FA462617R0003U0002.pdf

NZAS 16-0033

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation. Proposal responses are extended indefinitely until such time as the Government can provide all questions and specification clarif ications.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA462617R0003

X 9B. DATED (SEE ITEM 11)

04-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-May-2017

CODE

FA4626 341ST CONTRACTING SQUADRON

7015 GODDARD DRIVE BLDG 145

MALMSTROM AFB MT 59402-6863

FA4626 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA462617R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-May-2017 02:00 PM to 25-May-2018 03:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION (5 Jun 2014)

1.0 GENERAL INSTRUCTIONS

The offeror's proposal must include all data and information requested by this information to offerors and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Solicitation and all attachments in Section J. Non-conformance with the instructions provided in this information to offerors may result in an unfavorable proposal evaluation.

A. INFORMATION TO OFFERORS

1. Point Of Contact (POC). The primary POC for this acquisition is the Contracting Officer (CO), Melanie Dewing. Address any questions or concerns to the CO, Melanie Dewing, at (406) 731-4004 or Email:

melanie.dewing@us.af.mil. The secondary POC is Bruce Beck, at (406) 731-4001 or Email:

bruce.beck.2@us.af.mil.

2. Site Visit. A Site Visit to Malmstrom AFB, Montana, will be conducted on 18 Apr 2017 at 10:00 AM Mountain time. Due to space constraints, Offerors participating in the Site Visit will be limited to two (2) individuals per prime contractor and one (1) for any major subcontractor or a maximum of 3 for any prime or joint venture/teaming arrangement. Offerors are requested to submit questions to the CO above no later than 2:00 p.m MDT on 25 April 2017. Answers to questions submitted during and after the site visit will be made available on the FedBizOpps website at https://www.fbo.gov. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

a. Offerors attending the Site Visit must submit a visit request to the CO no later than 12:00 p.m. MDT on 10 April 2017. This date is required for Government processing time for the Entry Authority List (EAL), all offeror’s providing information past the identified date and time risk not receiving authority to enter the area for the site visit. Offeror’s bear sole responsibility to provide information by date and time required.

b. Visit requests may be emailed to the CO secondary POC at bruce.beck.2@us.af.mil . Additional information on the Site Visit will be posted to FedBizOpps as it becomes available. All visit requests must be submitted by the company’s Security Manager and must contain the following information:

Person’s full name

SSN

Place of Birth Date of Birth Driver’s License Number and State of Issue Reason for Visit “FA4626-17-R-0003 – High Bay Lighting POC for the visit (Bruce Beck, 341 CONS/PKA, (406) 731-4001)

3. Discrepancies and Ambiguities. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale not later than 15 days after the Request for Proposal (RFP) release. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation, including the PWS, not later than 15 days after RFP release.

4. Revisions and Amendments. The Government reserves the right to revise or amend the specifications or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities or costs, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

5. Pre-Performance Conference. A pre-performance conference will be scheduled by and held at the office issuing this RFP prior to the commencement of any work under the contract that will be awarded as a result of this solicitation and offer. The Contractor or his duly authorized representative should attend the pre-performance conference.

6. Data Transmission. To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial e-mail as described above, please advise the secondary POC (Bruce Beck), at (406) 731-4001.

7. Initial Proposals. Offerors shall submit initial proposals with their most favorable terms.

8. Competitive Range Determination. If a competitive range determination is necessary, the Government intends to limit the number of contract proposals to only the most highly rated proposals in accordance with FAR 15.306(c)(2).

9. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 and 15.506. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR

15.506. All offerors may request a debriefing IAW 15.505 or 15.506. If offerors are eliminated during the competitive range determination they may elect to wait until post award to receive their debriefing; however each offeror may only receive a total of one debriefing.

10. Final Proposal Revisions (FPR). Once discussions, if required, have been concluded, the CO will request that offerors provide a FPR.

11. Questions Concerning the Solicitation. All questions concerning the solicitation must be submitted in writing not later than 2:00 pm (MT) on 25 April 2017. Submit questions to the secondary POC, Bruce Beck via email:

bruce.beck.2@us.af.mil.

B. PROPOSAL PREPARATION INSTRUCTIONS

1. General Instructions and Information. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The Government intends to award this contract using the Lowest Price Technically Acceptable (LPTA) approach. Offers will be evaluated using the factors in Section M, Evaluation Factors for Award. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions.

a. This solicitation is being conducted in accordance with FAR 15.3, Source Selection and AFFARS 5315.3. Offers will be evaluated using the factors and subfactors under Section M, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

c. The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a period of not less than 180 calendar days from receipt.

d. Proposals shall not contain classified information.

e. Alternate proposals will not be accepted.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

2. Format Instructions. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each volume shall be complete in itself. The proposal shall include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation.

A proposal that is sufficiently documented in a complete, orderly, and detailed manner will enable the Government to perform a thorough and fair evaluation.

a. Proposal Volumes and Binding. Offers will consist of three (3) Volumes; Volume I Price/Contract Documents;

Volume II Technical Requirements and Volume III Past Performance. For ease of evaluation, the required proposal formats and extent of data are described below.

(1) Binding: All Volumes will be separately bound in a standard loose-leaf, three-ring binder. The number of copies is specified in the table below. Elaborate format and binding are neither necessary nor desirable. All binders will lie flat when opened. The cover and spine of each binder will clearly identify the Offeror’s name, volume number, RFP number, RFP title, and copy number, e.g., copy X of X. The original proposal for each volume will be clearly identified as a sperate “folder” contained within the required CD . All binders will allow for easy removal and replacement of pages.

(2) Proposal Volume Organization, Number of Copies and Page Limitations. All offerors shall provide an original copy of their proposal on a CD and 3 paper copies. Offers will consist of all three volumes. The titles and contents should be as defined in this document, all of which shall be within the required page limits and with the number of copies as specified in the table below. Total page count will be based on the printed proposal submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

Table 1 - Proposal Organization

VOLUME NUMBER OF HARD

COPIES

TITLE PAGE LIMIT

I 1 Original on CD plus 3 paper copies Price/Contract Documents

(Including Financial Documents) Unlimited

II

1 Original on CD plus 3 paper copies Technical Requirements

(Answers to Evaluation Factors) 3 Pages Per Focus Area

III

1 Original on CD plus 3 paper copies Past Performance

2 Pages per Citation no more than 10 Citations

(3) Pages. A page is defined as each face of an 8.5 x11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area of 7 x 9 inches. Two pages may be printed back-to-back on one sheet of paper; however, each printed side of the page will count as one page.

The background color of each page of the proposal submission shall be white or ivory stock only. All material must be contained within the page limit identified. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: Cover Pages, Tables of Contents, Tabs, Glossaries or Resumes.

(4) Text. Type size will be no smaller than Microsoft Word, Arial font type, 11 point font. Line spacing shall be no less than single spacing.

(5) Charts and Tables. Foldouts used for charts, graphics, tables, exhibits or diagrams may not exceed 11 x 17 inches. All information (except for document numbers, page numbers, etc.) must be contained within an image area of 9 x 15 1/2-inches. For page count purposes, each printed side of a foldout shall be counted as two pages each.

Text used in charts, graphics, tables, exhibits or diagrams may be single-spaced and shall be at least eight (8) points in height after final reduction.

(6) Table of Contents, Indexing and Glossary. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. Use of abbreviations and acronyms should be limited. Table of Contents and Glossaries do not count against the page limitations for their respective volumes.

(7) Evaluation Notices (ENs) and Final Proposal Revisions (FPRs). Proposal format restrictions shall apply to responses to ENs and final proposal revisions.

C. RECEIPT OF PROPOSALS.

1. Volumes I (Price/Contract Documents), II (Technical Requirements) and III (Past Performance) ORIGIONAL MUST be submitted electronically on a CD, the required copies must be submitted in paper form. No other form of electronic proposal (fax, email, etc.) will be accepted by this Contracting Office. All proposals must be received:

At a time designated by the Contracting Officer (to be determined), Mountain Time and shall be delivered to the Contracting Officer (CO) at:

341 CONS/PKA (Attn: Melanie Dewing) 7015 Goddard Drive Malmstrom AFB, MT 59402-6863

2. Proposal Labeling. Proposals delivered in response to this RFP shall reflect the following information on the address label:

a. Solicitation # FA4626-17-R-0003 “High Bay Lighting”

b. The legend, “To be delivered unopened to the Contracting Officer”, and

c. The volume and copy numbers contained in each box.

NOTE: Hand carried deliveries shall be received and accepted at the address shown above. Delivery may be accomplished from 8:00 am – 2:00 pm on the date set forth for receipt and up to one week prior. Please call the CO at least two hours prior to your anticipated arrival time to ensure there will be personnel available to receive your proposal. Offerors should speak personally with one of the individuals listed below and not rely on voice mail.

Contractor personnel delivering proposals are advised that they may be unable to access Malmstrom, AFB without a valid U.S. Uniformed Services Identification Card or DoD Force Common Access Card (CAC) that has been through the Biometrics process. Be advised your vehicle may be subjected to random vehicle searches, and/or you may encounter unexpected delays at the gates and plan accordingly. Phone numbers for the Contracting Office are as follows:

Melanie Dewing – 406-731-4004 Bruce Beck – 406-731-4001

D. PROPOSAL VOLUME INSTRUCTIONS

1. Volume I - Price/Contract Documents (FACTOR 1). The purpose of this volume is to provide information to the Government to determine price fair and reasonable and for preparing the contract document and supporting file.

The offeror’s proposal shall include a signed copy of the Model Contract, Sections A (SF1442) through K, completed as required and respective financial data.

a. Price Information. The Contracting Officer (CO) has determined there is a high probability of reasonable price competition for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, reasonable price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. If however, at any time during this acquisition the CO determines that reasonable price competition no longer exists offerors may be required to submit information necessary for the CO to determine the price fair and reasonable in accordance with FAR 15.403-5.

(1) Insert proposed unit and extended prices in Section B for each Fixed Price Contract Line Item Number (CLIN).

Offerors must propose on every contract line item, even if it is $0.00, in order to be considered for award. CLINs (0001 - 0012) will count towards total evaluated cost.

(2) All dollar amounts for all CLINs/SubCLINs should be proposed in whole dollar amounts rounded to two decimal points, for example: $1,423.78.

b. Contract Documents. As part of the proposal submission, include the following:

(1) Section A - Completed Standard Form 1442 (Solicitation, Offer, and Award). Completed form signed by the offeror constitutes an offer, which the Government may accept. The “original” copy should be clearly marked under separate cover and should be provided without any punched holes.

(2) Completed Section K, Offeror’s Representations (Prime). Complete the FAR representations and certifications using the System for Award Management Application (SAM) at https://www.sam.gov. However, if any FAR or DFAR representations and certifications required are not included in SAM, submit the completed representation or certification as part of this chapter. Additionally, include any FAR, DFAR, or AFFARS clause requiring fill-in information, as well as any other acknowledgments required.

(3) Acknowledgement of all amendments. Each offeror must sign and return one copy of the Standard Form (SF) 30 by the date specified on the form.

(4) Statement of the period for which the proposal is valid. Ensure period specified is equal to or greater than the period stated in Block 13, Requirement D of the solicitation (SF1442).

(5) If a teaming arrangement is contemplated. Provide complete information as to the arrangement and relationship and copies of any teaming or joint venture agreements.

(6) Authorized Offeror Personnel. Provide the name, title and telephone number and email address of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

(7) Company/Division Street Address. Provide company/division's street address, county and facility code, and size of business (large or small).

(8) Exceptions to Solicitation Requirements. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the RFP to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule and cost and specific requirement of the RFP.

(9) Financial Data. Submit financial data in this volume to include the following:

(i) Names address and points of contact for all financial institution organizations utilized to determine if the contractor has adequate financial resources to perform the contract or the ability to obtain them.

(ii) Written authority to contact the provided financial institution.

2. Volume II - Technical Requirements Documents (FACTOR 2). The offeror will provide documented proof of capability to perform the requirements of the contract by providing answers to the Evaluation Factors in Section M Paragraph M002 of the solicitation.

(a) To be considered technically acceptable the offeror must provide rationale for all focus areas listed in Section M Paragraph M002.

(b) Offerors will be rated Acceptable/Unacceptable directly from the information they provide.

3. Volume III – Past Performance Documents (FACTOR 3).

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Five Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 25% percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. Relevant contracts include projects directly related to work associated with removal and installation of light fixtures.. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

(b) Specific Content - Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

(c) Organizational Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

(d) Early Proposal Information - Each offeror is requested to submit the information shown above for each relevant contract seven (7) days prior to the date set for receipt of proposals. Failure to submit early proposal information will not result in offeror disqualification.

(End of Summary of Changes)