Solicitation - 24 Aug.pdf

87 CONS/LGC

2402 VANDENBERG AVE

MCGUIRE AIR FORCE BASE NJ 08641

609-754-2413 609-754-3735

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA4484-12-T-0056 23-Aug-2012

b. TELEPHONE NUMBER

609-754-3177

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 Sep 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA4484

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F3ATP2 16. ADMINISTERED BY

514 AMW/FMA-F3ATP2

2217 WEST ARNOLD AVE

MCGUIRE AFB NJ 08641

TEL: 609-754-4368 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL R. PETTY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

337215

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F3ATP22192A001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

FA4484-12-T-0056

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Purchase and Install Operable Walls

FFP

Purchase & Install two (2) operable (automated) partition walls including all required trim/finishes in Bldg 2215 Auditorium. Includes removed and disposal of old partition walls. See statement of work for details.

FOB: Destination

PURCHASE REQUEST NUMBER: F3ATP22192A001

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 30 dys. ADC 1 514 AMW/FMA-F3ATP2

2217 WEST ARNOLD AVE

MCGUIRE AFB NJ 08641

609-754-4368 FOB: Destination

F3ATP2

CLAUSES INCORPORATED BY REFERENCE

52.204-7 Central Contractor Registration FEB 2012

52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation)

JUL 2012

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-28 Post-Award Small Business Program Rerepresentation APR 2012 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-1 Contractor Inspection Requirements APR 1984 52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Export-Controlled Items APR 2010 252.211-7003 Item Identification and Valuation JUN 2011 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation)

DEC 2010

252.223-7006 Prohibition On Storage And Disposal Of Toxic And Hazardous Materials

APR 2012

252.223-7008 Prohibition of Hexavalent Chromium MAY 2011 252.225-7001 Buy American And Balance Of Payments Program JUN 2012 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 5352.223-9001 Health and Safety On Government Installations JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

AFFARS 5352.201-9101

OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to consider and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. The ombudsman may not serve as an advocate for any party.

(b) Before consulting with an ombudsman, concerned parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (703) 588-7004, facsimile number (703) 588-1067. Mr Gregg Oneal, HQ AMC/A7K, 507 Symington Drive, Scott AFB IL 62225-5022, (618) 229-0184, fax (618) 256-6668, email: gregg.oneal@us.af.mil

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

ALTERNATE I ( JUN 2002) . When the task or delivery order contract is for services or supplies where the description, delivery, and price are pre-established such that contact with the contractors is not required and the only decision is the order quantities, insert the following paragraph ( b) , substantially as written, into paragraph ( b) of the basic clause:

Orders will use the pre-established descriptions, prices, and schedule information, in conjunction with past performance on previous orders awarded under this contract, to determine the appropriate contractor to receive each order.

WIDE AREA WORKFLOW

WIDE AREA WORK FLOW (WAWF) PROGRAM

In March 2003, the Department of Defense Federal Acquisition Supplement (DFARS) subpart 232.70 – Electronic Submission and Processing of Payment Requests was issued. In accordance with this, we are excited about the deployment of a new system, Wide Are Work Flow Receipt and Acceptance (WAWF-RA). This Electronic Commerce (E-Commerce) system will benefit both you and the Air Force as we partner with each other in the implementation of this new way of conducting business. It is also important to note that in addition to this, the Department of Defense (DoD) Appropriations Act of 2001, Section 1008 - Electronic Submission and Processing of Claims for Contract Payments, requires that any claim for payment under a DoD contract shall be submitted in electronic form. The full text is found on the Defense Finance and Accounting Service (DFAS) web site http://www.dod.mil/dfas/legislative/ and in 10 U.S.C Chapter 131.

http://www.dod.mil/dfas/legislative/

WAWF-RA is designed to automate commercial invoices and government receiving reports in a web-based, paperless environment. WAWF-RA allows vendors to create and instantaneously submit invoices and receiving reports directly to DFAS and/or government receivers from any location in the world. Once documents are submitted, vendors are afforded full viewing capability and are able to monitor document status from submission to acceptance and processing by the DFAS payment office. WAWF-RA utilizes e-mail to notify all parties involved in the payment process of the current status of each document; thus eliminating U.S. mail lag-time.

Since documents will now be entered and stored in a database, there is no need for multiple copies. They cannot be “lost” or “misplaced”, and are viewable by all necessary parties during the entire payment process via a secure web site. Changes to rejected documents can be easily made and resubmitted on-line - - no more re-typing, resending, or re-faxing. Discounts become available on the first day of the discount period instead of being lost due to paperwork shuffling and postal delays. WAWF-RA should speed up the vendor payment process and get you your money faster.

McGuire AFB began using testing this new system in February 2004 and plans to fully implement it by April 2004.

There are no costs involved to get you started. Registration and software are provided FREE OF CHARGE and we will be available to assist you in every step of the way. To get started, your company will need a user ID and password for accessing the WAWF-RA system. This can be obtained by visiting the WAWF-RA website at https://wawf.eb.mil/ and following the instructions under Help with registration for access to WAWF-RA. Under About WAWF – RA, you will also find links for Functional Information, Setting Up Your Machine, Accessing Web Based Training, and Frequently Asked Questions. Additionally, we have attached a Wide Area work Flow – Receipt and Acceptance (WAWF-RA) Vendor Instructions, Installation, and Registration Checklist. Should you have questions about the WAWF-RA system or the website, please don’t hesitate to contact a Defense Information Systems Agency (DISA) customer support representative toll-free at 1-866-618-5988 or e-mail them at cscassig@ogden.disa.mil. (Please include “WAWF” in the subject line of all e-mail requests.)

WAWF-RA Vendor Instructions, Installation, and Registration Checklist

Wide Area Work Flow Receipt and Acceptance (WAWF-RA) Vendor Instructions Installation and Registration Checklist Completion of all instructions contained in this checklist must be accomplished prior to activation of the firm and user accounts.

1. Check Central Contractor Registration System (CCR) to see if your company is registered.

• If you are registered in CCR, please go to Step 3 below.

• For help with registration in CCR, contact CCR Helpdesk, 888-227-2423 or 269-961-4725, e-mail CCR@dlis.dla.mil, or see the CCR Handbook at http://www.ccr.gov/handbook.cfm.

2. Register with Central Contractor Registry (CCR).

• All vendors desiring to bid on goods or services in support of Department of Defense (DoD) must be registered in the CCR at http://www.ccr.gov/.

• Ensure that all mandatory fields are completed in your new CCR account (i.e., Telephone/FAX number, Data Universal Numbering System (DUNS) and/or Commercial and Government Entity (CAGE) codes, North American Industry Code Systems (NAICS) codes, etc.).

• Note: All contractors are required to update their CCR registration annually. Failure to do so will result in suspension of the account, which will prevent or delay awarding DoD contracts and payments to your firm.

3. Establish an Electronic Business Point of Contact (EB POC).

• The next step is to ensure that you have identified an EB POC for your company. You are required to establish both a primary and alternate EB POC for each CAGE/DUNS code assigned to the firm.

• To see if an EB POC is listed for your company, go to http://www.ccr.gov/ and click on "Search CCR." Where prompted, enter the DUNS or CAGE or Company Name and click "Submit Query." If you are presented with a list of DUNS numbers, you will need to pick the specific location and click on the DUNS.

https://wawf.eb.mil/ https://wawf.eb.mil/help.htm mailto:cscassig@ogden.disa.mil mailto:CCR@dlis.dla.mil http://www.ccr.gov/handbook.cfm http://www.ccr.gov/ http://www.ccr.gov/

• Scroll to the bottom of the Inquiry Results page. There you can see if anyone is listed as the EB POC. If no one is listed, your company has not identified an EB POC yet. If you see that there is no one listed as your company’s EB POC, you need click on “Update or Renew Registrations Using TPIN” to add it.

• Each vendor organization may establish up to two EB POC’s (primary and alternate) for each Cage/DUNS combination.

• The EB POC will be responsible for authorizing access to employee(s) of the vendor’s organization to view and/or modify data submitted on behalf of the vendor.

• Update NAICS codes developed by the Census Bureau, which replaced the Standard Industrial Classification (SIC) codes. Until NAICS codes are updated, update will not be complete. For more info on NAICS codes, visit: http://www.census.gov/epcd/www/naics.html

4. Determine if your organization will designate a Group Administrator (GAM) (Proceed to paragraph 5 if you are not going to designate a GAM).

• In medium to large sized companies, there may be a need to establish more than one GAM.

• A GAM determines who has access to the WAWF-RA vendor account.

• The initial GAM shall be the person designated as the EB POC. To appoint additional GAM’s, each vendor must submit an official appointment letter signed by the EB POC.

• The appointment letter should be faxed to the WAWF-RA Customer Support Center.

• The Group Administrator's Manual is available for reviewing to all WAWF-RA registered users.

• The GAM Manual can be found in the Software Users Manual link within the WAWF-RA application.

5. Establish an organizational email address

• All records created in WAWF-RA are stored in a virtual file folder and as status is updated or changes the system generates an email notification to applicable individuals identified in the firm’s organizational email account.

• The GAM or EB POC shall provide the organizational email to the WAWF-RA Customer Support Center.

• Ensure that your firm’s organizational email address is operational and can receive email from WAWF-RA prior to registering your email address with the WAWF-RA Customer Support Center.

• Note: If you do not set up an organizational email address, the personal email address of the first person who self-registers from your firm (CAGE/DUNS code), will be designated as the organizational email address for your firm.

6. Set up PCs to access WAWF-RA

• Set up the PCs of your organization's users to access WAWF-RA.

• Select the "Setting Up Your Machine" link on the WAWF-RA home page for more information:

https://wawf.eb.mil/Instr.html.

7. Have all users self-register on the WAWF-RA web site

• Every user for your firm must self-register on the WAWF-RA web site by completing the online registration form.

• Select the "Self Register" link on the WAWF-RA home page and follow the instructions.

• Users may access WAWF-RA with either a User ID/Password combination or a PKI certificate. Users who want to use a PKI certificate must obtain it before self-registering.

• PKI Certificates may be obtained from one of the approved Interim External Certificate Authorities:

Operational Research Consultants Inc. http://eca.orc.com, Digital Signature Trust Co.

http://www.digsigtrust.com/home.html, or Verisign: http://www.verisign.com. The web sites provide the instructions needed to acquire a PKI Certificate.

• If further assistance is needed, contact the WAWF-RA Customer Service Center.

• Note: Registrations will not be activated until the WAWF-RA Customer Support Center receives an email from the EB POC/GAM as registered in the CCR data- base.

8. Follow-up (if necessary).

http://www.census.gov/epcd/www/naics.html https://wawf.eb.mil/Instr.html http://eca.orc.com/ http://www.digsigtrust.com/home.html http://www.verisign.com/

• If your (GAM or user) account hasn't been activated within 2 business days of self-registering contact the WAWF-RA Customer Service Center:

CONUS ONLY 1-800-392-1798, Option 1 COMMERCIAL 801-777-3282, Option 1 DSN 777-3282 Option 1 FAX Commercial: 801-605-7453 DSN: 388-7543 Email: cscassig@ogden.disa.mil Note: Reference "WAWF" in email Subject line.

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS

MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND

ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR

FEES TO USE WAWF.

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392- 7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS,

INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

CONTRACT NUMBER: FA4484-12-T-0056

DELIVERY ORDER NUMBER:

TYPE OF DOCUMENT: COMBO

CAGE CODE:

ISSUE BY DODAAC: FA4484

ADMIN DODAAC: FA4484

INSPECT BY DODAAC:

SERVICE ACCEPTOR / SHIP TO:

LOCAL PROCESSING OFFICE:

PAY OFFICE DODAAC: F67100

CUSTOMER POC:

CONTRACT ADMINSTRATOR: Michael Petty, michael.petty.5@us.af.mil CONTRACTING OFFICER: James Kelly, james.kelly.13@us.af.mil

SECURITY REQUIREMENTS

SECURITY REQUIREMENTS

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

After award of contract, the Contractor shall request through the COTR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 29 Mar 10.

JOINT BASE MCGUIRE-DIX-LAKEHURST

CONTRACTOR SECURITY APPENDIX

mailto:cscassig@ogden.disa.mil mailto:michael.petty.5@us.af.mil mailto:james.kelly.13@us.af.mil

87th SECURITY FORCES SQUADRON (SFS)

APPENDIX TO ALL STATEMENTS OF WORK FOR

JOINT BASE MCGUIRE-DIX-LAKEHURST, NEW JERSEY

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on Joint Base McGuire-Dix-Lakehurst (JB MDL), New Jersey.

1. Contract Award.

1.1. Upon award of a contract, all contractors who will be entering the installation for 30 or more days in one year., including Small Purchase contractors, must initiate a criminal history record information/background check for non-criminal justice purposes on all personnel requiring access to JB MDL to the 87th Security Forces Squadron.

1.2. JB MDL requires all contractors to conduct a criminal history record information/background check WITH fingerprints prior to be issued an initial long term Installation Access Pass. This check is done at the contractor's expense and not at government expense. This will be completed prior to any permanent access credential for JB MDL being issued to the contractor personnel. Subsequent criminal history checks, after the initial 3 year period, may be accomplished with a name check only. Each state must be contacted to verify if it offers this option.

1.2.1. If the contractor requires access to the installation for less than 30 days in one year, Welcome Center personnel will conduct a ZW Person Inquiry and issue a pass not to exceed 7 days. Prior to issuing another Visitor Pass another ZW Person Inquiry will be conducted.

1.2.2. If the contractor attempts to enter the installation more than 30 days in a year, they will be denied access unless a criminal history check is conducted or appropriately applied for.

1.2.3. A maximum of one 30 day visitor passes will be issued to anyone requesting an Installation Access Pass who is awaiting a criminal history record information/background check.

1.2.3.1. If an individual is still awaiting the results of a criminal history record information/background check after the initial 30 day visitor pass is issued. A copy of the submitted application for the applicable state (Morpho Track Form D for NJ checks) must be presented to Welcome Center personnel to receive additional 30 day visitor passes.

1.2.3.2. A maximum of one additional 30 day pass will be issued to the person showing proof he has submitted the criminal history record information/background check.

1.3.1. This check will require the completed criminal history record/background check results or report be sent by the applicable State Police Department conducting the check to the 87th SFS Welcome Center at the following address.

87th SFS ATTN: Welcome Center 6049 8th Street Joint Base McGuire-Dix-Lakehurst NJ 08640

1.4. All applicants possessing a current driver’s license in PA, DE and NY are required to have a criminal history record information/background check for non-criminal justice purposes from BOTH the State of Residence and State of Employment. Applicants with a driver’s license issued in any other state need only accomplish a criminal history record information/background check for non-criminal justice purposes in the where they reside.

NOTE: If the applicant lives and works in NJ, then only the NJ check is needed.

1.4.1. General guidance for New Jersey on this process is provided by the NJ State Police and is found in attachment 1 of this Contractor Security Appendix.

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1.4.3. General guidance for New York on this process is provided by the NY State Police and is found in attachment 3 of this Contractor Security Appendix.

1.4.4. General guidance for Pennsylvania on this process is provided by the PA State Police and is found in attachment 4 of this Contractor Security Appendix.

1.4.5. For guidance from any of the other state or US Territory (i.e. Puerto Rico), contact the state police of that particular state and follow the requirements of para 1.2. and 1.3. above.

1.5. The 87th SFS will not be used to conduct this criminal background check.

1.6. State Police Department background check results must be sent directly from the Investigating Agency to the 87th SFS at the above listed address. Forms sent from the contractor will no longer be accepted.

1.6.1. Contractors and sub contractors may contact the 87th SFS/Welcome Center at 609-754-3197 to determine arrival of and verify status of Criminal History Record and Background Checks.

1.7. Failure to provide the completed check for each contractor individual requesting entry to the 87th SFS will result in that specific individual not being allowed access to JB MDL until the background check has been completed and provided.

1.8. The contractor will provide an initial Entry Authority List (EAL) (see attachment 5 for EAL requirements) to the administrative contracting office (i.e. 87th CONS, US Army Corps of Engineers (USACE), NAS Lakehurst, 87th CES, etc.). The contracting office will provide a copy of the initial EAL to the 87th SFS/Welcome Center.

The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason.

1.9. Upon receipt of the results of the check, the Welcome Center will review the results and determine whether personnel will be authorized to enter JB MDL. The Welcome Center will maintain and file a copy of the original documents for future reference.

1.10. The Welcome Center will also notify the appropriate Administrative Contracting Office or unit POC of those personnel who are being denied access to the installation because of an issue with the individual’s criminal background investigation. The disposition date (date the charges were finalized in court) is the date used to determine time frames. The below criminal history findings will automatically disqualify the person in question from being granted access to the installation:

1.10.1. Any criminal record which is not conducive to good order and discipline.

1.10.2. Any outstanding warrants or personnel who are in the country in violation of immigration law.

1.10.3. US Citizenship, immigration status, or Social Security Account Number cannot be verified.

1.10.4. Barred from entry/access to any military installation or facility.

1.10.5. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.10.6. Any conviction of firearms or explosives violation.

1.10.7. Incarcerated for 12 months or longer within the past three years, regardless of the offense or violation. This can be a single incarceration or several combined which total 12 months.

1.10.8. Any conviction of espionage, sabotage, treason, terrorism or murder.

1.10.9. Any conviction of DUI manslaughter or involuntary manslaughter in the past 10 years.

1.10.10. Any conviction of sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution within the past 10 years.

1.10.11. Any person with a pending court resolution will be denied access for any offense listed above. The disposition date (defined as the date the charges were finalized in court) is used to determine the barment period.

1.10.12. Any person with a pending court resolution for an offense not listed above will be issued a pass for two weeks at a time until the case is finalized in court. If the charges are dismissed the person will be considered to have a favorable criminal history.

1.11. The contractor will provide a final listing of personnel on an Entry Authority List (EAL) in letter format to the requesting Administrative Contracting Office.

1.12. The administrative contracting office (such as the 87th Contracting Squadron, the US Army Corps of Engineers, etc.) will authenticate and forward the EAL to the 87th SFS Welcome Center, NLT 72 hours prior to contract start date.

1.13. If EAL’s are not accurate or contain fraudulent information, contractor identification badges will not be issued.

1.13.1. Pen and ink changes for deletion purposes may be made to an EAL.

1.13.2. Pen and ink additions to an EAL will not be accepted. All additions must be made by initiating a new EAL.

1.13.2.1. The Master EAL will be resubmitted with the additions included. Individual letters for long term employees will not be accepted if the contract exceeds 30 days.

1.14. The Welcome Center will maintain a copy of the documents for 90 days after expiration for future reference.

1.15. Contractor Criminal History Record and Background Checks will be valid for a period not to exceed 3 years.

1.15.1. At the 3 year mark, the contractor is required to complete a new check for each individual still employed and working at JB MDL.

1.15.2. Background checks older than 3 years will be updated through the NJ State Police or the State Police department for which they reside and/or are employed. Records older than three years on file will be destroyed.

1.16. Contractors who are also required to do Criminal History Background checks for employment purposes and maintain the background per state laws are required to bring the original completed background check and a copy of the check to the 87th SFS Welcome Center.

1.16.1. Welcome Center personnel will verify the copy of the background check and will stamp both the original and copy.

1.16.2. Welcome Center personnel will keep the copy of the background check.

1.16.3. Companies which maintain the original background check will be required to re-verify the status by bringing the original background checks to the Welcome Center on a yearly basis.

1.17. Holders of other federal credentials must have a validated need for installation access and will not be granted unlimited or unrestrained access to all USAF installations. Therefore, identification credentials/tokens issued by other Federal departments, such as the Transportation Workers Identification Credential (TWIC) [produced in accordance with the Maritime Transportation Security Act of 2002 and Security and Accountability for Every (SAFE) Port Act of 2006] or other Federal credentials, may be authorized to support physical access to DoD installations if there is a valid need to enter the installation. The USAF allows for Installation Commanders to issue local access credentials/passes or to grant access based on presentation of these credentials at their discretion. The TWIC and other Federal government identification credentials only alleviate the installation’s requirement to identity proof and vet access candidates.

2. Contractor Visitor Passes for Entry to JB MDL.

2.1. Contractors and vendors will be issued a computer generated or hand written Visitor Pass, Installation Access Pass or Defense Biometrics Identification System (DBIDS) card identifying them as a contractor authorized access to JB MDL.

2.1.1. Contractor and vendor visitor passes will be issued at a Welcome Center or the Commercial Vehicle Inspection facility for all contractors or vendors who require access to the installation for less than 30 days in a year.

2.1.1.1. Visitor passes will be issued to contractors or vendors who do not access the installation at least three days per week.

2.1.1.2. Contractors and vendors who access the installation less than three days per week, but will access the installation for longer than one month will be included on an EAL with the date the contract expires. These personnel must stop at the Welcome Center each time they are needed to perform work. They will be issued a Visitor Pass each time they need to enter the installation. These personnel will be identified on the EAL as requiring periodic access.

2.1.1.3. DBIDS or SFMIS Installation Access Passes will be only be issued to contractors or vendors requiring access at least 3 days a week for more than 30 days in a year. Personnel will only be issued an Installation Access Pass after all required Criminal History Checks are completed. Installation Access Passes will only be issued at any of the Welcome Centers or Commercial Vehicle Inspection facilities for the entire JB MDL. These personnel will be identified on the EAL as requiring daily access.

2.2. Contractor passes will be updated annually at the Welcome Center or Checkpoint 9 for contracts lasting over 1 year.

2.3. Contractor passes will be issued for the duration of the contract, or the length of the option period not to exceed 1 year, whichever is less.

2.4. Welcome Center personnel will review previously provided background investigations on all contractors prior to issuing/updating identification credentials.

2.5. NON U.S. CITIZENS: All non-U.S. citizens must provide a Work Permit Visa or Alien Registration Card with immigration number when requesting entry onto JB MDL. Upon completion of an approve Alien Immigration background check, the foreign national will be permitted to be sponsored onto the installation.

2.5.1. Foreign nationals requesting access onto Lakehurst NAES must be initially authorized access and then be escorted to and from the required location.

2.5.1.1. Sponsors must meet their Foreign National visitor at the Welcome Center.

2.5.2. Non US citizens will not be issued a Access Pass for longer than their Work Permit Visa is valid.

2.6. Those contractors working under the AF Industrial Security program will provide an EAL to the Welcome Center.

2.6.1. Those contractors under the AF Industrial Security program requiring access to the AF computer network may be issued a Common Access Card (CAC) in lieu of the normal contractor visitor pass.

2.6.2. Those contractors under the AF Industrial Security program who have not been issued a CAC will be issued a contractor visitor pass if they will be on the installation less than 30 days. These Contractors will be issued an Installation Access Pass if they will be on the installation longer than 30 days.

2.6.3. Those contractors under the AF Industrial Security Program who maintain an active DoD security clearance shall provide a Joint Personnel Adjudication System (JPAS) printout in lieu of the required background checks.

2.6.4. Installation Access Cards or temporary visitor / vehicle passes are issued for a specific purpose. It is not intended to allow unrestricted installation access and is to be used only when access is required for the stated purpose. Access Cards are the property of the government and must be returned to the issuing office when no longer authorized (termination, retirement, end of contract, expired, etc) or required. The misuse of an Access Card or a temporary pass may be cause for confiscation and barment from the installation. All visitors and contractors will be advised that the acceptance of an Access Card and or temporary pass will be considered implied consent to inspect passenger(s) and vehicle at any time while on the installation. When an Access Card, visitor or vehicle pass has expired, renewal is not automatic. The sponsor or requesting individual must resubmit required information.

3. Contractor Vehicle Passes for Entry to JB MDL.

3.1. Contractor vehicle passes will be issued at the Welcome Center or Checkpoint 9.

3.2. All vehicles and drivers must have the following documentation prior to being granted access to JB MDL:

3.2.1. Valid state driver's license with photo.

3.2.1.1. Valid state driver’s license without photo with another government/state issued form of identification with photo .

3.2.2. Valid vehicle insurance.

3.2.3. Valid vehicle registration.

3.2.4. Bill of Lading (if available).

3.2.5. A JB MDL point of contact with a phone number.

3.3. Contractors will be issued AF Form 75, Vehicle Pass for entry to JB MDL provided the required documentation listed in 3.2 is valid.

3.4. Contractor vehicle passes will be updated annually at the Welcome Center or Checkpoint 9 for contracts lasting over 1 year.

3.5. Contractor vehicle passes will be issued for the duration of the contract or 1-year, whichever is less.

3.6. Commercial vehicles issued a Vehicle Pass must enter the installation through Checkpoint 9.

4. Contractor, Commercial and Oversized Vehicles.

4.1. All contractor, commercial and oversized vehicles must enter JB MDL Main Base through Checkpoint-9 located on Saylor’s Pond Road.

4.1.1. All contractor, commercial and oversized vehicles must enter JB MDL Lakehurst through the Commercial Vehicle Inspection (CVI) gate located on CR 547.

4.2. The following are considered “commercial and oversized” vehicles at JB MDL and these vehicles can only enter the installation IAW paragraph 4.1., above.

4.2.1. All vehicles registered and licensed for commercial purposes with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size, having more than two (2) axles.

4.2.3. All vehicles used to carry tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.4. All vehicles displaying a commercial plaque, logo or emblem carrying tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.5. Pick-up trucks which have not been equipped with storage containers and are not loaded with material in the bed of truck may enter JB MDL through any gate.

5. Contractor vehicle and personnel processing requirements

5.1. Checkpoint - 9 is open for personnel and vehicle processing from 0600-1900 hours Monday through Friday and 0600-1800 hours Saturday, Sunday and Holidays.

5.1.1. Contractor/Commercial vehicles requesting JB MDL Main Base entry from 1900-0600 will not be allowed entry. Unusual circumstances will be handled on a case by case basis. Contact the Base Defense Operations Center (BDOC) at (609) 754-2001/2002.

5.2. Lakehurst CVI is open for personnel and vehicle processing from 0700-1600 hours Monday through Friday.

5.2.1. Contractor/Commercial vehicles requesting JB MDL Lakehurst entry from 1600- 0700 or on weekends must be coordinated with the Lakehurst BDOC at (732) 323-4000.

6. Subcontractors.

6.1. All subcontractors are required to follow the same instructions listed above for their subcontractor personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their Contracting Officer prior to authorization of access without following the normal procedures.

6.3. Short term Subcontractors will be issued a pass not to exceed 1 week.

7. Contractors working in USAF Restricted Areas will comply with the following:

7.1. All contractors meeting the standard of visitor groups IAW AFI 31-501 will be issued line badges for working on the flight line and restricted areas. Those contractors must be working 90 or more consecutive days. All other contractors will require escort.

7.2. Each individual contractor (person) will be required to complete a Standard Form 85P - Questionnaire for Public Trust Position before accessing the Restricted Area. This is an investigation to determine the trustworthiness of the individual requiring access to the Restricted Area. This is not the same type of investigation as the NJ or other state background checks required to be conducted to access JB MDL.

7.2.1. Each individual will work with the unit security manager the contractor is supporting to complete the SF 85P.

7.2.2. Upon completion, the contractor will submit to the unit security manager for review.

7.2.2.1. If the 85P package contains errors, the individual will work with the security manager to correct.

7.2.2.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.2.3. If the SF 85P package contains no errors, the unit security manager will complete an AF Form 2586 - Unescorted Entry Authorization Certificate for accessing the restricted area.

7.3. The unit security manager will make an appointment with 87th ABW/IPP Personnel Security office for contractor processing and turn-in AF Form 2586.

7.3.1. The contractor will meet 87th ABW/IPP personnel and submit the completed SF 85P. 87th ABW/IPP will review SF 85P for accuracy and completion.

7.3.1.1. If the 85P package contains errors, the individual will work with the personnel security office to correct.

7.3.1.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.3.1.3. If no issues with 85P, the 87th SFS Reports and Analysis will conduct a local files check on the individual.

7.3.2. Upon local files check completion (no issues), contractor will be directed to the Pass & Registration (Bldg 1738) where a restricted area badge can be issued on an interim basis based on submission of the 2586 to S-5B.

7.3.2.1. S-5B will review AF Form 2586 for accuracy and completion.

7.3.2.2. If there are no errors, then an AF Form 1199 - Restricted Area Badge will be produced for the contractor.

7.3.2.3. If there are errors on the AF Form 2586, the contractor will be directed to return to the unit security manager for re-accomplishment of the form.

7.4. If potential disqualifying information is discovered the file is forwarded to the 87th ABW IPP office. The IPP office will coordinate with the unit and appropriate wing to determine an appropriate status for the contractor. If the determination is unfavorable the IPP office will notify the 87th SFS and unescorted entry privileges to restricted areas and the flightline will be withdrawn automatically.

7.5. Any work on or near the flightline will be coordinated through the JB MDL Installation Constable located in bldg 1738.

7.5.1. The Installation Constable will verify the need to access the restricted area and determine if a Free Zone can be established.

8. Flightline Driving.

8.1. Only authorized contracted or privately owned vehicles with colored cones/placards are authorized on the flightline and/or flightline road unless driving a government vehicle or under authorized escort.

8.2. Contractor personnel who are authorized to drive on the flightline will be issued a colored cone/placard from Airfield Management.

8.2.1. Cones/placards must be visible during operations of the vehicle when driving on the flightline and when parked on the flightline.

8.2.3. The cone/placard must be secured (put away) upon departure from the flightline.

8.3. Restricted Areas: Defined as an area delineated by ropes, red lines or barriers that contain Protection Level resources (i.e. aircraft or equipment).

8.3.1. These areas require a certain level of protection, and entry is only allowed by authorized personnel wearing a restricted area badge or personnel under authorized escort.

8.3.2. Aircraft hangars are restricted areas when aircraft are present.

8.3.3. Signs are posted every 100 feet on the exterior of restricted area boundaries stating; "Deadly Force is Authorized."

8.3.4. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee through the issuance of a restricted area badge.

8.4. If the Security Forces or a military member detains a contractor or contract employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. All requests for additional contractor personnel must meet the same requirements listed in para A1 above before Installation Access Passes will be issued.

9.2. The administrative contracting office will be notified when personnel leave the contractor company for any reason and provide that information to the Welcome Center.

9.3. The contractor company is responsible for the return of all contractor identification badges at the end of the contract or when personnel depart for any reason. All badges and passes will be returned to the Welcome Center.

9.4. During increased Force Protection Conditions (FPCONs) there may be limited entry to the installation.

9.5. Retired military or government personnel may be allowed to enter the installation through any gate providing the vehicle operator has a current and valid base entry ID card.

9.5.1. Retired military or government personnel must be listed on the company EAL.

9.5.2. All retired military or government personnel will complete all Criminal History Record Information/Background Check regardless of their military/government retired status.

9.6. All contractor vehicles entering must be registered at the Welcome Center. Personnel authorized to receive a long term Access Pass will not be issued a vehicle pass. The vehicle information will be included in the bar code of the pass. Personnel entering JB MDL who do not qualify for a long term pass or are using a vehicle temporarily, will be issued an AF Form 75, Vehicle Pass.

9.7. Contractors are NOT normally authorized to Sponsor any personnel to enter JB MDL.

9.7.1. Exceptions to this rule will be addressed on an as needed basis through the Contracting Officer and the 87 SFS Welcome Center Supervisor.

9.7.1.1. The contractor must work through the Contracting Officer who in turn will contact the Welcome Center Supervisor.

9.7.1.2. In the event the Welcome Center Supervisor is unavailable, the following personnel in the order listed may approve the contractor sponsorship authority:

87 SFS Deputy Air Provost, Operations Officer, Operations Superintendent, or the on-duty flight chief as necessary.

9.7.2. Sponsoring onto the installation is a limited privilege for emergent requirements only and cannot be used as a routine method to get subcontractors onto the installation.

9.7.2.1. Contractors with Installation Access Sponsoring authority must contact the Welcome Center Supervisor or Senior Clerk to coordinate each emergent requirement.

9.7.2.2. The sponsoring Contractor will be responsible for all individuals they sponsor onto the installation.

9.7.2.3. Contractor sponsorship privileges will be revoked if is determined the contractor is attempting to supersede normal installation access requirements.

9.7.2.4. No more than three personnel per prime contract EAL will be granted sponsorship privileges.

9.7.2.5. The Contracting Office or JB MDL point of contact will ensure this privilege is only granted to prime contractors who will not know in advance which personnel will be reporting for work.

9.7.2.6 Personnel granted sponsorship authority must have a criminal history background check completed prior to them authorized to be a sponsor.

9.7.3. Any contractor found in violation of these requirements will be escorted off the installation. They will be removed from the company entry authority list and will not be allowed to reenter JB MDL without the express written permission of the Installation Commander.

9.8. Contractors are required to obey all entry requirements, traffic rules and requirements of JB MDL. Failure to comply will result in barment from the installation.

9.9. Contractors are not authorized to utilize cell phones while operating a motor vehicle of any type while on JB MDL unless they can be operated hands free to include turning on, answering, speaking and turning off.

9.10. Headsets are not authorized for use while operating a vehicle on JB MDL.

10. Questions or problems.

10.1. Questions on entry onto the installation may be directed to any one of the following locations:

McGuire Gate Welcome Center – (609) 754-3197 or (609) 754-3003 Checkpoint 9 – (609) 658-0425

10.2. If a contractor has any problems while on JB MDL in any way related to base entry or security, the contractor should contact the Security Forces Control Center. (609)754- 2001/2002/2003/2004.

Attachment 1 -General guidance for the NJ Criminal History Record Information/ Background Check WITH fingerprints.

A1.1. An individual must obtain a criminal history record check via electronic live scan at one of the approved sites.

The New Jersey State Police uses the live scan fingerprinting services provided by Morpho Track, Inc., a private company under contract with the State of New Jersey. In order to be fingerprinted you are required to contact Morpho Track, Inc. to schedule a time and place to have your fingerprints recorded. The quickest and easiest way to schedule your appointment is via the Web at www.bioapplicant.com/nj. Web scheduling is available 24 hours per day, seven days per week. Applicants who do not have Web access should call Morpho Track, Inc. at the company’s toll-free telephone number, 1-877-503-5981 (Monday through Friday, 8:00 a.m. to 5:00 p.m., and Saturday, 8:00 a.m. to 12:00 noon). Morpho Track, Inc. provides a toll-free TTY telephone number, 1-800-673-0353, for hearing-impaired applicants with a modem-equipped telephone. Spanish-speaking operators are available upon request.

A1.2. You must either download the Morho Track Form D or obtain a copy from the Welcome Center and bring this form with you to your scheduled fingerprint appointment. In addition to this form, you must bring proper identification as outlined on the form. The home address that you fill out on the attached form should be the same as the home address printed on the identification that you provide to Morpho Track, Inc. To ensure accuracy, please legibly complete blocks #9 thru #26 on the front of this form prior to scheduling your appointment.

A.1.3. The fee for this service is $41.00. Acceptable methods of payment are credit card, electronic debt check or money order. At the time of scheduling your appointment, payment will be required and charged to your account.

Appointments must be canceled by noon on the business day prior to your scheduled time (you must cancel by Saturday at noon for a Monday appointment). If you fail to cancel your scheduled appointment, you will forfeit the $11.00 portion of your fingerprint fee that is payable to Sagem Morpho. You will also forfeit the $11.00 fee if you fail to bring the Universal Fingerprint Form and proper ID when having your fingerprints scanned.

A.1.4. Failure to utilize the Form D for its intended purpose and/or failing to provide complete and accurate information may result in having to be fingerprinted again and…