SOW-Wing Photos-Rev 1.pdf

Statement Of Work (SOW) for

Wing Building Photo Printing, Framing & Hanging

Shaw AFB South Carolina

18 March 2021 Revision 1, 8 April 2021

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Table of Contents

1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS

1.2 SCOPE OF WORK

1.3 LIABILITY

1.4 GOVERNMENT FURNISHED SERVICES

1.5 RECOMMENATIONS

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION

2.2 CONTRACTOR PERSONNEL

3. SECURITY

3.1 PASS AND IDENTIFICATION ITEMS

3.2 RETRIEVING IDENTIFICATION MEDIA

3.3 TRAFFIC LAWS

3.4 WEAPONS, FIREARMS, AND AMMUNITION

3.5 FOR OFFICIAL USE ONLY (FOUO)

3.6 REPORTING REQUIREMENTS

3.7 PHYSICAL SECURITY

3.8 CONTROLLED/RESTRICTED AREAS

3.9 MILITARY EXERCISES

4.0 CONTINGENCIES

4.1 WEARING OF FACIAL MASKS

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1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS: The contractor shall provide all personnel, equipment, tools, software, materials, vehicles, supervision, and other items and services to scan, enlarge, enhance, print, frame, and hang 44 provided photographs.

Note: The contractor shall collect all 44 photographs from the 20th Fighter Wing Historian at Shaw AFB and physically transport them as required.

1.2 SCOPE OF WORK:

1.2.1 Scanning: The contractor will scan 32 current photographs of varying sizes to allow for photo editing. The contractor will scan 4 film slides to allow for photo editing.

1.2.2 Enlarge: The contactor will adjust the sizes of the scans (see paragraph 1.2.1) to allow for a 24 inch by 36 inch printed photo.

1.2.3 Enhance: The contractor will use image editing software to enhance 44 photos to ensure a quality print after enlarging. Thirty-six of the 44 photos mentioned in

1.2.1 through 1.2.2, will require removing any grain, cracks (from old photographs) so to preserve sharpness. The other 8 photos will be provided in a digital format.

1.2.4 Print: The contractor will:

• Enlarge all 44 photos to a 24 inch by 36 inch size with a glossy finish.

• The contractor will also print 44 photograph descriptions to fit a 4 inch by 6 inch frame. The descriptions will be printed on fine art paper which is acid-free and pH neutral using archival pigment inks for longevity. The descriptions will be provided by the Government Point-of contact (POC).

1.2.5 Frame: The contractor will provide:

• Frame all of the 44 photos using a 24 inch by 36 inch black 100% wood frame or wood substitute (all frames must be the same) with a standard width of 2 inches.

• The contractor will frame the 44 photograph descriptions with 4 inch x 6 inch black wood frame(s) with a width of 1 inch.

• Museum glass and spacers will be used on all of the 44 frames to prevent the photo from touching the glass.

• The contractor will provide 14 black wood frames with removable backing that measure 9.5 inches by 13.5 inches with a width of 1.5 inches and a thickness of no more than ½ inch.

1.2.6 Hang: The contractor will:

• Hang all 44 photos and frames on the first floor of building 1122 in an evenly spaced, level format.

• Under each of the photos the contractor will center and hang the description for each of the photographs.

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1.3 SERVICES NOT COVERED. Remove and dispose of all generated debris off base and in accordance with all local, state, and federal guidelines.

1.4 LIABILITY: The contractor shall be liable for any damages resulting from any carelessness or failure to follow proper safety, installation, engineering, or maintenance procedures and standards. If damage occurs during installation, these damages will be identified to the POC as soon as possible.

1.5 GOVERNMENT FURNISHED SERVICES: The Government will provide descriptions for each of the 44 photos as specified in paragraph 1.2.4 above and will be provided by the Point-of contact (POC).

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION: The normal hours of operation for the project are from 0730 to 1630, Monday through Friday, excluding holidays and ACC Family days.

2.2 CONTRACTOR PERSONNEL: The contractor shall provide a POC for all contractual matters during normal hours of operation.

3. SECURITY

3.1 PASS AND IDENTIFICATION ITEMS: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

3.2 RETRIEVING IDENTIFICATION MEDIA: The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc.

3.3 TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

• Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

• Speed limits on Shaw AFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

• All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

3.4 WEAPONS, FIREARMS, AND AMMUNITION: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor-owned, or privately owned) while on Shaw AFB.

3.5 FOR OFFICIAL USE ONLY (FOUO): The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements.

This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

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3.6 REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

3.7 PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

3.8 CONTROLLED/RESTRICTED AREAS: The contractor shall implement local base procedures for entry to AF Controlled/Restricted areas where contractor personnel will work. An assigned government security manager (20 FW/CP) will ensure access through visitor badges and assigned escort for the Contractor into the Controlled/Restricted areas in which he or she will work. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

3.9 MILITARY EXERCISES: No compensation will be claimed for any delays resulting from re-entry procedures due to exercises.

4.0 CONTINGENCIES: No compensation will be claimed for any delays resulting from real-world crises and events that shutdown operations at Shaw AFB.

4.1 WEARING OF FACIAL MASKS: The use of facial masks is mandatory in accordance with the Department of Defense (DoD) memorandum “Use of Masks and Other Public Measures” policy while working on Shaw Air Force Base.

Note: The DoD memorandum will be included with the anticipated contract.