CDF_Cameras_PWS_Revised.pdf

12 Aug 16

Performance Work Statement (PWS) To Install 2 Surveillance Cameras in the Cargo Deployment Function

(CDF)

(Travis AFB, CA)

CDF Cameras

Table of Contents

Section

Section................................................................................................................................. ii Revision History ................................................................................................................. ii

1.0 Background cover sheet or appendix

2.0 Scope

3.1 Description of Services

3.2 General Services

3.3 Design Services

3.4 Product Markings/Documentation/Tools

3.5 Delivery Services

3.6 Installation and Removal Services

3.7 Inspection/Acceptance Checklist

4.1 Product

4.2 Monolithic Panels and Components

4.3 Stackable Panels and Components

4.4 Modular Furniture

4.5 Demountable Walls

5.0 Government Furnished Property/Support

6.0 Site Conditions

7.0 Additional Services Information

8.0 Quality Assurance

9.0 Voluntary Protection Program (VPP)/Safety

10.0 Base/Installation Specifics

11.0 Deliverables (CDRLs)

12.0 Services Summary

Revision History

Author Name Date Reason For Changes Version

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1.0 Background cover sheet or appendix

The Installation Deployment Readiness Cell and Deployment Control Center (IDRC/DCC) are located in building P1, rooms 206, 207, 210, and the entire 2nd floor, street side of building P1.The Cargo Deployment

Function (CDF) is expanding to building 939. Wing leadership requires visibility of the CDF whenever the

CDF is operational; therefore, two outdoor surveillance cameras must be installed in building 939.

2.0 Scope

The contractor shall install two outdoor weather-proof PTZ surveillance cameras in building 939. The contractor shall integrate the cameras into the Installation Deployment Readiness Cell/ Deployment Control Center (IDRC/DCC) Surveillance System located in building P1, second floor, DCC room.

The 60th Communication Squadron shall ensure there is fiber between buildings 939 and P1. The contractor shall be responsible for connecting equipment from the terminated fiber ends to the respective required equipment. All work will be accomplished in buildings 939 and P1. Building P1 address is 641 E. Street, Travis AFB, CA 94535.

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floor-plan reference to show just cause. Contractor will have 90 calendar days to complete the delivery and installation of the security cameras.

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3.0 Description of Services

3.1 General Services

Install 2 PTZ outdoor cameras in building 939. Outdoor all weather cameras Pan

Tilt Zoom (PTZ) capability High resolution of 650 TV lines min Min.

illumination 0.2Lux@F1.6 (Color), 0.01Lux (B/W) 36x Zoom Day & Night sensitivity. The contractor shall survey building 939 to determine equipment and materiel required to complete the job.

3.1.1 The contractor shall survey buildings 939 and P1 to determine additional electronic controllers required to support the system. The result will be provided to 60 LRS/LGRD project manager and contracting before any installation is started.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager who is qualified and experienced installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes shall be provided upon request.

3.1.7 Reserved

3.1.8 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.10 The contractor shall be qualified to install Panasonic equipment.

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3.1.11 Not used

3.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Martin

Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

3.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.17 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.18 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.21 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.22 Not used

3.1.23 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

3.1.24 The contractor shall maintain continuity between the support operations at Travis AFB, CA and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the 60 LRS/LGRD, during the same business day.

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3.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on Travel AFB, CA and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Services

Current system utilizes Creston and Panasonic equipment. Contractors will be versed in programming Crestron and Panasonic equipment. The professional must be able to communicate product capabilities to the customer, to ensure products purchased meet the requirements.

3.2.1 As a part of the request for proposal/quote process, the contractor will bid t o des i gn , mod i f y, r emoved an d reconf igur e ex i s t i ng equ ipmen t as r equ i red . Following award, within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.4 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

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3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Services

Contractor shall be qualified to install, modify, and remove Crestron and Panasonic equipment.

3.5.1 Two weather-resistant dome cameras with rain wash coating (min. 3.9 to 119mm, NTSC) shall be installed in building 939.

3.5.2 All incompatible existing control devices and equipment on doors and walls shall be removed.

3.5.3 Contractor shall install CAT – 6 cabling as required.

3.5.4 Contractor shall update system software to add additional cameras.

3.5.5 Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems.

3.5.6 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

3.5.7 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

3.5.8 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

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3.5.9 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.5.10 Services shall include inspection of product for damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.5.11 Services shall include providing new drawings of completed system after the cameras are installed.

3.5.12 Any equipment attached to the building shall be attached securely.

3.5.13 Services shall include removal of packing materials from the installation.

3.5.14 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible. Unused spare parts will be delivered to DRMO. 60 LRS will accomplish required paper work.

3.5.15 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all products have been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist (Attachment 1 to this PWS) and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor.

3.6.5 Users/System training shall be provided for general knowledge on system components and explanation on the basic performance and operations.

The training will also provide a session on system capabilities, specific operational procedures and system maintenance.

4.0 Product

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4.1 The Contractor shall install two weather-resistant dome cameras with rain wash coating (3.9 to 119mm, NTSC) in building 939.

4.2 The cameras must be compatible with current installed controllers. The contractor will be completely liable for installing any incompatible equipment. If finding compatible products is not feasible, the contractor shall notify the 60th Contracting Squadron to make any required adjustment.

5.0 Government shall provide:

5.1. A point of contact for all daily activities

5.2. Coordination for Communication System Support

5.3. A Windows based desktop or laptop computer to ensure the cameras are accessible via

Travis NIPR.

5.4. Coordination for Civil Engineering Support

5.5. AC receptacles integration point to support cameras

5.6. Access to building areas during normal business hours, 0730 – 1600, M-F

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6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 Threat condition level of the base is Bravo. This requires dealer personnel to get base access in order to complete the product installation. 60 LRS will provide the escort.

6.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

6.1.6 Current and correct CAD drawings of the buildings.

6.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

7.0 Additional Services Information

The below items are for consideration by the local contracting officer prior to issuing a request for proposals or quotes. It is informational only.

7.1 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

7.2 Services shall include product transportation of existing inventory as required.

7.3 Services shall include cleaning of product as required.

7.4 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse, DRMO, and other location as specified.

7.5 Upon request, contractor shall be able to provide professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified.

8.0 Quality Assurance

8.1 Contractor performance shall be measured and assessed using the Performance Objectives listed in the Description of Services (3.0). Contractor Performance

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Objectives are derived from the contract performance work statement.

Performance surveillance shall be accomplished in accordance with the Performance Plan. See Inspection Acceptance Checklist.

9.0 Voluntary Protection Program (VPP)/Safety

9.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

9.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations. The Contractor must provide Total Case Incidence Rate (TCIR) and Day Away, restricted and or Transfer Case Rate (DART) to (TBD at the local level) by (Date TBD) each year.

Upon award of the contract, the contractors working at (location TBD) will have a safety briefing (CDRL A00X TBD if VPP applies).

10.0 Base/Installation Specifics

10.1 All commercial trucks must enter through the south gate which is off Peterson Road and the cross road is Walters, for inspection. In accordance with the Installation; base entry procedures must adhere to delivery vehicle process requirements mandated by the Installation Commander. Once at south gate, the driver must have the following:

A current Vehicle Registration

A current Proof of Insurance

A valid and current Driver's License for the driver

A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

10.2 Gate Procedures:

Once at south gate be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

If the final destination requires the driver to leave south gate, and re- enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

This procedure will occur each time a commercial truck requests access to the base.

10.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific http://www.osha.gov/desp/vpp/index.html

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10.4 Personnel should the following items when entering an installation:

Current Registration for all vehicles Current Proof of Insurance for all vehicles Valid driver’s license for each driver Valid driver’s license or other state identification for each passenger Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, bldg. 361.

The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

10.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID bldg. 361, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

10.6 Mission Essential Services: Contractors are not considered mission essential.

10.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

11.0 Deliverables

11.1 Install two security cameras for bldg. 939

11.2 Integrate camera/software into the Deployment Control Center (DCC)

11.3 Provide one-time training on camera operations

11.4 Provided updated software codes after integration is completed. The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.