor that demonstrate offerors’ ability to successfully perform the scope and breadth of the requirements described in the PWS for this solicitation. Past performance information submitted in excess of the first three contracts submitted will not be evaluated unless a joint venture/team arrangement identified in paragraph 1.10.3 is being proposed.

1.10.2. Offerors with no recent or relevant past performance shall state this fact in their past performance volume.

1.10.3. If a teaming arrangement/Joint Venture is contemplated during this solicitation, offerors shall submit any recent and relevant performance information on previous teaming arrangements/Joint Ventures with the same partner or as the same CAGE in this solicitation. If this is a first time joint effort, each party to the arrangement shall provide past performance information on no more than three contracts each.

1.10.4. Subcontractor Consent. Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Offerors shall submit in their Past Performance Volume a signed consent letter from all proposed subcontractors consenting to the release of their past performance information to the prime contractor.

1.10.5. Offerors shall submit the following information for each contract submitted in their past performance volume:

1.10.5.1. Company/Division name

1.10.5.2. Product/Service

1.10.5.3. Contracting Agency/Customer

1.10.5.4. Contract Number

1.10.5.5. Contract Dollar Value

1.10.5.6. Period of Performance

1.10.5.7. Verified, up-to-date name, address, e-mail address, telephone number of the Government evaluator, contracting officer or customer POC responsible for procuring your services.

1.10.5.8. Explanation of how the scope of the referenced contract meets the relevancy definitions in this solicitation. Identify what elements of each contract are deemed relevant to this solicitation and indicate what percentage of service was performed by the offeror (prime), subcontractor (if applicable) and teaming contractor (if applicable).

1.10.5.9. Comments regarding compliance with contract terms and conditions.

1.10.5.10. Comments regarding any known performance deemed unacceptable by the customer or not in accordance with the contract terms and conditions, the resolution(s) implemented, and results.

1.10.5.11. If any of the contracts submitted were performed as teaming arrangements or joint venture partners, offerors shall thoroughly explain the relationship of each partner (e.g.

managing partner under the contract submitted) and the duties that each assumed in the submitted contract.

1.10.6. Past Performance Questionnaires (Attachment 5): Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information.

The government requires the offeror to send out a PPQ to each of the Points-of-Contact (POCs) identified in their Past Performance volume. At a minimum, the offeror shall send out the PPQ (attachment 5) to each of their past performance references. However, there is no limit on the number of PPQ’s that will be considered by the government.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE OFFEROR.

1.10.6.1. Offerors shall indicate in their past performance information, which POCs past performance questionnaires were sent to and confirm that the PPQs were submitted.

1.10.6.2. Once questionnaires are completed by the POCs, the information contained in the questionnaires is considered source selection sensitive and not releasable to the offeror.

1.10.6.3. Questionnaires shall be e-mailed by POCs directly to SSgt Matthew Lahr at matthew.lahr.1@us.af.mil and TSgt Amber Maestri at amber.maestri.2@us.af.mil.

1.10.6.4. The POCs shall forward their completed questionnaires directly to the government – NOT BACK TO THE OFFEROR. Completed questionnaires received or routed through the offeror, subcontractor or teaming contractor will not be accepted.

1.10.6.5. Offerors are responsible for sending and tracking the timely completion and submittal of past performance questionnaires. The responsibility to send out the questionnaires rests solely with the offeror and shall not be delegated to any other entity.

1.10.6.6. Offerors shall ensure questionnaires are submitted to SSgt Matthew Lahr and TSgt Amber Maestri no later than the solicitation closing date and time. Offerors shall also inform POCs of any extensions to the solicitation closing date and time.

(End of Proposal Volume IV Instructions)

1.11. Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. This paragraph is tailored to read as follows: “The Offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.

1.12. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic and paper offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).

mailto:matthew.lahr.1@us.af.mil mailto:amber.maestri.2@us.af.mil

1.13. Federal Holidays: The following Federal holidays are observed by this base.

New Years’ Day 1 January Martin Luther King, Jr Birthday Third Monday in January George Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.14. DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 52.212-1(g).

1.15. SITE VISIT: A site visit will be held on Monday, 6 November 2017 from 0900-1100. The meeting place for the site visit is the Tyndall AFB Visitors Center located at 2580 Roosevelt Blvd., Tyndall AFB, FL 32403. Please arrive at the Visitors Center no later than 0845.

Responses to question asked during the site visit as well as a list of all attendees at the site visit will be posted to the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov (as an Amendment to the solicitation within 5 business days after the site visit). The contractor shall complete the Request for Site Visit Pass attached (Attachment 6) to this solicitation. The request shall be e-mailed to matthew.lahr.1@us.af.mil and amber.maestri.2@us.af.mil NLT five

(5) business days prior to the site visit. Once request is received the contractor will be provided the location to meet for the site visit.

1.16. INQUIRES BY OFFERORS: SSgt Matthew Lahr TSgt Amber Maestri, or Ms. Norma Myers (Contracting Officer) are the sole points of contacts for this acquisition. All questions or concerns regarding this request for proposal must be directed IN WRITING via e-mail (preferred method) to matthew.lahr.1@us.af.mil and amber.maestri.2@us.af.mil. Questions will not be accepted past Thursday, 9 November 2017 at 1630 CST.

(End of Addendum to FAR 52.212-1)

ADDENDUM 52.212-2

ADDENDUM TO FAR 52.212-2 - EVALUATION--COMMERCIAL ITEMS (OCT 2014)

1. BASIS FOR CONTRACT AWARD:

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1.1. This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15, Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force FAR Supplement (AFFARS).

Award will be made based on the Lowest Price Technically Acceptable (LPTA) offer, meaning award will be made to the lowest evaluated priced proposal meeting or exceeding acceptability standards for all non-price factors. No contract award shall be made unless the contracting officer makes an affirmative determination of responsibility in accordance with FAR 9.104.

1.1.2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. The Government intends to award a contract to the offeror deemed responsible in accordance with Federal Acquisition Regulation (FAR), as supplemented, whose offer conforms to solicitation requirements including all stated terms, conditions, representations, certifications, and all other information required by the solicitation and is judged, based on the evaluation criteria, to represent the best value to the Government.

1.1.3. The Government intends to evaluate offers and make an award without discussions.

Offerors may be given the opportunity to clarify certain aspects of their written proposals (e.g., defining the relevance of the offeror’s technical information and adverse past performance information to which an offeror has not previously had an opportunity to respond) or to resolve minor clerical errors. Any such exchange between the offeror and the Government will be for clarification only and will not constitute discussions within the meaning of FAR 15.306(a).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a technical, past performance and price standpoint.

1.1.4. If at any time during the evaluation process it is determined to be in the best interest of the Government to open and hold discussions, offeror responses to Evaluation Notices (ENs) and Final Proposal Revisions (FPRs) will be considered in making the selection decision.

1.1.5. Any revision or non-concurrence to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation, and may render the offer unacceptable to the government. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g., prices, discounts, percentages, rates, etc.), rather it is intended to preclude any misunderstandings by the government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the government.

1.1.6. Below is a synopsis of the evaluation steps; the complete evaluation process is defined in more detail immediately following the synopsis:

2. SYNOPSIS OF EVALUATION: The first (1st) step of the evaluation process is to review the cover page of Volume 1 and if applicable, any proposed Teaming Arrangement/Joint Venture Documentation for completeness. Teaming arrangements shall conform to all requirements identified in the Addendum to FAR 52.212-1 of this solicitation and including all elements stated in Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items. If an offeror is claiming this business approach, failure to submit Teaming Arrangement/Joint Venture documentation will render the offerors proposal non-responsive and no further evaluation will be conducted.

2.1. The second (2nd) step of the evaluation process is to evaluate prices and rank all responsive proposals by overall TEP from lowest to highest. The TEP shall be the sum of: contract line item numbers (CLINS) 0001-4001 (this includes the base year and all option years), and 50% of the proposed pricing for option year 4 (CLIN 4001) with the exception of SUBCLINS AF and AT on the Bid Schedule for each period of performance as they are Not To Exceed (NTE) CLINS.

50% of the proposed pricing for Option Year 4 is included in the TEP to account for the extension period(s) (maximum of 6 months) possible under FAR clause 52.217-8 Extension of Services.

2.2. The evaluation team will then proceed to the third (3rd) step. In the 3rd step, technical evaluations will start with the lowest priced responsive offeror. If the lowest priced offeror receives a technical rating of acceptable, proposal evaluations will continue until a minimum of two technically acceptable proposals have been evaluated.

2.3. After technical evaluations conclude, the fourth (4th) evaluation step begins. In step 4, the lowest price technically acceptable proposal will be evaluated for past performance acceptability.

If the lowest priced technically acceptable offer evaluated offer has been determined to have acceptable past performance, that offer represents the best value for the Government and the evaluation process stops. Award shall be made to that offeror without further consideration of any other offers.

2.4. If the lowest priced technically acceptable offeror is not judged to have acceptable past performance, the next lowest priced technically acceptable offeror will be evaluated and the process will continue in order by price until an offeror is judged to have acceptable past performance or until all offerors are evaluated. The Contracting Officer shall then make an integrated assessment to render the best value award decision.

3. EVALUATION METHODOLOGY:

3. Proposals will be evaluated using three evaluation factors, which are (I) Price (II) Technical, and (III) Past Performance):

3.1. All offeror cover pages and (if applicable) teaming arrangements will be reviewed for completeness in accordance with the requirements stated in Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items to determine the offeror responsive or non-responsive. Only those offers determined complete and responsive will be considered for further evaluation.

3.2. FACTOR I: PRICE:

3.2.1. Offers conforming to all requirements of this solicitation will be ordered from lowest to highest according to Total Evaluated Price (TEP). Total Evaluated Price will be calculated as follows:

3.2.2. Total Evaluated Price (TEP) = (Sum of Bid Schedule for Base Period) + (Sum of Bid Schedule for Option Period 1) + (Sum of Bid Schedule for Option Period 2) + (Sum of Bid Schedule for Option Period 3) + (Sum of Bid Schedule for Option Period 4) + (Sum of Bid Schedule for Option to Extend Services IAW FAR 52.217-8) per the bid schedule (attachment 2) with the exclusion of SUBCLINS AF and AT on the Bid Schedule for each period of performance as they are Not To Exceed (NTE) CLINS.

3.2.3. Total Evaluated Price for the Base Period and Option Periods 1 through 4. Quantities identified will be multiplied by the unit price to confirm the extended price and then the extended price for all CLINS will be added together for a total for that specific period.

3.2.4. Unit prices shall be used in the event that extended prices are calculated incorrectly. It is important for offerors to verify their extended pricing is accurate.

3.2.5. FAR clause 52.217-8 (Extension of Services) is included in this RFP and will be incorporated into the resultant contract. Upon exercise, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract. The CO may exercise this clause during the life of the contract at any option period to extend services for up to 6-months.

Pricing for FAR 52.217-8 will be evaluated during the initial evaluation via inclusion in the TEP of the offerors proposal (to include the base period plus all option periods) as demonstrated herein. Offerors shall not include pricing for FAR 52.217-8 in their proposals.

For TEP purposes, the 6-month extension will be based on fifty percent (50%) of Option Year 4 pricing with the exception of SUBCLINS AF and AT on the Bid Schedule where the 6-month extension may be used to cover the option to extend services IAW clause 52.217-8. Evaluation of options and FAR 52.217-8 will not obligate the Government to exercise such options.

3.2.6. Prices will be evaluated for completeness, fair and reasonableness, and unbalanced pricing.

Offers whose price is determined to be incomplete or unreasonable will not be considered for award. Additionally, an offer may be rejected if the Contracting Officer determines unbalanced.

3.2.7. Reasonableness: The Government will use various price analysis techniques and procedures to ensure a fair and reasonable price: comparison of proposed prices received (adequate price competition), comparison of previously proposed prices and previous Government contract prices, use of parametric estimating/rough yardsticks, comparison with competitive published price lists or market prices, comparison with Independent Government cost estimates, comparison with market research, and/or analysis of pricing information provided by the offeror.

3.2.8. Unbalanced Pricing: The Government will analyze each offer to determine whether they are unbalanced with respect to prices proposed on different CLINs for the same or similar services in the same or similar quantities with respect to option pricing. An offer may be rejected if the Contracting Officer determines that the prices are significantly unbalanced or if the unbalanced pricing poses an unacceptable risk to the Government.

3.3. FACTOR II: TECHNICAL:

Technical evaluations will start with the lowest priced responsive offeror. If the lowest priced offeror receives a technical rating of acceptable, proposal evaluations will continue until a minimum of two technically acceptable proposals have been evaluated. Only those offerors determined to be technically acceptable will be considered for evaluation of past performance.

3.3.1. The rating assigned to this technical evaluation factor will be based on the offeror’s proposed technical volume. The validity and thoroughness of the offeror’s technical volume will be evaluated as specific evidence of the offeror’s understanding and capability to perform this requirement. An overall rating will be assigned; failure to be assigned an acceptable rating in any technical subfactor will render the entire technical volume of an offeror as unacceptable.

3.3.2. Evaluators shall assign a rating as outlined below in Table C-1.

Table C-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

3.3.3. Technical Subfactor 1: Program Management:

Offerors shall submit a Program Management Plan that clearly demonstrates offerors understanding of the management and staffing requirements of the PWS. The Program Management Plan will be rated acceptable if it meets the following minimum requirements of paragraph 3.3.3.1:

3.3.3.1. Offeror shall submit a Staffing Plan that:

a. Identifies workforce composition (to include seasonal hiring) showing labor category, contractor manning equivalents (CMEs), and associated number of hours for each functional area to meet all Grounds Maintenance PWS requirements for the base period and all option years.

b. Includes an organizational chart that identifies key personnel such as the on-site contract manager, alternate contract manager(s), and all other personnel offerors propose to manage and staff this requirement.

c. Offeror submits a staffing plan that details how the offeror intends to recruit, retain, and replace sufficient personnel who have the knowledge, experience, and skills to perform Grounds Maintenance services as required in the PWS.

d. identify how the offeror intends to continue uninterrupted services during personnel absences, such as sickness, vacations, etc. without any degradation in services provided.

3.3.4. Technical Subfactor 2: Technical Approach:

Offerors shall submit a Technical Approach that clearly demonstrates offerors understanding of the grounds maintenance requirements of the PWS. The Technical Approach will be rated acceptable if it meets the following minimum requirements of paragraphs 1.1.1, 1.2.1, 1.4, 1.3- 1.3.3, 1.2.2, 1.8.1.5, 1.6 and 1.17.

3.3.4.1. Offeror shall submit a Technical Approach that identifies the approach that will be used for:

a. Mowing Improved Grounds (PWS para 1.1.1.), Semi-Improved grounds (PWS 1.2.1.) and Unimproved Grounds (PWS para 1.4.).

b. Mowing airfield/BASH grounds and clear zones (PWS para 1.3. through 1.3.3)

c. Trimming of improved grounds (PWS para 1.1.3.) and semi-improved grounds (PWS para 1.2.2.)

d. Tree trimming and removal (PWS Para 1.8.1 through 1.8.1.5)

e. Maintaining surface drainage ditches (PWS para 1.6)

f. Leaf removal (PWS para 1.1.7)

3.3.5. Technical Subfactor 3: Quality Control Plan:

The Quality Control Plan is acceptable when the plan provides an effective and complete approach that adequately addresses requirements of PWS paragraph 2.1, and shall include as a minimum:

a. The role and authority of the Primary Quality Control personnel.

b. Methods to be used for identifying and preventing defects before performance becomes unacceptable.

c. Procedures used to identify, prevent, and ensure non-recurrence of non-conforming services to include root cause analysis processes used and how corrective action plans will be developed.

3.3.6. Only technically acceptable proposals will move on to the past performance phase of the evaluation.

4. FACTOR III: PAST PERFORMANCE:

The past performance evaluation is an assessment of the offeror’s ability to meet the performance requirements. The evaluation team will review all recent and relevant past performance information collected to determine a past performance rating of either “acceptable” or “unacceptable”.

The Government will evaluate the recency and relevancy of the past performance information from the following sources:

a. Past Performance Information (PPI) submitted by the offeror

b. Past Performance Questionnaires (PPQs)

c. Government Databases: Past Performance Information Retrieval System (PPIRS); Federal Awardee Performance and Integrity Information System (FAPIIS); Electronic Subcontract Reporting System (eSRS)

d. Any other data independently obtained by the government

4.1. Past performance will first be evaluated for recency

4.2. Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years prior to the issuance date of the solicitation.

Recency will be evaluated as “meets” or “does not meet.”

4.3. Past Performance will then be evaluated for relevancy. The offeror shall identify what elements of each contract are deemed relevant to this solicitation and indicate what percentage of service was performed by the offeror (prime), subcontractor (if applicable) and teaming contractor (if applicable). The final determination of the identified and demonstrated relevancy elements of each contract will be the decision of the government.

4.4. Relevant past performance requires performance of grounds maintenance services similar in scope, magnitude (dollar value), and complexity to the requirements defined in this solicitation.

4.6. As a result of the recency and relevancy evaluations, offerors will receive an integrated past performance rating of “acceptable” or “unacceptable” based on the table below.

Table C-2. Past Performance Acceptable/Unacceptable Ratings Rating Description

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not…