B248 Question and Answer 20SEP22.pdf

JB Charleston Offeror Question and Answer Form

Specification Reference (Section & Paragraph

Reference, i.e. 23 00 00, para 1.3)

Drawing Reference (Sheet and Detail or

Note Reference, i.e. M- 101, Detail 2)

Solicitation Reference (Section, paragraph, sub-paragraph Reference, i.e.

Section M, Paragraph 2.3)

Attachments or Other (i.e. Submittal Register, Wage Determination, Site Visit Note, etc.)

NA

NA

Section 01 35 26 1.5.1

Section 01 45 00, para 3.2.5.1

Section 01 30 00

Section 01 91 00.15 10, Paragraph 1.1

Section 01 32 00 / 3.3.4

5 Answer

This question appears to ask if an Economic Price Adjustment clause is anticipated to be included in the contract, and it is not. Proper inclusion of the clause requires negotiations and the Government intends to award without discussions (negotiations).

In accordance with Specification 01 45 00, paragraph 3.2.5.1 - The QC Manager may not perform the duties of the Project Superintendent. At least two dedicated individuals are required. The Superintendent and a separate QC/SSHO. "Triple Hatting" is not allowable.

In accordance with Specification 01 91 00.15 10, Paragraph 1.1, the Commissioning Firm must be a 1st tier subcontractor of the General or Prime Contractor and must be financially and corporately independent of all other subcontractors. The commissioning firm must employe a lead commissioning specialist that coordinates all aspects of the commissioning process. Yes, the commissioning agent is required to be a third party.

Answer

Question

Per the specificiations section 1.5.1 a commissioning agent is required to be a separate agent contracted directly by the prime contractor. Please confirm enhanced commissioning is required and a 3rd party agent is necessary.

Answer

Question

Please confirm that per the specifications full buidling commissioning is required and a separate commissioning agent shall be required to provide functional performance testing for the entire building or just for the new areas?

Yes, the solicitation has been extended for 2 weeks with proposals due to JBC 21 Sep 2022 at 12:00 PM (EST).

Question

In response to the guidance issued by the DoD on 25 May 2022 (which relates to price increases for firm fixed price contracts) will FAR 16.203-2 be incorporated into the contract documents for this procurement effort if awarded? The Government directive is explicitly for Firm Fixed Priced Contracts and should be included in all FFP awards per the directive on 25 May 2022

Solicitation Number Project Name:

Answer

Per the requirements the SSHO may be the QC for this project. However, it does not specifically address if the SSHO by also be the superintendent. Is a "triple hat" allowed" or is the Government requirement for two separate individuals to maintain a full-time presence at the jobsite?

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Answer

With year-end pressure there are multiple projects with 2022 funds needing attention. Since this award is scheduled for 1st quarter 2023 funds can the proposal submission date be extended by two weeks?

FA4418-22-R-0017

Repair HVAC System, B248

NOTICE TO OFFERORS

Any offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all offerors before the submission of their proposals. Oral explanations or instructions given before the award of a contract will not be binding. Answers to offeror questoins concerning a solicitation will be posted to sam.gov, if that information is necessary in preparing proposals or if the lack of it would be prejudicial to others.

Specification Reference (Section & Paragraph

Reference, i.e. 23 00 00, para 1.3)

Drawing Reference (Sheet and Detail or

Note Reference, i.e. M- 101, Detail 2)

Solicitation Reference (Section, paragraph, sub-paragraph Reference, i.e.

Section M, Paragraph 2.3)

Attachments or Other (i.e. Submittal Register, Wage Determination, Site Visit Note, etc.)

Solicitation Number Project Name:

FA4418-22-R-0017

Repair HVAC System, B248

NOTICE TO OFFERORS

Any offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all offerors before the submission of their proposals. Oral explanations or instructions given before the award of a contract will not be binding. Answers to offeror questoins concerning a solicitation will be posted to sam.gov, if that information is necessary in preparing proposals or if the lack of it would be prejudicial to others.

Section 01 91 00.15 10, Paragraph 1.1

Section 07 27 36

M-201, Detail 1

01 45 00 Quality Control

01 45 00, Paragraph 3.2.4.b

E001

E201, Keynote 4

Question

Sheet E001 includes a Lighting Schedule, for type LS, We see no new light fixtures to be installed?

Please provide a lighting page or note describing quantity and locations of these fixtures.

Answer

Reference Drawing Sheet E201 - Light Fixture Type "LS" is to be installed in this location. Reference Keynote 4 - to be connected to the existing lighting circuit/controls serving this area.

Question

Is the liquidated amount of $5,527.00 per day, correct? I have never seen that high of an amount before. If that amount is correct, how does the government intend to handle delays that could be caused by supply chain issues and material lead times? Will the contractor be liable for those delays?

Answer

Question

Can we get any info that will indiciate what is the exisitng 6" underground (specifically) CW pipe and what materials is the new 4" CW pipe needs to be as they could not find a spec on the underground CW pipe.

Answer

Reference Drawing Sheet M-201, Detail 1 - the "Existing 6" CHWS" & "Existing 6" CHWR" is assumed to be a pre-insulated Bonded Foam System with Schedule 40 PVC Carrier Pipe & Plastic Jacket. Reference Drawing Sheet M-201, Detail 1 & Sheet Note 2 - the "New 4" CHWS" & "New 4" CHWR" shall be pre-insulated PVC piping such as Thermacor's Chill-Therm pre-insulated piping material or approved equal.

Question

Can you please identify or define the term "License holder" which occurs (3) times in this document? (Pages 3 & 11). What license is it referring to? i.e. Business License? Driver's License, Fishing License?... Or State Contractor's License (which is not required on federal jobs)?

Answer

License holder means a subcontractor employee (or the prime contractor's employee) holding a State trade specific contractor's license for an individual trade within Specification 01 45 00, paragraph 3.2.4.b including Air Conditioning/Heating, Electrical, and Fire Protection. The prime contractor is not required to hold a commercial construction license.

The government requires a continuous air barrier for new modifications. Reference Drawing Sheet A-110 & A-111 for the locations of the new R-19 Spray Closed Cell Foam Insulation (with ignition barrier).

Spray foam air barriers and referenced and building commissioning reports show as a requirement. Please confirm that with the ASHRAE standards for continuous air barrier if the Government is requiring a continuous air barrier for the entire building, new modifications or if a continuous air barrier to meet ASHRAE is not required.

Answer

In accordance with Specification 01 91 00.15 10, Paragraph 1.2. Heating, Ventilating, Air Conditioning, and Refrigerant Systems (HVAC) and the Building Automation System (BAS) are required to be commissioned. Per Specification 01 91

00.15 10, Paragraph 1.5.1.b Performance Verification Tests of the controls system must be completed prior to starting Functional Performance Tests of Mechanical Systems.

Specification Reference (Section & Paragraph

Reference, i.e. 23 00 00, para 1.3)

Drawing Reference (Sheet and Detail or

Note Reference, i.e. M- 101, Detail 2)

Solicitation Reference (Section, paragraph, sub-paragraph Reference, i.e.

Section M, Paragraph 2.3)

Attachments or Other (i.e. Submittal Register, Wage Determination, Site Visit Note, etc.)

Solicitation Number Project Name:

FA4418-22-R-0017

Repair HVAC System, B248

NOTICE TO OFFERORS

Any offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all offerors before the submission of their proposals. Oral explanations or instructions given before the award of a contract will not be binding. Answers to offeror questoins concerning a solicitation will be posted to sam.gov, if that information is necessary in preparing proposals or if the lack of it would be prejudicial to others.

01 32 00 (Para 3.9, 3.9.1, 3.9.2, 3.9.3) and 01 14 00

(Para 1.2) 52.211-12

N/A

N/A

N/A

Addendum 01

Addendum 01 Question

Question

Is this a brand new install or is it retrofitting i.e. require repair of current fixtures?

Answer

Provide proposals per plans and specifications.

Question

Do you require district/county, federal inspectors versus independent inspectors provided and hired by the contractor?

Answer

Reference IBC 1704.6 - A registered design professional shall be hired by the contractor.

Question

Can you confirm what type, model, year installed and when was the last time the HVAC unit(s) were last serviced?

Answer

No, however the site visit attendees included a mechanical contractor who may have collected that data. Please see the sign in sheet posted with the solicitation for the contact information.

Question

Are there any pictures of the current HVAC unit(s)?

Answer

No, but see the answer to question 11 above.

10 Yes. The Liquidated Damages Amount of $5527.00 for each calendar day is correct. Delays that could be caused by supply chain issues and material lead times shall be addressed via Specification 01 32 00 Paragraph 3.9 - Requests for Time Extensions and Paragraphs 3.9.1, 3.9.2, and 3.9.3. Typically, delays caused by supply chain issues and material lead times are excusable, non-compensable delays and liquidated damages would not be assessed. These delays are evaluated on a case by case basis. Additionally, offerors are encouraged to review Specification 01 14 00, Paragraph 1.2.c which states "The building will remain in operation until all materials have been ordered, delivered and stored on-site as described above. Once all materials are stored the User will be given 30 days’ notice vacate the building. The Contractor will then have 6 months to complete all construction activities." This requirement was developed to minimize the impact to the user due to supply chain issues and material lead times for significant equipment and materials.

Specification Reference (Section & Paragraph

Reference, i.e. 23 00 00, para 1.3)

Drawing Reference (Sheet and Detail or

Note Reference, i.e. M- 101, Detail 2)

Solicitation Reference (Section, paragraph, sub-paragraph Reference, i.e.

Section M, Paragraph 2.3)

Attachments or Other (i.e. Submittal Register, Wage Determination, Site Visit Note, etc.)

Solicitation Number Project Name:

FA4418-22-R-0017

Repair HVAC System, B248

NOTICE TO OFFERORS

Any offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all offerors before the submission of their proposals. Oral explanations or instructions given before the award of a contract will not be binding. Answers to offeror questoins concerning a solicitation will be posted to sam.gov, if that information is necessary in preparing proposals or if the lack of it would be prejudicial to others.

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Sheet1