Attachment 4_Questions and Answers.pdf

Questions with Answers

1.) 1.2.1 – Are the “photos” in question printed photographs on photographic paper, printed on newsprint (i.e. newspaper cut-out)?

A. There are 27 pictures printed on photographic paper, 12 are on a CD, and 5 are slides.

2.) Are the film slides positive or negative?

A. Positive.

3.) Could you provide the size range of the prints and the format of the slides (i.e. 35mm, 120/220mm, etc.)?

A. The government believes the majority are 35mm.

4.) 1.2.2 – No specification regarding the DPI and viewing distance of the final product is provided. Usually, the output is 300dpi.

A. 600 dots per inch.

5.) 1.2.3 – Can you provide visual examples of the photos to be restored? Since each is unique, this will help determine LOE and ETA.

A. Due to the condition of some of the photos, visual examples are not available.

6.) 1.2.5 – Are there any additional specifications regarding the materials and finish of the enlarged prints? For example, is there a specific wood type, black finish (matte, satin, glossy) for the frame?

A. Either matte or satin is acceptable.

7.) Can other materials that may mimic wood or wooden texture be used?

A. Yes

8.) 1.2.6 – I’m not a general contractor or handyman, would the Offeror be required to source a locally licensed contractor/handyman to do the hanging?

A. The government will not dictate how the “hanging” is done as long as the installation is performed in a professional manner.

9.) Do you have specifications on the mounting substrate, including dimensions and/or approved mounting methods for the location?

A. The substrate is drywall. Mounting methods that will support the weight for each photo.

10.) I am based in Virginia, am I permitted to retrieve and transport the images to my studio for scanning and digital restoration portions or must all work be done on-site?

A. Yes, the Government expects that the photos will be physically transported by the contractor and restored at the contractor’s facility and returned to Shaw AFB SC by the contractor.

11.) No payment schedule is indicated on the RFQ. Do you have that information? Is this LPTA?

A. See RFQ update to reflect how the Government will make payment (after completion of work and clarification of LPTA).

See DFARS 252.232-7006 Wide Area Workflow Payment Instructions.

12.) Scope of Work: (1.2.4) "The descriptions will be provided by the Government Point-of contact (POC).

Will the contractor receive the exact descriptions for the photos along with the corresponding photos at the same time?

A. Yes, the POC will provide all information at the time the photos are turned over to the contractor.

13.) Is the exact text for the descriptions of the photos already prepared, or will this require additional discussion, preparation and proofing on the part of the government point of contact?

A. Yes, already prepared.

14.) 2.2 Contractor Personnel: "The contractor shall provide a POC for all contractual matters during normal hours of operation. The POC shall respond on-site within 1 hour during normal duty hours of operation.”

Would it be acceptable for the contractor POC for all contractual matters to respond virtually or via telephone within 1 hour as opposed to responding on-site? A requirement for the POC to respond on-site within one hour would limit competition since those vendors located more than 45 minutes away from SHAW AFB cannot realistically meet this requirement.

A. See the updated SOW (Revision 1) for revised information.

15.) The additional notes to the RFQ state "Note: Due to the COVID 19 Pandemic, access to the Base is limited to one (1) vendor representative.”

We understand this statement to refer to the site visit, however, if awarded the contract, will the vendor be granted base access for two workers? For safety reasons, the installation of photo displays may require two workers being present.

A. Yes, the potential awardee will be allowed to bring additional workers to complete the contract, provided they pass a background check.

16.) If one doesn’t attend the site visit, will sample images and/or specifications of the photos be provided to bidders?

A. Due to the condition of some of the photos, visual examples are not available.

17.) Of the 44 photos, 32 are physical pics, while 8 are digital and 4 are film slides. Are the 32 photos already framed, or are they sealed/in storage?

A. There are 27 physical photos, 12 digital, and 5 slides

Of the 27 photos: 3 are not framed, 8 are in a matted frame, 16 are in a frame

18.) What is the digital format for the 8?

A. Compact Disk

19.) How would they be picked up? A disc or drive?

A. The contractor is required to personally collect and properly package all photographic material for transport. The digital format is stored on a disk.

20.) What is the condition of the 4 film slides (are these actually four small bits of celluloid)?

A. Slide projector film.

21.) Section 1.2.1 states that the 32 photos are of “varying sizes.” What is the range of sizes for the photos that will need to be scanned?

A. They range from 8in x 11in to 40in x 11in.

22.) For the 36 photos that require “removing any grain/cracks…” (Section 1.2.3). Could we see an example of a photo that needs to be retouched? This will be useful to get a sense of how much time/labor is required for this.

A. Due to the condition of some of the photos, visual examples are not available.

23.) Section 1.2.5: Are you looking for 100% wood frames, or will MDF/wood substitutes suffice?

A. See SOW update, all frames must be the same material.

24.) Just to verify (Section 1.2.4): You would like the 44 photographic descriptions printed on “white card stock.”

A. See SOW update.

25.) The Request for Quotation form does not provide separate line items for delivery, installation, and project management. What is the best manner in which to express these costs on the quote form?

A. See RFQ update.

26.) Will the contractor be required to return the original slides, film, scannable images and existing frames?

A. Yes.

27.) Will Shaw AFB pack them for transport? Or, will the contractor have to collect them off the walls and prepare them for transport themselves?

A. All photos to include slides and CD will need to be prepared for transport by the contractor.

28.) In what format will they be delivered? Word Doc? Note card?

A. The descriptions will be provided in a Word Document.

29.) Will the existing descriptions be attached to or easily identifiable to its corresponding image?

A. The Government POC will direct how the descriptions will correspond with the image.

30.) What should be done if there are any pictures or slides that are in too poor a condition to reproduce?

A. There are no photos that are in a condition that cannot be reproduced. Three photos require special handling due to their irreplaceability (unable to reproduce).

31.) What is desired height/thickness of the 24”x36” wood frames?

A. See SOW paragraph 1.2.5, no matting requested.

32.) Is any Foam Core/Styrene mount required for the photos that will be put into these frames?

A. No mount will be permitted.

33.) Where exactly will the images be hung - A large room? A staircase? At what height should the images be hung?

A. A hallway on the first floor, height will be determined at time of installation.

34.) 1.2 Scope of Work: 1.2.4 Print. It asks that the 4x6 photograph descriptions are printed on white card stock BUT on the RFQ, it says mounted on fine art paper.

A. See updated SOW.

35.) 1.2 Scope of Work: 1.2.5 Frame. It asks that all 88 frames, the 24x36 frames AND the 4x6 frame have spacers. On the RFQ, it asked for the quote without spacers on the 4x6 frames

A. See updated SOW.