Pre-Proposal Site Visit MFR signed.pdf

MEMORANDUM FOR RECORD

SUBJECT: Site Visit, FA441721R0014 Project title – Upgrade Electrical Sys, Safety & Security B90758, Hurlburt Fld, FL.

1. A site visit was accomplished on 8 June 2021 at 12:00 pm CST.

2. Everyone was asked to sign in and to check the appropriate block if they would like to have their names posted on beta.sam.gov for sub-contractors and suppliers. Introductions of the Government team were made:

Contracting Officer: Richard (Rick) Beaty; Email: richard.beaty.3@us.af.mil Phone: 850-884-2036 Contract Administrator: Branden Cunningham: Email: branden.cunningham.1@us.af.mil Phone: 850-884-3156 Construction Engineer: Mr. Steve Loken.

3. All attendees signed in. The following items were discussed:

a) Solicitation number FA441721R0014. Current closing date of 24 June 2021 @ 2:00 PM. And one minute late is still late. Monitor the beta.sam website for any amendments to the solicitation.

b) HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED, however, Bid bonds can be submitted electronically or be submitted in original hard copy form, either by hand carrying or delivered by mail by the time specified in this solicitation. Please only use FedEx or UPS when mailing in bid bonds. Do not use USPS. Only electronic versions of the proposals will be accepted. Paper copies of proposals will be rejected and will not be evaluated or considered for award. Proposals shall be submitted electronically in one of the following three ways identified see Section L, paragraph 2 of the solicitation.

c) Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on compact disk, must send an e-mail containing the company name and the name of the person(s) requiring access to Branden Cunningham email: branden.cunningham.1@us.af.mil and Richard Beaty, email richard.beaty.3@us.af.mil.

Requests must be received NLT 24 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Vehicle Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Personal Owned Vehicles will use the main gate off of Hwy 98. Please allow extra time to obtain your pass.

d) Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

e) A complete proposal shall consist of the following THREE (3) sections:

i. Volume I, Technical Proposal

1. Subfactor 1 – Project Schedule

2. Subfactor 2 – Qualification

ii. Volume II, A) Past Performance, B) Teaming or Joint Venture agreement (if applicable); and

iii. Volume III, Cost/Price Proposal and Contractor Responsibility

f) In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

g) In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

h) Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five

(5) business days following the site visit, which is currently 15 June 2020. All questions must be submitted in

Word format. Only those questions asked and answered in writing will be considered binding to the government.

Send all questions to Richard Beaty at email richard.beaty.3@us.af.mil, and Branden Cunningham email:

branden.cunningham.1@us.af.mil.

i) Answers to the questions and site visit sign in sheet will be posted on the beta.sam website.

4. Mr. Loken then opened the site drawing to page 3 and went over the phasing and access to the secured facility permitted during construction as outlined in the site drawings.

5. During the briefing, the floor was opened for any questions or concerns regarding the solicitation and proposal submission. No questions were asked.

6. Immediately following this briefing everyone proceeded to the project site. All attendees were required to leave personal electronics outside of the job site due to it being a secured facility, as such no pictures of the interior were permitted to be taken. Detailed notes were permitted to be taken. A ladder was provided onsite for contractor use. Contractors had access to see above the ceiling and over walls. Interior doors within the secure work area were opened and available for access.

7. After touring the secured area, the site visit moved to the exterior of the building where Contractors were also given the opportunity to examine the exterior mechanical room and lay-down area outside the facility. Pictures were permitted of these areas.

8. If you have any questions or concerns regarding this memorandum for record, please contact Branden Cunningham at branden.cunningham.1@us.af.mil, (850)884-3156 or Mr. Richard Beaty at richard.beaty.3@us.af.mil, (850-884-2036.

BRANDEN M. CUNNINGHAM RICHARD T. BEATY

Contract Specialist Contracting Officer

Attachment

1. Sign-In Sheet