Attachment_2_-_PPQ.pdf

DEPARTMENT OF THE AIR FORCE

7TH CONTRACTING SQUADRON (AFGSC)

DYESS AIR FORCE BASE TEXAS

21 June 2019

MEMORANDUM FOR PROSPECTIVE EVALUATORS

FROM: 7 CONS/LGCA

381 Third Street Dyess AFB, TX 79607-1581

SUBJECT: Solicitation FA4661-19-R-A001, Protective Coating, Past Performance Questionnaire

1. The 7th Contracting Squadron is conducting a proposal evaluation for subject solicitation at Dyess AFB, TX. Under the solicitation, the Air Force will perform a Tradeoff evaluation. The contractor listed in Section A of the attached questionnaire has identified your office as a source to evaluate the contractor’s past performance and it also authorizes release of this information to our office.

2. The individual most knowledgeable of the contractor’s day-to-day operations and overall condition of performance rendered should complete the survey. However, that individual is encouraged to supplement their own knowledge with the judgment of others in their organization.

3. Please complete the questionnaire as thoroughly as possible and providing comments wherever applicable. The narratives need not be lengthy, but should be detailed and descriptive. Use separate evaluation forms for each contract/order being evaluated.

4. Your completed questionnaire will become part of the official Source Selection records. The requested information is critical to our evaluation. Please complete and return the completed package as quickly as possible, however not later than 2:00 PM CST 24 July 2019. To assist you in preparing your response and expediting your reply please email a scanned copy to christa.garrigas.1@us.af.mil and merry.sargentgreen@us.af.mil or mail it to the following address:

7th Contracting Squadron Attn: Mrs. Christa Garrigas 381 Third Street, Bldg. 7238 Dyess AFB, TX 79607

5. Your time and effort in providing this information is greatly appreciated. If you have any questions, please call Mrs. Christa Garrigas at (325) 696-2354 or Mrs. Merry Sargent Green at (325) 696-2285.

Thank you for your cooperation and quick response to this request.

MERRY SARGENT-GREEN, GS-14, DAF

Director of Business Operations Contracting Officer

Deter…Assure…Strike!

mailto:christa.garrigas.1@us.af.mil mailto:merry.sargentgreen@us.af.mil

SECTION A: Contractor Information (to be completed by the contractor requesting evaluation prior to mailing. NOTE: Contractor shall also include a verbatim copy of each SECTION A (completed and mailed to the proposed respondents) and corresponding respondents’ name/address in VOLUME II (Past Performance), Refer paragraph L-4) A. Contractor’s name and address:

B. Point of Contact:

C. Phone/Fax Numbers (with area code) & E-mail Address:

D. Contract number:

E. Project Title or Description of Work performed under this project:

F. Contractor’s Role (Prime, sub, designer, etc.)

G. Contracting or Procurement Official (Name & Contact information):

H. Project Designer of Record (Name & Contact information):

I. Contract Type: Firm-Fixed-Price Indefinite-Delivery/Indefinite Quantity Task Order Cost-Reimbursement

J. Project Award Date: Scheduled Completion Date:

Current/Final Completion Date:

K. Project Award Amount: Current/Final Project Amount:

L. Comments (if desired):

M. Authorization is hereby granted to provide the information requested in SECTION B of this Questionnaire.

(Signature)

(Name and Title of Authorizing Official) (Date)

EVALUATED BY:

SECTION B: RESPONDENT INFORMATION (to be completed by respondent.)

(Signature) (Date)

(Typed or Printed Name)

Address:

(Title)

Phone/Fax Numbers (with area code) & E-mail Address

NOTE: The identity of individual(s) providing reference information shall not be disclosed.

Performance Evaluation Instructions

• When responding to the descriptive statements, select the letter, which most accurately describes the contractor’s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ANY RATINGS OF M or U.

E G S M U N Exceptional Good Satisfactory Marginal Unsatisfactory Neutral

Performance meets contractual requirements with many exceeded to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with no more than a few minor problems for which corrective actions taken by the contractor were highly effective.

meets contractual requirements with some exceeded to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with no more than some minor problems for which corrective actions taken by the contractor were effective.

meets contractual requirements.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor were satisfactory.

does not meet some contractual requirements.

The contractual performance of the element or sub- element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

does not meet most contractual requirements and recovery is not likely in a timely manner.

The contractual performance of the element or sub-element contains a serious problem

(s) for which the contractor’s corrective actions appear or were ineffective

Performance was not observed or not applicable to the current effort being reported against.

EVALUATION AREAS

I. QUALITY CONTROL: E G S M U N

1. Contractor provided effective quality control and inspection procedures that resulted in a quality-finished project.

2. Contractor developed and submitted realistic progress schedule(s).

3. Contractor provided well researched and clearly identified submittals that matched contract requirements.

4. Contractor completed all work with good workmanship and in conformance with the specifications, resulting in minor, if any, punch list items.

II. TIMELY PERFORMANCE: E G S M U N

1. Contractor met established project schedules to complete the project on time, as scheduled.

2. Contractor performed all work without the issuance of a CURE NOTICE or a SHOW CAUSE LETTER (If a notice was issued, please describe the circumstances on a separate sheet of paper and identify if Liquidated Damages were assessed)

3. Contractor provided timely cost/design proposals.

4. Contractor submitted the interim progress reports as required in a timely manner.

5. Contractor provided on-time submittals as required.

6. Contractor provided payrolls for both their firm and their subcontractors’ employees as required and scheduled.

7. Contractor provided timely resolution of all punch list items.

III. MANAGEMENT EFFECTIVENESS: E G S M U N

1. Contractor provided experienced/qualified managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

2. Contractor hired quality subcontractors and effectively managed and coordinated their work.

3. Contractor hired, maintained, and replaced as necessary, qualified personnel and subcontractors/suppliers.

4. Contractor ensured the site manager had sufficient authority to make decisions and take actions during project performance to keep the project on schedule.

5. Contractor ensured the site manager was consistently present on site when work was performed.

6. Contractor provided timely and satisfactory response to warranty issues after project completion.

7. Contractor paid employees/subcontractors/suppliers as required.

8. The contractor cooperated to resolve problems, attended meetings and maintained communication to assure satisfactory resolution.

IV. PRICING: E G S M U N

1. The contractor submitted proposals that accurately represent the work required.

2. The contractor’s supporting price/cost information for modifications was accurate, complete and reasonable (not over inflated or under estimated).

3. How would you rate the contractor’s overall Pricing performance.

V. MANAGEMENT/SUPERINTENDENCE: E G S M U N

1. Site Manager ensured compliance to contact requirements and safety regulations.

2. Site Manager acted promptly to resolve problems and ensure work quality.

3. Site Manager had sufficient authority to make decisions or take actions during project performance.

4. Site Manager consistently present on site when work was performed.

VI. COMPLIANCE WITH LABOR STANDARDS: E G S M U N

1. Submitted payrolls in a timely manner.

2. Payrolls were complete and correct.

3. Compliance with labor laws and regulations with specific attention to the Davis-Bacon Act.

VII. COMPLIANCE WITH SAFETY STANDARDS: E G S M U N

1. Adequacy of Safety Plan.

2. Implementation of Safety Plan.

Please rate the contractor in this area. E G S M U N

PLEASE RATE THE CONTRACTOR ON SUCCESSFULLY MANAGING

MULTIPLE GENERAL/MINOR CONSTRUCTION PROJECTS/TASK

ORDERS UNDER $1M AT ANY GIVEN TIME. PLEASE LIST THE

NUMBER OF PROJECTS AND BRIEFLY DESCRIBE.

Comments:

PLEASE RATE THE CONTRACTOR'S PERFORMANCE ON

PROJECTS/TASK ORDERS. (EXAMPLE: WERE ANY NOT ACCEPTED

DUE TO THE QUALITY OF WORKMANSHIP?)

(If yes, please briefly explain circumstances in comments section below)

VIII. GENERAL PERFORMANCE:

PLEASE RATE THE CONTRACTOR ON HOW WELL THEY COMPLIED

WITH THE SPECIFICATIONS.

PLEASE RATE THE CONTRACTOR ON HOW WELL THEY ADHERED

TO BASE STANDARDS FOR CONSTRUCTION SITES. (EXAMPLE: SITE

CLEANED UP)

PLEASE RATE THE CONTRACTOR ON HOW WELL THEY

CONDUCTED AND DOCUMENTED DAILY SELF-INSPECTIONS.

WITH SUBMITTAL REQUIREMENTS. (EXAMPLE: DOES THE

CONTRACTOR INSTALL/USE THE MATERIALS THAT WERE

SUBMITTED FOR APPROVAL OR DO THEY SUBSTITUTE "OTHER

MATERIALS" NOT APPROVED BY THE GOVERNMENT WITHOUT

NOTICE?)

WITH PHASING REQUIREMENTS AND HOW WELL THEY TOOK BASE

OPERATIONAL REQUIREMENTS INTO CONSIDERATION.

PLEASE RATE THE CONTRACTOR ON "MAJOR DIFFERING SITE

CONDITIONS" AND HOW THEY ROUTINELY

IMPLEMENT/NEGOTIATE CONTRACT MODIFICATIONS.

PLEASE RATE THE CONTRACTOR ON THE VOLUME OF CHANGE

ORDERS AND IF THEY ARE ROUTINELY REQUESTED/INITIATED BY

THE CONTRACTOR.

PLEASE RATE THE CONTRACTOR ON HOW QUICKLY THEY

RESPONDED TO WARRANTY REPAIR CLAIMS.

PLEASE RATE THE CONTRACTOR ON HOW WELL THEY WOULD

ROUTINELY FIND MORE COST/EFFECTIVE CONSTRUCTION

METHODS (EXAMPLE: LADDERS INSTEAD OF SCAFFOLDING,

FRONT END LOADER INSTEAD OF BULLDOZER, ETC.) DURING

NEGOTIATIONS.

WHEN THE GOVERNMENT CLAIMS SALVAGE OF MATERIALS TO BE

REMOVED, PLEASE RATE THE CONTRACTOR ON HOW THEY TAKE

CARE TO REMOVE THEM IN AN UNDAMAGED CONDITION AND

PROMPTLY DELIVER THEM TO THE GOVERNMENT.

PLEASE RATE THE CONTRACTOR'S PERFORMANCE IN REGARDS

TO COMPLIANCE WITH BASE, LOCAL, STATE, AND FEDERAL

ENVIRONMENTAL RULES AND REGULATIONS.

PLEASE RATE HOW EFFECTIVE THE CONTRACTOR WAS IN

RESOLVING PROBLEMS AND IDENTIFYING/MANAGING PROGRAM

RISK.

CLEARLY DEMONSTRATING MANAGEMENT ACTIONS EMPLOYED IN

OVERCOMING PROBLEMS AND THE EFFECTS OF THOSE ACTIONS IN

TERMS OF IMPROVEMENTS ACHIEVED OR PROBLEMS

RECTIFIED.

MANAGING SUBCONTRACTORS PERFORMANCE AND RESOLVING

ISSUES.

Performance Evaluation Instructions