Attachment_1_07-1240B_Statement_of_Work.pdf

FA4610-18-R-0020

Attachment 1, Statement of Work

8 March 2018 Page 1 of 17

STATEMENT OF WORK

Design-Build (D-B)

Project Title: Repair Fire Suppression, Bldg 10122

Project Location: Vandenberg AFB, CA

Base Project Number: XUMU 07-1240B

Date: 8 March 2018

1.0 INTRODUCTION

This work will be conducted under a Design-Build (DB) delivery method.

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a design-build construction effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the fire suppression improvements to

Building 10122 needed to meet user and Air Force Standards.

2.2 DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with a basic sketch of planned improvements to what is required/ recommended as part of this

SOW.

2.2.1 General Description of Project:

The Contractor shall investigate, design and build (D/B) a solution to bring the below issues up to code compliance and to meet all base, federal and user requirements. The work shall be based on, but not limited to, the concept design provided by the 30CONS Contracting Officer (CO).

The Contractor shall:

1. Design, supply and install improvements to the existing fire suppression system throughout the entire building in order to bring the system to code.

2. Review, revise, update, the current design, then construct/install.

3. Demolish and upgrade sprinklers heads.

4. Demolish all of the smoke detectors system from the building.

5. Analyze, coordinate with user and 30CES, then design and construct fire suppression system upgrades to support this project.

6. The Contractor shall ensure the new Fire Protection System will comply with the Criteria established in NFPA 13 and UFC 3-600-01.

7. The Contractor shall ensure the entire wet-pipe automatic sprinkler system is provided in accordance with UFC requirements, and FM global. Per UFC 3-600-01 sprinkler systems that are designed using the Area/Density Method of NFPA 13, except the design density, design area, hose stream allowance and duration of supply requirements for non-storage occupancies must be in accordance with FM Global Loss Prevention Data Sheet 3-26, Fire Protection Water Demand for Non-Storage Sprinklered Properties Tables 1 through

4.

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8. Complete all commissioning, certifications and tests.

2.2.2 ENVIRONMENTAL REQUIREMENTS:

(1) Investigate, design and meet any requirements for work.

(2) Construction General Permit and Storm Water Pollution Plan (SWPPP) required for site disturbance over 1 ac

(3) Low Impact Development (LID) standards shall be applied

(4) Prepare Environmental Protection Plan (EPP)

(5) Meet requirements as defined in the AF Form 813 and Environmental Specification

Section 01 57 20

2.2.3 DESIGN REQUIREMENTS:

(1) All design/construction shall comply with DoD Unified Facility Criteria (UFC) and

Unified Facility Guide Specifications (UFGS)

(2) All Design/construction shall comply with the VAFB Facilities Excellence Standards

(3) All design/construction shall comply with local, State and Federal standards included but not limited to those outlined in attached specifications

2.2.4 BACKGROUND AND EXISTING CONDITIONS:

Contractor shall provide a narrative design approach detailing a thorough understanding of the design effort required, without restating the provided design that includes an understanding the design process and applicable codes, UFCs and disciplines.

2.2.5 Equipment

The Contractor shall ensure all equipment meets the 100% design specifications and codes.

2.2.6 Mechanical

The Contractor shall ensure all mechanical elements meet the 100% design specifications and codes.

2.2.7 Electrical:

The Contractor shall ensure all electrical elements meet the 100% design specifications and codes.

2.2.8 Architectural

The Contractor shall ensure all architectural requirements meet the 100% design specifications and codes.

2.2.9 Environmental

The Contractor shall adhere to all environmental requirements Vandenberg AFB Environmental

Specifications Section 01 57 20 in addition to any other environmental coordination and laws applicable.

The Contractor shall implement this contract in two phases: the design phase and construction phase.

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2.2.10 Work Clearance Request

The Contractor shall adhere to all 30CES Work Clearance Request Requirements. These can be found on the AF Form 332 (Available from 30CONS CO or 30CES Project Manager (PM)) and the AF Form 103 (completed by the contractor).

2.2.11 Applicable Documents

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air

Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters;

Executive Orders ; UFGS; American Petroleum Institute Codes; National Association of

Corrosion Engineers; National Fire Protection; Steel Structures and Painting Council; National

Electrical Code; Uniform Fire Code; Occupational Safety and Health Administration (OSHA) regulations; Environmental Protection Agency regulations; and International Building Code including all changes and amendments in effect on the date of issuance of each contract. It is the contractor’s responsibility to identify and comply with all applicable and relevant requirements.

2.3 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract. Any concept design provided to the contractor is for reference and design coordination use only. It may not reflect final design conditions and it shall not be assumed to meet all specifications or CAD standards. The Contractor is responsible for all research, interviews, and investigation required for the project.

2.3.1 Project Phasing

The Contractor shall accomplish this project in phases as agreed upon by the Base civil engineers

(CE) and production staff. All telecoms and meetings shall be coordinated by the Contractor with the CE Project Manager (PM). The Government shall have 21 calendar days to review each design deliverable. The Contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey / Charrette

The Contractor shall avail themselves for a design “Charrette” on the day of or the day after the

Kickoff Meeting / Site Survey. The design “Charrette” will allow the Government and/or

Contractor to discuss any specific concerns not previously addressed. The Contractor shall document decisions and meeting minutes and provide with the 35% Design below.

2.3.3 35% Design

The Contractor shall provide a narrative design approach detailing a thorough understanding of the design effort required, without restating the provided design that includes an understanding of the design process, and applicable codes, UFCs and disciplines with the proposal package.

The narrative, combined with any provided concept, current or old design, and any documentation from the Charrette will be the 35% design. The 35% Design shall include a list of expected Specification Sections that are anticipated, this list does not represent a final list, but

8 March 2018 Page 4 of 17 allows for initial coordination. This shall be submitted electronically for record purposes within

21 days of the Charrette. This is not a formal submittal for review, but rather a written submission for use during the 65% Design Review.

2.3.4 65% Design

The Contractor shall provide the 65% design for review and comment within 60 calendar days from the design charrette meeting. The 65% design package shall include the drawings, specifications, schedule of material submittals, and design analysis. These documents shall include all major details and the design analysis. The Government shall have 21 calendar days to provide review comments. The Contractor shall schedule and attend review conference at

Vandenberg AFB, CA within 7 days of receipt of Government comments.

(1) Design Analysis: The Contractor shall update the 35% Design Submittal by documenting the decision-making process. The Design Analysis shall be bound or in notebook form and include the following:

a. Basis of Design Submittal: The Contractor shall include the approved Basis of

Design as a reference for design review. This shall be an appendix.

b. List of Section Titles and Numbers: The Contractor shall prepare a List of

Section Titles and Numbers to be used in the project in accordance with the

Master Format - Master List of Section Titles and Numbers from the Construction

Specifications Institute (CSI) Manual of Practice.

c. Environmental Surveys: The Contractor shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project.

d. Recycled Materials List: The Contractor shall provide a preliminary list of recycled materials that can be used in the project. The Air Force Affirmative

Procurement Program (AFAPP) mandates use of recycled materials found in the

Comprehensive Procurement Guideline (CPG). The Environmental Protection

Agency (EPA) lists the types of products to be included in the AFAPP available on-line at www.epa.gov/cpg/products.htm. This shall be an appendix.

e. Written Explanation of Major Design Decisions: The Contractor shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection.

The discussion shall include at a minimum: why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice.

f. Executive Summary: The Contractor shall provide a written narrative overviewing the project scope and key project information. The Executive

Summary shall be at the front of the Design Analysis. It shall also be provided as http://www.epa.gov/cpg/products.htm

8 March 2018 Page 5 of 17 a separate PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

g. Interviews: The Contractor shall document all discussions with the Air Force

Project Manager, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence shall be an appendix. Investigative interviews to determine design requirements etc. shall be included in a separate appendix and referenced in the narrative.

h. Engineering Data: The Contractor shall provide calculations and other supporting engineering data or analyses for equipment or system sizing and shall justify any special requirements that require deviation from normally accepted commercial or Government standards. This shall be an appendix.

i. Manufacturer Data: The Contractor shall provide catalog cuts or other manufacturer data of major equipment items. This shall be an appendix.

(2) Drawings: The Contractor shall submit half size (14” x 20”) copies of updated

Drawings plotted on bond. Drawings shall comply with Vandenberg CAD Standards.

It is the Contractor’s responsibility to contact the VAFB 30CES Vault after award to obtain these standards.

(3) Specifications: The Contractor shall prepare the Specifications in sufficient detail for a construction contractor to determine the type and quality of materials and methods required for installation of these materials. The Specifications shall be bound or in notebook form and shall follow these guidelines:

a. The Contractor may use any Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and Numbers, 3-part Section

Format, and Page Format. Only include the applicable Section Titles and numbers. Do not include Section Titles and numbers that are not applicable or will not be used.

b. The Contractor shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications, unless Vandenberg

AFB requires a specific manufacturer for base-wide compatibility.

c. The Specifications shall be clearly written and shall not conflict with the drawings. The Specifications shall be thoroughly edited so that they do not contain provisions that do not pertain to any project in this contract.

d. The following Vandenberg AFB standard specification sections shall be inserted into the Specifications for all projects:

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(i) Section 01 00 00 General Requirements

(ii) Section 01 44 00 Contractor Quality Control

(iii)Section 01 57 20 Environmental Requirements

e. Sections 01 00 00 and 01 57 20 require editing and coordination with the Air

Force Project Manager for specific base requirements and restrictions. Section 01

00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from the base document must be documented until the 100% when a clean specification shall be provided. Any editing of the 01 57 20 are not valid until expressly approved from the 30CES

PM.

f. The contractor shall use one or more of the following Vandenberg AFB standard specification sections if asbestos, lead-based paint, PCBs, or USTs exist in any project:

(i) Section 02 07 50 Removal and Disposal of Asbestos Materials

(ii) Section 02 08 10 Asbestos Abatement – Small Scale

(iii)Section 02 08 20 Asbestos Abatement – Large Scale

(iv) Section 02 08 40 Lead Based Paint (LBP) Abatement and Disposal

g. If applicable, the contractor shall use the Environmental Surveys to prepare the scope of asbestos, lead-based paint, PCB, and UST abatement and identify the locations of abatement requirements on the Drawings. The cost of all abatement shall be itemized separately in the abatement cost estimate.

h. The Contractor shall become familiar with the Vandenberg AFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

i. The Contractor shall include VAFB standard specification Section 01 44 00

Contractor Quality Control, or more stringent quality control section, as approved by the 30CES PM and the 30 CONS Contracting Officer.

(4) Schedule of Material Submittals: The Contractor shall complete an AF Form 66, Schedule of Material Submittals. The AF Form 66 indicates all material submittal requirements throughout the specifications listed by description of Item, Contract

Reference, and Type of Submittal. The AF Form is available in Microsoft Excel.

(5) Recycled Materials List: The Contractor shall provide a final list of recycled materials that can be used in each project. The contractor shall verify the classification of each recycled material by completing a Recovered Material

Determination Form available on-line at

8 March 2018 Page 7 of 17 http://www.afcee.brooks.af.mil/eq/programs/progpage.asp?PID=1 in the “AF Guide to Green Purchasing” Appendix C.

(6) Resubmittals: The Contractor may be required to resubmit the 65% Design

Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the 65% design submittal or if it contains sufficient errors that a 95% design could not be achieved without major revisions, as determined by the Government.

2.3.5 95% Design

The Contractor shall provide the 95% design for review and comment within 42 calendar days from 65% design approval. Included shall be all drawings, specifications, and design analysis.

The 95% design package shall be in a 100% design state with the exception of Government corrections/modifications. The Contractor shall provide the design to the individuals list below.

The Government shall have 21 calendar days to provide review comments. The Contractor shall schedule and attend final review conference meeting at Vandenberg AFB, CA within 7 days of receipt of Government comments.

(1) Design Analysis: The Contractor shall make additional corrections from the 65%

Design Review Conference and submit an updated Design Analysis. The Design

Analysis shall be bound or in notebook form. In addition to 65% Design Submittal requirements, the Design Analysis shall include the following:

a. Annotated Review Comments: The Contractor shall annotate the design review comment sheets received at the 65% Design Review Conference indicating the full disposition of each comment. The Contractor shall provide the reference location where any changes were made to the contract documents.

b. Drawings: The Contractor shall make corrections from the 65% Design Review

Conference and submit half size (14” x 20”) copies of updated Drawings plotted on bond.

c. Specifications: The Contractor shall make final corrections from the 65% Design

Review Conference and submit updated specifications. The Specifications shall be bound or in notebook form.

d. CAD Project File List and Computer Files: The Contractor shall make final corrections from the 65% Design Review Conference and submit an updated

CAD Project File List and Computer Files.

(2) Resubmittals: The Contractor may be required to resubmit the 95%Design

Submittal if all changes from previous submittals have not been incorporated or if the remaining comments are of such a nature, as determined by the Government, that significant redesign would be required in order to achieve a 100% design.

http://www.afcee.brooks.af.mil/eq/programs/progpage.asp?PID=1

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2.3.6 100% Design

Within 14 days from this review meeting, the contractor shall provide the 100% Final Design package. Government shall have 7 days to approve the 100% design. This shall reflect fully complete and ready for construction documents. It shall be fully stamped and sealed.

(1) Design Analysis: The Contractor shall make additional corrections from the (95%)

Design Review Conference and submit an updated Design Analysis. The Design

Analysis shall be bound or in notebook form. In addition to (95%) Design Submittal requirements, the Design Analysis shall include the following:

a. Annotated Review Comments: The Contractor shall annotate the design review comment sheets received at the (95%) Design Review Conference indicating the full disposition of each comment. The Contractor shall provide the reference location where any changes were made to the contract documents.

b. Drawings: The Contractor shall make corrections from the (95%) Design

Review Conference and submit Full Size (36” x 44”) copies of updated Drawings plotted on bond.

c. Specifications: The Contractor shall make final corrections from the (95%)

Design Review Conference and submit updated specifications. The

Specifications shall be bound or in notebook form.

d. CAD Project File List and Computer Files: The Contractor shall make final corrections from the (95%) Design Review Conference and submit an updated

CAD Project File List and Computer Files.

(2) Resubmittals: The Contractor may be required to resubmit the (100%) Design

Submittal if all changes from previous submittals have not been incorporated.

(3) After final acceptance of the (100%) Design Submittal by the Air Force Project

Manager, the contractor shall submit the required originals and number of sets of copies plus all Computer Files.

2.3.7 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the Contractor of liability associated with performance as the Engineer of Record.

The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.8 Floor Plans/Elevations Design Requirements

The Contractor shall ensure the subject project is compatible with all Federal, UFC, United

States Air Force and Vandenberg AFB, CA Guidelines.

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2.3.9 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer in the State of California. The Contractor shall serve as the

“Architect of Record” and, as such, will ensure that all completed designs and as-built drawings are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.3.10 Hazardous Materials Surveys

The Contractor shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials

Abatement Plan produced to address these hazardous materials, if found. The Contractor shall conform to the requirements of Vandenberg AFB Specification Environmental Specifications.

2.3.11 Permits

It is the responsibility of the Contractor to identify all permits, clearances and other documents required for construction as part of the design phase of this project. The Contractor shall obtain the identified permits, clearance and other documents prior to construction.

2.3.12 Surveying/GIS Files

All projects that include surveying and/or GPS data collection must provide results in GIS formats according to the formats designated in Spec 01 00 00. This is in addition to any other report or files generated by survey work.

2.4 CONSTRUCTION PHASE

Upon the approval of the CO, the Contractor may commence on-site construction activities. The

Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract.

It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract. During all aspects of work both the Site Superintendent (SS) and the Contractor Quality Control Manager (QCM) shall be on site. The SS and QCM shall be two separate individuals unless expressly allowed for otherwise according to the 30CES PM and 30CONS Contracting Officer.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall issue a warranty in accordance with FAR 52.246-21. All parts and product warranties shall be provided with all paperwork completed by the Contractor on the Government’s behalf.

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2.4.3 As-Builts

Within 14 days after the final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall provide as-built drawings (both electronically and in hard copy) for retention by the

Government. The Contractor shall ensure the final as-built drawings meet all Vandenberg AFB

(VAFB) CAD standards. The Contractor shall not assume any provided design meets all CAD standards. The Contractor is solely responsible for ensuring the accuracy and completeness of the

As-Built drawings. The Contractor shall ensure at least one copy of the as-built drawings is submitted on Mylar.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the CE PM.

Material resulting from demolition activities shall be disposed of by the Contractor through the

30CES Qualified Recycling Program, the Defense Logistics Agency (DLA) Disposition Services or off base landfill, as appropriate. The VAFB Base Landfill is no longer available for projects at Vandenberg AFB.

3.3 DESIGN AND CONSTRUCTION REQUIREMENTS

The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The Contractor is responsible for all research, interviews, and investigation required for the project.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None specific to the project.

4.1 AF FORM 103

The Base CES Customer Service (Building 11439) will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base

CES/CEO will assist in locating underground utilities and issue the AF Form 103 to the

Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc.

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Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VAFB for coordination. AF Form 103s will require the EPP to be completed before the final signatures can be obtained.

4.2 STAGING AREA

The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non-hazardous materials within the installation. An approval letter from

Base planning is required for laydown areas.

4.3 EXISTING ENGINEERING PLANS, ETC.

The Base CE will provide the Contractor access to any existing, available and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the

Contractor to be allowed into the 30CES Design Vault for research on available documents. The

Contractor’s use of any existing plans, drawings, diagrams, etc. does not relieve the Contractor from ensuring the design matches existing site conditions or complying with Vandenberg AFB

CAD Standards.

4.4 PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The CE

PM will arrange for a suitable Kick-Off meeting location with teleconferencing capabilities to ensure CO participation. The CE PM will ensure the appropriate base agencies attend the Kick-

Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 BASE REQUIREMENTS

The Base CE will advise the contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply

(e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 CIVILIAN ENGINEERING PROGRAM MANAGER (30CES PM)

The Base CE will provide a CE PM who will review and certify the Contractor’s progress by signing AF Form(s) 3064 and 3065 and Monthly Status Reports for the Contractor. (Note: If the

CE PM does not agree that the progress is as represented by the Contractor, he/she shall return the documents to the Contractor for correction.) The Government may utilize a Title II inspector to perform on-site inspections on behalf of the CE PM. If used, the Title II inspector does not

8 March 2018 Page 12 of 17 have the authority to sign or approve work on behalf of the Government or direct the contractor to perform work outside of the terms of the contract.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m er

B a se

P O

C

E le ct ro n ic

H ar d C o p y ct ro d C o ct ro d C o

Project Management Plan (PMP) 1 0 1 1 1 0 Within 14 calendar days after Award

Quality Control Plan (QCP) 0 0 1 1 0 0 Within 14 calendar days after Award

Accident Prevention Plan (APP) 1 0 1 0 1 0 Within 14 calendar days after Award

Environmental Protection Plan (EPP) 0 0 1 1 1 0 Within 14 calendar days after Award

Kick-Off Meeting 10 calendar days after Award

Charrette The Day of or the Day After the Kick-Off

Meeting

Progress Meetings Once a week

Meeting Minutes 1 0 1 0 1 0 2 calendar days after each meeting

Monthly Status Report 1 0 1 0 1 0 15th of each month

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0 1 0

10 calendar days after award or at the

Kick-Off Meeting, whichever is later.

Updated form shall be submitted on or about the 15th of each month

Progress Report (AF 3065 or approved equivalent) 1 0 1 0 1 0 On or about the 15th of each month

65% Design 1 0 3 0 1 0

Within 60 calendar days after the Design

Charrette. Hard copies for all design phases shall be ½ size and full size drawings.

65% Design Review Conference Within 7 calendar days of receipt of Gov.

comments on the 65% Design

The Government will provide review comments within 21 calendar days of 65% Design Submittal

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TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m er

B a se

P ct ro d C o ct ro d C o ct ro d C o

95% Design 1 0 3 0 1 0 30 calendar days after 65% Design Review

Meeting

95% Design Review Conference Within 7 calendar days of receipt of Gov.

comments on the 95% Design

The Government will provide final comments within 21 calendar days of 95% Design Submittal

100% Design, with Signed & Sealed

Drawings & Specifications 1 1 3 1 1 0

14 calendar days after receipt of

Government Review Comments from the

95% Design

The Government will provide final comments within 14 calendar days of 100% Design Submittal

Material Approval (AF Form 3000) 1 0 1 0 1 0 30 calendar days prior to requirement

Incidental Design Documents / Shop

Drawings (AF Form 3000) 1 0 1 0 1 0 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

Pre-Final Inspection Report 1 0 1 0 1 0 5 calendar days before Final Inspection

Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 1 0 Final Inspection

As-built Drawings 1 0 1 2 1 0 14 calendar days after Final Inspection

Transfer & Acceptance of Military

Real Property (DD 1354) 0 0 1 1 1 0 60 calendar days prior to Final Inspection

Final Inspection Report 1 0 1 0 1 0 5 calendar days after Final Inspection

Contract Closeout Book 1 0 1 1 1 0 10 calendar days after Final Inspection

5.1 PROJECT MANAGEMENT PLAN

The Contractor shall submit a Project Management Plan that includes a description and flowchart of personnel involved with the project and a thorough description of construction management.

The construction management narrative shall include timing of permitting, lead time for material, use date for user, etc.

5.2 ACCIDENT PREVENTION PLAN

The Contractor shall submit an Accident Prevention Plan that analyzes and addresses all safety concerns according to all specifications and other requirements.

8 March 2018 Page 14 of 17

5.3 QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan that analyzes and addresses all safety concerns according to all specifications and other requirements. The Quality Control Plan shall include a copy of a certificate of training in Construction Quality Management for Contractors

(US Army CoE/ NAVFAC) for each of the quality control managers.

5.4 ENVIRONMENTAL PROTECTION PLAN

The Contractor shall submit an Environmental Protection Plan that analyzes and addresses all environmental concerns according to all specifications and other requirements.

5.5 CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The CE PM will sign the AF 3064 and send to the

Contract Specialist for coordination and approval by the CO.

5.6 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. This report shall be signed by the contractor’s on-site representative in the Remarks section of the AF

3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than

5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The CE PM will sign the AF 3065 and send to the Contract

Specialist for coordination and approval by the CO. If the Contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

5.7 MONTHLY STATUS REPORT (MSR).

The Contractor shall submit Monthly Status Reports that communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status

Report shall include a financial tracking table containing columns with the following headings:

a. Task Breakout

b. Current Project Status (summary of work previously completed and completed during the current reporting period).

c. Task Value

d. Effort % Complete

e. Dollars % Expensed To Date

f. Dollars Earned This Month

g. Dollars Earned To Date

h. Expected work activities for the following month

i. Problems and/or concerns

j. RFI’s and Statuses

k. Updated Submittal Register

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l. Safety

m. Photographic Log of Pervious Period Operations

An AF 3064, AF 3065 signed by the CE PM and CO, and a Monthly Status report shall accompany each invoice. The AF 3064, AF 3065, Monthly Status Report and invoice shall all cover the same period of time.

5.8 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the Base Project Manager (CE PM, who will arrange for CO participation), reference Para 4.4. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.9 CHARRETTE

The Contractor shall perform a Charrette as described in the Table of Deliverables. The Charrette will allow the Government and/or Contractor to discuss any specific concerns not previously addressed. The Charrette shall not be concluded until the Contractor has a complete, workable design concept.

5.10 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables.

These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Three Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.11 FORMAT OF DELIVERABLES

The Contractor shall provide an electronic copy of all deliverables, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe

Acrobat, and AutoCAD. The Contractor shall date all deliverables. The Contractor will be provided samples of the deliverables, upon request.

5.12 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, the Contractor shall include the follow in each design package:

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a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings. All electronic copies design drawings shall be provided in both

PDF and AutoCAD formats. The AutoCAD drawings shall comply with VAFB

CAD Standards.

5.13 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The

Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the CE PM for review. The initial draft DD Form 1354 should be submitted to the CE PM at minimum 28 days prior to expected project completion.

5.14 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch-list) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

5.15 CONTRACT CLOSEOUT BOOK

Upon completion of the project and prior to final payment, the Contractor shall provide to the

Government a Contract Closeout Book submittal. The Contract Closeout Book shall contain: the completed AF Form 103; a completed submittal register; a completed AF Form 3064; a copy of the approved as-built drawings in Adobe Acrobat format; a completed AF 1354;

manufacturers/product warranty data; certificates attesting the product, system, and/or materials meet specification requirements; operation manuals, commissioning reports, and test reports not previously submitted on an AF Form 3000; recovered/salvageable materials and/or landfill disposal tickets, if applicable; any other documentation necessary to record compliance with technical requirements, administrative requirements or terms and conditions of the contract.

5.16 MAILING ADDRESSES:

5.16.1 AIR FORCE PROJECT MANAGER:

Alex Miranda Gonzalez

30 CES/CENMP

1172 Iceland Ave, Bldg 11433

Vandenberg AFB CA 93437-6011

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5.16.2 AIR FORCE CONTRACTING OFFICER:

Jeffrey Grelck

30 CONS/LGCA

1515 Iceland Ave

Bldg 8500, Room 150

Vandenberg AFB CA 93437-5212