SEMS_III_Q A__10.docx

SEMS III RFP# FA4600-12-R-0013

QUESTIONS AND ANSWERS #10

1. Question: Does the Government have an estimated date of when Final Proposal Revisions may be requested?

ANSWER: The Government’s source selection process makes it difficult to project exact dates due to the multiple levels of review. The estimated timeframe that Final Proposal Revisions will be requested is April 2014. Please keep in mind, due to the SEMS III schedule, the Government only plans to allow 3-4 days for receipt of FPRs after the official Request for FPRs is issued.

2. Question: Does the Government anticipate that the request will involve delivery of all 4 volumes (Tech, Past Performance, Cost/Price, and Contract Documentation)? If not, which volumes will be required? Will you want to see tracked changes from the initial submission, from the most recent set of change pages delivered to the Government, or not at all? And should impacted pages be submitted on yellow paper?

ANSWER: The following instructions should only be considered “draft.” Offerors are responsible for following the instructions issued later in their official requests for a final proposal revision signed by the contracting officer.

In accordance with FAR 15.307(b) the contracting officer is requesting proposal revisions to clarify and document understandings reached during negotiations. All offerors still in the competitive range will be afforded an opportunity to submit a Final Proposal Revision (FPR).

Final proposal revisions must be submitted in writing. The Government intends to make award without obtaining further revisions. Any revisions made to the conformed copy of your proposal after discussions shall be submitted as replacement pages. Replacement pages shall be submitted on non-fluorescent light green bond paper annotated with the company name, RFP Number, and “FPR” in the upper right-hand corner. Identify each area of changed information with “change bars” in the right-hand margins (or explain how changes are marked if the bars are not feasible). If the FPR changes multiple areas within or between proposal volumes, ensure all applicable changes/updates are incorporated across all volumes.

Proposal change pages shall be in accordance with Section L instructions, paragraph 2.0 and the Volume I, Technical page limit is 140 pages. The offeror shall limit the total number of change pages to no more than 2 pages under the Organization Structure Change History section of Volume II, Past Performance. In regards to any change pages for Volume III, Cost/Price Proposal or Volume IV, Contract Documentation, the number of change pages is not limited since a page limit was not originally set for these two volumes.

If your price has changed through the discussions, or will change with your FPR, ensure that your Small Business Subcontracting and Participation (SBS&P) Plan is also updated accordingly. In addition, if the basis of your direct labor or indirect cost rates change (or your subcontractors’ rates change), please provide the new basis of the rates and ensure new calculations of any composite rates are shown per Sections L5.9.1 and L5.9.2 of the RFP. A copy of the applicable Forward Pricing Rate Proposal (FPRP), Forward Pricing Rate Recommendation (FPRR), or Forward Pricing Rate Agreement (FPRA) with cover letter to/from DCAA/DCMA and any additional information required for the Government to do a verification/comparison to the rates provided in your FPR shall be submitted as part of your FPR package.

For any FPR changes submitted, please provide original plus two copies of any cost volume change pages and original plus one copy of any other volume’s change pages along with two electronic copies of the change pages. In addition to the number of copies of change pages, please submit one hard copy in binders along with two electronic copies of the conformed documents that make up all of the four proposal volumes after FPR changes (these volumes may have the FPR markings in the documents).