Vehicle_Maintenance_Pre-Proposal_Conference_Slides_Draft.pdf

Develop America's Airmen Today ... for Tomorrow

The First Command

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Det 1, 823 REDHORSE Vehicle Maintenance and

Operations Pre-Proposal Conference

FA4819-16-R-6005

325th Contracting Squadron Mr. Nelson Kraemer

23 August 2016

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ADMINISTRATION

• Welcome

• Sign-In

• Introduction

• Silence all Cell Phones

• Restrooms

• Fire Evacuation Procedures

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CONFERENCE AGENDA

• Welcome/Opening Introductions Mr. Nelson Kraemer Administration Contract Officer

• Mission Brief TSgt Jeremy Lowe

• Performance Work Statement TSgt Jeremy Lowe Contracting Officer’s Representative

• Solicitation Mr. Nelson Kraemer

• Past Performance Mr. Nelson Kraemer

• Questions Mr. Nelson Kraemer

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CONTRACTING RULES OF

ENGAGEMENT

• All communications shall be in writing through the 325th Contracting Squadron

• Points of Contact

• Nelson Kraemer, (850) 283-2974, nelson.kraemer@us.af.mil

• David Kigerl, (850) 283-8638, david.kigerl.2@us.af.mil

• Submit all questions in writing to the POCs by Fri., 26 Aug 2016, 12:00 pm CST

• Include Request for Proposal (RFP) reference #, Name, and Co. Name

• Nothing is official until put in writing

• RFP takes precedence

• This presentation is for information purposes only

• Conflicts between this presentation and the RFP need to be identified to contracting POCs

• The pre-proposal slides, questions, and answers will be posted on FedBizOps

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MISSION BRIEF

TSgt Jeremy Lowe

Det 1, 823 RHS Mission

Mission Statement

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Mission

6,300 Personnel Trained Annually (AD, ANG, AFR)

• Silver Flag ~ 6,000

• Officer Field Education (CE and FS) ~ 300

AFA, Civil Air Patrol, Sea Cadets, Boy Scouts ~ 500 Equipment Development and Testing

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Ops Tempo

Duration Classes/Yr

• Silver Flag 7 Days 23

• Officer Field Education 7 Days 4

• Civil Air Patrol/AFA/Sea Cadets 7 Days 6

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PERFORMANCE WORK STATEMENT

TSgt Jeremy Lowe

Contracting Officer’s Representative

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PERFORMANCE WORK STATEMENT

The contractor shall provide all personnel, supervision, and other items or services necessary to ensure vehicle and Weapon System maintenance, vehicle fleet management, and vehicle operation functions are performed for the Det 1, 823 RED HORSE Squadron (RHS) vehicle fleet.

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PERFORMANCE WORK STATEMENT

• Para 1.1.3. Replacement parts. Contractor will be:

• Accountable and will pay for all parts < $250

• Reimbursed for normal wear & tear parts >$250

• Para 1.1.4

• Reimbursed for parts other than normal fair wear and tear (i.e., accidents, misuse/abuse by other than Contractor personal)

• FC/FD or COR must approve prior to order >$250

• Contractor must solicit three competitive prices >$3.5K

• No G&A, profit, overhead, handling, or burden shall be added to the cost of the parts

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PERFORMANCE WORK STATEMENT

• Para 1.3.14. “…One Time Repair Limit not exceeding $250”

• Contractor responsible for all parts < $250

• Accounts for vehicle depreciation

• COR review required prior to exceeding the $250 threshold

• No G&A, profit, overhead, handling or burden shall be added to the cost of the parts

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PERFORMANCE WORK STATEMENT

Appendix A 1.1: Total Vehicle Inventory

General Purpose 93 Base Maintenance/Construction 74 Material Handling Equipment 5 Fire Trucks 10 Special Purpose Equipment 5 Military Design 21 Non-Registered Equipment 62

TOTAL 270

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SOLICITATION

Mr. Nelson Kraemer

Contract Officer

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SOLICITATION

• Read the RFP and all attachments completely!

• Far Provision 52.212-1 and Addendum to FAR 52.212-1 outline specific proposal preparation instructions

• Number of Volumes: 3

• Number of Copies of Volumes: Original hard copy plus 3 copies sent to physical regular mail address and 1 electronic copy on DVD (no flash drives)

• Page Limitations: 25 pages for each Volume II and III

• Excess pages will not be evaluated

• MAKE SURE YOU COMPLY WITH THE

INSTRUCTIONS EXPLICITY!

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SOLICITATION

• FAR Provision 52.212-2 and Addendum to FAR 52.212-2 state the evaluation factors, procedures, and the basis for contract award

• Price

• Technical Capability

• Past Performance

• Award will be made based on the Lowest Price Technically Acceptable offer, meaning award will be made to the lowest evaluated priced proposal meeting or exceeding acceptability standards for non-price factors.

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PAST PERFORMANCE

• A Past Performance Survey/Questionnaire is attached to the Request for Proposal

• Offerors are to send Surveys/Questionnaires to their References listed in their Past Performance Volume

• References should submit the Surveys/Questionnaires to the Contracting POCs

• Offerors should encourage References to complete the Surveys/ Questionnaires as soon as possible

• The Government will obtain Past Performance information from other sources as available

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FINANCIAL QUESTIONNAIRE

• A Financial Questionnaire is attached to the Request for Proposal

• Offerors are to send Financial Questionnaires to be completed by the Offeror's main financial banking institution

• The Financial Banking Institution should submit the Financial Questionnaire to the Contracting POCs

• Offerors should encourage Financial Banking Institution to complete the Financial Questionnaire as soon as possible

• Information submitted on form(s) is not a technical factor and will not be evaluated. This information is required by the FAR in order to be eligible for award and is submitted with the contractor’s proposal to expedite the Contracting Officer's determination of Offeror responsibility prior to contract award.

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SOLICITATION

• Proposals are due 8 September 2016, 12:00 PM, Central Standard Time

• At this time, no extensions are planned

• Submit to Mr. Nelson Kraemer as specified in the RFP

• Ensure you allow enough time for your proposal to be delivered and arrive before the closing date and time

• Late proposals will be handled in accordance with FAR 52.212-1(f), “Late submission, modifications, revisions and withdrawal of offers”

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QUESTIONS

• All questions shall be written on the comment sheet provided

• Deadline for Questions: 26 Aug 2016, 12:00 p.m. CST

• E-mail questions to david.kigerl.2@us.af.mil or nelson.kraemer@us.af.mil

• Answers to questions will be published via Amendment to the

RFP