Preproposal Conference Slides.pdf

CUSTODIAL PRE-PROPOSALCUSTODIAL PRE PROPOSAL

CONFERENCE

CUSTODIAL SERVICES

This conference facilitates the prudent exchange of information between theexchange of information between the Government and prospective Offerors. Any questions or concerns that may be discussed at q y this time are specifically non-binding as only the Contracting Officer can enter into obligations on behalf of the US Government. If you have any questions concerning this notice please feel free to askconcerning this notice, please feel free to ask the contract administrator.

OVERVIEW

Identify Key Personnel & Their Identify Key Personnel & Their Responsibilities

Define the Requirementsq Detail Unique Gov’t Considerations Explain Proposal RequirementsExplain Proposal Requirements Discuss Amendments Conduct Site VisitConduct Site Visit Invite Questions & Answers

IDENTIFY KEY PERSONNEL & THEIR

RESPONSIBILITIES

CO – The only person who can bind the y p Government

CA – CO’s assistant COR – Technical Expert/Quality Assurance QAPC – Quality Program Overseer

DEFINE THE REQUIREMENTS

Solicitation Package SF 1449/Bid Schedule/Provisions/Clauses Attachment 1 – Price List Attachment 2 – Performance Work Statement

Four Levels of Service: Level I Prestige, Level II Basic, Level III Reserved and Level IV Special Requirements

Cleaning Service is broken down into 3 subcategories: Facility Cleaning, Restroom Cleaning and Periodic Cleaning

Attachment 3 – Floorplans and Maps (exempt) Attachment 4 – Wage Determination Attachment 5 – Wide Area Workflow Worksheet Attachment 6 – Past Performance Questionnaire

DEFINING THE REQUIREMENTS (CONT’D)

Set-aside 100% for SBA 8(a) firms Previous Contract Price approximately $644K for the current year New Contract start 1 Oct 11

A d h d P P d N b Amendment 0003 changed PoP start date to 1 November

PoP – to 30 Sep 2012 with optionsoptions to 30 Sep 2016 Amendment 0003 changed the PoP to 1 Nov 11- 31 Oct 12 Amendment 0003 changed the PoP to 1 Nov 11- 31 Oct 12

Requirements vs. non-requirements Ordering Service Contract Act Payroll Records Wages/Fringe Service Contract Act – Payroll Records, Wages/Fringe

Benefits/Safety/WD Rates Wage Determination #20052005--2215 Rev 2215 Rev 1313 Statement of Equivalent Fed Rates Statement of Equivalent Fed Rates

DEFINING THE REQUIREMENTS (CONT’D)

GFP - Limited Mission Essential Services Insurance Requirements Limitations in Subcontracting Limitations in Subcontracting Key Work Required by PWS CLINS/SLINs Relate to PWS/Price List/Bid

Schedule Functional Inspection/Quality Assurance Monthly QA Monthly QA Evaluation Summary ReportEvaluation Summary Report Monthly QA Monthly QA Evaluation Summary ReportEvaluation Summary Report CPARS CPARS –– Annual Performance ReportAnnual Performance Report Security Hazardous Materials & Environmental

UNIQUE CONSIDERATIONS

CCRCCR

ORCAORCA

WAWFWAWF

MAFB114MAFB114

Anti-Terrorism tritri--foldfold & posterposter

PROPOSAL REQUIREMENTS

Proposal Preparation/Instructionsp p Proposals are due to this office NLT 1630 on

Friday, 9 September 2011.

Late Proposals Proposal Evaluations Best Value Best Value Past Performance – significantly more important than price

PROPOSAL REQUIREMENTS

Amendments

ONLYONLY AN AMENDMENT POSTED TO FBO

CHANGES THE SOLICITATION

Acknowledgement procedures Site visit Child Development Center Child Development Center Dole Center Bldg 840

CONCLUSION

Questions?Q Due to this office Due to this office NLTNLT 2:00 2:00 PM PM 26 August 201126 August 2011 Proposal Proposal conference meeting minutes along with questions/answers will be posted at the FBO website.