Solicitation_Amendment_FA303019RA0050001_SF_30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Attachments

The following attachments were added:

FA303019RA005 Questions and Answers 20190923

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

AMENDED: Addendum to FAR 52.212-1 - Instructions to Offerors - Commercial

1.0 General Instructions

The Offeror's proposal must include all data and information requested by these Instructions to Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the Request for Proposal and the requirements as stated in the Performance Work Statement (PWS) and Appendices. Non- conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government 1) has no prior knowledge of their capabilities or experience, and 2) will base its evaluation on the information presented in the Offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The solicitation date of issuance and the closing date/time are specified in Section A of the Request for Proposal solicitation. The Offeror shall make a clear statement in the proposal documentation volume that the proposal is valid for Government acceptance for a period not less than 120 days after the closing date/time. Any offer that expires earlier will not be considered and will be rejected.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror's proposal requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.1 General Information

1.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Offerors must address any questions or concerns to the CO. Written requests for clarification must be sent to the CO at the address and email located in Section A of the solicitation.

AMENDED: Written requests for clarification and questions must be submitted to the CO not later than Tuesday 1 October 2019 at 4:30 p.m. Central time.

1.1.2. Debriefings

Post-award debriefings will be conducted in accordance with FAR 52.212-1, Instructions to Offerors- Commercial Items, paragraph (1) Debriefings.

1.1.3. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial

FA303019RA0050001

proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

1.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.1.5. Communications

AMENDED: Exchanges and clarifications of proposal questions or information between Government and Offerors will be controlled by the CO. Email may be used to transmit such clarification information to Offerors only if the email can be sent and received encrypted and includes "Source Selection Information - See FAR 2.101 & 3.104" in the Subject line. In order to facilitate the sending and receiving of encrypted emails, Offerors must use Microsoft Outlook email configured to support encryption, or a different email product that is S/MIME compatible and configured to support encryption. If the intention is to submit proposal information via encrypted email, the Offeror's point of contact (POC) must contact the CO or contract specialist (indicated on the face page of the solicitation) prior to the first submittal in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any proposal information).

AMENDED: The hard and electronic copies of the proposal may be submitted by United States Postal Service (USPS), commercial carrier, or hand delivered.

AMENDED: The hard and electronic copies of the proposal CANNOT be transmitted via fax. Fax transmittals will not be accepted.

AMENDED: The hard and electronic copies of the proposal CANNOT be submitted via encrypted mail because higher security on Air Force networks will prevent receipt of attachments. Email transmittals will not be accepted.

1.2 Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1.2 below.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.2. The attachments identified in the table shall be separately placed on electronic copies, as referenced in section 1.3.

Electronic copies must be on CD or DVD disc media; USB or any type of flash media will not be accepted and shall deem the proposal non-responsive. The contents of each proposal volume are described in the ITO paragraph as noted in the table below. The COPIES column shows the total of original plus the number of copies required for the volume.

Table 1.2 - Proposal Organization

VOLUME of ITO-----Paragraph-----VOLUME TITLE----------------------------COPIES------PAGE LIMIT

I-----------------------------2.0------------Price/RFP Documentation-----------------2------------35

(Volume 1 AMENDED from 20 pages to 35 pages per Solicitation Amendment 0001)

II----------------------------3.0------------Technical-----------------------------------------3------------30

III---------------------------4.0------------Past Performance-----------------------------3------------20

CD or DVD--------------1.3------------Electronic Copy of Entire Proposal------1------------As stated above

1.2.1. Page Limitations

Page limitations shall be treated as maximums. Each page shall be counted except the following:

title pages, indexes, and glossaries. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable.

If Evaluation Notices (ENs) are used, page limitations may also be placed on responses to ENs and will be will be identified in the ENs.

1.2.2. Page Size and Format

A page, for any document provided in response to this solicitation, is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text size shall be in black, no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and sides.

Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 12 point.

1.2.3. Pricing Related Data

All pricing information shall be addressed in the Pricing/Contract Documentation volume, through submission of the Contract Line Item Number (CLIN) schedule and attachments/appendices of the RFP, including Performance Work Statement Section 6 Bid Schedule and Appendix E Spreadsheet, Modifications to Service Levels. Price-related data must be limited to pricing only.

1.2.4. Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

1.2.5. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.2.6. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.2.7. Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used to bind pages. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror's name and identifying information. Truncated identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.3 Electronic Offers

An electronic copy of the entire proposal is required. The Offeror shall submit volumes I through III in electronic format, using CD or DVDs only. No USB or any type of flash media will be accepted and submission of USB or flash media shall deem the proposal non-responsive. The content and page size of electronic copies must be identical to the hard copies. The Offeror shall indicate on the CD/ DVD the volume(s) number and title, and use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Each volume shall be in a different folder on the CD/DVD.

AMENDED: The proposal cannot be submitted via encrypted mail because higher security on Air Force networks will prevent receipt of attachments.

If files are compressed, the necessary unzip or decompression application must be readily available in Microsoft or Windows software; no decompression program will be accepted and may deem the proposal non-responsive.

AMENDED: Hard copies will be used for the evaluation. For any discrepancies between the hard copies and the electronic copies of the proposal, the hard copy will prevail.

1.4 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand carried to:

17 CONS/PKA

ATTN: John M. Hebdon, Bldg 707

210 Scherz Blvd

Goodfellow AFB, TX 76908

CO email address is: john.hebdon.1@us.af.mil

2.0 Volume I - Price /RFP Documentation

AMENDED: The Pricing/RFP Documentation Volume shall consist of the following sections; limited to no more than 35 pages total (amended from 20 to 35 pages in Solicitation Amendment 0001). Submit original plus one (1) copy.

SECTION 1 - Table of Contents

SECTION 2 - Request for Proposal/Representations & Certifications/Authorized Offeror Personnel

SECTION 3 - Proposed Pricing. Insert proposed unit and extended prices in the Schedule for each Contract Line Item Number (CLIN) including all option periods. The extended amount must equal the unit price multiplied by the number of units. Include the Performance Work Statement, Section 6 Bid Schedule and also insert pricing for changes to services in Appendix E Spreadsheet, Modifications to Service Levels.

SECTION 4 - Any exception to the Request for Proposal and assumptions provided in the solicitation, if any. Provide complete rationale for any exceptions.

2.1 Section 2 - Request for Proposal/Representations & Certifications/Authorized Offeror Personnel

Complete blocks 12, 17a and CAGE Code, 30a, 30b, 30c, and all pages of the Supplies or Services and Prices/Costs schedule of the Standard Form (SF) 1449 Solicitation/Contract/Order for Commercial Items. In doing so, the Offeror accedes to the contract terms and conditions as written in the Request for Proposal.

The Offeror shall submit only those pages that require a fill-in. Offerors shall ensure that all clauses and provisions that require "fill-in" information are appropriately completed. Offerors must also complete the necessary certifications.

The Offeror shall make a clear statement in the proposal documentation volume that the proposal is valid for Government acceptance for a period not less than 120 days after the closing date/time and include a statement on the SF1449 showing the offer expiration date. Any offer that expires earlier will not be considered and will be rejected. This sample (or another similar statement) may be used: "The Offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within (specify number of days) calendar days after the date offers are due. The expiration date of the proposal is (specify date)."

Offerors shall also provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

Offerors must provide the name, title, telephone number, and email address of the Offeror's points of contact for submitting the proposal, for clarifying information in the proposal, for decisions in connection with the proposal, and for obligating the Offeror contractually. Specifically identify the individual(s) authorized to negotiate with the Government if discussions are determined necessary by the CO.

2.2 Section 3 - Price

2.2.1 Price Reasonableness

This section is to assist the Offeror in submitting information if other than certified cost or pricing data is required to evaluate the reasonableness and balance of the proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. Note that unreasonably low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unreasonable proposal. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror's proposal. If other than cost or pricing data is requested, responses should be sufficiently detailed to demonstrate reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

FAR 52.217-8, Option to Extend Services, which provides for the potential to extend the contract an additional six months beyond the awarded contract performance period, and 52.217-9, Option to Extend the Term of the Contract, (commonly called option periods) will be incorporated into the contract. Upon exercise of either clause, the terms and conditions of the contract period will be extended, therefore the evaluation of all options, including the extension period, will be performed during the evaluation of the proposal.

2.2.2 Price Data

Data beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support its price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

2.2.3 Cost or Pricing Data Requirements

The CO has determined there is a high probability of adequate price competition in this commercial services acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the CO's opinion, adequate price competition exists, no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, Offerors may be required to submit other than certified cost or pricing data per FAR 15.402 and 15.403-3 to the extent necessary for the CO to determine the prices are fair and reasonable.

If, after receipt of proposals, the CO determines insufficient data is available to determine price reasonableness, the Offeror shall be required to submit other than certified cost of pricing data in accordance with FAR 15.403-3. Requests by the CO for other than certified cost and pricing data will be in accordance with FAR 15.403-5(b)(2).

2.2.4 Rounding, Whole Cents

All unit prices entered in the schedule shall be dollars and/or whole cents. In no case shall a unit price end in a fraction of a whole cent. Prices (per square foot) entered into Appendix E Spreadsheet, Modification to Service Levels, may be for fractions of a whole cent but extended prices will be rounded to the nearest whole cent for calculating the prices to apply to the CLINs on any modification.

2.3 Section 4 - Exceptions

Offerors may delineate any exception to the RFP and the assumptions provided in the solicitation.

Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and/or non-responsive.

3.0 Volume II - Technical Volume

3.1 General

All technical requirements specified in the solicitation are mandatory. Responses will be evaluated against the Technical subfactors defined in the Evaluation Factors. The Technical Volume should be specific and complete. Using the instructions provided below, provide as specifically as possible the actual methodology to be used for accomplishing and satisfying the subfactors. Legibility, clarity, and coherence are very important. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. By the proposal submission, the Offeror is representing that it will perform all the requirements specified in the solicitation including the PWS and Appendices; it is not necessary or desirable to state so in the proposal.

3.2 Format and Specific Content

3.2.1 Technical

In the Technical Volume, address the technical solution for meeting the Government's minimum performance or capability requirements of each technical sub factor. Limited to no more than 30 pages. Submit original plus two (2) copies.

3.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

SECTION 1 - Table of Contents

SECTION 2 - Executive Summary

SECTION 3 - Subfactors

-Subfactor One - Transition Period

-Subfactor Two - Statement of Compliance with the Service Contract Labor Act (SCA) and Collective Bargaining Agreement (CBA)

-Subfactor Three - Scheduling, Labor Workload Balance, and Quality Control Measures

-Subfactor Four - Mission Essential Services Plan

3.2.3 Section 2 - Executive Summary

The Technical Volume may include an executive summary which counts against the page limit. The executive summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2.4 Section 3 - Subfactors

3.2.4.1 Subfactor One: Transition Period

Description: Offeror shall detail the plan for transitioning to full contract performance during the one month phase-in period by describing how contract requirements will be reviewed and evaluated in order to successfully perform after transition. The plan must include, but is not limited to:

(a) A detailed description and timeline of all transition activities necessary to begin successful performance after the transition period.

(b) Identification of management, training, lead, quality control, and/or other significant positions supporting the transition and subsequent contract performance, with minimum qualifications, and transition duties, with an organization chart.

(c) A thorough and clear description of staff hiring and training processes that will be undertaken during transition to obtain adequate numbers of qualified personnel to effectively move from transition to full performance of the required levels of service in the PWS.

3.2.4.2 Subfactor Two: Statement of Compliance with the Service Contract Labor Act (SCA) and Collective Bargaining Agreement (CBA)

Description: The CBA provided in the RFP is applicable to this requirement. The Offeror shall provide a statement acknowledging:

(a) Compliance with the requirements of the CBA.

(b) The prices proposed for labor covered by the CBA were formulated using the rates specified in those documents as required for covered contractor personnel.

(c) The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)).

(d) Steps to be taken to ensure that, in the event a follow-on CBA is entered into, the wages, fringe benefits, and periodic increases agreed to will not vary substantially from those prevailing for similar services in the same locality (FAR 22.1013).

(e) The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full- Time Employees' man-years, man-hours, labor categories, skill mix) discussed in the Technical Volume (Subfactor 3).

3.2.4.3 Subfactor Three: Scheduling, Labor Workload Balance, and Quality Control Measures

Description: Offeror must submit schedules, comprehensive narrative discussion, and appropriate other representations (charts, timelines, graphs, etc.) of the following:

(a) Proposed Cleaning Frequency Schedule and Periodic Floor Maintenance Schedule for each building, service level, and frequency in accordance with the PWS, (especially paragraphs of section 4.21 and Appendix A1-A5 and Appendix B and Appendix H), to demonstrate a thorough understanding of scheduling requirements and limitations in the PWS.

(b) Labor information related to positions, personnel, service levels, duty and other work hours, shifts, cleaning frequencies, scheduling, building access, background checks, and other requirements described in the PWS, to demonstrate a thorough understanding of the workload.

(c) Quality control measures that will be implemented and which demonstrate understanding of the relationship between quality, scheduling, and labor-workload balance. Note: The Quality Control Plan, as described in the PWS, must not be submitted.

3.2.4.4 Subfactor Four: Mission Essential Services Plan

Description: Offeror must provide written plan for the requirement for Mission Essential Services by identifying provisions to be made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

and by addressing in the plan, at a minimum:

(a) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(b) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(c) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(d) Any established alert and notification procedures for mobilizing identified "essential contractor service" personnel; and

(e) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

4.0 Volume III - Past Performance

4.1 General

Each Offeror shall submit a past performance volume with its proposal, containing a past performance reference listing, information sheets, consent letters, copies of client authorization letters, and other pertinent information in accordance with the format below. Limited to 20 pages with no more than 3 referenced contracts. Submit original plus two (2) copies.

The Offeror shall include up to three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contract or project references (whether federal, state or local government or private industry for the prime contractor, and significant subcontractors), using the LISTING (AS FOLLOWS) and the SECTION L ATTACHMENT, PAST PERFORMANCE INFORMATION SHEET included below for each reference. The LISTING of Past Performance references should include:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Relevant performance includes work relating to projects with similar scheduling requirements and constraints; projects involving custodial or janitorial work that is similar or greater in scope and complexity as the effort described in this RFP. This information is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 25 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the Offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the SECTION L ATTACHMENT, PAST PERFORMANCE INFORMATION SHEETS required in this paragraph, the Offeror shall submit a CONSENT LETTER executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. The consent letter sample, SUBCONTRACTOR CONSENT LETTER, is included in the solicitation below. For each identified effort for a commercial customer, the Offeror shall also submit a letter authorizing clients to release to the Government requested information on the Offeror's performance. A sample, CLIENT AUTHORIZATION LETTER SAMPLE is also included below.

4.2 Relevant Contracts

The Offeror shall submit Past Performance reference LISTING and narrative information on no more than three (3) recent contracts, performed within the past 5 years (Recency), that it considers most relevant in demonstrating its ability to perform the proposed effort (Relevancy). The Offeror must include rationale supporting its assertion of relevance. For a detailed description of the characteristics or aspects the Government will consider in determining relevancy and recency the evaluation factors for Past Performance.

4.2.1 Specific Content

Offerors are required to explain what aspects of the recent contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. Relevant recent contracts will show work similar in scope, essentially custodial cleaning of facilities with comparable square footage and cleaning levels as identified in the Performance Work Statement (PWS) and Appendices.

Relevant information must be categorized into the specific Technical subfactors and Price factor used to evaluate the proposal.

This content may include a discussion of efforts accomplished by the Offeror to identify and manage program risk, as well as past efforts to resolve problems encountered on prior contracts. Merely having problems does not automatically equate to an unacceptable past performance evaluation rating, since the problems encountered may have demonstrated the ability to overcome risks or problems encountered. The Offeror is required to clearly demonstrate management actions employed in mitigating risk or overcoming problems and the effects of those actions in terms of satisfactory performance or problems rectified. For example, submittal of quality performance indicators or other management indicators or narrative is required to clearly support that an Offeror has overcome past problems to achieve satisfactory performance.

4.2.2 Organizational Structure Change History (if applicable)

Many companies/businesses have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this evaluation. As a result, it is sometimes difficult to determine what past performance is relevant to the acquisition. To facilitate this relevancy determination, include in this proposal volume a description of all such changes in the organization of the company/business. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation or performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the Offeror's documentation should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources.

SECTION L ATTACHMENT PAST PERFORMANCE INFORMATION

Provide the information requested in this form for each contract/program (citation) being described.

Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted.

A. Offeror Name (Company/Division): ____________________

CAGE Code:____________________

DUNS Number:____________________

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change History" you provided as part of your Past Performance Volume).

B. Program Title:____________________

C. Contract Specifics:

1. Contracting Agency or Customer _____________________________________________

2. Contract Number__________________________________________________________

3. Contract Type __________________________

4. Period of Performance __________________________

5. Original Contract $ Value _________________ (Do not include unexercised options)

6. Current Contract $ Value _________________ (Do not include unexercised options)

7. If Amounts for 5 and 6 above are different, provide a brief description of the reason

D. Brief Description of Effort as __Prime or __Subcontractor (Please indicate whether it was development and/or production, or other acquisition phase (or Service) and highlight portions considered most relevant to current acquisition)

E. Completion Date:

1. Original date: ____________________

2. Current Schedule: ____________________

3. Estimate at Completion: ____________________

4. How Many Times Changed: ____________________

5. Primary Causes of Change:

F. Primary Customer Points of Contact: (For Government contracts provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles).

1. Program Manager and/or Site Manager:

Name ____________________

Office ____________________

Address________________________________________

Telephone__________________

FAX Number_______________

2. Contracting Officer:

Name ____________________

Office ____________________

Address________________________________________

Telephone__________________

FAX Number_______________

3. Administrative Contracting Officer:

Name ____________________

Office ____________________

Address________________________________________

Telephone__________________

FAX Number______________

G. Address any technical (or other) area about this contract/program considered unique.

H. For each of the applicable sub-factors under the Technical factor in Section M, illustrate how your experience on this program applies to that sub-factor.

I. Specify, by name, any key individual(s) who participated in this program and are proposed to support the instant acquisition. Also, indicate their contractual roles for both acquisitions.

SUBCONTRACTOR CONSENT LETTER Sample:

For the release of past performance information to the Prime Contractor

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need the consent before disclosing subcontractor/ teaming partner past and present performance information to the prime contractor during exchanges.

In an effort to assist the Government's Past Performance evaluation team in assessing recent past performance relevancy and acceptability, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Past Performance Volume.

Sample:

Dear Contracting Officer for FA303019RA005

We are participating as a (insert "subcontractor" or "teaming partner") with (offeror's name as prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Goodfellow Air Force Base, solicitation for Basewide Custodial Services.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in acquisitions. In order to facilitate the performance evaluation process we are signing this consent letter to allow you to discuss our past performance information with the prime contractor (offeror) during the source selection process. The signature is by an individual who has the authority to sign for and legally bind the company.

Signature:

Title:

Company Name:

Address:

CAGE Code and/or DUNS:

CLIENT AUTHORIZATION LETTER Sample

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance. The government will need that consent before contacting commercial customers to assess the offeror's past performance. In an effort to assist the Government's Past Performance evaluation team in assessing past performance relevancy and confidence, we request that the following client authorization letter be completed by any commercial customers identified in the proposal. The completed client authorization letters should be submitted as part of the Past Performance Volume.

With the list of references, offerors should send a letter similar to the following authorizing the reference to provide past performance information to the Government.

Dear Client, We are responding to a Department of the Air Force, Goodfellow Air Force Base, Request for Proposal, Solicitation number FA303019RA005 for Basewide Custodial Services.

The Government is placing increased emphasis on past performance as an evaluation factor.

Offerors responding to the solicitation must identify clients and authorize the clients' participation in the evaluation process. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms.Name of your organization as the point of contact based on his/her knowledge of our work on contract number from date to date. Your cooperation is appreciated. Any questions may be directed to Offeror POC name and phone or email.

Sincerely, The following clauses were added:

AFFARS Clauses Incorporated by Full Text

5352.215-9001 Alt I #2 - Notice of Pre-bid/Pre-proposal Conference (Alternate I #2) May 1996

(a) A pre-proposal conference will be conducted at Goodfellow AFB, San Angelo, Texas starting at the Visitor's Control Center on Thursday 3 October 2019 at 2:00 p.m. for the purpose of answering questions regarding this solicitation. Attendees must arrive between 1 p.m. and 1:50 p.m. to allow time for processing and issuing of base passes.

(b) Submit the names of all attendees (not to exceed two persons) to catherine.jarmon@us.af.mil and logan.gaib@us.af.mil no later than 4:30 p.m. on Monday 30 September 2019. This information must be provided in advance in order to ensure access to the base and adequate seating for the conference attendees.

(c) Offerors are requested to submit questions in advance not later than Tuesday 1 October 2019 at 4:30 p.m. Central time, to the following:

Catherine Jarmon at catherine.jarmon@us.af.mil and

John Hebdon at john.hebdon.1@us.af.mil

Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) A record of the conference shall be made and furnished to all prospective bidders/offerors via amendment to the solicitation. The record will include questions generated by the conference (on a non-attribution basis) and answers. Questions received at the conference will be answered by amendment to the solicitation on or about 7 October 2019.

(End of provision)

ADMINISTRATIVE ONLY NO REQUISITIONS

210 SCHERZ BLVD

GOODFELLOW AFB, TX 76908-4705

United States Catherine Jarmon, Email: catherine.jarmon@us.af.mil Telephone: 325-654-6102

To add questions and answers (1-20) as of 23 September 2019 by attachment.

To amend the Addendum to 52.212-1, Instructions to Offerors, Sections 1 and 2 (annotated as AMENDED).

Email: JOHN.HEBDON.1@us.af.mil Telephone: 477-5174