PWS_v2_2019_01_23_-_STRAT_Post_Construction_Clean.pdf

Performance Work Statement

23 January 2019

For

Command and Control Facility, Post Construction Clean

By

United States Strategic Command / PMO / MILCON Division

Chapter 1

INTRODUCTION

1.1 Background

The United States Strategic Command (USSTRATCOM) will transition to a facility currently under construction. The facility was furnished during the joint-occupancy period of the construction contract, meaning that furniture installation and construction were occurring at the same time under ‘one roof’.

Information Technology and Audiovisual Equipment installation teams also began to install during the joint-occupancy period of the contract.

The colocation of multiple crews, working multiple projects, inside a facility that has not completed construction, has created a messy environment.

1.2 Contract Intent

The intent of the contract is to return the furniture, carpet and limited features of the architecture to a clean state. The furnishings are to be cleaned in-place and work is to be completed prior to the main body of staff occupying the facility.

1.3 Place of Performance

The primary location for contract performance is the B1000 complex, Offutt AFB.

Chapter 2

PERFORMANCE REQUIREMENTS

2.1 Cleaning

All cleaning shall be done to commercially acceptable standards using any means that does not damage the architecture or furniture. The cleaning shall not be done in a manner that violates product warranty or otherwise reduces the product’s lifespan. Manufacturers’ information and their cleaning recommendations will be made available via CD.

Architecture: The Contractor shall clean the interior of the facility including, debris removal, vacuuming of the carpets, spot treating of carpet stains, wiping clean any window sills or floor grills that may exist in the space. The Contractor shall clean any countertops within a space, typically associated with kitchen-type appliances. Where a space is not carpeted in a room, but the room is still furnished, the Contractor shall mop clean the floors. Doors, windows, walls, base boards, ceilings, artwork, and wall fixtures, with the exception of window sills and floor grills, are out of scope.

Furniture: The Contractor shall clean the furniture within the facility. All non-fabric surfaces shall be cleaned and dusted. Where dusting fails to remove dirt/soiling/etc, the Contractor shall wipe clean the surface(s).

Systems’ workstations include a cushioned mobile pedestal; the contractor shall clean these cushions.

The contractor shall remove the plastic from seating, to include base protectors where applicable, and dispose of said trash. The Contractor shall clean any soiled/dirty seating fabrics.

There is furniture which have fabric skins. The skins on the aisles of these pieces of furniture are known to have visible soiling; the Contractor shall remove all visible soiling (both aisle side and workstation side as necessary).

IT equipment is to be dusted and moved to clean the furniture underneath. Movement is limited to lifting a phone and small sized computer while taking care not to damage the equipment and wiring. Monitors and ‘switch’ are not expected to be moved and are to be dusted around.

Occupied rooms are to be excluded from cleaning and are listed under PWS 2.3.

Common spaces, such as hallways, restrooms (including private ones), stairs, atriums, elevators, server rooms, warehouse space, and bleachers in the auditorium are out of scope, with the exception of areas D2.104B/C and D1.110A.

The inside drawers of cabinets, bulletin boards, kitchen equipment, and all signage, with the exception of the sign each open-office desk has associated with it, are out of scope.

Pallets are to be cleaned around as best able. Moving them is out of scope.

Plexiglass is to be removed and cleaned along with any supporting surfaces. Any protective film is to be removed. Once cleaned, the Plexiglass it to be replaced back where it was originally.

Kitchenettes are within scope.

Unique Room Cleaning Requirements: The Multi Purpose / Training Rooms are limited to furniture cleaning.

The cleaning of Break Areas includes exterior of cabinets, coffee makers, microwaves, sinks, refrigerators, countertops, exterior of ice makers, and the rubber flooring. The Cafeteria cleaning is limited to the furniture on the carpeted areas, the carpets, and built-in benches, excluding the tile and kitchen equipment. All preceding rooms are still subject to the carpet cleaning and debris responsibilities requirements mentioned in the Architecture paragraph.

Loose items found on the ground and furniture can be generally categorized into one of the following groups:

i. Paperwork related to IT installation: These pieces of paper include a yellow desk identification sheet, sheet(s) indicating the IT-assets assigned to the desk, and quality control / assurance paperwork. Where present, these papers will be collected and stored temporarily such that the furniture / area can be cleaned. When cleaning is complete, the papers will be placed back upon the furniture on a horizontal surface.

ii. Items that are obviously trash: Includes fast food debris, loose plastic, and etc. These items are to be removed from the suite and put into the dumpster.

iii. Items that are not obviously trash: Examples here include a bag or bubble wrap with a few screws inside and non-IT standard paperwork found in / around the furniture. These items are to be consolidated somewhere in each space for Government review / action.

2.2 Reporting

The Contractor shall report instances of damage that cannot be cleaned. Examples include stains, scratches, or delamination – these items are those that remain after utilizing standard cleaning methods.

The contractor shall prepare a project schedule of activities after award and before the start of work. The schedule is to leverage the Government’s geographic definition of chunks of the building, called Waves. The Government must escort cleaning personnel within these secure work environments; the project schedule is the key means to coordinate escorts.

The main means of submission and reporting will be via E-Mail. Situations that cause E-Mail to not be viable will be addressed as they present themselves.

2.3 Excluded Areas

The contract scope is to be performed for all rooms EXCLUDING the following suites:

• NL2.150

• NL1.150

• NL1.148

• NL1.140

• S1.148

• SL1.206

• SL1.218

2.4 Government Furnished Information

2.4.1 Wave Boundary Diagrams

These diagrams are reference boundaries showing the extents of each wave via number and color.

2.4.2 Room Data

This information is an excel file reflecting the room’s square footage and sorted by Wave; includes a Wave total square footage.

2.4.3 Representative Photos

A number of photos reflecting the dirty conditions, some on the heaver soiling (dirtier) end of the spectrum.

2.4.4 Commerical Flooring, Carpet Shops, Product Data, OM, LEED G-AE (B,F)

Information on the flooring, carpeting, and product data.

2.5 Bid Tab:

Wave Price Wave Price 1 20, 11.1 2 21 3 22, 11.3 4, 5 23, 11.2 6 24 7 25, 8.1 9, 8.2 26 10, 8.4 27, 11.4 11 28 12, 8.3 50 13 93 14 96 15 98 16, 50.1, 50.2 99 17 Auditorium 18, 19.1

19.2, 11.5 TOTAL

Chapter 3

EXECUTION PROCESS

3.1 Reference Documents / Site Survey(s)

The Contractor shall obtain construction site access credentials for their applicable management personnel and workforce. The Contractor shall perform the tasks of the PWS within the logistical constraints of the B1000 complex such as building entry sizes, freight elevator sizes, and security procedures.

Chapter 4

GENERAL REQUIREMENTS

4.1 Coordination with Other Trades

The Contractor will be expected to coordinate with the Government (multiple agencies) and multiple other contractors; to become part of the program team. Each group in the program team will need to communicate with one another to ensure proper sequencing of events and optimized use of constrained resources (such as docks, elevators, etc).

The key intent of this coordination is to set up coordinated escorts, as per PWS 2.2.

4.2 Communication with other Government and Government-contractor Personnel

All agreements, schedules, scopes, etc, must be approved by the CO.

4.2.1 Communicating Finished Waves / Zones

Upon completion, all areas must be inspected and accepted by a Government Representative. The means to coordinate completion and inspection of each Wave / Zone can take any method acceptable to the CO. It is acceptable to place a graphic / signable form at the entry(ies) of the Waves / Zones. The Government may have additional requests (such as a digital copy) as part of completion / inspection activities.

4.3 USSTRATCOM Site Conditions

USSTRATCOM security guidelines do not allow for cell phones to be brought into B1000. Other Portable Electronic Devices, such as laptops, MAY be allowed into the facilities given approved justification and mandated/confirmed PED setting configurations.

All Contractor staff will be required to possess base access credentials, and B1000 access credentials. It is likely that these will be two separate credentials obtained from two separate offices. It is the Contractor’s responsibility that all Contractor personnel receive and maintain these access credentials. The Government will provide initial guidance on the access request process.

With the access credentials above, the Contractor will have the means to travel across Offutt AFB, and traverse the common corridors/areas of B1000 independently. The Contractor is expected to s e l f perform all activities associated in moving materials to the entry of each secure area.

The spaces to be cleaned in B1000 , excluding waves 99, 98 and 96, require Government escort to ensure Security requirements are met. Access will not be given to the space unless Government escorts are available. The Government is responsible for providing escorts in a manner that does not impede the Contractors ability to complete installation on schedule. Initial estimates of crew size and feedback regarding the performance of Government escorts during contract execution are key components of becoming part of the program team, see Section 4.1.

4.4 Security

All drawings and specifications pertaining to the the B1000 complex are ‘For Official Use Only’ (FOUO).

Therefore, compliance with Governmental guidance on handling unclassified but sensitive information is mandatory. Specific guidance are listed below.

The prime contractor shall be responsible for compliance to the below guidance of all sub-contractors and/or employees supporting the C2F FFO. The Government may require any of the below forms to be submitted by major sub-contractors.

4.4.1 Certificate Pertaining to Foreign Interests

Certificate Pertaining to Foreign Interests: Standard Form (SF) 328, included in Attachment 1, must be completed and submitted prior to obtaining FOUO documents. The form shall be signed by the company president or general manager on behalf of the company and employees. Companies will require approval from Government security representatives prior to obtaining FOUO documents. The Government reserves the right to deny a contractor FOUO documents, establishing the contractor as unqualified to perform the scope of this contract.

4.4.2 Controlled Unclassified Information Nondisclosure Agreement

Controlled Unclassified Information Nondisclosure Agreement: Included in Attachment 2, must be completed and submitted prior to obtaining FOUO documents. This nondisclosure agreement (NDA) was developed for any contractor working with information pertaining to the B1000 complex. The NDA will also apply to the B500 complex information for the purposes of this contract. The form shall be signed by the company president or general manager on behalf of the company and employees.

4.4.3 DOD Guidance

DOD Guidance: Two DOD publications outline specific measures concerning the handling, transmittal, and disposal of information/material not intended for public release. The contractor shall comply with and actively engage in all measures outlined in the below publications. Failure to do so shall be considered a breach of the nondisclosure agreement, see section 4.4.2.

4.4.3.1 DODI 8582.01

DODI 8582.01: The contractor shall reference Enclosure 3 of title document included in Attachment 3 for handling soft copy materials.

4.4.3.2 DODM 5200.1, Volume 4

DODM 5200.1, Volume 4: The contractor shall reference Enclosure 3, paragraph 2.e of title document included in Attachment 4 for handling hard copy materials.

4.4.4 Contractor Validation Data

Contractor Validation Data: The contractor shall be required to complete data entry pertaining to their own company, any subcontractors, and any subcontractors to each subcontractor, and major suppliers of materials and services to each. Failure to complete the form in good faith to represent the total contractor’s team shall be considered a breach of the NDA, see section 4.4.2. The Contractor shall use the formatting provided in Attachment 5.

4.4.5 Labeling

Products may not be labeled in a way that refers to sensitive missions or equipment, special access controls, or similar designations. Generally this requirement is interpreted as only labeling products with room number only.

Chapter 5

AREA DEMOBILIZATION

5.1 Debris / Trash Removal

All cleaning/cosumable materials and other trash shall be removed from jobsite. The Contractor may utilize the ‘open air’ dumpster to the east of the dock building. The dumpster is a 40 YD open-air dumpster which is monitored by Government staff. When necessary, the Government calls for the dumpster to be tipped / replaced, so there is no dumpster downtime related to tipping.

Section J - List of Documents, Exhibits and Other Attachments

LIST OF ATTACHMENTS

Attachment Ti tle Pages Date

0 How to obtain Government Furnished Information 1 Undated

1 Certi ficate Pertaining to Foreign Interests (SF 328) (blank form) 2 June 2008

2 Control led Unclassified Information Nondisclosure Agreement (blank form) 1 Undated

3 DODI 8582.01 11 6 June 2012

4 DODM 5200.01, Volume 4 39 24 February 2012

5 Contractor Validation (blank form) 1 Undated 6 Government Furnished Information (See PWS 2.4) 256 Undated