3_-_LAFB_Division_01_Specifications.pdf

LAUGHLIN AIR FORCE BASE

DIVISION 01 GENERAL SPECIFICATIONS

FOR CONSTRUCTION PROJECTS

Document submitted on: 6 June 2019 i

TABLE OF CONTENTS

1. General Summary of Work

1.1. General Rules and Tasks

1.2. General Scope

1.3. Construction Elements

1.4. Execution

1.5. Protection of Existing Work

1.6. Maintain Working Files

1.7. Changes to the Scope

1.8. Base Hours, Rules, Access and Emergencies

1.8.1. Working Hours

1.8.2. Base Access and Security

1.8.3. Base Policies

1.8.4. Inspection, Surveillance, and Construction Conference

1.8.5. Base Emergency Services

1.8.6. Accident Treatment and Records

1.8.7. Fire Prevention and Protection

2. Regulations and Permit

2.1. General

2.2. Construction Permit

2.3. Accessing Privately Owned Property

3. Health, Safety, and OSHA Requirements

3.1. General

3.2. Owners Safety Requirements

3.2.1. Submittals

3.2.2. Contractor’s Safety Plan

3.2.3. Certificate of Contractor Safety Compliance

3.2.4. Occupational Safety and Hazard Act (OSHA)

3.2.5. OSHA Inspections

3.2.6. Applicable Documents

4. Non-Compliance, Personnel, and Quality Control

4.1. Non-Compliance with Safety Requirements

4.1.1. Notification of Non-Compliance

4.1.2. Possible Labor Standards Violations

4.1.3. Disagreements or Discrepancies

4.1.4. Notify CO of Major Problems

4.2. Qualified Personnel

4.2.1. General

4.2.2. Supervisor Requirements

4.2.3. Personnel Requirements for Quality Control

4.2.4. Quality control Plan - General Requirements

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4.2.5. Purpose of Quality Control/ Review

4.2.6. Content of Daily Inspection Reports

4.2.7. Quality Control during Construction

5. Furnished Materials and Documents

5.1. Government Furnished Information

6. Progress Schedules and Reports

6.1. General

6.1.1. Qualifications

6.1.2. Progress Schedule

6.1.3. Progress Reports

6.2. Meetings

6.2.1. General

6.2.2. Partnering Meetings

6.2.3. Pre-construction Conference

6.2.4. Other Conferences and Meetings

6.3. Lines of Communication

6.3.1. General

6.3.2. Formal Lines of Communication:

6.3.3. Informal Lines of Communication

7. Site Visits, Surveying, and Supervision

7.1. Surveying and Testing

7.1.1. Survey and Verification of Existing Conditions

7.1.2. Witness Testing

7.1.3. Materials Testing

7.2. Supervision of Work

8. Photographs, Rights, and Rules

8.1. General

8.2. Photographs Property of Government

8.3. Photographic Marking

9. Cost Estimates

9.1. General

10. Submittals

10.1. General

10.2. Review of Submittals

10.3. Approvals and Disapprovals

10.4. Submittals for Construction and requirements

10.4.1. Variations

10.4.2. Submittal Description Format and Quantity

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10.4.3. SD-01 Preconstruction Submittals

10.4.4. SD-02 Shop Drawings

10.4.5. SD-03 Product Data

10.4.6. SD-04 Samples

10.4.7. SD-05 Design Data

10.4.8. SD-06 Test Reports

10.4.9. SD-07 Certificates

10.4.10. SD-08 Manufacturer's Instructions

10.4.11. SD-09 Manufacturer’s Field Reports

10.4.12. SD-10 Operation and Maintenance Data

10.4.13. SD-11 Closeout Submittals

11. Submittal Process and Requirements

11.1. Submittal Structure

11.2. Submitting Submittals

11.3. Review of Submittals

12. Temporary Construction Facilities and Controls

12.1. Construction Site Plan

12.2. Temporary Traffic Control

12.3. Working Area: Conditions and Clean Up

12.4. Temporary Signage

12.5. Temporary Utilities

12.6. Sanitation

13. Closeout Procedures

13.1. Construction Documents

13.2. Construction Warranty Management Plan

13.3. DD Form 1354

13.4. Completion Inspection

SECTION 1

Document submitted on: 06 June 2019 1

1. GENERAL SUMMARY OF WORK

Provide all documents, labor, materials, equipment, and oversight to the project outlined in the Statement of Work (SOW). This specification defines requirements for the hired services in support of the Air Force Civil Engineer’s Sustainment, Restoration and Modernization (SRM) program areas, and other areas of essential support. Place of performance shall be at Laughlin Air Force Base (LAFB), TX. This document supplements Block 6 of Standard Form 252 and sets forth the requirements for the performance of the various services required under the contract. All professional services shall comply with the Laughlin General Plan, Laughlin Infrastructure studies, and all Laughlin Base Design Standards including the use of the Laughlin Division 1 Guide Specifications.

1.1. GENERAL RULES AND TASKS

The Contractor is required to provide all labor, materials, equipment, and oversite for the construction described in this contract. The construction of this project shall be the most economical with necessary consideration given to the most efficient use of all materials consistent with project criteria. If upon investigations, the Contractor discovers a more efficient and/ or superior method or solution to the project addressed in the SOW, the Contractor shall inform the Contracting Officer (CO).

This contract shall be awarded as a firm fixed price, also known as a lump sum. This does not relieve the Contractor from not providing a line by line cost estimate of construction methods and materials.

All working documents shall be assumed for “Official Use Only” (FOUO) and shall be deemed so until stated by the CO. This includes, but is not limited to, email communications, photographs, and documents sent through AMRDEC which shall be deleted/shredded when no longer necessary. The AMRDEC URL is as follows:

(https://safe.amrdec.army.mil/safe/Welcome.aspx)

1.2. GENERAL SCOPE

The Contractor shall conduct field surveys and investigation to obtain the necessary data to prepare contract plans, specifications, cost estimates, and estimated construction periods of performance. The required services may include all aspects of construction.

- Examples of such services are: preparation and/or review of contract plans, specifications, scheduling, cost estimates, building commissioning services, preparation of operating and maintenance manuals.

In carrying out each work assignment issued in the SOW or SOO, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

The Contractor shall assist in various activities related to the construction and renovation of real property and real property transactions.

- This work shall consist of construction support such as, but not limited to: force protection and anti-terrorism procedures, contingency construction, project delivery methods.

The Contractor shall be capable of addressing and interpreting all aspects of facilities, including the preparation and presentation of expert testimony, if required.

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The Contractor shall repair any damage to Government property made during construction.

The repaired areas shall be consistent with, or better than, the original condition of the area.

1.3. CONSTRUCTION ELEMENTS

The Contractor is responsible for construction documents that fully convey the scope of the work and can be used to construct a high quality, complete and usable product.

- Review the installation or facility mission, environmental policy within the Environmental

Management System (EMS), Environmental Action Plans (EAP), and supporting facility development requirements to establish program or project requirements.

- The Contractor shall coordinate with the LAFB Energy Monitoring Control Systems (EMCS) office to ensure compliance with EMCS requirements during construction. All building systems shall be constructed to meet all applicable codes and be compatible with the existing building systems unless otherwise specified by the CO.

- Questions regarding any contract requirements shall be resolved prior to submission of the proposal. Submission of the proposal shall be interpreted as the Contractor’s understanding of, and agreement with, the conditions of said contract.

1.4. EXECUTION

Administrations: The CO is responsible for the administration of the contract. The 47 CES/CEN office is designated as the responsible party for technical and engineering matters related to inspection, review, and acceptance of work. No changes shall be made to the provisions of this contract without written authorization of the CO. Final acceptance shall be issued in writing by the CO.

1.5. PROTECTION OF EXISTING WORK

The Contractor shall be responsible for removing, altering, and/or protecting the current surroundings and work zone. This protection shall be done in such a manner as to prevent damage and premature deterioration of existing and surrounding area. Any repair and/or replacement plans for the surrounding area and work zone shall be submitted to the CO. These plans shall be approved before any work is accomplished.

The Contractor shall investigate the adequacy of existing roads and their allowable load limit before use. If the roads used during the period of performance are damaged by the prime and/or subcontractors, they shall be repaired to preexisting conditions or better, at no additional cost to the Government.

- Examples of damaging activities are, but not limited it: coring, boring, field testing/investigations, vehicular traffic.

Vehicular traffic on concrete walkways shall be restricted to equipment with pneumatic tires.

1.6. MAINTAIN WORKING FILES

The Contractor shall be responsible for maintaining working files of all construction contract items to include, but not limited to: all reports, correspondence, items generated as a result of this contract. These files shall be available to the CO at any time.

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These items shall not be released to anyone outside the Government without written authorization from the CO. Any and all requests for access to any such files or materials by any person, agencies, or organizations shall be forwarded to the CO for determination.

1.7. CHANGES TO THE SCOPE

Construction shall be accomplished according to the SOW provided. However, should questions arise during construction, the Contractor shall have the ability to contact the CO and inquire about the scope of work to ensure success throughout the construction of the project. If during construction, the CO determines the SOW is flawed and shall be detrimental to the project, the SOW shall be revisited and corrected.

After publishing the contract specifications, plans, and cost estimates required for solicitation, the Contractor shall have an opportunity to make any correction thereto as a result of errors, omissions, or deficiencies. This shall include the preparation of addenda during the bidding period that may be required as a result of such deficiencies.

1.8. BASE HOURS, RULES, ACCESS AND EMERGENCIES

1.8.1. WORKING HOURS

Any work on base shall be conducted between the hours of 0730 and 1630, with no work expected on weekends and Federal holidays. Permission to work at times other than those stated above must be obtained from the CO at least three working days in advance. As permission may not always be granted, the Contractor’s schedule shall never rely on accomplishing work at times other than those stated above.

Any work that is submitted to Laughlin Air Force Base (LAFB) from an offsite location shall be sent during working hours. Work submitted outside those hours shall be considered submitted on the next day of business.

No work shall be allowed during quiet times for special events. Graduation ceremonies typically occur once every two weeks and require quiet times from 1600 to 1830 on Thursday and Friday evenings as well as 0900 to 1230 on Friday morning. Unplanned events may occur during the life of the project. Any planned disturbances to these events and these quiet hours shall be coordinated through the CO.

For activities when work is prohibited (quiet times mentioned above), the Contractor shall have all equipment and materials removed and organized on the site as directed by the CO.

The Contractor shall ensure all areas are clean.

1.8.2. BASE ACCESS AND SECURITY

a. All Contractors/Subcontractors seeking to enter LAFB for employment must complete a criminal history background check prior to entering LAFB. A release form and spreadsheet template (as necessary) shall be provided by 47 CONF, upon request, and must be completely filled out. Individuals shall fill out one release form per person and the Contractor shall compile all copies and provide them, with a completed spreadsheet, to 47 CONF. Contractor personnel convicted of, but not limited to, the following crimes shall not be allowed to work on LAFB: espionage, sabotage, treason or terrorism; felony convictions; violent crimes against persons; sex crimes; drug crimes related to distribution or intent to distribute; or firearms/explosives violations. Other grounds for exclusion for

Document submitted on: 06 June 2019 4 working on LAFB include, but are not limited to: unable to provide proof of U.S.

citizenship, outstanding warrants, individuals identified on Federal terrorist watch lists, and incarceration for 12 months or longer within the past three years. Deviations from these guidelines are permitted on a case by case basis as determined by 47 SFS/CC. Any release form/spreadsheet not correctly filled out shall be considered incomplete and that Contractor employee shall not be granted access onto LAFB.

b. Background checks are processed and released every Thursday and shall be considered valid for a period of 12 months for Contractors without a break in service working on LAFB during that time. However, if there is a break in service working on LAFB for longer than 6 months, the Contractor shall have complete another criminal background check.

c. All Contractor/Subcontractor personnel obtaining a satisfactory criminal history background check must obtain a long term (24 hrs-2 yrs) or short term (less than 24 hrs) AF Form 75 or authorized Contractor badge to enter the installation. The Contractor must provide a valid US Government issued identification. Identification must have person’s picture at time of obtaining AF Form 75 and/or Contractor badge. If the Contractor/ Subcontractor is requesting a vehicle pass, they must provide a valid driver’s license, vehicle registration, and insurance meeting the minimum Texas liability coverage.

Contractor/ Subcontractor shall report all lost, stolen or missing AF Form 75s and/or Contractor badges to 47 SFS immediately upon discovery. All AF Form 75 and/or Contractor badges shall be turned in at the completion of stated contract, termination of employee, debarment from base, released from contract, and/or the Government terminates the contract. Failure to follow stated procedures may prevent Contractor/ Subcontractor from further qualifying for base access.

d. Short-notice passes may be considered on a case-by-case basis and are subject to approval by the 47 CONF project CO with coordination of 47 SFS personnel. Contractors are expected to do advance planning to the maximum extent practicable to minimize short notice pass requests.

1.8.3. BASE POLICIES

a. All persons entering the base must present valid identification at the base entrance.

b. While operating any vehicle on base, all drivers must have in their possession a valid driver's license, valid vehicle registration, and proof of vehicle insurance. If a vehicle is registered to someone other than the operator, the operator must provide a notarized letter from the registered owner, authorizing the operator permission to operate the vehicle.

c. Access to the base may sometimes be delayed by 60 minutes or more due to security precautions, including the checking of vehicle occupants IDs, vehicle manifests, and the searching of all vehicles. Longer wait times may occur in the event of an emergency.

d. Contractors, Subcontractors, and all personnel who report for work and do not know the location of the charrette location/work site shall be held at the main gate to await escort service from the construction superintendent or other designated representative.

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e. Base speed limits are strictly enforced with the use of radar equipment. The speed limits on base range from 5 to 30 mph. The Contractor and all employees shall abide by all posted speed limits.

f. Motorcycle operators must have headlights turned on at all times. Passengers are not allowed on motorcycles unless the motorcycle is specifically designed to carry a passenger (determined by the manufacturer). Motorcycle operators/riders must wear headgear (helmets), leather or abrasion resistant gloves, goggles, sturdy foot protection that protects the feet and ankles, long pants, and long sleeve shirt or jacket at all times while riding on base.

g. Mandatory seatbelt laws are in effect on base and personnel are not permitted to ride in the beds of trucks. Seatbelts must be fastened prior to entering the base.

h. No privately owned weapons or contraband (drugs, etc.) are permitted on any military installation, at any time. Violators shall be prosecuted through the Federal Magistrates Court.

i. Cameras are to be used for construction documentation only. Any photographs that need to be taken relative to the construction site must be coordinated with the CO.

j. LAFB is considered to be a closed facility. No unauthorized tours or visitors shall be allowed on the installation.

k. Cell phone usage while driving on base is not permitted, unless communication to device is “hands free”.

l. All personnel shall obey all posted directives and shall adhere to Security Forces directions and instructions.

m. Failure to comply with base policies may result in loss of driving privileges or debarment.

1.8.4. INSPECTION, SURVEILLANCE, AND CONSTRUCTION CONFERENCE

Prior to the start of these services by the Contractor, the CO, and/or their authorized Government representative, shall conduct an inspection, surveillance, and construction conference with the Contractor to review construction requirements and discuss administrative procedures including:

- General base orientation

- Applicable base regulations

- Base fire, security, and emergency medical procedures

- Relationship of the Government to the Contractor personnel

- Other relevant administrative information The Contractor shall be represented by personnel responsible for supervising the inspection services and, if possible, by the Contractor’s inspection representatives.

1.8.5. BASE EMERGENCY SERVICES

The base emergency phone number is 911. This number provides emergency police, fire, and medical service. Ambulance service is dispatched from Val Verde Regional Medical Center at the request of the base Fire Department. When dialing “911” from a cellular phone, inform

Document submitted on: 06 June 2019 6 operator that the individual is calling from a cellular phone and that the emergency is at LAFB.

For non-emergency security business, 24 hours a day, 7 days a week, call (302) 298-5100.

1.8.6. ACCIDENT TREATMENT AND RECORDS

The Contractor shall post emergency first aid and ambulance information at project site. If an accident does occur on site, a notification shall be sent to the CO once the scene and personnel are safe.

1.8.7. FIRE PREVENTION AND PROTECTION

The Contractor shall provide temporary fire protection equipment for the protection of personnel and property during construction as required.

The Contractor shall remove debris and flammable materials weekly to minimize potential hazards.

Open-flame heating devices shall not be permitted except by approval in writing from the CO.

Approval for the use of open fires and open-flame heating devices shall not relieve the Contractor from the responsibility for any damage incurred because of fires.

Burning trash, brush, or wood on the project site shall not be permitted.

SECTION 2

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2. REGULATIONS AND PERMIT

2.1. GENERAL

The Contractor shall comply with the below documents and standards as applicable:

(1) Federal, state, local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, rules (including all changes and amendments)

(2) Presidential Executive Orders in effect on the date of issuance of the contract, Unified

Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS).

(3) Engineering instructions, directives, guide specifications, drawings, technical manuals, other instructions furnished by the CO Where there is a conflict between the referenced standards, the Project Manager (PM) and the CO shall determine the applicable standard that shall ensure public safety and fiscal prudency.

Installation or location-specific documents shall be identified in the contract. The Contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements of the contract.

The Contractor shall obtain all permits, licenses, and approvals from local, state and federal authorities necessary to perform services specified under the contract.

2.2. CONSTRUCTION PERMIT

The Contractor shall be responsible for filling out and submitting an AF Form 103, Work Clearance Request, to the 47th Civil Engineer Squadron (CES) Customer Service (COMM line: 830-298-5488/5489, e-mail: CEWork_Laughlin@us.af.mil) with a sketch of the work area and a description of the work to be performed. The Contractor shall also include the depth to which they shall be excavating on the form. This shall allow for all utilities to be marked within the construction area. Once an approved/signed AF Form 103 is received, the Contractor shall submit this form with an AF Form 3000 to the CO for tracking purposes.

The Contractor shall be responsible for the submission and completion of an AF Form 103 before any excavation shall occur onsite. The Government shall assist the Contractor as necessary with the completion of this form. The Contractor shall be responsible for maintaining the markings on the indicated utility lines or they may be held liable for any incidents that arise.

For general awareness, the AF Form 103 has an allotted 30 days to be completed. If the Contractor does not submit the form with 30 days to the start of construction date the Government shall not be held liable for any delays due to the lack of completion of this form.

2.3. ACCESSING PRIVATELY OWNED PROPERTY

Prior to accessing privately owned property the Contractor shall receive approval from the CO and consent of owner or owner’s agent. It is the responsibility of the Contractor to inform the CO of all access fees to ensure that all fees associated with the privately owned property are within the scope of the contract prior to accessing property. Access fees required shall only be paid when directed by the CO. The Contractor shall present a voucher supported by proper receipts for reimbursement by the Government. Upon receiving approval from the CO the Contractor shall then secure consent of owner or owner’s agent permission to access privately owned property.

SECTION 3

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3. HEALTH, SAFETY, AND OSHA REQUIREMENTS

3.1. GENERAL

The Contractor shall take safety and health preventative measures in performing work under this contract. The measures taken shall follow all applicable federal, state, Occupational Safety and Health Act (OSHA), and local laws, regulations, ordinances, codes, and orders relating to safety and health in effect on the date of this contract.

During the performance of work under this contract, the Contractor shall comply with procedures prescribed for control and safety of persons visiting the project site. The Contractor is responsible for their personnel and for familiarizing each of their Subcontractors with safety requirements. The Contractor shall advise the CO of any special safety restriction they have established so that all Government personnel are appropriately notified of these restrictions.

3.2. OWNERS SAFETY REQUIREMENTS

3.2.1. SUBMITTALS

The following submittals are required under owner safety requirements:

- The Contractor’s Safety Plan (reference section 3.2.2)

- The Certificates of the Contractor’s Safety Compliance (reference section 3.2.3)

3.2.2. CONTRACTOR’S SAFETY PLAN

Contractor shall submit a safety plan to the CO for approval prior to start of investigations and construction at the project site.

Safety plan shall include, as a minimum, the following:

- Safety program objectives

- Methods to attain safety objectives

- Methods to comply with the requirements for immediate reporting of mishaps to the CO

- Procedure for safety meetings, surveys, inspections, and reports

- Lists of key personnel to be contacted in times of emergency

- Responsibility of key personnel for the Contractor

- Disaster and emergency programs

- Procedures for emergency actions to be taken to secure dangerous conditions, to protect personnel, and secure work areas in the event of accident or act of nature

- Hazardous materials control procedures for minimizing the use of hazardous waste and procedures for proper handling, storage, labeling, and transportation of all hazardous materials. Section 01-4 Environmental Requirements and Hazards addresses the use of hazardous materials

- Procedures for securing the mishap site so that the area remains secure until arrival of a safety investigator. Mishap site shall remain secured until released by the CO

- Program to show compliances with Federal OSHA Safety and Health Standards 29 CFR 1910 (General Industry) and 29 CFR 1926 (Construction)

SECTION 3

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3.2.3. CERTIFICATE OF CONTRACTOR SAFETY COMPLIANCE

In addition to the Safety Plan, the Contractor shall submit a signed statement stating that the Contractor is committed to the Safety Plan. This commitment shall ensure the Contractor does not invalidate the integrity of safety systems throughout the life of the contract.

3.2.4. OCCUPATIONAL SAFETY AND HAZARD ACT (OSHA)

The Contractor shall be required to take health and safety measures while performing work under this Contract.

The Contractor is required to provide the CO copies of the OSHA report(s) submitted during the duration of the contract.

3.2.5. OSHA INSPECTIONS

The Contractor shall be subject to no-notice inspections by OSHA Program inspectors from the Department of Labor. These inspections have the potential to find the Contractor personally liable for any violation of the OSHA Regulations. While on this installation the Contractor and all employees/subcontractors that work in any capacity for the Contractor shall adhere to and follow all safety and health requirements as established in the U.S. ARMY CORPS OF ENGINEERS MANUAL EA. 385-1-1 Dated OCT 1987 and/or the latest version/edition.

3.2.6. APPLICABLE DOCUMENTS

The following document(s) provide specific and general guidance in the performance of inspector services under the contract. In providing inspection services, the Contractor shall be guided by these documents and the procedure, requirements and methodology described in the documents shall be used by the Contractor unless they conflict with those in the scope of work. In the event of a conflict the Contractor shall bring the item in question to the PM and CO’s attention for resolution.

- EM 385-1 (3 Sep 1996) U.S. Army Corps of Engineers Safety and Health Requirements

Manual

SECTION 4

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4. NON-COMPLIANCE, PERSONNEL, AND QUALITY CONTROL

4.1. NON-COMPLIANCE WITH SAFETY REQUIREMENTS

The Government’s PM shall not be responsible for the monitoring or enforcement of safety requirements on the work site. If, however, the Government’s PM observes an instance of non-compliance, they shall immediately report the non-compliance to the CO. Additionally, they shall issue a Contractor Construction Non-Compliance Notice.

For any operation which poses imminent danger to life or danger of serious disabling injury, that operation shall be halted immediately by the Government’s PM. This is the only instance in which the Government’s PM has any authority or responsibility to issue direction to the Construction Contractor.

If any operation is so halted, CO shall be notified immediately by the Government’s PM and the circumstances shall be noted on the daily inspection report and the Contract Construction Non-Compliance Notice.

4.1.1. NOTIFICATION OF NON-COMPLIANCE

The CO shall notify the Contractor of any detected non-compliance with the requirements mentioned within section 4.1. The Contractor shall take immediate corrective action after receipt of said non-compliance notice. If a notice is delivered to the Contractor at the work site, this shall be deemed sufficient for the purpose of notification.

If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

4.1.2. POSSIBLE LABOR STANDARDS VIOLATIONS

The Government’s PM shall bring any instances where it is suspected that the Construction Contractor is in violation of the Labor Standards Provisions of the contract to the immediate attention of the CO.

4.1.3. DISAGREEMENTS OR DISCREPANCIES

The Government’s PM shall notify the CO, in writing, of any disagreements with the Construction Contractor in regards to this contract. Examples of disagreements or discrepancies are: “errors” in contract requirements, discrepancies found within plans and specifications, recommended solutions.

The Contractor shall assist with claims, disputes resolutions, and litigations as the project requires.

The Contractor shall identify any and all deviations from the contract requirements and shall notify the CO before they are acted on.

4.1.4. NOTIFY CO OF MAJOR PROBLEMS

The Government’s PM shall notify the CO or designated Government representative immediately of any major project problems requiring resolution. Any notification shall be

Document submitted on: 06 June 2019 11 followed up with written correspondence documenting the incident. A photograph, with an explanation of what the photograph shows, shall be attached.

The Contractor shall bring any limitations of products or systems which may be detrimental to successful performance of the completed work to the attention of the CO.

4.2. QUALIFIED PERSONNEL

4.2.1. GENERAL

The Contractor shall ensure that only qualified and competent personnel carry out the tasks outlined in the SOW provided. Qualified is defined as a registered professional or, where registration is not applicable, trained and/or certified in the respective field.

The Contractor shall ensure that only qualified personnel perform construction work for this contract.

4.2.2. SUPERVISOR REQUIREMENTS

Upon award of the contract, the Contractor shall immediately advise the CO and the Contracting Officer Representative (COR), in writing, of the name(s) of the individual(s) appointed as project coordinator(s). The individual(s) appointed shall serve as the point of contact(s) (POC) and liaison(s) between the Construction Contractor and the COR for all work required under the contract. The appointed personnel are typically the on-site inspector.

4.2.3. PERSONNEL REQUIREMENTS FOR QUALITY CONTROL

The requirements for the Quality Control (QC) organization are a QC Manager and a sufficient number of additional qualified personnel to ensure safety and contract compliance.

The QC Manager shall be subject to acceptance by the CO. This individual shall have:

- A minimum of five (5) - seven (7) years of experience in construction practices, procedures, and testing

- Three (3) years of QC management of DoD construction projects

The individual must have attended a professionally accredited QC Management Course (e.g., conducted by the US Army Corps of Engineers or an independent private company) within the last five (5) years. A Contractor’s self-developed program shall not fulfill this requirement.

The Contractor shall submit the name and qualifications (in resume format) of the QC manager accompanied by a copy of the designation letter appointing the QC Manager to their position. Said letter shall be signed by an authorized official of the firm and shall delegate sufficient authorities to adequately perform the functions of the QC Manager, including the authority to stop work. The resume shall clearly indicate that the QC Manager is qualified to the extent required above.

The QC Manager, or alternate, and the site superintendent shall not be the same person (unless otherwise approved by the CO). Each individual shall be present at the site at all times while work is in progress. These individuals shall have complete authority and responsibility to take any action necessary to ensure contract compliance.

4.2.4. QUALITY CONTROL PLAN - GENERAL REQUIREMENTS

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The Contractor is responsible for QC.

The Contractor shall establish and maintain an effective QC system throughout construction.

The QC system shall consist of plans, procedures, testing, and organization necessary to produce an end product which complies with the contract requirements. The QC system shall cover all construction operations, both on site and off site, and shall be keyed to the proposed construction sequence.

The Contractor shall submit their quality control plan within 14 calendar days after NTP #1.

The Contractor shall ensure that all QC applications are accomplished in accordance with the QC Plan. The QC plan submitted shall describe:

- How the Contractor shall coordinate with all the disciplines throughout construction

- How they shall ensure Government review comments are incorporated into construction

- How they shall ensure all errors and omissions are prevented

In addition, the QC Plan shall include the following, at a minimum:

- A description of the QC program

- A chart showing lines of authority and acknowledgement

- The duties, responsibilities, and authorities of each person assigned a QC function

- Procedures for reviewing construction calculations, drawings, specifications, and all other required construction documents

- The method for scheduling construction work to allow for an independent peer review of all construction documents

- Procedures for reviewing and certifying submittals

- Procedures for tracking construction deficiencies from identification through acceptable corrective action The QC Plan must be reviewed and accepted prior to the start of construction. Acceptance is conditional and shall be predicated on satisfactory performance during construction. The Government reserves the right to require the Contractor to make changes in their plans and operations including removal of personnel, as necessary, to obtain the quality specified.

The Contractor’s QC Plan shall not be approved until the Government has approved the qualifications of the QC Manager.

After acceptance of the QC Plan, the Contractor shall notify the CO in writing of any proposed change(s), to include changes in personnel. Proposed changes are subject to acceptance by the CO.

4.2.5. PURPOSE OF QUALITY CONTROL/ REVIEW

To perform a quality check for the Government to determine the completeness of the product delivered by the Contractor.

To eliminate change orders to construction contracts which are caused by conflicts, ambiguities, inaccuracies, and deficiencies in and between the construction plans and specifications.

To eliminate requirements which are impossible or impractical to build Construction Contractor. In addition, to maximize the geographic region where the construction is to be

Document submitted on: 06 June 2019 13 performed, recognizing the suitability of materials, availability and capability of the labor forces, and standards of practice of the construction industry in the region.

4.2.6. CONTENT OF DAILY INSPECTION REPORTS

The Construction Contractor shall maintain current records providing factual evidence that all required QC activities and/or tests have been performed. One paper (upon Government request) and one digital copy, in PDF, of these records, in report form, shall be provided to the Government weekly. All calendar days shall be accounted for throughout the life of the contract.

These records shall include the work of Subcontractors and suppliers and shall include, at a minimum, the following information:

- Work performed each day, to include: description of trades working on the project, the number of personnel working, weather conditions, any delays

- Tests performed, to include the results and references to specifications

- A list of deficiencies noted, along with corrective action

- Quantity of materials received with a statement as to whether the material was acceptable

- Job safety evaluations and corrective actions

- Conflicts in plans and/or specifications

- A statement signed by the QC Manager that equipment and materials incorporated in the work and workmanship comply with the contract statement

4.2.7. QUALITY CONTROL DURING CONSTRUCTION

The Contractor shall ensure that proper quality control methods are employed during construction. At a minimum, an independent peer review of all submittals shall be performed.

The Engineer of Record/Architect of Record, or alternate shall be present at the site at all times while work is being done, and have complete authority and responsibility to take any action necessary to ensure contract compliance.

All construction calculations shall be thoroughly checked.

SECTION 5

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5. FURNISHED MATERIALS AND DOCUMENTS

5.1. GOVERNMENT FURNISHED INFORMATION

The Government shall furnish copies of available records, as necessary, to aid in completion of the project. Use of Government-furnished data does not relieve the Contractor from doing a thorough site investigation in order to obtain the information necessary to deliver a complete and usable product.

The 47 CES/CEN, through the CO, shall furnish the Contractor with applicable data and information for the contract upon initial NTP. The remainder of this sub-section lists types of Government-furnished information:

- Location of project sites

- Records of drawings for facilities and infrastructure, as available

- DD Forms 1391 and 1391C, Military Construction Project Data

Air Force Manuals, Publications, and Guide Specifications shall not be furnished in their entirety. They may be acquired from the Government Printing Office or commercial vendors of engineering standards.

The Contractor shall advise the CO of any discrepancies, ambiguities and/or lack of clarity noted in plans and specifications furnished for use in connection with this project.

SECTION 6

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6. PROGRESS SCHEDULES AND REPORTS

6.1. GENERAL

The Contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict ‘percent complete’ for each task. The PPC shall be submitted on the approved contracting document.

6.1.1. QUALIFICATIONS

The Contractor shall designate personnel to be responsible for the preparation and updating of the schedules and preparation of progress reports. Said personnel shall be submitted, in writing, to the CO for approval before building the schedule. The authorized personnel shall have experience in scheduling projects that are similar in nature and complexity to this project.

6.1.2. PROGRESS SCHEDULE

In accordance with FAR 52.236-15, Schedules for Construction Contracts, the Contractor shall prepare and submit a Progress Schedule using an approved contracting document, within five days after receipt of the NTP for submittals.

The schedule shall show the order of the work, broken down into all major work elements, in the form of a progress chart. The schedule shall indicate the percentage of work for each element in relation to the total price of the contract.

The Progress Schedule, which must be approved by the CO and PM, shall be used to measure the progress of the work. If the schedule of work changes significantly, the Contractor shall be required to submit an updated Progress Schedule.

Failure to submit a Progress Schedule, or any updates requested to the Progress Schedule, may result in the withheld approval of any progress payments until the documents are received.

6.1.3. PROGRESS REPORTS

The Contractor shall complete and submit for approval an AF Form 3065, Progress Report, the first working day following each month on the Progress Schedule.

Should the progress of the contract fall behind schedule, according to the approved Progress Schedule, the Contractor shall take the necessary steps to correct the path of the project.

- These course correction shall be accomplished at no additional cost to the Government.

- If deemed necessary, the CO shall advise the Contractor of the following options to get back on schedule: increase the number of shifts, overtime operations, days of work, submission for approval of a supplementary schedule to demonstrate how the project shall get back on schedule.

- If deemed appropriate by the CO, the Contractor shall be charged a retainage fee until the scheduled percentage of the project has been achieved.

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6.2. MEETINGS

6.2.1. GENERAL

For the Contractor’s general awareness, the below meetings are standard, but additional meetings or conferences may be held as deemed necessary by the CO and/or PM.

The Contractor shall be responsible for the preparation and distribution of meeting minutes for all meetings and telephone conferences. The minutes shall be sent to the CO within three

(3) working days after the meeting or conference.

6.2.2. PARTNERING MEETINGS

The Government and the Contractor shall have weekly partnering meetings to discuss the true progress of the project. Additionally, if the project is delayed, or is planned to be delayed, this topic shall be discussed and a way forward shall be written out to mitigate any further delays.

A two-week “look-ahead” schedule shall be provided to the Government at these weekly meetings. This schedule shall include, but shall not be limited to:

- What work is to be accomplished?

- Does the Contractor need any addition people signed onto base?

- Are there any utility outages or reroutes that need to happen?

- Any personnel problems and/or sickness that shall comprise the progress of the contract?

- Materials to be delivered/ordered

The weekly progress meeting shall address the status of Requests for Information (RFI) Request for Proposals (RFP), and Submittals.

The Contractor’s PM and an Authorized Representative of the CO shall attend

6.2.3. PRE-CONSTRUCTION CONFERENCE

Prior to the start of construction, the Contractor shall meet with the Government at a mutually agreeable time to discuss and develop an understanding with regards to the construction progress schedule and the administration of work.

This conference shall present the administrative information necessary for execution of the construction contract to the Contractor. Additionally, this conference shall serve the purpose of having all personnel involved in the execution, inspection, and administration of the contract to meet one another. Inherently, this shall create a venue and pathway for discussions of relationships under the contract and for parties to offer/receive clarifications on points related to contract administration.

Procedures for review of the various submittals and payment requests of the Construction Contractor shall be explained.

6.2.4. OTHER CONFERENCES AND MEETINGS

The Construction Contractor shall be responsible for attending other conferences called by the Government. These meetings may discuss scheduling, potential claims, and specific areas of work or problems during the progress of the construction contract.

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Additional meetings shall include, but are not limited to: (reference section 14.5 for additional information on required walk throughs)

- Preliminary site walk: this is where the Contractor shall go out on site with the Government to verify all measurements and site conditions. This is also an opportunity for the Contractor to ask/develop questions for the Government

- System test and commissioning walk: this visit shall be when the Contractor shall test and commission all of the newly installed or modified equipment. During the course of the project, the may be multiple walks that test and commission the systems.

- Preliminary Final walk through: the goal is to create a deficiency list. This list shall be corrected before the Final walk through is conducted. After this walk through is finalized, no other items may be added for the Contractor to fix unless that are glaring or items that shall prevent a complete and usable product.

- Final walk through: the goal is to check all items on the deficiency list to ensure all items have been corrected. At the end of this walk through, signatures shall be acquired and the Government shall take acceptance, upon approval by the CO

6.3. LINES OF COMMUNICATION

6.3.1. GENERAL

The Contractor shall keep a thorough line of communication with the Government PM. The PM is responsible for coordinating with all the other agencies on base. All customer inputs shall be transmitted to the Contractor through the CO.

If the customer requests inputs from the Contractor on site and/or permission to use a given area within the construction zone, the Contractor is to direct the customer to speak with the CO. The Contractor shall document any of these interactions.

6.3.2. FORMAL LINES OF COMMUNICATION:

Formal lines of communication shall be used for, but not limited to, the following:

- Transmit submittals

- Transmit submittal review comments

- Acknowledge directives, requirements and criteria

- To modify the contract

- Concur with submittals When originating from the Government and flowing to the Contractor, communication shall be in a typed form and signed/released by the CO.

When originating from the Contractor and flowing to the Government, communication shall be in a typed form and signed/released by the Contractor’s designated POC.

6.3.3. INFORMAL LINES OF COMMUNICATION

Informal lines of communication shall be used for, but not limited to, the following:

- Telephone conversations

- Facsimile

- Unsigned notes

- Interviews

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- Site reviews

- Submittal review conferences

- Discuss specified requirements

- Clarify existing criteria

Informal lines of communication shall not be used to obligate the Government in any way, shape, or form to circumvent established authorities, written directions, and/or establish new requirements.

The Contractor shall document all informal discussions and information transfers. Upon completion of the documentation, transfer of the documents shall follow the below protocol:

- Confirmation notice: provide confirmation upon receipt of drawings, documents, and written information from the Government. Also, upon receipt of each RFP and directive from the CO

- Transmittal sheet: provide these sheets with each transmittal of information to and/or RFI from the Government

- Notes from a site interview: provide copies of these documents as part of the next set of meeting minutes

- Telephone call memorandum: provide written verification of information shared and/or decisions made during telephone calls/conferences within one (1) working day

- Meeting/Conference minutes: provide minutes within three (3) working days following each conference

SECTION 7

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7. SITE VISITS, SURVEYING, AND SUPERVISION

The Contractor shall investigate existing conditions and obtain all necessary engineering data, through research, reconnaissance, and surveys, as required, to abide by the scope of work.

The Government shall furnish copies of available records to aid in the completion of this project. However, use of Government-furnished data does not relieve the Contractor from performing a thorough site investigation in order to obtain all the information necessary to construct this project.

The Engineer(s) of Record are required to attend the site visit and pre-construction conference in person.

7.1. SURVEYING AND TESTING

7.1.1. SURVEY AND VERIFICATION OF EXISTING CONDITIONS

The Contractor shall perform all field work, investigations, and surveying necessary to provide a complete and useable product that meets the specifications within the SOW.

The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above- and below-grade condition assessment.

Monitoring, by witnessing, the measurements and assurance surveying performed by the Construction Contractor. All problems and discrepancies shall be noted on the Daily Inspection Report.

7.1.2. WITNESS TESTING

Any testing of equipment and materials conducted by the Contractor shall have a Government Representative present. All tests shall be annotated within the Daily Inspection Reports. The Contractor shall give the Government a three (3) day notice to allow for time to de-conflict any prior engagements.

Examples of testing are: waste, gas, water, electrical, heating, ventilation, air conditioning, fire protection, EMCS.

7.1.3. MATERIALS TESTING

Monitor all materials testing conducted by the Construction Contractor and their testing laboratories.

Review testing procedures and reports as received from the Contractor. Note any problems and discrepancies in the Daily Inspection Report.

Witness and record the results of tests which required a Government witness.

For all other tests, which do not specifically require Government witness by terms of the construction contract, perform spot checking. Spot check by witnessing and recording results of some of those tests for each construction contract. Recommend to the Government acceptance or rejection of all testing.

SECTION 7

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7.2. SUPERVISION OF WORK

The site superintendent and QC Manager, or approved alternates, shall be on site whenever work is being accomplished.