Attachment_1_-_PWS_Substation_Maintenance__Rev_1 _2_Jul_2013.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

ROUTINE SUBSTATION MAINTENANCE

Solicitation FA4610-11-R-0037

30TH SPACE WING - VANDENBERG AFB

Revision 1 2 July 2013

Solicitation FA4610-11-R-0037-0001 Attachment 1

SUBSTATION MAINTENANCE

TABLE OF CONTENTS

8.10 Contractor Manpower Reporting……………………………………………………………………………………………20

9 ACRONYMS 21

10 REQUIRED REPORTS AND SUBMITTALS …………………………………………………………………………………………23

APPENDICES:

Appendix 1: Historical Data Appendix 2: Compliance and Reference Publications Appendix 3: Environmental Requirements

DESCRIPTION OF SERVICES

The Contractor shall furnish all parts, labor material, equipment, transportation and supervision necessary to provide scheduled, preventive and predictive diagnostic maintenance services for nine (9) substations that are connected to the 69kV transmission and 12kV distribution systems respectively, located at Vandenberg Air Force Base (VAFB). The goal is to ensure high confidence levels in electrical service required for the entire installation. This contract is primarily to perform routine maintenance on VAFB substations, as described in paragraphs 2.2 through 2.7 of this PWS. Other “repair” actions may be authorized IAW Section 4 entitled “Repairs”.

1.1 Coordinating Maintenance

Contractor is advised and understands that VAFB mission priorities and constraints will require the Contractor to be flexible in the scheduling of work to be performed in substations. For example, launch protocols prohibit any work to be performed at substations and switch yard 48 hours prior to and 48 hours after a launch. Additionally, year round range activities will restrict the Contractor’s ability to perform work in substations. During periods of heightened national security, work in substations may be restricted. The Contractor shall work closely with 30 Civil Engineering Squadron (30CES) to schedule substation work and shall have the ability to quickly adapt to new or revised schedules as dictated by the VAFB mission. The Contractor agrees that these constraints shall not be the basis for any claim for equitable adjustment.

1.2 Routine/Additional Maintenance

The Contractor shall perform routine maintenance at each substation on the items listed in this Performance Work Statement (PWS) at a minimum of once per year unless specifically called out differently in this PWS or otherwise required to meet the performance standards in this contract or as otherwise required to maintain the substations in proper operational mode. It is the Contractor’s responsibility to determine the frequency of each maintenance action to meet the performance standards in this contract per industry standard. The Contractor may propose additional maintenance or repair actions which are not specified in this PWS to meet the standards in this contract . The Contracting Officer along with 30CES will determine whether or not to implement the suggested additional maintenance or repairs.

SCOPE OF WORK

Contractor shall provide routine substation maintenance as specified in the following paragraphs:

Maintenance Schedules During the first 30 days of the contract, the Contractor shall mobilize to perform the required maintenance, coordinate the initial schedule for access to the nine (9) substations, and develop and submit a comprehensive maintenance checklist or database for tracking the required maintenance at each substation. The Contractor shall submit a maintenance schedule each year no later than 30 days of start of contract period of performance. The schedule shall include a checklist or multiple checklists for each substation that describes the tests to be performed and the proposed recurring frequency for those tests as described in paragraphs 2.2 through 2.7 inclusive of this PWS. This maintenance schedule shall be submitted by the Contractor NLT 30 days after contract award. The maintenance schedule shall be reviewed by 30 CES/CEO and 30 CES/CEP within 15 calendar days of submittal. The maintenance schedule will be considered approved within 15 days after submittal unless 30 CES/CEO responds otherwise. Once the final maintenance schedule is approved by 30CES/CEO and 30CES/CEP, it will be used for the remainder of the current period of performance, unless otherwise revised by mutual agreement of the Contractor and Government. Inspection, maintenance, and test results, including checklists, shall be contained within a recurring substation maintenance report to be submitted to the Government within 30 days after maintenance is performed at each substation.

Substation Transformer Maintenance Contractor shall maintain substation transformers using current technology and industry standard practices, methods and frequencies (annual and in accordance with (IAW) manufacturer’s recommendations) to optimize the equipment’s performance and useful life. The frequency of each of these maintenance actions needs to be identified on the Contractor’s checklist for each substation. This Section 2.2 applies to Substations A, B, C, D, E, F, K, N, and the Switching Station. Inspection, maintenance, and test results, including checklists, shall be contained within the recurring substation maintenance report. The substation transformer maintenance program shall include at the minimum the following:

1. Inspect physical and mechanical conditions IAW manufacturer’s instructions.

2. Verify settings and operation of all temperature devices IAW manufacturer’s instructions.

3. Verify cooling fans and pumps are correctly operating and that fan and pump motors have correct over-temperature protection.

4. Verify operation of liquid level indicators, pressure relief devices and fault pressure relays.

5. Verify correct liquid levels in all tanks and bushings, and replenish liquids as necessary.

6. Verify that positive pressure is maintained on nitrogen blanketed transformers, and replenish nitrogen as necessary.

7. Inspect equipment grounding, and correct as necessary.

8. Verify the presence of transformer surge arrestors. Inspect for physical defects and perform insulation-resistance tests IAW manufacturer’s instructions. Test resistance between the arrester ground terminal and the ground system should be less than 0.5 ohm.

9. Inspect transformer bushings for physical defects and perform recommended tests IAW manufacturer’s instructions. Clean and spray bushings with StaClean or Midsun 570 high voltage coating, as applicable to prevent flashovers.

10. Perform insulation-resistance tests, winding-to-winding and each winding-to-ground.

11. Calculate polarization index, according to IEEE Standard No. 43-2000.

12. Perform turns ratio tests at all tap positions.

13. Perform insulation power factor/dissipation factor tests on windings IAW equipment manufacturer’s instructions.

14. Perform power factor/dissipation factor tests or hot color watts loss tests on bushings IAW equipment manufacturer’s instructions.

15. Perform excitation current tests IAW equipment manufacturer’s instructions.

16. Cycle no-load tap changer and return to as-found position.

17. Perform core insulation resistance to tank ground test.

18. Perform a visual inspection on LTC(Load Tap Changer) IAW manufacturer’s instructions.

19. Perform specific inspections and mechanical tests on LTC and associated components, as recommended by manufacturer’s instructions, including replenishment of necessary oil.

20. Replace LTC’s filtration system oil filter breathers, as necessary.

21. Inspect LTC cabinet, and replace missing and burned out lights with non-filament bulbs, as necessary.

22. Remove a sample of insulating liquid IAW with ASTM D-923-07. Sample shall be tested for the listed parameters IAW the referenced specification or standard:

a. Dielectric Breakdown Voltage: ASTM D877 and/or ASTM 1816.

b. Acid Neutralization Number: ANSI/ASTM D974.

c. Interfacial Tension: ANSI/ASTM D971 or ANSI/ASTM D2285.

d. Color: ANSI/ASTM D1500.

e. Visual Condition: ASTM D1524.

f. Moisture in Insulating Liquids: ASTM D1553 (Required on 25kVor higher voltages and on all silicone filled units).

g. Dissipation Factor/Power Factor: ASTM D924.

h. Dissolved Gas Analysis (DGA): ANSI/IEEE C57.10.4.

i. Oxidation Inhibitor: ASTM D2668.

j. Particle Profile and Microscopic Evaluation: ASTM D6786.

k. Furanic Compounds in Electrical Insulating Liquids: ASTM D5837.

l. Polychlorinated Biphenyls in Insulating Liquids – ASTM D4059, if applicable.

69kV Circuit Breaker (SF6 and Vacuum) Maintenance Contractor shall maintain 69kV substation circuit breakers using current technology and industry standard practices, methods and frequencies (annual, 3 year, and 6 year inspections), as necessary to optimize the equipment’s performance and useful life. This Section 2.3 applies to Substations B, C, D, E, F, K, N, and the Switching Station. Inspection, maintenance, and test results, including checklists, shall be contained within the recurring substation maintenance report. The substation circuit breaker maintenance program shall, at a minimum, include the following:

1. Document equipment nameplate data on the substation checklist.

2. Inspect physical and mechanical condition IAW manufacturer’s instructions.

3. Lubricate IAW manufacturer’s recommended procedures and lubricants.

4. Inspect anchorage, alignment, required clearances and grounding.

5. Inspect and adjust mechanism IAW manufacturer’s published instructions.

6. Inspect air compressor IAW manufacturer’s instructions, as applicable.

7. Inspect hydraulic system IAW manufacturer’s instructions.

8. Test for gas leaks as necessary IAW manufacturer’s instructions and replenish SF6 gas as needed. Contractor shall be responsible to provide 30CES reports on a monthly and annual basis of amounts of SF6 gas refilled.

9. Verify correct operation of all air and SF6 gas pressure alarms and cutouts IAW manufacturer’s instructions, as applicable.

10. Test SF6 gas for moisture and nitrogen content, as applicable.

11. Record as-found and as-left counter operations.

12. Perform operation and timing tests IAW manufacturer’s instructions.

13. Verify operation of all heaters.

14. Perform a contact-resistance test. Values should not exceed the manufacturer’s recommendations.

15. Inspect and correct all bolted electrical connections for high resistance using one of the following methods:

1. Use of low-resistance ohmmeter.

1. Verify tightness of accessible bolted electrical connections by use of a calibrated torque wrench IAW manufacturer’s instructions.

1. Perform thermo graphic survey that provides a report, which includes the following:

0. Description of equipment to be tested.

0. Discrepancies noted.

0. Temperature difference between the area of concern and the reference area.

0. Probable cause of temperature difference.

0. Identify load conditions at the time of inspection.

0. Provide photographs of the deficient area.

0. Recommended action.

16. Perform insulation-resistance tests on each pole, phase to phase, and phase -to-ground with breaker closed and across each open pole for a minute. Apply voltage IAW manufacturer’s instructions.

17. Perform power factor/dissipation factor tests on breaker and bushings IAW manufacturer’s instructions.

18. Perform over-potential tests on each phase IAW manufacturer’s instructions.

19. Perform minimum pick-up voltage tests on trip and close coils.

20. Trip circuit breaker by operation of each protective device.

21. Inspect breaker control cabinet, and replace burned out indicating lights with LED bulbs, as necessary. Replace missing or burned out cabinet lights with non-filament bulbs, as necessary.

Air Disconnecting Switch Maintenance Contractor shall maintain the air disconnect switches using current technology and industry standard practices, methods and frequencies, as necessary to optimize the equipment’s performance and useful life. Substation air disconnect switches may be the single knife blade type operated by hot stick or the gang operated knife blade type either operated by crank handle or swing handle in mechanical linkages. This Section 2.4 applies to Substations A, B, C, D, E, F, K, N, and the Switching Station. Inspection, maintenance, and test results, including checklists, shall be contained within the recurring substation maintenance report. The substation air disconnect switch maintenance program shall include at a minimum the following:

1. Perform an operation check.

2. Inspect, clean, and lubricate control rods, contacts, receivers, target plates, or any other hardware present IAW manufacturer’s instructions.

3. Lubricate mechanical linkages IAW manufacturer’s instructions.

4. Inspect switching platforms for bonding continuity and stability, and correct as necessary.

Insulator Maintenance and Washing Contractor shall maintain insulators using current technology and industry standard practices, methods and frequencies, as necessary. This Section 2.5 applies to Substations A, B, C, D, E, F, K, N, and the Switching Station. Inspection, maintenance, and test results, including checklists, shall be contained within the recurring substation maintenance report. The insulator maintenance program shall include at a minimum the following on an annual basis, except for Items 5a through 5c as indicated below:

1. Perform Corona Detection, and report findings.

2. Inspect for cracks or other defects, and report findings.

3. Clean and spray insulators with StaClean or Midsun 570 high voltage insulator coating, as applicable to prevent flashovers.

4. Perform insulation tests, as necessary to verify proper insulation value.

5. Perform insulator pressure washing with de-ionized water as follows:

a. Substations B, D, F, K, and N in the Base Year, Option Year 2, and Option Year 4 of the contract .

b. Substations A, C, E, K, N, and the Switching Station in Option Year 1 and Option Year 3 of the contract .

c. Substations K and N in the 6-month extension period of the contract.

d. The risk of flashover is very high when an energized, highly contaminated insulator, regardless of its glaze-type, is washed. For that reason, the contractor shall pressure wash all substation insulators de-energized.

Grounding and Lightning Protection Systems Maintenance Contractor shall maintain, inspect and test substation grounding systems and lightning protection systems IAW AFI 32-1065, Grounding Systems. This Section 2.6 applies to Substations A, B, C, D, E, F, K, N, and the Switching Station. Inspection, maintenance, and test results, including checklists, shall be contained within the recurring substation maintenance report.

Visual/physical inspection shall be performed to ensure:

1. Corrosion or vibration has not weakened any part of the system.

2. Down conductors, roof conductors, and ground terminals are intact.

3. Braided bonding wires are not excessively frayed (cross-sectional area reduced by half).

4. Ground wires on lighting protection masts are not damaged by lawn mowers or other equipment.

5. Conductors and system components are securely fastened to mounting surfaces. Relocate connections, as necessary to better protect against accidental displacement.

6. Surge suppression (over-voltage) devices are in good condition.

7. The system is in good repair.

8. There are no loose connections that might cause high resistance joints.

9. The system neutral is grounded at the service entrance, including the connection to the grounding electrode.

10. Separately derived systems are properly grounded.

11. Flashover protection is installed on insulating fittings on underground metallic pipelines entering the facility.

12. Grounding systems within the facility are bonded together at ground level or below.

The following tests shall be performed on the grounding and lightning protection systems, as applicable:

1. A point-to-point resistance test, referred to as DC Continuity Testing, to ensure the integrity of the grounding grid. The DC Continuity Test requires lead cables from various points around the facility back to a reference location.

2. A resistance-to-ground test of the grounding electrodes using a clamp-on induced frequency ground resistance meter.

2.7 Substation Structures and Fencing Maintenance

Contractor shall perform annual inspection and maintenance of structures and fences. Contractor shall visually inspect, and document by photograph any corrosion, and other structural issues that should be addressed. Fencing shall be checked for structural integrity, proper signage, locks, functional gates, and ground corrosion. This Section 2.7 applies to Substations A, B, C, D, E, F, K, N, and the Switching Station. Inspection and maintenance results shall be contained within the recurring substation maintenance report. Inspection results shall include the following at a minimum:

1. Any missing signage.

2. Any building envelope or roof leaks.

3. Any indicators of rodent/pest infestation, or infiltration.

4. Any degraded fencing, gates, doors, walls, or other barriers to unauthorized entry.

5. Recommended corrosion control.

6. Performance of weed abatement or other vegetation removal, to include herbiciding (in accordance with all Santa Barbara Regulations), inside of the entire substation yard and 10 feet beyond the outside of the fence line along the entire perimeter of the substation yard.

7. Grounding systems of structures, fences, and gates are bonded together at ground level or below.

8. Inspect and troubleshoot switch house lighting and general yard lighting. Replace burned out bulbs as necessary.

9. Inspect substation sump pump for proper operation, and recommend repairs, as necessary.

DELIVERABLES

3.1 Annual Reports

The Contractor shall submit an annual summary report for each substation that documents the following:

1. All maintenance performed IAW the maintenance schedule, including all checklists for specific equipment.

2. The frequency of maintenance.

3. All issues identified and corrected by VAFB or the Contractor, including all measured and recorded data as identified in Sections 2.2 through 2.7 inclusive of this PWS. This report shall highlight and prioritize any identified, but uncorrected deficiencies. This report shall be delivered to the Contracting Officer Representative NLT 1 November of each contract year.

0. Imminent Issues Reporting Contractor shall provide written notice of imminent issues to the VAFB DCC at 805-606-1856 upon discovery, if they are an emergency or within 24 hours if they need correction within one week. This report can be via e-mail or letter. Imminent issues are defined as issues that could impact the VAFB grid in a negative fashion or potential degradations of VAFB infrastructure that need immediate attention.

REPAIRS

In the course of performing maintenance, the Contractor (or a Government representative) will likely encounter additional repairs (not specified in this PWS) that are necessary for the safety and reliability of VAFB substations. Repairs are defined as repairs for labor and materials under $50,000. The Contractor or the Government may identify a repair. If the Contractor identifies the repair, the Government will determine if the work can be performed in-house. If the repair cannot be performed by the Government, the following processes will be used to execute the repairs. Any repair effort greater than $50,000 shall be procured and competed via a separate contract vehicle.

Firm-Fixed Price Proposal.

Upon identification of a repair, the Contractor shall provide the Government with a firm-fixed price proposal within five (5) workdays after identification, to include a description of the problem/repair needed by breaking down the number of labor hours for each labor category required along with an itemized list of the materials/parts needed for the repair. Labor rates shall be those established at contract award. Repairs $5,000 or less only require written approval from an individual listed on the authorized personnel directory, i.e. COR. Repairs greater than $5,000 requires written approval from the Contracting Officer prior to performing work.

The Contractor shall bill the Government through Wide-Area Work Flow for these services on CLIN 0007 The estimated value of the CLIN will be determined upon award.

OPERATIONS

Contractor shall operate substation equipment only when necessary to perform maintenance and repairs, and only when the following conditions have been satisfied:

Switching Orders Contractor shall communicate plans to perform switching to the Government Program Manager (PM) by means of a switching order submitted at least five days in advance of the desired switching.

Impact Assessment Contractor shall articulate the resulting electrical impact of any switching order by determining which circuits will lose power and which circuits could potentially be back-fed by other energized components.

Switching Execution Contractor shall participate in clearing crews from the line prior to any switching operations. To perform this successfully, the Contractor shall be accompanied by a 30 CES electrician equipped with a narrow-band radio tuned to the electrical channel. The Contractor is responsible to ground all equipment to control static discharges while working, as well as lock-out-tag-out (LOTO) requirements. Government personnel will perform actual switching operations.

Advance Coordination Contractor shall allow at least ten (10) business days to secure approval for any electrical outage to a facility customer.

Lockdown Limitations To comply with the 30th Space Wing launch configuration policy, the Contractor shall not schedule switching within 48 hours prior to a scheduled space launch, nor within 48 hours after lift-off of a scheduled space launch.

SERVICES SUMMARY (SS)

The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance. The omission of any PWS or contract requirement from the SS shall not be construed as a waiver by the Government to enforce the performance of that requirement by Contractor or a waiver of any rights or remedies by the Government against Contractor for non performance of that requirement.

Table 1 Key Performance Objectives

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

No property or services shall be provided under this contract , except as noted below. All other items needed to fulfill the requirements of this contract are the sole responsibility of the Contractor.

Utilities The Government will provide electricity(in the form of generators) and water to support the maintenance requirements of this contract .

Refuse/Recycle Collection The Contractor shall be allowed to use Government-furnished trash/recycle VAFB containers , and dispose of waste at VAFB facilities.

Security Forces and Fire Protection Services The Government will provide security force responses and fire suppression services within the confines of VAFB. For emergency services call 606-3911 (LE Desk).

Medical Response Services The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the Contractor or Contractor employee to seek continued medical treatment, if needed. The Contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 606-3911 (LE Desk).

GENERAL REQUIREMENTS

Quality Assurance The Government will monitor the Contractor’s performance by performing scheduled and unscheduled surveillance. The Government will increase or decrease its surveillance as performance dictates. The Government will also monitor, and investigate customer complaints for the purpose of ensuring whether or not the Contractor is providing quality service. The Contracting Officer or his/her designated representative may schedule progress meetings as required.

Contractor Quality Control Responsibilities The Contractor shall provide a Quality Control Plan to the Contracting Officer for acceptance, no later than ten (10) calendar days after contract start date. Any modifications to the Quality Control Plan must be submitted to the Contracting Officer for acceptance. The plan shall address how the Contractor will ensure all requirements of the PWS are to be met. The plan must contain, at a minimum, the items listed below:

1. A description of the Contractor’s inspection system which should cover, at a minimum, all requirements listed in the Services Summary. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

3. A description of records utilized to document inspections, and corrective actions taken.

4. A description of control procedures for any Government-furnished keys/locksets.

The Contractor’s inspection records shall be kept throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract . Upon request, the Contractor shall immediately make these records available to the Government for review/inspection.

The Contractor shall also maintain a system which will accept, acknowledge, and forward customer complaints to appropriate parties, and provide a tracking system to ensure resolution of complaints.

Contractor Personnel Requirements Personnel performing work standards, certifications and training Contractor personnel shall present a neat appearance and be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

Personnel performing maintenance must have at least five years of substation maintenance experience, and must possess current documentation of completion of specific substation maintenance training for each major component upon which the technician is assigned to perform maintenance. Additionally, contractor personnel must possess documentation of completion of training on NFPA 70 safety requirements. Training records must be available for review by Government within 10 days upon request.

Contractor shall have on access to a degreed Electrical Engineer with a Professional License as an Electrical Engineer registered in the state of California, and a minimum of five years of substation maintenance experience. A copy of the current license and proof of substation maintenance experience must be available for review by Government within 10 days upon request.

Regulatory Compliance Contractor personnel shall comply, and ensure that subContractor personnel comply with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies, including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

Conflict of Interest The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval IAW DoD 5500.7-R, "Joint Ethics Regulation (JER)", "Standards of Conduct," 08/1993.

8.4 Security Compliance

At all times while on VAFB premises, the Contractor’s employees shall comply with VAFB security requirements imposed by the Installation Commander. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at VAFB. The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract , and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

8.5 Main Base Access Requirements

Current security access restrictions at the Santa Maria Gate (Main Base entry gate) require all Contractor vehicles (that are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the Contractor may be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays as a result of in-place security procedures.

8.6 Base Access Process

To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to VAFB, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference, and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

8.7 Contractor Personnel Access Process

Upon employment, and after the Contractor’s base access letter is on file with the Security Forces, all Contractor employees shall apply for vehicle passes and individual identification badges at the VAFB 30 SFS, Visitor's Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. All Contractor personnel operating a privately-owned vehicle (POV) on VAFB shall obtain a vehicle registration pass. Proper state registration, proof of vehicle insurance and a valid driver’s license are required to register vehicles and drive any vehicle on base property. The Contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or Contractor employees’ employment.

8.8 Security Requirements

Upon contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the 30CES Unit Security Manager (in the CES compound located at 1172 Iceland Ave) for assistance in accomplishing Contractor personnel security requirements.

8.8.1 OPSEC Security Training

Contractor personnel are required to attend security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 30th CES Unit Security Manager within 30 days of contract award.

8.8.2 Physical Security Training

All Contractor personnel shall be thoroughly briefed by the 30CES Unit Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Physical Security Program.

8.8.3 Urgent Security Action

The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or the Security Forces, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

8.8.4 Personnel Background Checks

All Contractor personnel who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency Check (NAC) for the performance of their duties, shall complete an Electronic Personnel Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies (original and two photocopies); and an AF Form 2583, Request for Personnel Security Action. For all employees requiring local area network (LAN) access, the Contractor shall submit the following information: full name, date and place of birth, social security number, affirmation of United States citizenship, and any current security investigation data. Information shall be in writing, on company letterhead, and submitted to Security Forces through the 30th CES Unit Security Manager.

8.8.4.1 CES Security Point of Contact

The 30 CES Unit Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30th CES Unit Security Manager will make an appointment for Contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two (2) weeks of request.

8.8.4.2 NAC Processing Time

A minimum of 180 days is required to process Contractor employee NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The 30th CES Unit Security Manager will notify the Contractor of any negative NAC results. After completion of a favorable NAC, each eligible employee shall report to the 30th CES Unit Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The 30th CES Unit Security Manager will schedule appointments for issuance of badges.

8.8.5 Contractor Personnel Restrictions

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the 30th Security Forces Squadron (30 SFS) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Due to safety/security, all Contractor personnel shall be able to fluently speak, read, and write English.

8.8.6 Contractor Vehicles

Contractor shall apply for vehicle identification media at the 30 SFS Pass and Registration Section, located in Building 11777. Each Contractor vehicle shall have the name of the Contractor exhibited on each side of the vehicle. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

8.9 Government Liability

8.9.1 Loss or Damage

The Government will not be liable for any loss or damage to the Contractor’s property (including stock) or for expenses incidental to such loss or damage, unless caused by the Government.

8.9.2 Fines Assessed Against the Government

The Government will retain from amounts otherwise due the Contractor an amount equal to any fines assessed against the Government as a result of the Contractor’s failure to perform IAW the terms of this contract or in the event that a regulatory agency issues a Notice of Violation (NOV).

8.10 Contractor Manpower Reporting

8.10.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil

8.10.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

9. ACRONYMS

30 SFS 30th Security Forces Squadron 30 SW 30th Space Wing 30 SWI 30th Space Wing Instruction AC Alternating Current AFI Air Force Instruction AFOSH Air Force Occupational Safety and Health Standard AFPD Air Force Policy Directive AC Alternating Current

ATC Authority To Construct BTU British Thermal Unit CAER Community Awareness and Emergency Response CARB California Air Resources Board CCAP Consolidated Collection Accumulation Point CCR California Code of Regulations CFR Code of Federal Regulations

CPG Comprehensive Procurement Guidelines

DoD Department of Defense EPA Environmental Protection Agency EPSQ Electronic Personnel Security Questionnaire FUMP Fuel Use Monitoring Plan GHG Greenhouse Gas GIS Gas Insulated Switchgear HAZMAT Hazardous Material HSPD Homeland Security Presidential Directive IAW In Accordance With ICE Internal Combustion Engine IEEE Institute of Electrical and Electronic Engineers JER Joint Ethics Regulation kV Kilovolt LAN Local Area Network LTC Load Tap Changer MACT Maximum Achievable Control Technology MTS Maintenance Testing Specifications NAC National Agency Check NETA InterNational Electrical Testing Association NFPA National Fire Protection Association NLT No Later Than NOV Notice of Violation NOX Nitrogen Oxide ODS Ozone Depleting Substance OPSEC Operations Security OSHA Occupational Safety and Health Administration PM Program Manager POV Privately Owned Vehicle PPE Personal Protective Equipment PTO Permit To Operate PVC Polyvinyl Chloride PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Personnel RCRA Resource Conservation and Recovery Act ROC Reactive Organic Compound SBCAPCD Santa Barbara County Air Pollution Control District SCADA Supervisory Control and Data Acquisition SF6 Sulfur Hexafluoride SS Services Summary USEPA United States Environmental Protection Agency VAFB Vandenberg Air Force Base VOC Volatile Organic Compound

10. REQUIRED REPORTS AND SUBMITTALS

Section 1.05 D

APPENDIX 1

VANDENBERG AFB SUBSTATION HISTORICAL DATA 2011-2012

SWITCHING STATION

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/7 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION A

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/2 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION B

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/3 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION C

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO ENTIRE SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION D

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/2 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION E

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO ENTIRE SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION F

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/2 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION K

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/3 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

SUBSTATION N

*HISTORICALLY CONTRACTOR WAS PROVIDED ACCESS TO 1/2 SUBSTATION AT A TIME

COMPONENT

UNIT

QUANTITY

69kV Transformer

EA

69kV Circuit Breaker

EA

69kV Air Disconnect Switches

EA

69kV Insulators

EA

Grounding & LPS

LOT

Structures & Fencing

LOT

APPENDIX 2

Compliance and Reference Publications It is the responsibility of the Contractor to establish continuing requirements with the Publications Distribution Office or other office of prime responsibility. Revisions, supplements, and changes may be issued during the life of the contract . The Contractor shall requisition all additional documents, which shall be in full force and effect immediately upon receipt. It is the Contractor’s responsibility to ensure that all documents on hand are posted and up to date, as amended, supplemented, or superseded. If there is an increase or decrease in the costs of services exceeding $25,000 per year as a result of any compliance changes, the Contractor shall inform the CO within 30 days. Negotiation of a modification to the contract can be initiated yearly or sooner if driven by cost impact. In the case that there exist any conflicts within compliance documentations, these will be reported to the Contracting Officer within 10 days, with citations of publications and details pertaining to conflicts, for prompt resolution.

Air Force Publications

AFH32-1282V1AFH32-1282V2

AFI 32-1064

AFI32-1065

Field Guide for Inspection, Evaluation and Maintenance Criteria for Electrical Substations and Switchgear (Volume 1) Field Guide for Inspection, Evaluation and Maintenance Criteria for Electrical Substations and Switchgear (Volume 2) Electrical Safe Practices Grounding Systems

Industry Publications

ASTM D2285

ASTM D4059

Standard Test Method for Interfacial Tension of Electrical Insulating Oils of Petroleum Origin Against Water Standard Test Method for Analysis of Polychlorinated Biphenyls in Insulating Liquids by Gas Chromatography

IEEE Std C37.20.4-2001

IEEE Std No. 43-2000 IEEE Standard for Indoor AC Switches (1 kV–38 kV) for Use in Metal-Enclosed Switchgear IEEE Recommended Practice for Testing Insulation Resistance of Rotating Machinery

NETA Standard MTS

NFPA 70B

NFPA 780

Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems Recommended Practice for Electrical Equipment Maintenance Standard for the Installation of Lightning Protection Systems

Regulatory Publications Cal/OSHA – Title 8 Sections 2299-2989, Electrical Safety Orders OSHA – 29 CFR 1910.269 Electric Power Generation, Transmission, and Distribution NESC National Electric Safety Code

APPENDIX 3

ENVIRONMENTAL COMPLIANCE

1. PART 1 - GENERAL

1.01 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

0. A. General: Vandenberg Air Force Base (VAFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on VAFB.

B. Environmental Coordination: The 30th Civil Engineering Squadron, Asset Management Flight (30 CES/CEA) is the single point of contact for coordination with all environmental regulatory agencies. Prior to coordinating with any environmental regulatory agency, the contractor shall obtain approval from 30 CES/CEA. The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to 30 CES/CEA.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain VAFB environmental documents and plans from 30 CES/CEA.

C. Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the VAFB 332 process. To initiate NEPA and EIAP, submit an AF Form 813 to the Planning Office in 30 CES/CEA. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

D. Environmental Audits/Inspections: The Contractor shall support the government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

E. Notices of Violations (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEA and the Contracting Officer within 24-hours of receiving an NOV followed by written notification within three (3) working days.

1.02 SUBMITTALS

A. The Contractor shall provide the following to 30 CES/CEA or their designated agency:

1. Environmental Protection Plan (paragraph 1.03)

2. Air Emissions data (paragraph 1.04.D)

3. Source Profile Form for boilers/hot water heaters, 30 SW Form 155/156, (paragraph 1.04.B)

4. Boiler Emission Standards and/or source test with applicable compliance certifications data that complies with applicable SBAPCD rule requirements (paragraph 1.04.B)

5. Monthly Hazardous Material (HAZMAT) usage totals (paragraph 1.08.C).

6. HAZMAT Business Plan or HAZMAT Disclaimer, (paragraph 1.08.D).

7. A Recovered Materials Determination Form (RMDF) (paragraph 1.11.B).

8. An Estimate of Percentage of Recovered Material Content for EPA-Designated Products…