Refuse Questions Answers.docx

Questions concerning RFP FA4814-11-R-0012, Refuse and Recycling Collection/Disposal, MacDill, AFB FL

IMPORTANT NOTE: SUBMIT PROPOSALS ON THE SF 1449, SPECIFICALLY PAGES 5 THROUGH 38. Do NOT use the SAMPLE bid schedule contained in the body of the PWS.

Q1: Will the sign in sheet for the site visit be posted?

A1: Site visit sign-in sheet will not be disseminated, authorization to release personal information was not received. However, name of companies represented are: Arwood Waste, Inc.; Carl & Son’s Construction Company, Inc.; ONOPA Management; SeaCoast Disposal; Six-Nations, Inc.; VMX International, LLC.; Waste Management; Zero Waste Solutions, Inc.

Compactors and Containers Q2: Are the compactors included in this contract?

Q3: The PWS does not list any compactors but there is a compactor behind the clinic. Is this part of the solicitation? Are there any other compactors as part of this solicitation? If so who supplies them, government or contractor?

Q4: Attachment 1 (revised 25 may 2011) Table A2 – Tasks & Estimated Frequencies does not show any compactors used for MSW pick-up, are there any compactors used for MSW pick-up? If so, what is the size, type and are they provided by the successful contractor or the government?

Q5: During the walk through we noticed around 5 compactors on the base, however they are not included in the PWS. Will they be included?

Q6: Attachment 1 (revised 25 may 2011) Table A2 – Tasks & Estimated Frequencies indicates six (6) locations having 30 cubic yard containers for recycling how many are compactors and how many are 30 cubic yard open tops? Please provide compactors size and type.

Q7: Attachment 1 (revised 25 may 2011) Table A2 – Tasks & Estimated Frequencies, indicates that 52 each 8 cubic yard front – load containers are used for cardboard recycling pick-up. Are these containers provided by the successful contractor or they provided by the government?

Q8: Attachment 1 (revised 25 may 2011) Table A2 – Tasks & Estimated Frequencies, indicates that 161 front – load containers (143 each 8 cubic yard, 16 each 4 cubic yard, 2 each 2 cubic yard) are used for MSW pick-up. Are these containers provided by the successful contractor or they provided by the government?

Q9: The government furnished facility 885 has a recycling drop-off area and containers, what containers are furnished by the successful contractor. Request number of compactors by size and type, number of open tops by size and the frequency of service?

Q10: For Recycling there are 30 CY open top containers, and departmental cans. However Attachment 1, Table A2 only lists one of those types. Please clarify on which one is missing?

A2-10: Yes, the contractor shall provide/furnish the compactors IAW PWS. All containers are provided by the successful offeror, with the exception of the blue recycling totes used for curbside pickup. To clarify this issue, PWS Table A2 has been changed in Amendment 04.

Q11: Attachment 1 (revised 25 May 2011) Table A2 – Tasks & Estimated Frequencies, indicates that 90 each 30 gallon containers are used for pick-up of MSW and 90 each 30 gallon containers are used for pick-up of recyclables.

a. Are these containers provided by the successful contractor or they provided by the government? b. If provided by the successful contractor, what color and style is required?

A11: These 30 gallon containers are provided by the government.

Electronic Waste (E-Waste)

Q12: 1.1.1.3 Electronic Waste. Is the contractor required to collect E-waste from throughout the Base or only accept it at the recycling center?

Q13: 1.1.1.3 Electronic Waste. If the contractor is responsible for collecting E-waste: How are orders received? How frequently does this occur? What types of items are collected? Please provide some historical volumes.

Q14: 1.1.1.3 Electronic Waste. How is the contractor reimbursed for disposal costs or processing fees associated with the E-waste?

Q15: Is there any historical data on the amount of e-waste collected for recycling?

Q16: Which CLIN should be used for the reimbursement of the E-waste disposal costs? Please consider adding an additional CLIN for this expense.

A12-16: All E-Waste requirements are removed from the PWS in Amendment 04 as this will be accomplished through Defense Reutilization and Marketing Office (DRMO).

International Waste .

Q17: Does MacDill provide the container for International waste? If not, what are the specifications for the International waste container?

Q18: Define International Waste? What are the procedures for disposal?

Q19: What is the historical frequency of international waste pick ups?

A17-19: Contractor is responsible for providing ALL containers except the blue curbside pick-up totes. Container specific guidelines are established by the Department of Agriculture IAW 7 CFR 330.400-330.403 and 9 CFR 94.5. Pick-up frequencies and quantities fluctuate depending on incoming international flights.

Tipping Fees

Q20: CLIN X022 and X024 are for reimbursement of the tipping fees associated with CV II and CV III and the Base Clinic, respectively. Is the contractor required to service the containers at these customers separately and keep the waste segregated in order to provide separate disposal tickets for the containers associated with each customer, or could estimated weights be calculated based upon average weight per cubic yard of service?

Q21: Please confirm that we should not provide any pricing for the tipping fee CLINS x0015, x022 and x024.

A20-21: Confirmed, please use the SF 1449 to bid, not the PWS. Also, do not bid on these CLINS, funding for tipping fees is based on mandatory disposal location fees.

Miscellaneous PWS

Q22: Are the C&D roll off containers temporary?

A22: C & D is the type of material that is placed inside the dumpsters. All of the will-call roll-off dumpsters are temporary i.e. some customers may keep them longer than others. The open top dumpsters that the contractor stages at the collection point, are for the on base customers to dispose of their items. Contents could be recycling or C&D items.

Q23: Is this contract responsible for managing the bailed cardboard outside the Grocery store?

A23: No, the Commissary is responsible for bailing their cardboard.

Q24: The PWS list 6 30 yard recycle roll off containers. What is the historical frequency of hauls on these containers.

A24: The PWS provides work load history in Appendix A, however the frequency may vary and emptied upon notification by the QAP.

Q25: Where is the Incinerator located?

A25: IAW PWS para 1.3.1 the required incinerator is located at McKay Bay.

Q26: MacDills, AFB paper recycling program requires the pick-up of shredded paper, who provides and maintains the shredders?

A26: Each customer provides and maintains their own shredders.

Q27: Where is the Truck Gate located on the base?

A27: Tanker Way Gate is located approximately 2 miles SW of the Dale Mabry Gate.

Q28: What landfill or recycling facility currently receives and accepts construction and demolition debris (C&D) generated at MacDill AFB?

A28: Recycling is not mandated to a specific site, however McKay Bay will be used for MSW.

Q29: 1.1.1.2 indicates that curbside collection of recyclables is to take place on Thursdays, yet Attachment 1 Table A2 shows Pick Up Points 162 through 216 being serviced on Tuesdays and the 30 gallon recycling containers at Collection Stations 4 through 6 being serviced on Mondays. Please clarify this apparent conflict.

A29: Pick-up Points 162-216 are for cardboard recycling, and currently collected on Tuesdays (T); Thursdays (TH) are for curbside recyclables pick up (glass, aluminum, paper). This schedule is subject to change and is submitted as an example only for historical purposes.

Q30: Appendix B, could you please provide the referenced maps/site plans.

A30: Maps/site plans will be released only to successful offeror upon award.

Q31: Appendix C, Government Furnished Equipment includes (6) 200,000 lb scales, these were not seen on the site visit, is this a typographical error? If not where are they located and what are they used for?

A31: This is not a typo, there are 6 individual scales that can be linked together and are located inside building 885; they have been used to weigh vehicles, trucks, batteries, etc.

Q32: Attachment 1 Table A1. Item 14, could you please provide the name and contact information for the Recyclable Processing Center located 20 Miles away.

A32: Waste Management Recycle America, 6210 N 53rd Street, Tampa, FL 33610. Phone number: 813-621- 3051

Q33: Government Furnished Equipment lists 100 - 96 gallon cans for mixed recycling, however if we require more will the government furnish additional ones as well?

A33: Yes, the Government will provide more if needed.

Q34: Where is the lay-down-yard on the base site? What is allowed to go in this area (Are there area restrictions)?

A34: The contractor staging area is located at 8100 West Boundary Road. Contractor can stage equipment at this location.

Q35: During the site visit all 8 cubic yard containers send (sic) were front-load slant containers, is the 8 cubic yard slant style container the only container to be quoted or may the successful bidder substitute standard 8 cubic yards? In addition, there are state of the art polyethylene dumpsters no available in 8 cubic yards, if the containers are provided by the contractor can he use polyethylene dumpsters where he sees fit instead of steel. The containers won’t rust, fade, are lighter and do not make noise when dumped, they are also 100% recyclable at the end of their useful life.

A35: Upon submission of the substitute 8 cubic yards dumpsters made of alterntative materials and subsequent approval by the Government, the contractor may be able substitute for the standard dumpsters.

Q36: Are on-call’s unscheduled collections?

A36: Yes, on-calls are unscheduled collections based on when the container requires emptying. On-call collections DO NOT fall under CLIN X010 Unscheduled/Additional/Special Events, which are entirely separate from these on-call unscheduled collections.

Q37: Appendix C GFE. Does the Contractor have to accept and maintain all GFE shown on the schedule, even if they do not intend to use the item from the outset of the contract?

A37: No, the contractor does not have to accept and maintain all GFE shown on the schedule.

Q38: Attachment 1 Table A1. Is the quantity of 450 tons for Item 3 Base Recycling Collection Point the total of Items 5, 6, 7, and 8 on the same schedule, or is this additional recyclables tons?

A38: Items 5, 6, 7, and 8 are not included in item 3’s total tonnage.

Q39: CLIN X002 allows for the respondent to provide pricing for either full performance for a 12 month Base Period or 1 month Mobilization and 11 months full performance. To allow us to determine which option to choose could you please advise how long there will be between award and the contract start date of 1 Oct 11. If there is sufficient time between award and the start date a mobilization period may not be required.

Q40: CLIN 0002 allows for the respondent to provide pricing for either full performance for a 12 month Base Period or 1 month Mobilization and 11 months full performance. The same pricing options should be available for CLINs 0003, 0008, 0012, 0014, 0017, 0021, and 0023 so that the mobilization period is for all services and not just Municipal Solid Waste Collection.

Q41: CLIN 0002 states: “Full Contract performance – No mobilization required, all costs for full contract performance should be included as a firm fixed price (PWS 1.1.1, 1.1.1.2, 1.1.9, and 1.1.10)”. Please consider deleting PWS clause 1.1.1.2 from this CLIN description as it relates to curbside recycling collection, which we believe is to be priced under CLIN 0003.

A39-41: Mobilization is to be bid as a single FFP to include ALL mobilization costs to set in place containers/equipment for use during the contract period.MOBILIZATION CANNOT BEGIN PRIOR TO 1 OCT 2011 AS THIS IS AN FY12 FUNDED REQUIREMENT. Once mobilization (IF REQUIRED) is complete, full performance is expected. This mobilization cost is expected to be a ONE TIME fee followed by full performance. Anticipate award NLT early September 2011, full performance to begin 1 October 2011. Mobilization is not required if immediate full performance is expected. Bid a mobilization and full performance price only if you feel there is a need for mobilization/transition. If there is no mobilization required, submit bid reflecting full performance.

Q42: Which CLIN should be used for the reimbursement of the Universal Waste disposal costs? Please consider adding an additional CLIN for this expense.

A42: This is not a reimbursement CLIN but a FFP CLIN for recycling different type items listed in the PWS para 1.6.

Q43: 1.2.4 Marketing. Please clarify the requirement that the Contractor obtain the “best price nationwide”. Recyclable commodity pricing is local or regional at best. The cost of transportation to distant markets could be prohibitive.

A43: This should state “best price,” and will be changed in Amendment 04.

Q44: Could you please provide a copy of the base Integrated Solid Waste Management Plan (ISWMP) referred to in 1.1.1.1

A44: The ISWMP will be provided to the successful offeror only.

Miscellaneous RFP Q45: Can teaming partners submit past performance information and questionnaires?

A45: Yes, must meet Recency and Relevancy requirements IAW with RFP.

Q46: Pg 41 Part 1 Mission Capability Proposal: Limit 20 pages; we respectfully request that the required Quality Control Plan not be counted towards the 20-page limit or that the limit be increased to 35 pages.

A46: The Quality Control Plan (QCP) will not be included in the Mission Capability Proposal 20 page limit. However, please ensure the QCP does not exceed 20 pages. Please note, do not include information that is not relevent or recent.

Q47: Pg 45 volume III Price Proposal. Please confirm that we only need complete the Pricing Schedule within the solicitation, pages 5 – 38, and should not include the CLIN schedule Attachment 1 to the PWS.

A47: Yes, use the SF 1449 (pages 5-38). Do not use the sample contained in the PWS.

Incumbent related Q48: What company currently holds the contract?

Q49: I understand there is an incumbent currently performing this work. Is this contractor an 8(a), and if so are they allowed to propose for this work as a prime?

Q50: Would the Government please provide the current refuse and recycling contract pricing?

A48-50: SeaCoast Disposal, Inc., is the incumbent contractor and is 8(a) certified. There is no prohibition for them to bid as the prime. The aggregate total of the 7 Task Orders written against this IDIQ is $6,267,937.01.

Q51: What company currently receives and processes batteries and fluorescent lamps for reuse or disposal?

A51: EnviroLight & Disposal, Inc.

Q52: 1.2.5 Sales Receipts. “The Contractor shall also submit an invoice of costs associated with the collection, processing, transportation and sale of recyclable commodities for reimbursement. (CLIN 0008)” CLIN 0008 is a FFP monthly CLIN and not a reimbursable item CLIN. Will an additional CLIN be added to the contract for these expenses?

Q53: Who retains the revenue received from the sale of recyclable material?

A52-53: The Government, all the costs associated with recycling commodities are included in CLINs X003, X008, X014

UNSCHEDULED/ADDITIONAL/SPECIAL EVENTS

Q54: CLIN X0010, should the price be a per container price or a per event price? i.e. if more than one container is required for an event or a container requires service multiple times during an event would we be paid for each container and service?

Q55: At the walk through, it was noted that the air show is a big event on the base, and an additional truck will be required to perform ISWM services. Is that included under the Clins for Special Events, or will there be a modification each year?

A54-55: Unscheduled/Additional/Special Events are awarded as separate Task Orders and pricing is based on a per container basis, tonnage is based on actual receipts. Price for multiple empties is based on pre-negotiated tipping fees (CLIN X015).

Q56: Pg 43 9 a 4 Required Plans c i) The proposal includes a work schedule that addresses all requirements listed in the PWS. However, 1.1.1.1 of the PWS requires that schedules be established upon award and submitted to the CO 5 calendar days prior to contract performance. Please clarify this apparent conflict.

A56: This is asking for a presumptive work schedule with your proposals. The completed work schedule will be submitted to demonstrate understanding of the requirements. Within the mobilization period, the work schedule and other required plans will be submitted as the awardee actually performs.