Attachment1-SOW.pdf

ATTACHMENT 1

FA4626-14-R-0003

STATEMENT OF WORK

FOR

SABER

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS

MALMSTROM AIR FORCE BASE, MONTANA

April 2014 i

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION DESCRIPTION PAGE

1.0 Project Description 2

2.0 Work by the Government 3

3.0 Performance Capabilities 3

4.0 Technical Design Support 6

5.0 Design and Construction Requirements 6

6.0 Quality Control 7

7.0 Site Office 7

8.0 Protection of Contractor’s Equipment and Government Property 8

9.0 Provisions on Contracting Officer’s Authority 8

10.0 Task order Pricing 9

11.0 Computer Requirements 12

12.0 Communication 13

13.0 Construction Start-Up Period 13

14.0 Pre-Performance Conferences 14

15.0 Ordering Procedures 14

16.0 Task order Proposal Evaluation 17

17.0 Commencement, Execution, Completion and Payment for Work 17

18.0 Jobsite Verification / Government-Furnished Record Drawings 21

19.0 Excavation Around Utilities 22

20.0 Pre-Final and Final Inspections 22

21.0 Warranty 23

22.0 Contractor’s As-Built Drawings 24

23.0 Government Furnished Equipment / Materials 25

24.0 Scheduling Work 25

25.0 Work in Occupied Areas 26

26.0 Coordinating with Government Activities 26

27.0 Noise Control 27

28.0 Airfield Requirements 27

Abbreviations 28

Page | 1

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS (SABER)

STATEMENT OF WORK

1.0 PROJECT DESCRIPTION

1.1 The Simplified Acquisition of Base Engineer Requirements (SABER) contract is an indefinite delivery, indefinite quantity contract required to accomplish a broad range of construction, sustainment, restoration and modernization projects on real property at Malmstrom Air Force Base (MAFB), Montana (MT) that are of a suitable size and complexity to allow for quick design execution and construction. Work may include maintenance, repair, alteration renovation and minor construction. Malmstrom Air Force Base is home to the 341st Missile Wing with an area of responsibility of approximately an 150 mile radius. Prompt response and execution of all task orders is required. The Contractor will be required to maintain a response time of 2 hours for emergency calls or have a representative available to respond to an emergency request from MAFB. The Contractor is also required to facilitate receipt of each task order request for proposal (TORFP) and provide other services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.2 Each construction project will be awarded on a task order (TO) basis, issued against the basic contract. Each TO shall specify work that may include a variety of project scopes and disciplines. The Government will provide only basic design information for each TORFP. The Contractor shall perform design required to construct and provide construction and complete as-built drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent active projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. In the case where the Government provides the contractor the design and statement of work, or when stipulated by the Contracting Officer, the Contractor shall be required to attend initial project site visits, obtaining necessary information about the project, prepare cost estimates, and negotiate the project cost. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload.

1.3 Standard work hours are 0730-1630, Monday through Friday or 10 hour work days, either Monday through Thursday or Tuesday through Friday. All other work periods, except Federal Holidays, are considered non-standard. Work may be performed at other times only with written permission from the Contracting Officer. The contractor shall submit a written request with adequate justification at least two work days in advance of the date the contractor desires to deviate from the standard hours. The contractor shall ensure the site superintendent keeps a copy (at the work site) of said approval. Such work outside standard hours will be at no additional cost to the government. The following is a list of observed Federal Holidays:

Page | 2

Federal Holidays

New Year’s Day 1 January

Martin Luther King’s Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

Any holiday falling on a Saturday will be observed the preceding Friday. Any holiday falling on a Sunday will be observed the following Monday.

1.4 For any calendar day response time or requirement in this SOW, when the due date falls on a weekend or Federal Holiday, the due date shall be the next work day.

2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 The Contractor is required to furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control and incidentals necessary to provide complete and fully operational facilities and/or systems. The final product provided by the Contractor shall conform to government accepted commercial/industrial quality standards in regards to fit, finish, form and function as detailed in each TO’s Statement of Work (SOW), the SABER Technical Specifications and industry standards as typically referenced to and utilized by the trades industries.

3.2 The successful firm selected as the SABER Contractor shall be a construction firm, capable of providing a minimum design and diversified construction services. At a minimum, the Contractor shall maintain the following management and technical support capabilities throughout the duration of this contract.

3.3 MINIMUM DESIGN: Typically, minimum design for SABER is up to 35%. The contractor is responsible for submitting documentation that substantiates the proposed approach. For some TOs, the services of a registered professional engineer will be required, including, but not limited to, approvals for water and sewer utility work, foundation and structural design, Page | 3 and fire protection system design and approval. The services of a registered professional engineer shall be incidental to the overall project or required under a differing site condition and shall be approved by the Contracting Officer. Efforts related to accomplishing the required minimal design product shall include, but is not limited to site visits, design meetings, detailed contractor-developed statement of work, contractor’s cost proposal, detailed contractor-developed drawings, Government-Contractor negotiations, final negotiated cost proposal, and any other efforts associated with the minimum design. In most instances where the government executes the minimum design, the Contractor effort shall include site visits, contractor’s cost proposal, Government-Contractor negotiations, final negotiated cost proposal, and any other efforts associated with the project TO award.

3.4 Contractor Personnel

3.4.1 Contractor’s Contract Manager (CM): The CM will be responsible for the overall performance of this contract. The CM shall have a minimum of five (5) years previous experience as primary manager with a construction firm engaged in multi-discipline construction projects. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer. The CM will receive each TORFP. The Contractor shall provide quality, cost effective designs for multiple TOs simultaneously within the time constraints stated in Section 15.0 – ORDERING PROCEDURES. The CM shall complete minimum designs to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The Contractor’s design and drawings must comply with the Government’s concept design requirements as well as all governing codes (See Section 6.0 – DESIGN AND CONSTRUCTION REQUIREMENTS). The Contractor shall use recognized industry standard practice in determining their proposed design materials and methods, unless the Government specifies otherwise. Where the Government chooses to execute the minimum design for a particular TO, the contractor will be required to submit a Contractor’s cost estimate, Material Approval Submittal form, Contract Progress Schedules Form, and Contractor Progress Report form (See Section 17.0 – COMMENCEMENT, EXECUTION, COMPLETION AND PAYMENT FOR WORK).

3.4.2 Contractor’s Quality Control Manager (QCM): Provides quality control management for all active TOs and executes the Quality Control (QC) plan. The QCM shall have the minimum qualifications set forth in the specifications, Section 01 00 00, subsection 11.0, Quality Control and Safety Plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall have a minimum of three (3) years’ previous experience as a QCM for a construction firm overseeing one or more multi-discipline construction project. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all status meetings, site visits, and pre-final/final inspections. The QCM under this

Page | 4 contract can provide and execute the services of the CM, likewise the CM executing the services of a QCM, but neither shall execute the services of a Project Superintendent.

3.4.3 Contractor’s Project Superintendent (PS): Provides on-site supervision. The PS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. For each specific task order issued, the contractor shall establish an alternate superintendent to act on behalf of the project superintendent during his absence from a particular jobsite. The alternate shall not be the CM or QCM. On all TOs, either the PS or alternate shall visit each active project site at least once each day during scheduled work hours unless otherwise directed by the Contracting Officer. Superintendents shall have a minimum of three (3) years’ previous experience as a PS (exclusive of time employed as a tradesman or working foreman) for a construction firm overseeing one or more multi-discipline construction projects. The PS cannot be the QCM and subcontractors may not perform PS duties.

3.4.4 The Contractor shall also provide and maintain the following capabilities to support the MAFB SABER contract.

3.4.4.1 Design/Drafting: Provide computer aided design and drafting capabilities for producing design and construction documents for each individual TO within the time constraints specified in Section 15.0 – ORDERING PROCEDURES. CADD operature must have a minimum of three (3) years proven experience working directly with AutoCAD.

3.4.4.2 Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost estimates for multi-discipline construction projects within the time constraints specified.

3.5 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.6 The contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

3.7 Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO within 4 work days when there are no active TOs unless otherwise directed by the CO. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including but not limited to full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all status meetings, site visits and pre-final/final inspections.

Page | 5

3.8 Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval five (5) work days prior to starting work.

3.9 The CO may require that any employee of the contractor and/or subcontractor, whose conduct, in the opinion of the Contracting Officer, interferes with proper discipline at the installation where the services are performed, be removed from the installation.

3.10 The Contractor is responsible for obtaining all permits necessary for construction. The Contractor is also responsible for insuring all Uniform Codes, Standards, and environmental regulations are adhered to. Any Code, Standard, or regulatory deficiencies will be corrected at the expense of the Contractor. The most common permit is the routing of the Base Civil Engineer Work Clearance Request, AF Form 103, which includes coordination with various Federal, and Air Force POC’s.

4.0 TECHNICAL DESIGN SUPPORT: The Contractor’s design capabilities are of utmost importance. The Contractor shall provide multi-discipline design support. Areas of required technical design competence shall include, but are not limited to civil, architectural, structural, mechanical, electrical, and drafting/surveying crafts.

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS

5.1 All design and construction accomplished pursuant to this contract shall fully comply with the Government’s design requirements as well as all governing codes, Malmstrom AFB Specifications and SABER Technical Specifications. Governing codes are as follows, listed in order of priority:

(a) Applicable Executive Orders, International, Federal, DoD, State and Local Codes and Regulations as cited in the TO SOW or referenced by the Contractor or his suppliers/subcontractors

(b) Codes and Standards incorporated by reference in the UFC

(c) Unified Facilities Criteria (UFC)

(d) AF instruction, AF manuals, AF pamphlets, AF engineering technical letters, and executive orders

5.2 In case of conflict among the above governing codes, contractor shall submit an RFI to the Government for resolution. Variances may also be requested via RFI.

5.3 SABER Documents: The following documents (listed in priority) shall be used in the overall execution of work under this contract:

(a) Task order Solicitation, Offer and Award

(b) SABER Technical Specifications

(c) SABER Contract Statement of Work

Page | 6

6.0 QUALITY CONTROL: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW). The QCM shall direct the execution of the Contractor’s QC and Safety Plan.

6.1 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the CO. Any changes to the plan shall be submitted to the CO. The QC and Safety plan shall include, but is not limited to the following:

6.1.1 Inspection System: Details of the Contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

6.1.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

6.1.2.1 Response Times: Punch list items on individual task orders shall be resolved within ten

(10) days, without performance extension, of notification by the Government unless more timely completion is noted elsewhere in the contract or task order requirements.

Category of warranty call shall be determined by the CO and contractor shall respond according to the following timelines:

6.1.2.1.1 Routine Calls: The Contractor shall respond within five (5) calendar days after notification by the CO, and not later than three (3) calendar days on second and subsequent attempts to correct a deficient item. The work must be completed within 20 days of receiving materials.

6.1.2.1.2 Urgent Calls: The Contractor shall respond within 24 hours of notification and complete corrective action within 7 days of receiving materials.

6.1.2.1.3 Emergency calls: The Contractor shall respond within 2 hours of notification and complete corrective action within 24 hours of receiving materials.

6.1.3 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

7.0 On-site Availability: The Contractor PS shall be on-site during construction work except as approved by the CO. The Contractor’s CM shall be available for contact by phone any time during standard working hours and shall have the ability to respond to matters that arise. This includes but is not limited to the following functions: contract management, task order management, estimating, negotiating, scheduling, and construction quality control.

7.1 The Contractor will not be provided on-base office space location for their administrative/management personnel for this contract.

Page | 7

7.2 A contractor storage yard is available on-base for Contractor owned material/equipment. The Contractor shall secure their materials and protect all equipment from damage. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property stored in the contractor storage yard.

7.3 As required for each TO, the Contractor may be assigned an area located on or near each construction site to stage materials, store equipment and tools, and maintain miscellaneous items. If approved, the Contractor’s storage area shall conform to the SABER Technical Specification section 01 00 00, para 22.0 and shall be utilized for the purpose of this contract only, or as authorized by the CO. All equipment/materials/supplies required to establish and maintain the staging area shall be at the Contractor’s expense. Portable buildings and structures may be used in these staging areas; however, the space shall not be used for occupancy. The assigned area must be properly fenced.

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

8.1 All Contractor supplies and equipment are the sole responsibility of the Contractor.

The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

8.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY:

9.1 Only the CO is authorized to make changes to the contract or any TO issued there under. No other Government or non Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions.

9.2 In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price or performance time to cover any increases in costs or time incurred as a result thereof. The Contractor may also be required by the CO to undo any such unauthorized changes at no additional expense to the government.

9.3 Construction Inspector: A construction inspector will be assigned to the SABER contract or identified for each TO. The construction inspector is an employee of the Government. The inspector will perform daily quality assurance inspections on all projects to provide an accurate story of the details of project construction; report and make recommendations to the Contract Administrator (CA) or CO on the details of project construction; and document construction activities and any issues found in daily inspection

Page | 8 reports using AF Form 1477, Construction Inspection Record, or an approved equal Document per AFPAM 32-1005 Working in the Engineering Flight Paragraph, 2.6.2.1.

10.0 TASK ORDER PRICING: Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development.

Unreasonable methods and or estimates to accomplish task order requirements will not be accepted. No adjustment to the contract coefficients shall be allowed throughout the duration of the contract.

10.1 Terms Explained

10.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The RS MEANS labor costs are included as line items of work.

10.1.2 Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis for task order pricing. Estimates composed of the RS MEANS price book line items and the price book line items bare costs per unit, based on the appropriate Local Area Adjustment Factor (see para 10.1.3.9) are used. UPB line item pricing is non-negotiable.

Some items contained in the RS MEANS price book are ineligible to be used in this contract UPB those items can be found in Section 0 1 00 00, General Requirements Specification, para 1.2.4

10.1.3 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide. The line items are priced primarily using contractor furnished RS MEANS electronic databases: The RS MEANS labor costs are included as line items of work. The Contractor shall provide to the CO four (4) copies of the RS Means Facilities Construction Cost Data Guide within 10 calendar days of initial contract award and each January after the annual RS Means update.

10.1.3.1 The contractor shall provide the government with estimating software Win Est Pro Plus®, 4Clicks Professional, or approved equal. The software lets you to instantly create custom list of materials, prices, labor rates, overheads and profits. Software must provide the capability to separately editing labor rates, materials costs, and labor costs.

Software must allow the editing of crew size and crew makeup included in labor line items.

Software must provide the capability to produce an automated estimate comparisons.

Software must provide the capability to use a Boolean keyword search – allows use of “and”, “or”, “not” as search qualifiers. Customer support by the software manufacturer shall be provided during the complete duration of the contract. The Contractor shall provide estimating software/licenses to the CO for four (4) Government users as well as all of its own Contractor users. Each license shall be able to be used simultaneously. Shared licenses are not acceptable. The RS Means database shall be used in conjunction with the latest version of approved estimating software. The estimating package shall be Windows 7-compatible

Page | 9 software. The database must include cost data on building construction, mechanical, electrical, concrete, site work, plumbing, interiors, heavy construction, assemblies, etc.

10.1.3.2 The contractor shall comply with any and all licensing requirements pertaining to any software purchased to meet the terms of this contract. Also, the contractor shall honor all copyright restrictions relevant to proprietary data obtained in electronic or hard copy format to meet the terms of this contract.

10.1.3.3 If the contractor provides estimating software other than Win Est Pro Plus®, the contractor shall provide on-site training by the software provider in a joint session for the government SABER office staff, the Contracting Officer along with the contractor’s office staff. The training shall be that which is recommended by the software provider for new users. An acceptable date or dates will be coordinated through the SABER Management, telephone no. to be provided after award.

10.1.3.4 Non Pre-priced Items (NPI): Items of work not included in the UPB required for execution of a TO and within the scope and general intent of the contract, these items must be submitted, approved and/or negotiated if necessary.

10.1.3.5 Non-Means NPI item prices taken from local area sources shall be the lowest price offered from at least two (2) acceptable vendors. A quote from each source shall be broken down into disciplines, material, equipment, and labor as applicable. The quotes shall be provided with the Contractor’s proposal. If two or more quotes are not received or provided, the Contractor shall provide written justification, to the CO, of the circumstances.

Equipment and material prices shall be based on the contractor’s cost. The contractor is required to show proof of its cost. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

10.1.3.6 In the event that a minimum of two (2) quotes cannot be obtained, a sole source justification may be submitted. Sole source is justified when there is only one supplier, potential suppliers/subcontractors are unresponsive or respond with no bid, etc.

Contractor shall document sole source justification and submit to the Government as part of their proposal package.

10.1.3.7 The Contractor shall submit a worksheet for each NPI item which shows all of the costs and calculations used to develop the NPI item’s price.

10.1.3.8 The Contractor shall retain all materials used in performing take-offs (calculations, sketches, field measurements, etc.) and obtaining cost information (catalog cut sheets, vendor quotes, etc.) for the NPIs, and shall provide these materials in the proposal. Submission of these materials as part of the proposal shall satisfy the requirement for submittal of an item listed on the submittal register for a TO (see Section 18.2).

Page | 10

10.1.3.9 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Great Falls, MT, or the nearest city for which RS MEANS provides an average city cost index.

10.1.4 Coefficient: The coefficient is applied to UPB items and NPIs to determine the task order prices. No adjustment to the contract coefficients shall be allowed throughout the duration of the contract.

10.1.4.1 The prices as established by the UPB or the NPI are multiplied by the appropriate coefficient to arrive at the actual price for a unit of work.

10.1.4.2 Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing.

The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Division 1 – General Requirements) in the RS MEANS. The Contractor’s coefficient shall account for all allocable and allowable contract costs. The coefficient shall include costs for computer hardware, software, licenses, annual maintenance, RS Means Master file and all updates and licenses for approved software. There will be no allowance for any additional costs beyond the bare costs from RS Means and the coefficient; therefore, the coefficient must be all inclusive of costs incurred for each task order.

10.1.4.3 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

10.1.4.4 The Contractor shall consider the following factors that affect the calculation of the Contractor’s coefficients:

(1) The UPB prices are for in place quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

(2) The coefficient shall cover all the items typically designated as general conditions, profit and overhead including administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

10.2 How To Calculate a Task order Price

10.2.1 Total UPB Costs: The sum of all UPB line item costs.

10.2.2 Total NPI Costs: The sum of all NPI line item costs.

10.2.3 Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS material/equipment shall be deleted from the RS MEANS line item cost, and the remaining

Page | 11 line item cost shall be treated as UPB line item. If an item does not exist in the UPB, the cost for that line item shall be calculated as an NPI item.

10.2.4 UPB Task order Cost: The sum of the total UPB multiplied by the local area adjustment factor and the appropriate contractor coefficient.

10.2.5 NPI Task order Cost: The sum of the total NPI multiplied by the contractor NPI coefficient.

10.2.6 Total Task order Cost: The sum of UPB Task order Cost and NPI Task order Cost.

10.2.7 NPI Percentage: The NPI task order cost divided by the total task order cost.

Government reserves the right to reject a proposal where the NPI percentage exceeds 10%.

10.3 Keeping Prices Current

10.3.1 Unit Price Book (UPB): RSMeans® Facilities Construction Cost Data unit prices are updated and published at the beginning of each calendar year. Only the yearly update and published book shall be utilized until the next update/publication date; Contractor shall not utilize any updates that RSMeans may make during the year after the publish date. The official date to begin utilization of the updated publication is the date the publication is provided to the CO.

11.0 COMPUTER REQUIREMENTS

11.1 The contractor’s software shall be compatible with Microsoft® Windows 7 Enterprise or current version as updated by Malmstrom Air Force Base, MT, current version of Microsoft Office Professional, current version of AutoCAD available for Windows, current version of Adobe Acrobat Professional, etc.

11.2 The government does not require the contractor to purchase, install, or maintain computer hardware for government personnel. The government has the computer hardware necessary for operating the SABER task order estimating/proposal programs, and the SABER record keeping programs.

11.3 All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. The drawing files shall be electronic CADD files in AutoCAD (.dwg) format and adhere to the drawing standards contained in Tri-Services A/E/C CADD Standard, Release 5.0.

11.3.1 The Contractor shall submit all CADD drawings on a compact disk (CD).

11.3.2 All drawing work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following standards:

Page | 12

Title Sheet Existing Site & Demolition Plans Structural Plans & Details Final Site Plans Pre-Engineered Structures & Various Details Grading Plans & Details Fire Protection and Emergency Egress Plans Landscape Plans & Details Plumbing Floor Plans, Section, Equipment Schedules and Details Underground Utility Plan & Profiles Plumbing Riser Diagrams Foundation Plan & Details Mechanical Floor Plans, Sections, Equipment Schedules & Details Floor Plans & Details Mechanical Riser Diagrams Reflected Ceiling Plans & Details Mechanical Equipment Diagrams Roofing Plans & Details Electrical Site Plans & Details Elevations (Interior& Exterior) Electrical One-Line Diagrams Wall, Roof Sections, & Details Electrical Power Plans & Panel Schedules Finish Schedules (Interior & Exterior) Electrical Lighting Plans & Schedules Window & door Schedules & Details Electrical Communications Plans Furnishings Plans Fire Alarm System Plans & Risers Signage Plans & Schedules Security Systems Plans

11.3.3 The Unified Facilities Criteria (UFC) contains the requirements for developing design drawings and submitting as-built drawings.

11.3.4 The contractor shall submit As-Built drawings, in the form of CADD files, to the Government, for review and approval, for each individual task order prior to submitting a 100% invoice for the project.

12.0 COMMUNICATION: The Contractor shall ensure that the CM, designated alternate CMs and the project superintendents can be contacted at any time by telephone throughout the period of this contract.

13.0 CONSTRUCTION START-UP PERIOD: The Contractor shall adhere to the following performance *timeline upon contract award:

Provide contract deliverables (Unit Price Book and software)

Not later than 10 calendar days post award

Attend pre-bid site visit(s) for task orders Not later than 10 calendar days post award

Provide initial task order proposal IAW para 15.2 Not later than 14 calendar days post pre-bid site

Page | 13 visit

Start performance period on initial task order Not later than 45 calendar days post award of initial task order

*Reference subparagraph 1.4 for additional information

14.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a Notice-to-Proceed (NTP) for any TO, the CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

15.0 ORDERING PROCEDURES

15.1 Site Visit

15.1.1 The CO will notify the Contractor of an existing requirement by providing the CM an TORFP that shall include a written Statement of Objectives (SOO) or Statement of Work (SOW), a submittal register and initial sketches or drawings when applicable. The site visit will be scheduled with the CO as per the meeting date established in the TORFP. The CM and subcontractors shall attend the site visit and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate TO proposal, to be submitted to the CO within 14 calendar days from the date of the site visit.

Due to mission requirements, such as the award of the first project task order, it may be necessary to require the Contractor’s TO proposal in less than 14 calendar days. For more complex projects, additional time may be granted by the CO. The scope validation/site visit discussions will include:

(a) Necessary refinements for Contractor-furnished scope requirements

(b) Methods and alternatives for accomplishing work

(c) Requirements for plans, sketches, drawings, etc.

(d) Access to the facility/project site, work hours, etc.

(e) User impacts

(f) Phasing or work sequence

(g) Security requirements

(h) Utility outages and traffic control

(i) Airfield Waivers, Permits, Excavation

(j) Temporary protection of government property

(k) Debris and trash disposal

(l) Fire protection and alarm scope

(m) Noise and dust control

(n) Environmental Impacts/Asbestos, Lead, PCB, SWPPP

(o) Special Requirements specific to project such as applicable codes and regulations

15.2 Contractor’s Proposal: The Contractor’s TORFP response package including proposal submission shall comply with the government’s TORFP solicitation package as well as

Page | 14 ensure that all proposed work will comply with governing codes, regulations and the SABER Technical Specifications. The primary means of submission for the Contractor’s TORFP response package shall be electronically unless other means are approved by the CO. The response package shall include the following documents as appropriate:

(a) Project Outline;

(b) RSMeans® proposal;

(c) NPI Quotations specified or as requested by the CO.

(d) Contractor’s minimum design package;

i. Proposal estimate quantity calculations such as square foot, cubic yard, etc, unit of measure take-off calculations to justify quantities;

ii. Supplemental Drawings

iii. In-house design drawings and calculations as necessary

(e) Manufacturer’s supplied drawings, calculations, fabrication

(f) Catalog/product technical information;

15.2.1 The Contractor-furnished project Outline shall clearly demonstrate scope knowledge by providing the following information:

(a) Project Synopsis (description);

(b) The proposed method of accomplishing the work;

(c) Proposed construction drawings;

(d) Type of site field verification performed;

(e) User impacts;

(f) Protection of government property during construction;

(g) Estimated construction time.

15.2.2 Supplemental Drawings: One (1) set of blueline/bond paper drawings that clearly locate, define, and quantify each item in the Contractor’s detailed cost proposal. The Contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations; foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/hardware/equipment/ finish schedules, etc. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CM signature, Contractor’s letterhead, (3) blanks for revision dates, and signature/date approval block for the PM.

15.2.3 Detailed TO Cost Proposal: Electronic copy of the Contractor’s complete detailed line-item TO cost proposal shall be submitted for each proposal. The electronic cost

Page | 15 proposal must be submitted via Email in PDF file and WinEst Format or approved equal. The contractor may be required to provide hard copy proposals when requested by the Contracting Officer. The Contractor’s TO cost proposal shall consist of an itemized listing of line items from the UPB and any NPIs with written quotes as required.

15.2.4 Timeline: Each TO proposal shall include a brief critical path timeline, taking into account the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays and Final Inspection. The timeline shall be divided into three phases: Submittals, Construction and Closeout. The period of performance for each task order begins with issuance of the notice to proceed and ends with acceptance and approval of the final progress report.

15.2.5 Cover sheet including the SOW and scope: Each TO proposal shall include a cover sheet defining the project contact information, performance period, general conditions and a thorough description of the demolition and construction scope.

15.3 Negotiation

15.3.1 The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within 3 calendar days, if it falls on a weekend it shall be the next business day, of notification unless otherwise directed by the CO.

15.3.2 The CO will negotiate a firm fixed price for the TO. Unit prices will not be discussed unless in error with UPB and with the exception of NPIs. The Government’s technical expert will review the quantities and level of effort identified for each line item proposed as requested by the CO. Negotiations will establish the appropriate line items for the TO and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

15.3.3 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the CA and Government’s technical expert, the Contractor’s proposed critical path timeline, and RS Means daily output data. Provisions for assessing liquidated damages (LD) will be identified for each individual TO by the CO, as appropriate.

15.4 Estimation of Projects in Advance of Funding

15.4.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available, and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

Page | 16

15.4.2 Fiscal Year end Procedures: The projects that the Government reasonably expects to receive funding for, will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated) utilizing the current UPB. Agreed upon total prices that contain non-priced items shall be verified with the contractor prior to execution of the task order. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated and agreement reached prior to executing a task order.

16.0 TASK ORDER PROPOSAL EVALUATION: The government will review the Contractor’s TORFP response package for technical feasibility and compliance with the government’s intent. As part of the review, the Contractor’s RSMeans® based proposal will be reviewed for technical feasibility and to ensure that the appropriate selection of UPG line items is used to best define the Contractor’s minimum design. Negotiations shall not commence until the Contracting Officer determines that sufficient data has been provided by the contractor to clearly and concisely depict a technically sound project design and project proposal.

17.0 COMMENCEMENT, EXECUTION, COMPLETION AND PAYMENT

17.1 Notice to Proceed (NTP): Within ten (10) days of receipt of the project Notice to Proceed (NTP), and before work begins at the construction site, the Contractor shall submit electronic copies of the negotiated proposal drawings, marked CONSTRUCTION SET. This set of Construction Drawings shall be submitted for Government review as defined in the project SOW. Construction will not be allowed to commence until the Construction Drawings are submitted and accepted by the Government. The Government has seven (7) days for review.

17.2 Submittals: The TORFP sent to the Contractor will include a submittal register (AF Form 66) which specifies required submittals for each project. However, the Contractor shall submit on all materials used in the project even if they are not included in the submittal register provided with the TORFP. If the Contractor finds that additional items should be added to or finds grounds for deletion of some items, the Contractor may request revisions to the submittal register via RFI. Master contract submittals for regularly used items, i.e. concrete, is allowed.

17.2.1 Contractor Designed Projects: When the Government provides a SOW where the Contractor designs the project, the Contractor shall supply the submittal register with their design package.

17.2.2 AF Form 3000, Material Approval Submittal. The Contractor shall, within 10 calendar days after issue of the NTP, or as otherwise specified on the AF Form 66, or as otherwise directed by the CO, submit for approval to the CO two (2) copies of all proposed materials

Page | 17 and documents IAW FAR 52.236-3 Materials and Workmanship Clause using the AF Form 3000. The Contractor shall notproceeds, even at their own risk, installing any products prior to approval by the CO on an AF Form 3000 and shall be solely responsible for all replacement cost at no additional cost to the Government. The Contractor shall significantly identify, on the AF Form 3000, and all associated printed documentation, all material substitutions that deviate from the requirements of the project request documents, negotiation results, and/or this specification. Failure to identify these material substitutions on the AF Form 3000 at time of submission shall not relieve the Contractor from all replacement costs at no additional cost to the Government, even in the event when an AF Form 3000 is inadvertently approved without the Contractor complying with the aforementioned identification requirements.

17.2.3 Material Samples. The Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. The Contractor shall provide all color selection samples, regardless of product type, as a group to facilitate design compatibility selection, and partial submittals of these related items will be returned without action and shall be the sole responsibility of the contractor for any delays due to this failure to comply. As a minimum, all wall covering, carpet and other pattern type submittals shall show the full representation of material pattern. All samples provided for approval shall become property of the Government. The Contractor may request return of samples for inclusion on color boards or as submittal library entries, without guarantee of approval. All labor, equipment, materials, and rentals/fees required to provide material samples, shall be at no additional cost to the Government and is considered field overhead, a part of the Contractor’s coefficient.

17.2.4 AF Form 3064, Contract Progress Schedule. The Contractor shall submit to the CO for approval within 10 calendar days after the NTP for all TOs with a performance period greater than 60 calendar days, unless otherwise specified by the CO, IAW FAR 52.236-15 Schedules for Construction Contracts. The associated AF Form 3065, Contract Progress Report (see paragraph 18.2.5) is based upon the AF Form 3064.

17.2.5 Acceptable Format. The Contractor shall develop each AF Form 3064 to reflect particulars for each TO and the parameters of the NTP. The Contractor shall breakdown all work into measurable elements, entering these in logical order on the form.

(a) All work element line entry percentages shall reflect negotiated costs and shall not be entered front-loaded.

(b) All TOs will indicate as a minimum the final 10% of a project for post construction/pre-final inspection closeout items such as as-built drawings;

training; etc.

(c) Any payments for materials, as approved by the CO, shall be entered separately on the AF Form 3064.

17.2.6 AF Form 3065, Contract Progress Report. On a frequency as directed by the CO, the Contractor shall submit for approval one copy of an AF Form 3065 based upon the particular TOs approved AF Form 3064 IAW paragraph 18.2.3. The CO may hold TO Progress Meetings

Page | 18 when CE/SABER recommended percentages deviate from the Contractor’s submitted percentages in excess of 5% (five percent).

17.2.7 Worksite Layout Plan. The Contractor shall submit for approval 10 calendar days prior to start of work, a scaled detailed plan reflecting the construction site layout and accompanying photographs of the existing site prior to start of work. As a minimum, the drawing shall include: locations of all required utility connection points; proposed equipment and material storage areas (including quantity, and size of all storage trailers/boxes with an ID number); construction entrance(s) (including temporary stabilized construction entrance where required); haul roads; proposed Contractor employee parking areas; temporary sanitation facilities; perimeter fencing; tree preservation fencing; placement of safety signs (i.e. hard hat area, etc.); and refuse container locations. Specific timelines for staging area approvals, airfield waivers, outage requests and other government approvals are provided in section 26.3. All labor, equipment, materials and rentals/fees required to prepare and update a Worksite Layout Plan, and to establish and maintain approved worksite layout to include but not limited to, all the physical aforementioned plan requirements listed above, shall be at no additional cost to the Government and is considered field overhead, a part of the Contractor’s coefficient.

17.3 Construction Drawings: Redline drawings shall be kept updated on the project site at all times during construction and shall be available for review when asked.

Redlines shall be submitted for approval prior to the request for Final Inspection. All changes shall be delineated and marked in red for additive or altered items and green for deleted items.

17.4 Inspection by the Government: The CA/CO,…