4-30-2015_SOW_12-1259B_9192_Draft.pdf

STATEMENT OF WORK

XUMU 12-1259B Replace Piping Bldg. 9192

Project Location: Vandenberg AFB, CA 30 April 2015

1.0 INTRODUCTION

The work to be performed under this contract shall be completed under the terms, conditions, and general requirements of the contract and this Statement of Work (SOW).

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This SOW sets forth the requirements for a Sustainment/Restoration & Modernization construction effort at Vandenberg Air Force Base (VAFB), California. The Contractor shall provide the government with a complete construction and warranty in accordance with all applicable code and laws and design drawings, design analysis, and specifications provided for the following project:

2.1.1 XUMU 12-1259B Replace Piping Bldg 9192, Vandenberg AFB, CA.

2.2 DESCRIPTION OF WORK

The Contractor shall accomplish the work according to the design drawings, design analysis, and specifications provided to the Contractor with some exceptions noted below. The Contractor shall provide the manpower, equipment, materials, services, additional engineering, and transportation necessary to accomplish the work. The project design will be provided to the Contractor via the Federal Business Opportunities website (www.fbo.gov). The work the Contractor shall complete in this project includes, but is not limited to the following:

• Remove and replace below ground piping, demolish portions of existing walls, floors, ceilings, and sleeve footing..

• Saw cut / core concrete, remove concrete, trench and excavate to remove and replace piping.

• Underpin existing footings where pipe sleeves will be required.

• Remove existing pipe and pipe fittings.

• Replace existing pipe and fittings.

• Reinforce existing footings where pipe sleeves will be required.

• Backfill areas where excavation was accomplished and compact backfilled soil.

• Test and inspect all pipe and fittings according to the specifications and manufacturer recommendations.

• Install points of connections to site underground utilities outside of building footprint.

• Replace portions of concrete slab, replace carpet, ceramic tile, and paint finishes.

• Replace nine (9) hydronic hot water fan coils in hallways of dorms in like kind.

• Replace nine (9) 2-way valves for hot water fan coils.

• Flush and clean entire hydronic H/W piping circuit.

• Replace three (3) roof mounted bathroom exhaust fans and upsize as necessary to increase individual bathroom CFM to 80 CFM.

• Install fans to upgrade laundry rooms to meet CFM requirements.

• Verify exhaust fan static pressure sizing to meet new 80 CFM requirement.

• Inspect supporting Electrical Infrastructure related to other project tasks and replace/upgrade to support the contractor installed equipment.

• Replace DDC system with like-in-kind functionality.

Notes:

• It is the Contractor’s responsibility to ensure users are trained on all operations and maintenance of all devices.

• It is the Contractor’s responsibility to locate and avoid all underground utility lines.

• It is the Contractor’s responsibility to ensure any exits that are blocked due to construction are reported to the 30 CES Fire Prevention Office at 805-606-4680 before starting construction. The Contractor shall ensure that any exits that are blocked due to construction are properly marked with the wording “EXIT BLOCKED” and the construction area is physically blocked to keep personnel safe. Upon notification of blocked exits, the 30 CES Fire Prevention Office will work with the facility user and occupants to schedule fire drills and educational visits to train users and occupants on the alternate exits to be used in the event of an emergency.

• In the event that an existing line must be modified, it must be coordinated through the Project Manager (PM) and shall be included in the contract cost.

• It is the Contractor’s responsibility to develop and implement a traffic management plan such that daily operations can continue with minimal impact if required.

• Closures need to be coordinated with the Project Manager (PM), 30CES and Security Forces (SFS).

• Any specific brand name equipment listed in the design drawings serves only as an example. All can be substituted with an equivalent piece of equipment that meets the design specifications at the Contractor’s discretion after government approval through standard submittal process.

• Any and all monitoring is the responsibility of the Contractor. 30CES may be able to provide some assistance with monitoring but this does not relieve contractor of responsibility.

• Contractor is required to prepare and fill out required forms and permits including, but not limited to:

AF Form 103 Base Civil Engineering Work Clearance Request, HAZMART, etc. These forms must be coordinated with the Project Manager prior to official submittal.

• Due to the active occupation of the dormitory, the Contractor shall ensure the room closures are accomplished between July and November, with minimal disruption during October.

2.3 CONSTRUCTION ACTIVITIES

Upon award of the contract and issuance of the Notice to Proceed (NTP) by the Contracting Officer (CO), the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.3.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, incidental engineering, and transportation necessary to ensure oversight services throughout accomplishment of this contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.3.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection.

The Contractor shall provide sufficient training and O&M manuals as needed.

Prior to final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy, PDF electronic format, and AutoCAD electronic format. Please note these require GPS marking.

The Contractor shall issue the warranty in accordance with FAR 52.246-21.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the Contractor without specific written permission of the Project Manager.

Material resulting from demolition activities will be disposed of by the contractor through the Qualified Recycling Program (QRP), Defense Logistics Agency (DLA) Disposition Services (formerly DRMO) or off base landfill, as appropriate. The VAFB Base Landfill is no longer available for projects at Vandenberg AFB.

3.3 VERIFICATION AND VALIDATION OF EXISTING CONDITIONS

The Contractor shall be solely responsible for verification and validation of existing conditions, above and below grade, and coordination of existing conditions in parallel with proposed requirements. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability associated with performance as the Architect of Record.

3.4 CONSTRUCTION REQUIREMENTS

The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that base CE will provide:

4.1 BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103)

Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 STAGING

Base CE will identify space on the jobsite or in a base Contractor staging area where the Contractor may deliver non-hazardous materials within the installation. This should be included in the form 103 information.

4.3 EXISTING ENGINEERING PLANS, ETC.

Base CE will provide the Contractor access to available engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. A previously prepared design for correction of the deficiencies at the facilities was prepared and will be made available to the Contractor. The previous design may require supplemental design effort and the Contractor will retain the Architect/Engineer of Record liability associated with any changes in the design. The 30CES Drawings Vault is located in Building 11433 and it is ultimately the contractor’s responsibility to perform any research required.

4.4 KICK-OFF MEETING (SEE PARAGRAPH 5.3, BELOW)

The PM will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project activities.

4.5 BASE REQUIREMENTS

Base CE will advise the Contractor of the location and processes to obtain the following as needed:

• Personnel identification badges, vehicle passes, and/or entry permits.

• Information on base fire prevention/security practices and procedures.

• Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

• Security escorts for work in restricted areas.

• Safety training classes for the purpose of allowing access within secure or hazardous areas.

• A paved area where equipment can be cleaned.

• A set of keys to locks as necessary.

4.6 TITLE II

Title II Construction Management Services will be provided through an alternate contract vehicle. The Construction Management Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to review AF Form(s) 3064 and 3065 to recommend approval or disapproval to the CO and PM.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

Table of Deliverables Document Title Copies per

Addressee Delivery Date

PM

C O

El ec tro ni c

H ar d C op y

El ec tro d C op y

Project Management Plan (PMP) 1 0 1 0 Within 14 calendar days of award Kick-Off Meeting 14 calendar days after award Progress Meetings 1x weekly as coordinated with the COR Meeting Minutes 1 0 1 0 Within 2 calendar days following each meeting Progress Report 1 0 1 0 15th of each month

Submittal Register(s) 1 0 1 0 At kick-off meeting and as part of the monthly Progress Report

Progress Schedule (AF 3064 or 1 0 1 0 10 calendar days after award or at the Kick-off Meeting, Table of Deliverables Document Title Copies per

Addressee Delivery Date

PM

C O

El ec tro d C op y

El ec tro d C op y approved equivalent) whichever is later. Updated form shall be submitted with the Progress Report and with each invoice.

Progress Report (AF 3065 or approved equivalent) 1 0 1 0

10 calendar days after award or at the Kick-off Meeting, whichever is later. Updated form shall be submitted with the Progress Schedule and with each invoice.

Material Approval (AF Form 3000) 1 0 1 0 Before material is brought to the jobsite.

Incidental Design Documents (AF Form 3000) 1 0 1 0 As needed

Production or Delivery Problem Report 1 0 1 0 Same day of crisis Pre-Final Inspection Report 1 0 1 0 7 calendar days before Final Inspection Draft Transfer & Acceptance of Military Real Property (DD 1354) 1 1 0 0 With Pre-Final Inspection Report

Daily Logs (AF Form 1477 or approved equivalent) 1 1 1 0 5 calendar days after Final Inspection

Final Inspection Report 1 0 1 0 5 calendar days after Final Inspection O&M Manuals 1 1 0 0 Prior to Final Inspection Warranty Document (FAR 52.246-21) 1 1 0 1 30 calendar days after Final Inspection As-built Drawings 1 1 1 0 Prior to Final Inspection

5.1 CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a Contract Progress Schedule, AF 3064 or approved equivalent, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the CO.

The PM and CO shall sign subsequent and periodic updates to the progress schedule.

5.2 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064.

If the Contractor wants to request reimbursement for stored materials, the materials or item(s) shall be identified on the AF 3065 and an appropriate percentage applied. The materials or items must be received and stored on-site or other approved location. The Contractor shall remain responsible for the security of all stored materials.

The PM and CO shall approve the first (baseline) progress report and it shall not be altered without the approval of the CO.

The PM and CO shall sign subsequent and periodic updates to the progress schedule. The report shall also include the following:

• Current Project Status (summary of work previously completed and completed during the current reporting period).

• Expected work activities for the following month.

• Problems and/or concerns.

• Updated submittal register(s).

An AF 3064 and AF 3065, signed by the PM and CO, shall accompany each invoice. The AF 3064, AF 3065 and invoice shall all cover the same period of time.

5.3 KICK-OFF MEETING

The Contractor shall coordinate a Kick-Off Meeting to take place at Vandenberg AFB, California as described in the Table of Deliverables. This meeting will include a complete overview of the project and its implications and will be presented to the relevant base staff and POCs. The Air Force PM shall arrange for the attendance of all base staff or outside personnel with an interest in the project or in activities involved.

5.4 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POCs and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The following items shall be covered:

• Meeting Attendees and Contact Information

• Project Percent Complete

• RFI’s and Statuses

• Material Submittals and Statuses

• Two Week Look Ahead

• Schedule

• Safety

• Resolution of Existing Issues

• New Business

5.5 FORMAT OF DELIVERABLES

The Contractor shall provide an electronic copy of all deliverables, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat and AutoCAD (CADD Standards provided by government). The Contractor shall date all deliverables. The Contractor will be provided samples of the deliverables, upon request.

5.6 DD FORM 1354, TRANSFER AND ACCEPTANCE OF REAL PROPERTY

The Contractor shall submit a draft DD Form 1354 to the PM a minimum of 60 calendar days prior to completion of the Pre-Final Walk-through Inspection. The PM will provide contractor guidance on how to properly complete the DD Form 1354 package.

5.7 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report.

5.8 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved.

6.0 CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

6.1 LGCA CONTRACTING OFFICER (CO)

Jeffrey Grelck 1515 Iceland Ave Bldg 8500 Rm 150

COMM 805-606-8437, DSN 276-8437

jeffrey.grelck@us.af.mil

6.2 VAFB PROJECT MANAGER (PM):

Jordan Hampton

30 CES/CENMP

1172 Iceland Ave Vandenberg AFB, CA 93437 Voice: COMM 805-606-6675, DSN 276-6675 Jordan.Hampton@us.af.mil mailto:William.Davis@us.af.mil mailto:Jordan.Hampton@us.af.mil