Questions_5_Submitted_Questions_DRFP_No__FA-4800-13-R-0004.pdf

US Air Force Ft. Eustis Base Operations Support

DRFP Solicitation Number FA4800-13-R-0004

Use or disclosure of data contained on this page is confidential and proprietary.

12/13/12 1

Question

No.

Page

No.

Section of

Solicitation Question or Comment

1 10 PWS,

Section 1.2.2

Please confirm that the Transition Plan, which includes phase-in and phase-out periods, is to be submitted to the Government 30 days post contract award.

Contractor must have a plan as to how they will transition at time of award. Contractor must be fully functional by 30 days after phase-in. Phase out is not required until 60 days prior to contract completion.

2 16 PWS,

Section

1.2.7.1

Are there any security clearance requirements for key personnel and non-key personnel? If so, what level of clearance is required?

Section 1.2.7.10 Project Manager and Locksmith must have clearance

3 26 and

18 of

PWS

1.3.1.1.1 and

c. Evaluation

Criteria, Factor 1

Mission

Capability

Are the QCP and QAP the same document? In Section 1.3.1.1.1 the requirement states that the „QCP shall be submitted to the KO within 30 calendar days after contract award.‟ On page 18 of the DRFP, Section c. Evaluation Criteria, Factor 1 Mission Capability, the requirement states that „staffing organizational chart and QAP will be required with the proposal.‟ Please clarify.

No-QAP is part of proposal that describes how contractor will develop QCP.

QCP is prepared as part of the contract if awarded.

4 18 of

c. Evaluation

Criteria, Factor 1

Mission

Capability

Please confirm that a QAP must be submitted with the proposal. In past instances when the

Government requests a QAP it is due 30-60 days post contract award.

Yes-QAP is part of the proposal that will be evaluated.

QCP is submitted post award.

5 19 of

c. Evaluation

Criteria, Factor 2 Past

Performance, (2)

Relevancy

Assessment

Please clarify if the 3 past performance references are to be a combination of prime and subcontractor references. If so, identify the maximum number to be submitted from the prime and the total number of references from subcontractors.

All past performance ratings are based on the Prime‟s performance -

6 NA NA

DRFP Solicitation Number FA4800-13-R-0004

Use or disclosure of data contained on this page is confidential and proprietary.

12/13/12 2

Question

No.

Page

No.

Section of

Solicitation Question or Comment

There is an overlapping period between Phase-In and BY and Phase-Out and OY4. Does the

Government expect offeror to perform Phase-In and base year operations simultaneously? The same for Phase-Out and OY4?

Phase-in starts at contract award and contractor must be fully operational within 30 days.

Phase-out begins during OY4 for orderly transition out and will not exceed 60 days.

7 25 PWS Section

1.2.10.3.2

This requirement references Section C-6 however it is not included in the draft PWS. Please provide

Section C-6.

Error -this paragraph was DELETED

8 14 PWS Section

1.2.5.4 Other

Contractors

Requirement states that the contractor shall be responsible for any support services to other contractors within the scope of this contract as required by the government. Will the support of other contractors be handled by unscheduled service orders?

YES

9 23 PWS Section

1.2.9.2

Standard

Operating

Procedures

SOP‟s are required 30 days prior to contract start date. What is the anticipated award date, in calendar days, expected to be before phase in?

We will take the actual award date and start date into consideration and adjust SOP deliverable requirement dates as needed.

10 25 PWS Section

1.2.10.3.2

Mandatory

Publications

Is it the intent of this requirement to require the contractor to comply with all revisions at no additional cost to the government? For example, if the UFC is revised that substantially increases the level of effort to comply, thereby possibly increasing risk. Please provide guidance how prospective bidders should predict such changes to mitigate some of the risk and yet provide best value to the customer.

Normally, when a regulation, manual or policy changes, there are no requests for equable adjustments. In the event there is a change the contracting officer will determine whether the change effects the intent, form, fit, or function of the contract and the significance of the impact on the cost, if any.

DRFP Solicitation Number FA4800-13-R-0004

Use or disclosure of data contained on this page is confidential and proprietary.

12/13/12 3

Question

No.

Page

No.

Section of

Solicitation Question or Comment

11 32 PWS

1.4.3.6.6

Confined

Entry Space

Will the fire department perform emergency extraction operations of injured personnel?

Yes

12 75 PWS Section

3.4

Equipment

Can contractor-owned vehicles be maintained on base? If so, are there facilities available for the accomplishment of this work?

No

13 90 PWS Section

5.1.2.6.11

Facilities, Systems, and

Equipment

Identified for

Future

Replacement

The requirement states „Regardless of whether specific facilities, systems, or equipment have been identified for future replacement by the Government, the Contractor shall perform maintenance and repair of the equipment as outlined in this Contract, unless otherwise directed by the KO.‟ Question:

If the facility, systems, and equipment are new and not replacing an existing system will a contract modification be issued?

New facilities construction anticipated during duration of contract is listed in Tech Exhibit 1-003, pg

14 91 PWS 5.1.2.7

Critical

Systems

The requirement list stand-by generators as a critical system that must be operational 24 hours every day, yet excludes the engine or driver of the generator. If the generator is driven by an engine and the engine is down and not operating then the generator is inoperable. Please clarify this requirement.

See page 139 for all.

15 95 PWS 5.2.3.2

Fire Alarm

Suppression

Systems

Preventive

Maintenance

Do all Fire Alarm Control Panels (FACP) and fire suppression systems have the required equipment history files per the noted standards and will they be made available to the contractor? Has all the required Inspection, Testing and Maintenance (IT&M) been performed on all systems over the past 5 years? Are all FACP‟s and noted suppression systems in a maintainable condition?

Yes

16 96 PWS 5.2.3.4

Swimming

Pool

Operation and

Technical Exhibit 5.2-005 lists the number of pools, location, and what they are made of. To ensure the requirement is fully met, more technical information is needed to estimate materials required over a pool season. This is especially true in estimating the number of treatment chemicals needed. This information required would include size of pools, filtration system employed, and method of heating.

Please provide.

DRFP Solicitation Number FA4800-13-R-0004

Use or disclosure of data contained on this page is confidential and proprietary.

12/13/12 4

Question

No.

Page

No.

Section of

Solicitation Question or Comment

Maintenance Size of pools- Outdoor Concrete - 201,300 gal; Outdoor Wading-7,000gal

Indoor -Bldg 641: Adventure-55,000gal; Lap-280,000gal. Bldg 643:290,250gal

Filtration Systems-all are high rate sand filters

Heating Systems- all are gas furnaces

17 100 PWS Section

5.2.3.10

Backflow

Prevention

The requirement states „The Contractor shall maintain the backflow prevention program that is required on post pools in accordance with Air Force Instruction (AFI) 32-1066 (17 October 2007) and accepted industry standards. This includes but is not limited to testing as required by the state, maintaining all records thereof and eliminating of existing and potential cross-connections.‟ Backflow prevention has multiple requirements including one for pools and also includes requirements

5.2.4.9.1.17 and 5.4.2.1. Question: Can an inventory list be provided that includes type, size, and location of backflow prevention devices?

Typo-“post pools” should read “base-wide”

It also appears that the contractor is responsible for the Cross Connection Control Program

(eliminating of existing and potential cross-connections) yet Technical Exhibit 1-005, CED Training requirements do not list a requirement for a Cross Connection Control Specialist which is a different certification than Backflow Prevention Devices. Please clarify if the contractor is responsible for the entire Cross Connection Control Program.

Contractor not responsible for Cross Connection specialist, performed by Government

18 113 PWS Section

5.2.4.8.20

Air

Compressors

This requirement includes the storage tanks for air compressors commonly referred to as Unfired

Pressure Vessels (UPVs). These vessels require an inspection every 2 years by a licensed inspector meeting the qualifications of the American Society of Mechanical Engineers (ASME) and/or military directives. Question: Will the Government provide the licensed inspector for UPVs, or is the contractor required to obtain the services of a licensed inspector? Can the Government provide an inventory of UPVs required for this contract?

No systems are of size or pressure to require inspection.

19 133 PWS

5.4.2.1.6

Energy

Management

Control

Please provide the number of Field Interface Devices (FIDs).

DRFP Solicitation Number FA4800-13-R-0004

Use or disclosure of data contained on this page is confidential and proprietary.

12/13/12 5

Question

No.

Page

No.

Section of

Solicitation Question or Comment

System

20 132 PWS

5.4.2.1.4

Fuel Storage and

Distribution

Systems

Are all underground and above ground storage tanks equipped with a leak detection system?

All registered tanks have leak detection systems

21 160 PWS

5.5.3.3.2.1

Class A

Boiler

Inspections

The requirement states „Class “A” boiler inspection will be performed by an independent certified boiler inspector initiated by the Government during the summer on each of the 15 high pressure steam boilers.‟ Question: Is the Government providing the inspector (at no cost) or do the cost for the inspector fall to the contractor?

Yes, government provides inspector at no cost to contractor. Contractor must prepare equipment for inspection.

22 164 PWS 5.5.4.2

New

Equipment

Installation and

Inspection

The requirement states „The contractor shall install new HVAC equipment and systems upon receipt of a valid work document.‟ Question: Regarding this requirement is an unscheduled/service order considered a valid work document?

Yes

23 11 PWS 1.2.2.1

Phase-In

Period

The phase-in is identified as 30 days prior to contract start date. However, phase-out is 60 days. The inclusion of several plans and analyses submittals 30 days prior to contract start date (Example: PWS

1.2.9.2 and 1.3.2) and 60 days prior to contract start date (Example: PWS 1.4.4.3) imply a 90 day phase-in is required, otherwise the awardee would have to prepare plans to be submitted on day 30 or day 1 of phase-in to meet the RFP requirements. Please clarify these requirements.

Plans to be submitted by end of 30 day Phase-in. During 1 st 30 days contractor is not expected to perform at full level.

24 22 PWS 1.2.8.1

Emergency/

Disaster/Seve re Weather

This plan is one of several in the RFP that is required 30 days after contract award. This also seems to conflict with a 30 day phase-in. Please clarify the requirements for this and other plans 30 days after contract award. All deliverable are expected to be complete and delivered on the date as stated even during the 30 day phase in.

DRFP Solicitation Number FA4800-13-R-0004

Use or disclosure of data contained on this page is confidential and proprietary.

12/13/12 6

Question

No.

Page

No.

Section of

Solicitation Question or Comment

25 22 PWS 1.2.8.2

Strike

Contingency

Plan

Plan is required to be submitted at a pre-performance conference. Please clarify when this will occur.

Pre-performance meeting will be scheduled sometime after the contract is awarded and before contract start date. The exact date will be determined after contract award.

26 22 PWS

1.2.8.2.3

Collective

Bargaining

Please identify all existing collective bargaining agreements in place with the incumbent contractor.

The incumbent contractor is working under a collective bargaining agreement__________

27 27 PWS

1.3.1.2.2

Meeting

Minutes

Meeting minutes are to be prepared by the contractor, however, the requirement allows for potential non-concurrence by the Contractor. Is this correct? Do you mean to say the Government?

Yes

28 76 PWS 3.5.2.2

Record

Drawings

Please provide the compatible software requirements for drawings that are in electronic format.

AutoCAD

29 77 PWS 3.6.2.4

Radio

Equipment

Frequency

Are radios CFE or GFE?

GFE

30 79 PWS 4.3

Equipment

Does the incumbent have fuel dispensing equipment on site? If so, where is the equipment located?

No

31 86 PWS

5.1.2.3.3

Customer

Interface

When a Priority 1 or 2 service order requires a utility disconnect or that a facility be vacated is the 15 calendar day notice requirement waived?

Yes