Attachment_1_Rev_3_Appliances_SOW_2013-03-12.doc

STATEMENT OF WORK (SOW)

FOR

BASEWIDE APPLIANCE AND REPAIR

Solicitation FA4610-12-R-0019 Contract FA4610-13-C-XXXX

30TH SPACE WING - VANDENBERG AFB

Revision 3, 12 March 2013

STATEMENT OF WORK (SOW)

FOR

BASE-WIDE APPLIANCE CONTRACT

TABLE OF CONTENTS

1. Description of Work

2. Government-Owned Appliances

3. Leased Washers and Dryer

4. Performance Summary

5. Quality Assurance

6. Invoicing WAWF

7. Performance Assessment

8. Government Furnished Property and Services

9. Contractor Personnel Requirements

10. Hours of Operation

11. Property and Services

APPENDICES

A. Appliance Descriptions/Salient Characteristics

B. Glossary of Terms/Definitions

C. Appliances in Place/Government-Owned

D. Appliance in Place/Washer and Dryer Lease

E. Environmental Compliance

STATEMENT OF WORK (SOW)

FOR

BASE-WIDE APPLIANCE CONTRACT

1. Description of Work. The Contractor shall provide all management, personnel, equipment, tools, materials, supervision, labor and all other items and services necessary to perform appliance installation, maintenance, repair, replacement, removal and disposal services for the 30th Civil Engineer Squadron (30 CES) at Vandenberg AFB (VAFB), California. Appliances include commercial-grade washer and dryer (lease), installing, relocating, repairing and preventive maintenance services. Government-owned appliances (defined as appropriated funded refrigerators, stoves, built in dishwashers, microwave ovens, and ice machines) shall include all repair, relocating and preventative maintenance as well. Work shall be performed in accordance with this SOW as well as specific procedures recommended by the respective appliance manufacturer and all applicable federal, state and local laws.

1.1.

Estimated Quantities. Fluctuations in base personnel and/or requirements may necessitate increases or decreases in quantities required. In such events, the Contractor shall either furnish additional appliances (washers and dryers) or remove excess appliances (Government-owned and leased) as directed by Government in accordance with the terms set forth in this contract. Quantity increases or decreases for leased washers and dryers will require a contract modification. For service call CLINs, modifications will be required if the estimated quantities will be exceeded.

1.2.

Appliance Service Call Work Requests. The Contractor shall be issued Work Request(s) (AF Form 332, Base Civil Engineering Work Clearance Request) requesting services to be performed by the Contractor. For emergency work requests the contractor’s after-hours point of contact may be directed to perform a service call via telephone. An AF Form 332 for this request will be submitted the next duty day. Note: The Contracting Officer and Service Contracts Section (30 CES/CEOSS) appointed Points of Contact (POCs) are the only personnel authorized to request work for this SOW.

1.2.1.

Service Call Response Times. For routine service calls the Contractor shall acknowledge faxed AF Forms 332 from the authorized CES Service Contracts Section (CEOSS) POC within one hour, schedule work within 24 hours of acknowledgement, and perform maintenance, repair, or replacement within 48 hours), this is considered within normal duty hours. In the event of Emergency Services, the Contractor shall respond to the request within two hours, schedule work within four hours of acknowledgement, and perform maintenance, repair, or replacement within six hours, this is considered during and after normal duty hours.

1.2.2.

Work Request Authentication. Appliances repaired by the contractor shall be tested and operational and AF Form 332 must be signed and dated by the facility manager or requester validating that work was satisfactorily completed prior to departing the repair location. The Contractor shall notify the authorized CEOSS POC upon completion of each scheduled work request.

1.3.

Commercial Appliances. Management of commercial appliances/equipment is the responsibility of the owning organization. Government-owned commercial appliances include commercial food service equipment in appropriated funded facilities such as dining facilities and flight kitchens. Budgeting and funding to replace commercial food service equipment in appropriated funded facilities is the responsibility of the using organizations. This contract does not provide for purchase and/or replacement of commercial appliances; however, occasional service calls for repairs of commercial items (one time service call ONLY) until a replacement item can be obtained by the using organization may occur on this contract

1.4.

Occupied Facilities. During installation, maintenance, or removal of appliances associated with this contract, VAFB facilities may be occupied. The Contractor shall perform work with minimum disturbance to occupants. The Contractor personnel shall limit their activity to only those areas requiring access to perform requested services.

2.

Government-Owned Appliances. Government-owned appliances are defined as appropriated funded refrigerators, stoves, built in dishwashers, microwave ovens, and ice machines, see Appendix C.

2.1.

Appliance Repairs. The Contractor shall return appliances to operational condition within 48 hours after notification of service requirement, unless otherwise approved by the Government. Appliances shall be repaired on the job site.

2.1.1.

Ice Machine Repair. This SOW does not allow for the replacement or regular servicing of ice machines. However, it does allow for repair ONLY when a AF Form 332 is submitted through the CE TOOLS PORTAL/faxed or emailed to the authorized CEOSS POC. When repairing ice machines, the Contractor shall develop and post a warning sign, no smaller than 8” x 10” with 1” high letters, stating:

“ICE MACHINE IS BEING REPAIRED. DO NOT USE MACHINE AT THIS TIME - CLEANING CHEMICALS MAY CAUSE ILLNESS IF INGESTED.”

Contractor shall ensure ice machine is clear of chemicals and operating properly through an entire cycle prior to removing the warning sign and departing the on-site repair location.

2.2.

Substitute/Loaner Appliances. If it is necessary for the Contractor to temporarily remove an appliance for repair (if delay is going to exceed 48 hours), the Contractor shall supply a substitute appliance (loaner) at no additional cost to the Government until the original appliance is repaired and reinstalled. The Contractor shall notify the authorized CEOSS POC when any replacement part(s) must be ordered and repair delays are expected. The Contractor must also provide sufficient notification to the appliance user (on-site requester) of any expected delays. Note: No substitute/loaner appliance is required for ice machines.

2.3.

Appliances beyond Economical Repair. When an appliance repair is determined during initial survey not to be cost-effective, the contractor shall notify the Government of his findings. The Government shall determine and may direct the Contractor to remove and dispose of said appliance, reference paragraph 2.4.

2.4.

Appliance Disposal. The Contractor shall follow all Federal, State, and local regulations disposal procedures for all Government-owned appliances through Defense Reutilization and Marketing Office (DRMO) and the Base Landfill. Contractor shall remove Freon from all appliances at no additional cost to the Government. Guidelines for turn-in of appliances are as follows (subject to change):

a. Appliances with refrigerant must be evacuated and labeled.

b. Obtain refusal from DRMO signifying that the item is of no value and is considered trash.

c. DRMO refusal paperwork in hand, transport to base landfill.

d. Appliance contractor will be directed to the appliance bin at the landfill for unloading.

3.0. Leased Washers and Dryers

3.1.

Basic Washer and Dryer Information. All machines furnished under this contract shall remain in a “like new appearance and mechanical condition” throughout the contract period. All washers shall have porcelain enamel white finish and automatic, continuous duty, self service, commercial type washers with at least 3 adjustable water levels (small, medium and large). The contractor shall ensure products meet and/or exceed ENERGY STAR qualified and FEMP designated guidelines. The contractor shall comply with the Federal Acquisition Regulation (FAR) to provide ENERGY STAR qualified and FEMP designated products for this contract. All washers shall be capable of operating on 120 volt, 20 amp circuits without overloading circuits under normal operation. All washers shall have a minimum of three cycles: normal, permanent press and delicate fabrics and a minimum of three water temperatures: cold, warm and hot. A safety lid switch will preclude operation while door is open. Dryers shall be 220 volt, with a 16 pound minimum dry weight capacity and have a minimum of three temperatures for all fabrics. Machines will contain a drying timer to be selected for the desired drying periods of fabric. Washers and dryers shall be maintained in accordance with the manufacturer’s recommendations and standard commercial practices.

3.1.1.

Government Requested Relocation Services. If it becomes necessary to relocate existing, in-place, leased appliances, an AF Form 332 will be initiated by the authorized CEOSS POC. Relocation Service Call will be invoiced against the appropriate Appliance/Service Maintenance CLIN. The Appliance/Service Maintenance CLIN shall not be utilized for routine maintenance of washers and dryers, which is a contractor-furnished service under the monthly-maintenance leasing fee.

3.2.

Leased Washer and Dryer Installation. Contractor shall install equipment following manufacturer’s recommendations and in accordance with all local and national plumbing and electrical codes. Equipment shall be connected to existing electrical and/or gas outlets, and hot and cold water lines. The Contractor shall furnish all connections between equipment and existing vents and drains. Beginning with the first option year of this Contract: All washer/dryer installation shall be accomplished within ten working days from the start of the contract. Upon completion of machine installation, the contractor shall furnish the authorized CEOSS POC a consolidated list of machines with the serial numbers and the model numbers of the machines and the building number.name in which each was installed. Upon completion of installation, removal, or repair of machines, the contractor shall ensure the adjacent surfaces are free of any spots, oils, stains, repair parts or tools and the entire site is left clean. The Contractor shall provide commercial size washers and dryers in Government-owned or leased lodging quarters, dormitories, fire stations, child care facilities, gymnasiums, etc. The size and type of washer and dryer needed for transient lodging will be the size and washer dryer type “as required” depending on the room and the facility configuration.

3.2.1.

Connections/Outlets/Vents. The Government shall provide electrical outlets, plumbing, and dryer vents required for installation of machines. The Contractor shall only be responsible for connections from the unit to the plumbing, electrical, and vent hookups. The Contractor shall make no alterations to Government real property. Should a problem exist prohibiting proper installation or operation of a machine (i.e., faulty plumbing, electrical/gas connections, drains or vents), the Contractor shall immediately notify the authorized CEOSS POC.

3.2.2.

The unit prices set forth in the contract bid schedule shall cover ALL washer and dryer installation and preventive maintenance services, with the following exceptions:

3.2.3.

Vandalism Damage. Service calls for repair requests due to vandalism shall be priced as a Routine Appliance Service Call and invoiced against the appropriate Appliance/Service Maintenance CLIN of the contract. Prior to performing repairs or services related to vandalism of leased washers and dryers, the Contractor shall notify the on-site facility manager and the authorized CEOSS POC of any vandalism to leased equipment. The Contractor shall submit to the authorized CEOSS POC an itemized cost breakdown of required parts and services associated with vandalism damages. The authorized CEOSS POC will issue a service call work request (AF Form 332) authorizing the repair work to be accomplished. Replacement parts required due to vandalism of washer and dryer equipment shall be invoiced against the appropriate Reimbursable CLIN of the contract.

3.3.

Leased Washer and Dryer Maintenance and Repair. Contractor shall perform preventive maintenance on all leased washers and dryers to present a clean, safe, and operational condition. Washer/Dryer preventive maintenance shall be included as part of the per unit contract price list cost for monthly leasing, the Contractor shall repair leased washers and dryers on the job site the same day as notification from authorized CEOSS POC unless a longer period is agreed to by the authorized CEOSS POC. The Contractor shall also perform a semiannual cleaning of the dryer to remove lint from the blower assembly and dryer vents. The contractor shall ensure all appliances operate safely and are clean and free of corrosion.

3.3.1.

Clean Dryer Vents. The contractor shall clean dryer vents as required by Vandenberg AFB Fire Safety requirements in all base facilities where leased washer/dryers reside. Upon competition of cleaning, vents shall be fully operational and securely connected, free from clogs, kinks, bird nests and other obstructions, and shall allow for 100% air flow from the appliance to outside air.

3.4.

Signs. The Contractor shall place an approved sign or decal, detailing operating instructions at each washer/dryer in Appendices A. The sign or decal will also contain the service call telephone number for users reporting appliance problems. Signs/Decals shall be approved by authorized CEOSS POC prior to application/display.

3.5.

Leased Washer/Dryer Substitute/Loaner. If it is necessary for the Contractor to temporarily remove a washer or dryer for repair (if delay is going to exceed same day close of business) the Contractor shall supply an appliance of equivalent features (like new substitute loaner) within 1 calendar day at no additional cost to the Government. Substitute shall remain in place until the original machine or a new replacement is reinstalled.

3.6.

Leased Washer and Dryer Replacement. Replacement of existing machines shall be on an in-kind basis (i.e., electric for electric, gas for gas, etc.). Replacement units shall be in “like new” condition. Washer and dryer replacement shall be the Contractor’s responsibility, at no additional cost to the Government.

3.7.

Leased Washer and Dryer Removal. The Contractor shall remove all washer and dryer equipment within ten business days after termination of the contract. Removal of machines shall be coordinated with installation of machines for new contract in such a manner that no facility will be without washer/dryer availability for more than 5 calendar days.

4.0.

Performance Summary.

2.1,2.1.1 No more than one (1) validated customer complaint per month for failure to complete appliance repairs as scheduled.

3.3,3.3.1 No more than one (1) validated customer complaint or missed preventive maintenance action per month

5.

Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure products are received and work is performed in accordance with requirements set forth in this contract. The authorized CEOSS POC shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not products / performance meet the standards contained in this SOW. The authorized CEOSS POC will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the authorized CEOSS POC will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor.

5.1.

Quality Control. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with manufacturer’s recommendations. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. The Contractor shall develop quality control procedures that address the areas identified in paragraph 4, Performance Summary. The Contractor shall provide the name of the individual who will serve as their quality control inspector to the Contracting Officer within 10 calendar days after contract award.

5.2.

Quality Control Plan. The Contractor shall provide a Quality Control Plan to the Contracting Officer for review and/or acceptance not later than 10 calendar days after Contract award. Any subsequent modification to the quality plan shall be submitted to the Contracting Officer for review prior to implementation. The plan shall address how the Contractor will ensure all requirements of the SOW are to be met. The plan shall contain, at a minimum, the items listed below:

a. A description of the Contractors inspection system which should cover, at a minimum, all requirements listed in the Performance Summary.

b. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspectors.

6.

Invoicing WAWF. The contractor shall prepare and submit invoices via Wide-Area Work Flow (WAWF) computer program for acceptance by the authorized CEOSS POC and processing by Defense Finance and Accounting Service (DFAS). The contractor shall provide to the authorized CEOSS POC by the fifth day of each month all supporting documentation for billable charges for the previous month. (Documentation can be in the format of the Contractor’s choice; however, the actual invoice statement must be capable of being e-mailed or faxed to the authorized CEOSS POC).

6.1.

Reimbursement for Maintenance and Repair Parts. The Contractor shall be responsible for all parts costs associated with Basic Appliance Maintenance and Preventative Maintenance on all Government-owned appliances. Contractor shall be reimbursed for all parts associated with the repair of these appliances,. The Contractor shall coordinate with the authorized CEOSS POC prior to ordering any such parts. The contractor will incorporate a tracking system for these tasks as well as make it readily available to the authorized CEOSS POC. The Government will not reimburse the contractor for bench stock. Contractor will be reimbursed dollar for dollar, (no profit, fee, G&A) under CLIN X010, Parts Reimbursable. Any discounts and rebates provided to the contractor for items purchased shall be passed on to the Government. Vendor invoices shall be made readily available to the authorized CEOSS POC upon request.

6.1.1.

The Contractor shall return all completed AF Form(s) 332 to Service Contracts Section, as an attachment to the Contractor’s invoice. No payment shall be made to the Contractor without submittal of all completed and authenticated work request(s).

7.

Performance Assessment 7.1.

Periodic Validations. This method requires the authorized CEOSS POC to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform after notification by the authorized CEOSS POC. Failing to meet the performance threshold as outlined in the Performance Summary for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the Performance Summary of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

8.

Government Furnished Property and Services 8.1.

Utilities. The Government shall furnish the utilities necessary for the requirements of this SOW.

8.2.

Security, Fire and Medical Services. Emergency services may be obtained by calling 911 on base phone or 606-3911 by cell phone. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

8.3.

Solid Waste Collection and Disposal. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this SOW. The contractor shall adhere to all base level recycling programs to include disposal of waste in specified dumpster collection stations or at the recycling collection center on base.

9.

Contractor Personnel Requirements.

9.1.

Uniform Requirements. Personnel performing work shall present a neat appearance and shall be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and the employee name.

9.2

Regulatory Compliance. Contractor personnel shall comply, and ensure that subContractor personnel comply, with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

9.3

Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval IAW DoD 5500.7-R, "Joint Ethics Regulation (JER)", "Standards of Conduct," 08/1993.

9.4.

Security Compliance. At all times while on VAFB premises, the Contractor’s employees shall comply with VAFB security requirements imposed by the Installation Commander. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at VAFB. The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

9.5.

Main Base Access Requirements. Current security access restrictions at the Santa Maria Gate (Main Base entry gate) require all Contractor vehicles (that are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the Contractor may be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays as a result of in-place security procedures.

9.6.

Base Access Process. To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to VAFB, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

9.7.

Contractor Personnel Access Process. Upon employment and after the Contractor’s base access letter is on file with the Security Forces, all Contractor employees shall apply for individual identification badges at the VAFB 30 SFS, Visitor's Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. All Contractor personnel operating a privately-owned vehicle (POV) on VAFB shall obtain a vehicle registration pass. Proper state registration, proof of vehicle insurance and a valid driver’s license are required to register vehicles and drive any vehicle on base property. The Contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or Contractor employees’ employment.

9.7.1.

Contractor personnel are required to attend security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 30 CES Security Manager.

9.7.2.

All Contractor personnel shall be thoroughly briefed by the 30th Civil Engineer Squadron (CES) Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1 Physical Security Program).

9.7.3.

The Contractor shall brief all employees that they shall immediately leave any area upon notification by the Contracting Officer, authorized CEOSS POC, constituted authority, or Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

9.7.4.

The Contractor shall not employ persons for work on this Contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population. Due to safety/security issues, all Contractor employees shall be able to fluently speak, understand, read, and write English. Contractor personnel shall be easily recognized as Contractor employees by wear of an identification tag that shall include the company’s name/logo and employee’s name.

9.7.5.

Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Vandenberg AFB.

9.8.

Performance of Service During Crisis or Heightened Security. This contract is not determined to be essential for performance during crisis according to DODI 3020.37.

9.9.

Contracting Officer and Authorized Points of Contact (Quality Assurance Personnel) The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award. In this contract, information conveyed by the contractor to the Contracting Officer’s designated representative is the same as having conveyed it to the Contracting Officer.

9.10.

Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the authorized CEOSS POC / CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the authorized CEOSS POC / CO within five calendar days of each occurrence.

10.

Hours of Operation.

10. 1.

Normal Hours of Operation. Normal hours of operation for this Contract are Monday through Friday, 0700 through 1530, except for Federal holidays.).

11.

Property and Services.

11.1.

Government-owned Appliances. Government appliances consist of all appliances already in-place at the onset of this contract (see Appendix C), and any appliances purchased by the Government during the period of this contract. There may also be occasion (seldom) where the Government may purchase appliances in association with a renovation or construction project and request the Contractor to install these Government-purchased appliances utilizing the Routine Service Call line item of this Contract.

11.2.

Leased Washer and Dryer Equipment: The contractor shall furnish leased washers and dryers and preventive maintenance services for such leased equipment.

APPENDIX A

SALIENT CHARACTERISTICS

1. On a lease basis to the Government for new installation or replacement, the Contractor shall provide washers and dryers with the following salient characteristics:

a. Washer, Electric, Stackable, Front-Loading (CLIN X006):

(1) Salient Characteristics. “Or equal” electric washing machines shall have, as a minimum, the following salient characteristics:

Commercial-Grade, Heavy-Duty Machines (new washers at start of Contract)

Front-Loading Stackable, 27”W x 31 ½”D x 38”H (stacked height 76”H)

14-pound capacity (minimum)

Color: White or “off-white” enamel

Standard hot and cold water connections

120-volt, 20-amp capability (without overloading circuit)

Must meet or exceed UL-listed standards

Stainless-steel wash tub

Auto-adjust water level

Self-cleaning lint filter

Bleach/fabric softener dispenser

3-cycle minimum (normal/regular, permanent press, and delicate)

3-temperature minimum (hot, warm, and cold) selection for wash and rinse cycles

Stop Operation” Safety Feature (washer cycle ceases when door/lid is opened)

b. Washer, Electric, Size A & B (CLIN X007):

(1) Salient Characteristics. “Or equal” electric washing machines shall have, as a minimum, the following salient characteristics:

Commercial-Grade, Heavy-Duty Machines (new washers at start of contract)

24”W x26”Dx36”H and units 25 ½”W x 28”Dx44”H

16-pound capacity (minimum)

Standard hot and cold water connections

120-volt, 20-amp capability (without overloading circuit)

Must meet or exceed UL-listed standards

3-cycle minimum (normal, permanent press, and delicate)

3-temperature selection (hot, warm, and cold)

“Stop Operation” Safety Feature (washer cycle ceases when door/lid is opened)

c. Dryers, Standard, Gas/Electric (CLIN X008):

(1) Salient Characteristics. “Or equal” dryers shall have, as a minimum, the following salient characteristics:

Commercial-Grade, Heavy-Duty Machines (new dryers at start of Contract)

16-pound, dry weight load capacity (minimum)

3 Heat Temperature Ranges (all fabric, normal, permanent press)

Timer/Dry-Time Selector

“Cycle Complete” or “Cool Down” buzzer

Safety Start Button plug

Safety Latch (shuts off machine when door is opened)

Shock-proof/grounded; must meet or exceed UL-listed standards

Pilotless ignition (gas dryers)

20,000 BTU per hour (gas dryers)

d. Dryers, Gas, Stackable, Front-Loading (CLIN X009):

(1) Salient Characteristics. “Or equal” dryers shall have, as a minimum, the following salient characteristics:

Heavy-Duty Machines (new dryers at start of Contract)

Front-Loading Stackable, 27”W x 31 ½”D x 38”H (stacked height = 76”H)

7 Automatic Cycles

14-pound (minimum), dry weight load capacity [approx 6 cu ft capacity minimum]

4 temperature (minimum) [Regular/Permanent Press/Delicate/Air-No Heat]

Timed/Dry-Time cycle

Lint Filter

Quiet Dry Plus Noise Reduction

“End-of-Cycle” or “Cool Down” signal

Pilot-less ignition (gas dryers)

f. Dryer, Electric, Stackable Front-Loading (CLIN X009):

(1) Salient Characteristics. “Or equal” dryers shall have, as a minimum, the following salient characteristics:

Front-Loading Stackable, 27”W x 31 ½”D x 38”H (stacked height = 76”H)

Auto-dry sensor cutoff

g. Dryer, Gas, Stackable Front-Loading (CLIN X009):

(1) Salient Characteristics. “Or equal” dryers shall have, as a minimum, the following salient characteristics:

Front-Loading Stackable, 27”W x 28”D x 38”H (stacked height = 76”H)

Auto-dry sensor cutoff

APPENDIX B

GLOSSARY OF TERMS/DEFINITIONS

Appliances. For the purpose of this Contract, “appliances” consist of standard, domestic (household) appliances such as refrigerators, stoves, microwave ovens, and dishwashers. Also included are commercial-grade ice machines, washers, and dryers for dormitory, lodging, and fire department usage.

Commercial Appliances. For the purpose of this Contract, “commercial appliances” are those used in areas such as the dining halls, clubs, and child development center. These appliances are the large, usually oversized, industry-type appliances such as walk-in freezers and refrigerators, commercial stoves, large griddles, mixers, potato peelers, pie cases, clipper-type dishwashers, etc. Commercial appliances are not considered “standard household appliances.” This Contract does not provide for purchase and/or replacement of commercial appliances; however, occasional requests (service calls) for repairs of commercial items (until a replacement item can be obtained by the using organization) may occur on this contract.

Cubic Feet. The cubic feet references listed in this SOW are general references only. There may be slight variances in cubic feet measurements between different makes and models as designed by different manufacturers (i.e., a 3.6 cubic feet refrigerator from Whirlpool may be referred to as a 5.0 cubic feet refrigerator from Kenmore). These variances are acceptable as long as all other salient characteristics listed are complied with and the variance does not affect actual placement of the appliance in the allotted on-site space for that appliance (i.e., the replacement appliance needs to fit in the existing space).

Real Property. Land and anything permanently affixed to the land, such as fences, buildings and those things attached to the buildings, such as light fixtures or plumbing.

Salient Characteristics. The specific features and minimum requirements for each appliance outlined in the scope of this Contract. “Or Equal” characteristics.

Service Call (Routine). Routine service calls may consist of, but are not limited to, the following: Provide on-site evaluation for repair and/or replacement of Government-owned appliances already in-place; installation of new Government-purchased appliances; removal or repair of non-operating Government-owned appliances; and replacement of worn or defective parts. Additionally, this service call shall be used for calls related to vandalism of leased washer and dryer equipment. This service call shall not be used for routine maintenance of washer and dryers, which is a Contractor-furnished service included in the monthly maintenance leasing fee.

Service Call (Emergency). This type of service call is strictly for calls that fall outside normal duty hours associated with this Contract. Emergency calls would apply for weekend service, after-hours service, or holiday service.

Service Call (Relocation). This type of service call is strictly for Government requested relocation of existing, in-place, leased appliances.

Service Call (Routine, Ice Dispensers). The Contractor shall monitor the ice machine to ensure proper operation (i.e., repairman must repair and then remain on-site through an entire “cycle” of ice making to ensure the machine is operative).

APPENDIX C

APPLIANCES IN PLACE

APPENDIX D

APPLIANCE IN PLACE/WASHER AND DRYER LEASE

BUILDING

NUMBER

X006

WASHER

STACKBLE

FRONT LOAD

CLIN

X007

WASHERS

Size A & B

CLIN

X008

DRYER

ELECTRIC/GAS

(Standard)

CLIN

X009

DRYER

STACK (Electric/Gas)

24(G)

2(G)

2(G)

2(G)

1(G)

2(G)

2(G)

2(G)

14(G)

6(E)

TOTAL:

APPENDIX E

ENVIRONMENTAL REQUIREMENTS

Part 1-GENERAL

1. Environmental Compliance Requirements

1.1 The Contractor shall comply, and their subContractors shall comply, with the most stringent environmental federal, state, and local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on VAFB. The Prime Contractor shall ensure their subContractors comply with these specifications.

1.2 The 30th CES, Environmental Flight, 30 CES/CEV, (805) 606-1921 / 605-7924 is the single point of contact for all environmental regulatory agency issues for activities on VAFB. The Contractor shall coordinate all environmental regulatory agency environmental issues through the 30 CES/CEV Flight. The Contractor shall provide all copies of any regulatory agency notifications, regulatory reports, consultations, permits, or regulatory documents to 30 CES/CEV 1.3 The Contractor shall promptly support the Government through 30 CES/CEV with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

1.4 The Contractor shall be liable for any Notices of Violation (NOV), Enforcement Action, fines, penalties, and corrective actions imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEV and the Contracting Officer within 24-hours of receiving their NOV followed by written notification within three (3) working days of receiving a regulatory agency violation notice .1.02 SUBMITTALS/REPORTSA. The Contractor shall provide for approval or provide a copy of the following environmental compliance reports to authorized CEOSS POC. When appropriate, Contractors shall provide electronic submittals.

a. Annual Air Emissions Inventory.

b. Monthly Hazardous Material (HAZMAT) usage total.

c.

HAZMAT Business Plan or HAZMAT Disclaimer.

Air Quality Requirements. The Contractor, and their subContractors, shall comply with all applicable, but not limited to: Federal and state Clean Air Acts; Santa Barbara County Air Pollution Control District (SBCAPCD) rules and regulations http://www.sbcapcd.org/rules/; SBCAPCD Permit To Operate (PTO) or Authority to Construct (ATC) requirements; California Air Resources Board standards, controls, and portable equipment registration requirements http://www.arb.ca.gov/homepage.htm; any applicable US EPA Maximum Achievable Control Technology (MACT) standards; AFI 32-7040, Air Quality Compliance; AFI 32-7086, Hazardous Materials Management; 30 SWI 32-702, Environmental Management Air Emission Inventories; and 30 SW Fuel Use Monitoring Plan (FUMP). The Contractor shall comply with all the applicable air quality requirements. Contact information for the 30 CES/CEVC, Air Quality Manager is (805) 606-6863 / 2044.

1.4.1 When the Contractor is performing coating and painting activities, then the Contractor shall comply with all applicable SBCAPCD Rules including Rule 102, Definitions; Rule 201, Permits Required; Rule 202, Exemptions to Rule 201; Rule 302, Visible Emissions; Rule 303, Nuisance; Rule 317, Organic Solvents; Rule 322, Metal Surface Coating Thinner and Reducer; Rule 323, Architectural Coatings, will be complied with so that the Contractor and their subContractors do not use hazardous materials that exceed Rule 323 or any other VOC/ROC emission limit usage requirements like the ROC emission limits in Rule 351, Surface Coatings of Wood Products; Rule 351, Surface Coatings of Wood Products, (Rule 351, attachment 1, incorporates ROC emission limits as of 1 July 2005); Rule 330, Surface Coating of Metal Parts and Products; and any effected Air Quality Permit To Operate (PTO) requirements.

1.4.2 When the Contractor is performing solvent activities, then the Contractor shall comply with all applicable SBCAPCD Rules including Rule 317, Organic Solvents, Rule 324, Disposal and Evaporation of Solvents, and VAFB PTO 10156, Base wide Solvent Usage. The Contractor shall report their solvent usage in compliance with 30 SWI 32-702, Environmental Management Air Emission Inventories instructions.

1.4.3 When the Contractor is performing adhesive and/or sealant activities, then the Contractor shall comply with all applicable SBCAPCD Rules including Rule 337, Surface Coating of Aircraft or Aerospace Vehicle Parts and Products and Rule 353, Adhesives and Sealants, will be complied with so that we do not use hazardous materials that exceed Rule 353 or any other ROC/VOC limit usage requirements.

a. Adhesive Primer “Plastic cement welding” primer shall be less than 650 grams/liter ROCs, and Adhesives, “PVC Welding” glue shall be less than 510 grams/liter ROCs. This is from Rule 353, TABLE 353-1. REACTIVE ORGANIC COMPOUND LIMITS FOR SPECIFIC APPLICATIONS.

1.4.4 The Contractor shall not make use of, nor provide to the Government, any chemical, solvent, material, or any system making use of materials classified as a Class I Ozone Depleting Substance (ODS). Class I ODS's include chlorofluorocarbons refrigerants CFC - 11, -12, -13, -111, -112, -113, -114, -115, -211, -212, -213, -214, -215, -216, and -217, carbon tetrachloride, methyl chloroform, methyl bromide, and halons 1011, 1202, 1211, 1301, 2402.

1.4.5 The Contractor shall report all required Air Quality Reporting Requirements per SBCAPCD rules and permits, CARB requirements, or 30 SW Instruction 32-702, Environmental Management Air Emission Inventories instruction to the 30 CES/CEVC, Air Quality Section.

1.5 The Contractor shall provide no later than on 15 January, or at the end of the project, to 30 CES/CEVC, Air Quality Manager, (805) 606-6863 / 2044, an Annual Air Emissions Inventory Report for the previous calendar year. This report shall include for current and any new equipment brought on sight, but not limited to: annual hours of operation for each non-road piece of equipment; type of fuel / media / product usage; size and quantity; the make, model, serial number; and the contract number. NOTE: Fuel Usage Reporting is required for ICEs that have a “Construction Exemption” (SBCAPCD Rule 202, Paragraph F.3) from the 30 CES/CEVC.

1.6 When the Contractor is performing boiler, steam generator, furnace, process heater, and water heater activities, then the Contractor shall comply, as applicable, with SBCAPCD Rule 342, Control of Oxides of Nitrogen (NOx) from Boilers, Steam Generators and Process Heaters; Rule 352, Natural Gas-Fired Fan-Type Central Furnaces and Residential Water Heaters; and Rule 360, Emissions of Oxides of Nitrogen from Large Water Heaters and Small Boilers. Additionally, the Contractor shall comply, as applicable, with SBCAPCD Rules 201, 202, 301, 302, 303, 304, 306, 309, and 311.

1.6.1 The Contractor shall receive written approval from 30 CES/CEVC, Air Quality, prior to procurement for all boilers, steam generators, furnaces, process heaters, and water heaters installation, replacement, or modification actions. Note: A SBCAPCD permit may be required for boilers, steam generators, furnaces, process heaters, and water heater if the individual or cumulative total rating of the unit(s) is greater than 5,000,000 BTU/hr.b. The Contractor shall provide 30 CES/CEVC, Air Quality, Source Profile Form for Boilers and Hot Water Heaters, 30 SW Form 155 prior to any installation of boilers, steam generators, furnaces, process heaters, and water heaters’. The Contractor shall provide evidence of Certification Compliance and Emission Limitations with applicable SBCAPCD Rules 342, 352, 360, 361 and 1146.2 for all installed, replaced, and modified boiler, steam generator, furnace, process heater, and water heater units.

1.7.

The Contractor shall immediately report air permit violations to 30 CES/CEV, 606-1921 / 6863, and report all permit violations to the Contracting Officer within 24-hours.

REPORTS: The Contractor shall provide the following to the authorized CEOSS POC for any air quality activities on VAFB Annual Air Emissions Inventory.

2. Hazardous Waste Requirements 2.1 The Contractor generating hazardous waste shall comply with, but not limited to: Resource Conservation and Recovery Act; 40 CFR Parts 240-299 (Protection of Environment), 49 CFR Parts 171-180 (Transportation), EPA Hazardous Waste Training Modules; Title 22 California Code of Regulations (CCR), Division 4.5 (Environmental Health Standards for Management of Hazardous Waste); the California Hazardous Waste Source Reduction and Management Act of 1989 (Senate Bill 14); 30 SW Plans, 32-4002-A, Hazardous Materials Emergency Response Plan, and 32-7043-A, Hazardous Waste Management Plan.

2.2 The Contractor shall dispose of all hazardous waste generated on VAFB through the Government’s Consolidated Collection Accumulation Point (CCAP) Contractor located on 13th Street, (805) 606-6067 or 734-0726.

2.3 The Contractor shall not remove any hazardous waste generated on VAFB without approval from 30 CES/CEVC, Hazardous Waste Manager, (805) 606-3919 / 0133 or their CCAP representative. Only 30 CES/CEV or their CCAP representative is authorized to sign Uniform Hazardous Waste Manifests. The Contractor shall not sign any of their Uniform Hazardous Waste Manifests.

2.4 The Contractor shall be required to provide hazardous waste documentation, including testing and characterization, through the base CCAP in order for the Government to accept, properly track, report, and dispose all of the hazardous waste generated on VAFB.

2.5 The Contractor shall be responsible for all costs and management processes associated with the proper site management, Site-Specific Contingency Plan, Spill Control and Cleanup Equipment/Supplies, profiling, accurate waste characterization, temporary site storage areas, containerization, labeling, obtaining drum numbers, transportation to the CCAP facility, and the implementation of source reduction measures prior to the CCAP processing the Contractor's hazardous waste through the CCAP. The Contractor shall be responsible for their hazardous waste management until their waste is delivered and signed over to the CCAP.

3. Hazardous Material Requirements 3.1 The Contractor shall comply with, but not limited to: AFI 32-7086, Hazardous Materials Management, and Air Force Space Command Supplement, Hazardous Materials Management; 30 SW Plans, and 32-7086, Hazardous Materials Management Plan. Contact the 30 CES/CEVV, Hazardous Material Manager, 605-7573 / 606-0016.

3.2 The Contractor shall first obtain approval from the Government's HAZMART, for all HAZMAT (including “pesticides”) usage by processing an AF Form 3952, Chemical/Hazardous Material Request Authorization, prior to using any HAZMAT on VAFB. 3.3 All HAZMART registered HAZMAT shall have their appropriate bar codes attached. The Contractor shall obtain and provide the HAZMART with Material Safety Data Sheets for all materials purchased outside of HAZMART. The HAZMART, 30thLRS/LGRDMH, located in Building 8317, phone number is (805) 606-9494.

3.4 The Contractor shall provide their monthly Hazardous Materials usage to the HAZMART, in a format acceptable by the HAZMART, including electronic reporting or turning in empty bar coded containers. Note: By the Contractor reporting all of his monthly HAZMAT usage through the HAZMART, the Contractor's VAFB air emissions, EPCRA TRI, solvent usage, and HAZMAT VAFB reporting requirements are met.

3.5 When the Contractor manages sufficient quantities of a hazardous material (general hazardous material quantities are 55 gallons of liquids, 500 pounds of solids, and 200 cubic feet of compressed gas) that triggers a HAZMAT “Business Plan”, then the Contractor shall provide a HAZMAT Business Plan or update an existing facility HAZMAT “Business Plan” through the 30 CES/CEVV, 605-7573, Hazardous Material Manager’s Contractor, at (805) 739-2600, extension 264 / 266, who is preparing the base Business Plans within 2 weeks of contract award.