B550_DBSOW_20180721.pdf

DESIGN-BUILD STATEMENT of WORK

REPAIR UEQ HVAC/INTERIOR FINISHES B550

Project Number: 1030069

Columbus AFB, Mississippi

21 July 2018

COLUMBUS AFB, MS DESIGN-BUILD 1030069

Repair UEQ HVAC/Interior Finishes B550

TABLE OF CONTENTS

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS:

1.2 BASIC TERMS:

DESCRIPTION OF PROJECT

2.1 SUMMARY:

2.2 BACKGROUND:

2.3 SCOPE OF PROJECT

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

2.5 SALVAGE

DESIGN REQUIREMENTS

3.1 SUMMARY:

3.2 NATURE/EXTENT OF DESIGN:

3.3 RESPONSIBILITY:

3.4 DESIGN STANDARDS:

3.5 DRAWINGS:

3.6 DESIGN SUBMITTALS

3.7 DESIGN REVIEWS

3.8 CONFERENCES:

ADMINISTRATION of CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.3 SCHEDULING

4.4 MANAGING

4.5 MATERIAL SUBMITTALS and SHOP DRAWINGS

4.6 WORK by GOVERNMENT

4.7 PRE-FINAL and FINAL INSPECTION

4.8 WARRANTY

4.9 CONTRACTOR OFFICE

4.10 CONSTRUCTION SITES

4.11 CONSTRUCTION EQUIPMENT

4.12 AVAILABILITY of UTILITY SERVICES at JOB SITES

4.13 TEMPORARY UTILITIES

4.14 CONSTRUCTION SECURITY

QUALITY REQUIREMENTS

5.1 QUALITY CONTROL PLAN

5.2 TESTING and INSPECTION SERVICES

5.3 MANUFACTURERS' FIELD SERVICES

5.4 PRODUCT REQUIREMENTS

5.5 CLOSEOUT PROCEDURES

SAFETY, HEALTH and ENVIRONMENTAL PROTECTION

6.1 SAFETY and HEALTH

6.2 ENVIRONMENTAL PROTECTION

6.3 DISPOSAL & RECYCLING

6.4 HAZARDOUS WASTE GENERATION/DISPOSAL

6.5 RECYCLING

6.6 PROHIBITED MATERIAL/ACTIONS

6.7 SPILLS AND CLEANUP

6.8 SPECIFIC ENVIRONMENTAL CONSIDERATIONS

6.9 LIMITS AND EXCEPTIONS

6.10 LEGAL AUTHORITY/FAR

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS:

AF Air Force

AFI Air Force Instruction

AFM Air Force Manual

AFUE Annual Fuel Utilization Efficiency

AHU Air Handling Unit

ATFP Anti-terrorism/Force Protection

BCE Base Civil Engineer

CAD Computer Assisted (or Aided) Design

CAFB Columbus Air Force Base

CDs Construction Documents

CD-ROM Compact Disk - Read Only Memory

CEPM Civil Engineering Project Manager

CES Civil Engineering Squadron cfm cubic feet per minute

CFR Code of Federal Regulations

CHW Chilled Water

CMI 14CES Construction Manager Inspector

CO Contracting Officer

COR Contracting Officer Representative

Comm Communications

CPM Contractor’s Project Manager

CSS Contractor’s Site Superintendent

DP Design Professional

EMCS Energy Management & Control System

EMI Electromagnetic Interference

EPA Environmental Protection Agency

ETL Engineering Technical Letter

FAR Federal Acquisition Regulation

FCU Fan Coil Unit

FM Factory Mutual fps feet per second

ft. foot or feet

GFCI Government Furnished Contractor Installed gpm gallons per minute

Hazmat Hazardous Materials

HMW Hazardous Material or Waste

HTW Hazardous and Toxic Waste

HVAC Heating, Ventilating and Air Conditioning

NTP Notice to Proceed

O&M Operation and Maintenance

OSP Originally Specified Product

PDF Portable Document Format

PE Professional Engineer

Ph Phase (electrical)

PM Project Manager psi pounds per square inch

QCP Quality Control Plan

RFP Request for Proposal

SOW Statement of Work

TI Technical Instruction

TL Technical Letter

TM Technical Manual

UPS Uninterruptible Power Supply

VAV Variable Air Volume

V Volts

W Watts

1.2 BASIC TERMS:

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “contractor” or the contractor name is not included (e.g. “Provide a nail.” is equivalent to “The contractor shall provide a nail.” And “remove” is equivalent to “The Contractor shall remove”). Also, the Contractor shall ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the ___ system”) includes all related devices, elements and components required to Provide (see below in this table) that device, equipment, or system.

The Term Shall Mean (*=Shall in Addition Mean)

Approved (by CAFB) *without waiving or suspending the full force of Contractor obligation to fulfill the CDs

Aspect Distinct feature or element of the project

CAFB Government contracting Authority on Columbus Air Force Base

Construction

Documents

Drawings, specifications and their references including all Design Criteria and Design &

Construction Requirements for this Project.

Contractor The Design-Build entity holding a current Government contract including all personnel in direct or indirect employ of same entity servicing same contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Design Professional (Abbreviated: DP) Professionals including Architects, Engineers and Landscape Architects licensed to practice in one or more states of the U.S.

Day Calendar day unless noted otherwise.

DP Licensed Design Professional fully responsible for all professional design on this project.

Engineer DP

For example (e.g.) One among many possible examples

Government Columbus Air Force Base Contracting Officer

Including [Includes] Including, but not limited to [Includes, but is not limited to]

Provide Furnish and install complete, functional, and ready for use without added government action

Provision Furnishing & installation complete, functional, and ready for use without added government action

Will, must, shall & similar Terms are mandatory directives whereby ‘Term’ = ‘Term + to CAFB satisfaction’

Work The whole or any part, product, system or subsystem of this project

Replace Demolish and dispose of existing element. Provide new element of equal or greater value.

Review Review and, if and when acceptable to the government, approval

Subcontractor Subcontractor and all personnel in Subcontractor’s direct or indirect employ on any given

Project including suppliers and manufacturers

DESCRIPTION OF PROJECT

2.1 SUMMARY:

Replace the existing 4-pipe HVAC system and outdoor air systems throughout Building 550. This includes air handlers, fan coil units, chilled and hot water piping with service valves, condensate piping, pumps, exhaust fans, and domestic water piping. Replace the interior dorm room finishes including new 2’x 2’ lay-in ceilings, flooring, base trim, paint, countertops, shower tile, mirrors, and receptacle/switch plates.

2.2 BACKGROUND:

Buildings 550 is a 60 room (1+1) dormitory with 30 shared kitchens/baths served by a central energy plant located next door at Building 547. There is an Elec/Mech/Comm and Laundry Room located on each floor near the central stairs. The Elec/Mech/Comm and Laundry Room spaces occupy, collectively, the same area as one dormitory unit. The Contractor must take notes during the site visit to note any discrepancies from the supplied drawings. No work is to be performed in Building 547 or the underground chilled water lines.

2.3 SCOPE OF PROJECT

2.3.1 Staging the construction in Buildings 550 is not required. This building will be unoccupied at the time of renovation. Valve off Building 550 to allow the central HVAC systems to still function for Building 555.

2.3.2 The Contractor may use either a section of the adjacent parking lot on 7th Street or a section of the adjacent parking lot on Imes Street as a laydown area for construction materials and storage containers. The

Contractor must not block access to any dumpsters or all accesses to the parking lot.

2.3.3 The Furnishings Management Office (FMO) is responsible for the relocation and reinstallation of the dorm room kitchen appliances (dishwashers, ovens, microwaves, and refrigerators) as well as the dorm room furniture (beds, desks, chairs, dressers, etc.). The Contractor must coordinate with Civil Engineering and the FMO regarding the dates in which the furniture is to be removed as well as replaced.

2.3.4 DORM ROOMS

(HVAC, Controls, and Plumbing specific work will be addressed in sections 2.3.7, 2.3.8, and 2.3.9)

2.3.4.1 DORM KITCHENS

Demolish sinks, lighting, countertops, flooring, and suspended ceiling systems.

Clean the existing base and wall cabinets and provide new hardware to include new handles, hinges, and slide sets. Provide seamless one-piece solid surface countertops with integral backsplash. Provide each kitchen with a drop-in double-bowl stainless steel sink with lever-type double-handle gooseneck faucet (by Delta, Moen, Pfister, or approved equal).

Paint kitchen walls with 1-coat primer and 2-coats finish paint. Provide glossy paint on walls above countertops/ovens and below wall cabinets.

Provide new floating LVT vinyl flooring (hardwood finish) and base trim. LVT flooring is to be a minimum of 5mm thick with a 20mil wear layer and a 10-year warranty. LVT flooring is to be consistent throughout the entire dorm room.

Provide new 24” suspended ceiling systems with vinyl coated lay-in tiles. Provide new ceiling mounted edge-lit LED panel lighting fixtures to provide uniform lighting in the area. Where possible, re-use existing electrical wiring.

2.3.4.2 DORM BATHROOMS

Demolish floor tile, wall tile, medicine cabinets, countertops, sinks, lighting, toilets, mirrors, and accessories.

Clean the existing base cabinets and provide new hardware to include new handles and hinges.

Provide each bath with an under-mount single-bowl white ceramic-coated steel sink with lever-type double-handle gooseneck faucet (by Delta, Moen, Pfister, or approved equal). Provide seamless one-piece solid surface countertops with integral backsplash and side splash.

Provide new floor-mounted standard-height two-piece tank-type toilets complete with flush valve assembly, supply pipe, and stop. The color of the toilets must be white. The toilets must mount properly over the existing floor-waste line; no offset flanges are allowed.

Provide new flush mounted mirrors matching the original mirror dimensions. Provide stainless steel residential-type 30” long towel bars and stainless steel toilet paper holders. Install new medicine cabinets with mirrors.

Install new floating LVT vinyl flooring (hardwood finish) and base trim. LVT flooring is to be a minimum of 5mm thick with a 20mil wear layer and a 10-year warranty. LVT flooring is to be consistent throughout the entire dorm room.

Demolish the existing left and right side partition walls and the header wall at the entrance to the shower. Provide new showers including a porcelain-tile-ready custom shower receptor pan with drain aligning with the existing floor drain. Install 2” porcelain tile in the shower floors and 12” porcelain tile in the shower walls to full height and use epoxy grout. Provide built-in or recessed shelfs for soap and shampoo. Provide lever-type double-handle faucet (by Delta, Moen, Pfister, or approved equal) for the showers. Install an opaque sliding glass shower door, aluminum frame with chrome finish.

Demolish the existing hard ceiling above the toilet and shower room and install a suspended grid type ceiling with water-resistant tiles. Provide new 24” suspended ceiling systems with vinyl coated lay-in tiles above the vanity section of the bathroom (to be consistent with the new kitchen ceiling). Provide new lay-in ceiling mounted edge-lit LED panel lighting fixtures to provide uniform lighting in the area. One new, lay-in, vapor tight LED fixture will be provided in the shower stall and connected to the existing lighting circuit within the room. Where possible, re-use existing electrical wiring.

Paint the walls with 1-coat primer and 2-coats finish paint.

2.3.4.3 DORM MISCELLANEOUS

Demolish and install new window curtains, curtain rods, vinyl window blinds, hardware, and window screens.

Re-paint the exterior door frames and doors. Re-caulk the exterior door frames and install new weather-stripping.

Install new floating LVT vinyl flooring (hardwood finish) and base trim throughout the rest of the dorm rooms. LVT flooring is to be a minimum of 5mm thick with a 20mil wear layer and a 10-year warranty. LVT flooring is to be consistent throughout the entire dorm room.

Paint the ceilings and walls in the bedrooms and closets with 1-coat primer and 2-coats finish paint. Remove and patch any inoperable thermostats, switches, detectors, etc., that have resulted from this project. Paint the built in shelving within the dorm room closets.

Provide new recessed ceiling mounted edge-lit LED panel lighting fixtures within the bedrooms to provide uniform lighting in the area. Add a new surface mounted LED light and switch to the 30 closets that currently do not have lights. The new closet lights are to be controlled via a flush mounted wall switch mounted just outside the closet. Replace all switches and receptacles, as well as all face plates.

Clean and reuse the existing interior doors, closet doors, and the associated hardware.

Remove and reinstall any carbon monoxide detectors.

2.3.5 LAUNDRY ROOMS

Replace the existing light switches in laundry rooms with dual-technology occupancy sensing type, this includes new switch plates. Patch and paint as necessary to match the existing construction as necessary if any sections of wall have to be demolished for the installation of the new piping and fan coil unit.

2.3.6 COMMON AREAS

Install exterior lighted exit signs per code NFPA 101 and UFC 3-600-01. Replace entire exterior lighting fixtures (approximately 58 lights total, 29 per floor) with LED recessed panel lights to match the existing round openings, located in overhang ceiling. The new lights must meet the emergency egress requirements of NFPA 101, which includes adding a dedicated hot wire to each emergency fixture. Exposed conduit is acceptable for both the exit signs and exit lights. Install new exterior fire extinguisher boxes.

2.3.7 HVAC

Demolish and replace the existing HVAC systems serving Buildings 550 including outside-air handler, fan coil units, chilled and hot water piping, insulation, condensate drains, exhaust fans, ductwork, and accessories.

Install new fan coil units including diffusers, wall thermostats, controls, piping and accessories. Each dorm room is to get 2 new fan coil units with bottom mounted returns. Install ceiling transfer air grilles between each bedroom and the kitchen area, constructed in a manner to reduce excessive noise transfer. Install new fan coil units to serve laundry rooms providing both heating and cooling. Install new unit heaters and fan coil units serving equipment closets and mechanical rooms.

Demolish the chilled and hot water piping in its entirety including valves, insulation, and hangars back to where it enters B550 mechanical room. Replace the hot and chilled water lines with polypropylene

(Aquatherm® or approved equal) piping with insulation.

Resize the outside-air handlers and ductwork to handle latent and sensible loads of the 100% outside-air and meet any updated requirements in UFC 3-410-01 and the International Mechanical Code.

Install the new outside-air handlers in the location of the original unit. If no manufacturer can provide a unit that will work for our needs and fit within the space available, then a section of the adjacent laundry room will have to be used (this could be either adding a partition wall to the back section of the room or demolishing the wall between the mechanical room and the laundry room and building a new extended mechanical room wall). If this is the case, the Government will assume any responsibility for relocating any washer or dryer units.

Install all new PVC condensate drains. Relocate HVAC condensate lines from kitchen drain lines and connect lines to main trunk of waste line in order to prevent future clogging by kitchen waste. Install these condensate lines to the main waste trunk using P traps with an air gap.

Resize the exhaust fans and ductwork to handle the required ventilation for the dorm rooms as per

UFC 3-410-01 and the International Mechanical Code. Duct the kitchen hoods to the roof. Provide exhaust to meet levels required per the International Mechanical Code. Additional kitchen exhaust is not required if the hoods meet the required levels per code.

Provide and install service valves on all supply and return chilled/hot water lines at each piece of

HVAC equipment served by chilled/hot water.

The Contractor must perform his own load study to accurately calculate the loads and provide the calculations in a submittal for Government review and possible approval.

2.3.8 HVAC CONTROLS: Provide new Direct Digital Controls throughout the renovated systems.

Provide BACnet/IP interface to interface into existing Johnson Controls NCE device (coordinate with

Government for establishment of a dedicated IP port to accommodate BACnet/IP interface on VLAN) and map to existing base-wide EMCS front end. Install new thermostats throughout Building 550. Add humidity sensing and humidity controls to the dorm room thermostats.

2.3.9 PLUMBING

Replace existing domestic hot and cold water lines in their entirety with polypropylene (Aquatherm® or approved equal) potable water piping. This will include potable mains above ceilings, drops in walls serving fixtures and equipment, lines running back the mechanical room building point of entry, and the outside water spigots. It is anticipated that cutting and patching of the walls will be required.

Insulate all new hot water lines.

Replace the waste lines at the kitchen sinks and bathroom sinks with new PVC lines up to the wall connections. Demolish but do not reinstall any existing kitchen sink garbage disposals, demolish wiring back to the individual room’s load center, demolish outlet boxes, patch and paint, update panel schedules at each load center.

All fixtures are to have shut-off/service valves on water supply.

2.3.10 ADDITIONAL COMMENTS

• The Contractor is responsible for any damage incurred to the existing kitchen cabinets and bathroom vanity during construction. If these need to be temporarily relocated to accommodate the installation of any new piping, an inspection will have to take place to take note of any previous damage.

• It is anticipated that mold remediation will be required during this project. The amount and scope of which cannot be determined until demolition is complete. The total cost of mold remediation is to be negotiated after demolition.

The Contractor may use any existing conduit for new electrical work.

All finishes are to be approved by Base Architect.

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

The Government will not furnish any equipment or materials. All equipment mentioned above or needed for a complete and operable product must be purchased and installed by the Contractor.

2.5 SALVAGE

The Government does not wish to salvage any equipment or materials.

DESIGN REQUIREMENTS

3.1 SUMMARY:

The design will consist of all site investigations and design work associated with preparing complete contract documents for this project as described in this SOW. The design documents must be developed from the functional and technical data contained in this SOW and include construction drawings, schedules, and design analysis. The Contractor is also required to submit design documents for review as described in

Paragraph 3.6 as well as final contract documents. The Contractor is required to attend review and conference meetings as needed and requested by the Government.

3.2 NATURE/EXTENT OF DESIGN:

The nature of work of this project is more complex than simple repair or like-kind replacement of existing equipment and is sufficiently complex to require the services of a registered design professional. The extent of design work anticipated is, but not limited to, the sizing and routing of HVAC piping and ductwork as well as thermal load analysis to determine appropriate HVAC capacities. Professionally sealed drawings by a state licensed professional (PE, PA, etc.) are required for this project and design/shop/coordination drawings, material and equipment submittals, and final as-built record drawings are also required.

Provide HVAC thermal load calculations from commercially available software indicating thermal load demand, flow rates, and anticipated monthly and yearly energy consumption.

Provide calculations indicating acceptable lighting levels.

Provide occupancy controls to control HVAC setpoint between occupied and unoccupied modes

The Contractor is strongly encouraged to make a site visit before bidding on this project.

3.3 RESPONSIBILITY:

The Contractor must perform all services, including travel, required to prepare and to furnish complete design documents consisting of drawings, analysis, and addenda as required, for the construction of the project in accordance with this SOW.

Record drawings (attached) are provided to the Contractor as a courtesy at the discretion of the

Government, but their accuracy is not guaranteed. The Contractor is responsible for doing his own field investigations of the utilities and other items in the area.

Although the sizing and specification of major equipment is suggested by this SOW, the Contractor is responsible for all remaining design and coordination to provide an acceptable final product that meets intent of this SOW. The Contractor is responsible for ensuring constructability and code compliance.

3.4 DESIGN STANDARDS:

All work must be in accordance with all UFCs (available www.wbdg.org), Air Force, State and Federal codes and laws, this SOW, and CAFB Standards, including but not limited to:

As a minimum, comply with UFC’s, ETL’s, (latest change), CAFB Electrical Standards http://www.wbdg.org/

CAFB Mechanical Standards

NFPA 70 National Electric Code

NFPA 72 Fire Alarm Code

NFPA 101 Life Safety Code

UFC 3-501-01

UFC 3-520-01

UFC 3-530-01

UFC 3-550-01

UFC 3-560-01

UFC 3-410-01

UFC 3-600-01

Equipment Manufacturer’s instructions

The Contractor must submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless the Contracting Officer has issued prior written approval of such deviation.

3.5 DRAWINGS:

Drawings under this Contract must be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed.

Drawings must be drawn to appropriate scales and dimensioned completely and accurately. Lettering must be large enough to ensure legible half-size reduction and each dimensioned drawing must have a graphic scale. Use of fractions less than 1/8-inch for building dimensions must be avoided. Use standard building material indications and symbols for architectural items and for mechanical, electrical and plumbing equipment.

The Contractor must use paper sheets, 24" x 36". Each sheet must be numbered consecutively beginning with "1 of (x) Sheets" and continue to the last sheet. Number individual drawing sheets as follows:

Drawing Sheet Subject Notation Additional Sheets

Cover (Title Sheet, Map and Index)

T1 and following

Civil/Site Work C1 and following

Demolition D1 and following

Landscaping L1 and following

Architectural A1 and following

Structural S1 and following

Plumbing P1 and following

Mechanical M1 and following

Electrical E1 and following

Not all of these subjects may be needed for this project.

Drawings must be prepared electronically in both AutoCad (Release 2010) and pdf formats.

3.6 DESIGN SUBMITTALS

DELIVERY: Deliver four (4) copies of each submittal and one (1) CD-ROM containing each drawing sheet in both AutoCAD (Release 2010) and PDF file format directly to the CO, along with AF

FORM 3000.

14th Contracting Squadron

495 Harpe Blvd, Suite 293

Columbus, MS 39710

SUBMITTALS AT INTERMEDIATE STAGES OF DESIGN COMPLETION: To facilitate review and feedback throughout the design process, designs are submitted at various stages of completion as follows:

a. 35% DESIGN SUBMITTAL: Not required for this project.

b. 65% DESIGN SUBMITTAL: Contractor must submit 65% design documents within 90 days after Notice to Proceed (NTP). The 65% design must include complete and thorough detailing to leave no question as to how demolition and construction is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “65%

REVIEW SET” and the date.

c. 95% DESIGN SUBMITTAL: Contractor must submit 95% design documents within 30 days after 65% design is approved. The 95% design (essentially complete design and drawings, pending review and acceptance by Government as the 100% APPROVED CONSTRUCTION

SET) must include complete and thorough detailing to leave no question as to how assembly is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “95% REVIEW SET” and the date.

d. 100% DESIGN SUBMITTAL: Within fourteen (14) days after receipt of the “Approved”

95% Design Submittal (per Paragraph 2.7.1, a or b), the Contractor must submit the 100%

Design (approved 95% design with all 95% review comments incorporated). All final design documents must be clearly annotated (in both title block and revision block of drawings) with

“APPROVED CONSTRUCTION SET” and the date.

e. For each holiday or extraordinary event in a submittal period, increase the required days for submittal by one day for each day in the event. Deliver no submittals within (before or after):

one week of Thanksgiving; two weeks of Christmas; or one week of New Year’s Day.

Extraordinary Events include: unscheduled holidays for base personnel; base-wide training exercises; etc. The Government may prohibit work during such events.

PARTIAL SUBMISSIONS: Partial submissions normally will not be accepted. However, under some circumstances, to expedite project execution, the Government may accept design/shop drawings or material submittals for major elements or long-lead-time equipment for review and approvals prior to 95% design submittal. Government approval of such items does not relieve the Contractor of his responsibility to ensure a complete, constructible, code-compliant design.

CONSTRUCTION PRIOR TO 100% DESIGN: Construction may not commence until

Government approves the 100% design and issues a Notice to Proceed with Construction. Exception: To expedite contract completion, Contractor may petition CO for an Interim Notice to Proceed with specific elements of construction. Government review does not constitute approval or acceptance of any variations from this SOW, the Contractor’s Proposal or the Contract unless authorized in writing by the CO. The

Interim Notice to Proceed, if exercised, will in no way mitigate the responsibility of the Contractor to provide a complete, constructible, code-compliant design.

3.6.5 All drawings, specifications, design analyses and other project materials become the property of the

Government.

3.7 DESIGN REVIEWS

DESIGN PHASE REVIEWS: Government review of each XX% design submittal (where XX =

35, 65, or 95 as required per 3.6.2) will require up to fourteen (14) days after Government receipt. The

Government will determine the sufficiency of each XX% design submittal as follows:

a. Approved as Submitted. If design is sufficient to proceed without correction to the next phase submittal, one (1) copy of AF FORM 3000 marked "Approved" will be returned to the

Contractor. The Contractor must advance to the next stage design submittal.

b. Approved - Except as Noted. Design submittals that have only minor errors or deficiencies will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 indicating "Approved - Except as Noted" will be returned to the

Contractor. The Contractor must revise the design documents, making the necessary corrections, and advance to the next stage design submittal.

c. Disapproved. Design submittals that are incomplete or require more than minor corrections will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 marked “Disapproved” will be returned to the Contractor. The

Contractor must revise the design documents, making the necessary corrections, and re-submit as the current stage “XX% Design – 2nd (or subsequent) Submittal”.

d. Disapproved – Major Deficiency. Examples include but are not limited to design submittals that fall significantly short of indicated level of completion, grossly deviate from or misinterpret the SOW, or contain errors of a nature or quantity that indicate failure of

Contractor to review submittals for completeness, correctness, and coordination between trades. For such submittals, the Government will not complete a comprehensive review or provide an exhaustive list of needed corrections. Rather, one (1) copy of AF FORM 3000 marked “Disapproved – Major Deficiency” along with general reason(s) for disapproval will be returned to the contractor. The CO will issue a written warning to the Contractor that any subsequent grossly incorrect/incomplete submittals constitute evidence of inability to complete the project and may result in declaring the Contractor “In Default”. The Contractor must correct deficiencies and resubmit as current stage “XX% Design – 2nd (or subsequent)

Submittal”.

100% DESIGN REVIEW: The Government will have seven (7) days to verify that all review comments have been addressed and no unapproved changes have been made. Upon Government approval of the 100% design documents, the CO will issue the Notice to Proceed with Construction.

IMPACT OF REVIEW ON PERIOD OF PERFORMANCE: Contract completion time includes time for Government review of drawings, specifications, and material submittals. Unless otherwise noted, the Government will use no more than 14 calendar days for review of each design submittal and each subsequent re-submittal of “Disapproved” submittals (paragraph 2.7.1, c or d). There will be no increase in the period of performance for review of re-submittals.

RESPONSE TO REVIEW COMMENTS: The Contractor is required to respond to all review comments and submit their annotated comments as a design analysis appendix in the subsequent design submittal. All comments must either be accepted and incorporated into the next design submittal or satisfactorily rebutted.

3.8 CONFERENCES:

PRE-DESIGN CONFERENCE: A Pre-Design Conference will be held at the Contracting Office as indicated.

COORDINATION/REVIEW CONFERENCES: Coordination/review conferences may be held from time to time as required. The Contractor may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans, specifications or construction.

REVIEW/CONFERENCE MINUTES: The Contractor must be responsible for making memoranda of record of any conversations and minutes of any meeting with Government personnel concerning this project and forward one copy of these memoranda/minutes to each party concerned and one copy to the Contracting Officer within seven (7) days. Each copy will be numbered consecutively and chronologically.

MEETING LOCATIONS: Meetings will be held at Columbus Air Force Base. Contractor transportation costs for attending all conferences/reviews and meetings must be included in the

Contractor’s Proposal.

End of Design Requirements

ADMINISTRATION of CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

Contractor must keep project exclusive management and technical support personnel at a CAFB office throughout construction. One week prior to the start of work under this contract, Contractor must submit in writing to the CO for review and possible approval the names and credentials of Contractor

Project Manager, Contractor Site Superintendent, and Quality Control Manager. Subsequent proposed changes of approved personnel must be submitted in writing to and receive prior approval from the CO before working on the project. Each of these personnel may upon CO approval hold additional onsite duties which must not diminish their required performance. Contractor must demonstrate to the Government’s satisfaction that proposed personnel exceed education, technical and experience levels of personnel described in this Contract including the following:

4.1.1.1 Contractor Project Manager (CPM) - Provide management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings. CPM must have full authority to develop cost proposals, negotiate with Government and subcontractors, sign awards and modifications, supervise project superintendents, attend weekly CO/CE/PM Contractor status meetings as well as pre-performance site visits, pre-final and final inspections. The CPM must have a minimum of 5 years previous experience as primary contract manager or equivalent experience as a primary estimator and negotiator with a contracting firm engaged in similar multi-discipline commercial construction projects. CPM must also have not less than 5 years’ experience managing subcontractors.

4.1.1.2 Contractor Site Superintendent (CSS) - Provide on-site construction superintendent(s) to oversee all work under this contract. Site supervision must be daily (constant throughout each day) and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. Superintendents must have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The superintendent must be available within 15 minutes during all normal working hours, except for such incidental errands as required by his duties. The superintendent must be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute Contractor representative must be considered as damaging to the government.

4.1.1.3 Quality Control Manager (QCM) - Provide quality control management for the project.

QCM must continually (constant throughout each day) ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction documents, shop drawings and material submittals. QCM must submit daily status reports recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. QCM must have a minimum of five years’ experience in Quality

Control Management of multidiscipline construction projects.

Contractor must have additional personnel including management, technical, service, labor or subcontractor, available as necessary to fulfill all construction contract requirements. The government may restrict employment under this contract of any personnel identified as a potential threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

Contractor must be available by telephone 24-hours a day, 7-days a week and upon 15 minutes’ notice during normal duty hours and 30 minutes’ notice during non-duty hours must meet the CO at a CO designated location.

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

Contractor must start design and various construction phases at times specified by CO issued

Notices to Proceed (NTP), prosecute the work, and complete the entire work within the Period of

Performance.

Contractor must provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress reports and Status Reports.

4.2.2.1 Submittal Log: See Material Submittals and Shop Drawings below.

4.2.2.2 Progress Schedule: (AF Form 3064) Submit weekly. Subdivide total schedule into individual work items. Show completed work percentages at the end of each reporting period.

Submit first progress schedule to the CO within 7 days after Notice to Proceed (NTP) for construction.

4.2.2.3 Progress Reports: (AF Form 3065) Submit Project Progress reports to the CO on the 1st and 16th of each month. Describe the percentage of work completed during the report period. If behind schedule, report in writing what actions will be taken to regain the schedule. If the CO agrees to add days to the contract performance period, Contractor must provide an amended schedule.

4.2.2.4 Status Reports: Submit to the COR daily reports of the work status. In each report, list the tasks accomplished for that day, any deliveries received, equipment currently on-site, weather conditions for that day, and number of personnel working on each area listed by trade. Photos may be included.

Period of Performance: Is the period between the Design NTP and the time all construction is complete, including all punch list items, and final inspection is approved by the government. A multi-stage

Period of Performance will be used to separate the different areas of construction outlined in the Summary.

Contract Completion: At contract conclusion, vacate all work areas, including: Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their condition prior to

Contractor occupancy not more than 14 days from the earlier of: approved final inspection or CO notification.

Coordination and Project Conditions: Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawings. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize maintenance and for repair accessibility for other systems. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas. After CAFB occupancy, coordinate site access to correct defective (or non-compliant with CDs) to minimize disruption of

Government activities.

Cutting and Patching: Only employ skilled and experienced workers to cut and patch. Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or government construction. Prevent damage to existing or new construction and provide proper surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors;

completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where CDs require e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction; removal and replacement of defective and non-conforming elements;

remove samples for testing.

Special Procedures: Employ skilled and experienced tradespersons to perform alteration work.

Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, submit recommendation to the CO for providing a smooth transition. Patch or replace portions of existing surfaces which are damaged or showing other imperfections. Finish surfaces as specified.

Welding Permits: No cutting or welding must be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a cutting or welding permit may not be reason for extending the contract performance period. Any damages incurred while welding work is done without a permit are the responsibility of

Contractor.

4.3 SCHEDULING

Contractor must coordinate all work schedules and manage progress of work with the CO and

CEPM prior to start of work. Weekly progress meetings will be conducted with the CO, CMI, and

Contractor’s team which may require corporate management representation at CAFB discretion.

Contractor must schedule all work. Performance periods must not be established or extended to accommodate insufficient personnel resources. Contractor will not move crews on and off the project while making minimal progress on concurrent projects as this must be construed as having an inadequate work force to fulfill the contract requirements. Contractor’s CPM and CSS must not change more than two (2) times during project construction as this would demonstrate an inadequate management force to fulfill contract requirements.

Before construction begins, Contractor must agree with CO on a sequence of procedures; means of access to premises and buildings; materials and equipment storage space; delivery of materials and use of approaches, corridors, and stairways. Contractor may be required to revise the CD work-phasing schedule.

Interference and inconvenience to government operations and personnel caused by project work including use and delivery of materials, tools and equipment must be kept to a minimum.

The Government may require that work, so far as practicable, be done in separate phases. Each phase may relate to a different occupied or unoccupied area, in which work in one area must be completed before work in another area must begin. Phased work areas must be clearly delineated and annotated in the

CDs.

Hours of Work: Normal work hours must be Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

1) Observe Saturday holidays the preceding Friday. Observe Sunday holidays the succeeding

Monday.

2) For weekend, after hours, or holiday work, submit a 72 hour advance written request to the CO, describing dates, locations and types of work. CAFB has the right to approve or deny the request.

Work in CAFB occupied areas during extra-normal work hours require AF escorts in the occupied areas. Modification to contract sum or period of performance will not be allowed.

3) The government’s request for Contractor to work outside of the normal duty hours must be justification for modification to contract sum or period of performance.

4) If CAFB observes an unscheduled holiday, participates in training exercises, etc. Contractor may be prohibited from working for part or the whole of a day. 14CES does not know how many or when these activities might be scheduled, but anticipate not less than two per year. CMI will allow additional contract time for these disruptions. Zero-cost modification to period of performance will be allowed.

Construction Schedule: Submit preliminary schedule to the CO at the Preconstruction Meeting, but not later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office.

This schedule will only be changed with prior approval of the CO through a contract Modification.

Construction Progress Schedule: Maintain an accurate AF3064 to track construction progress.

Show complete sequence of construction by activity, identifying separate stages of work and other logically grouped activities. . Revise chart weekly to accurately identify progress made, percentage completion, and projected completion date for each activity. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the CMI

4.4 MANAGING

Preconstruction Conference: at CAFB will be scheduled by the CO within 10 days after contract award. Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site

Superintendent (CSS). The meeting Agenda will be issued in advance by the CO and will include one or more of the following:

1) Execution of Government-Contractor Agreement.

2) Submission of executed bonds and insurance certificates.

3) Distribution of Contract Documents.

4) Submission of Subcontractors list, products list, schedule of values, and progress schedule.

5) Designation of personnel representing the parties in Contract.

6) Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

7) Construction Schedule

Site Mobilization Meeting: Prior to Contractor project site(s) occupancy, the CO will schedule a meeting at which required attendants include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The Agenda for this meeting will include:

1) Government and Contractor Use of Premises.

2) Government Requirements.

3) Construction facilities and controls provided by Government.

4) Temporary utilities provided by Government.

5) Security and Housekeeping Procedures.

6) Construction Schedules.

7) Application for Payment Procedures.

8) Testing Procedures.

9) Record Documents Maintenance Procedures.

Weekly Progress Meetings: at the request of the Government with the CMI may occur throughout construction duration. Required attendants Contractor, the CPM, and the CSS. The CO may attend at their discretion. .Contractor must record meeting minutes and within two days after the meeting distribute two

(2) copies to all participants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include the following:

1) Review previous week’s work progress. Review minutes of previous meetings.

2) Evaluate work quality and safety. Review field observations, problems, and decisions.

3) Construction Schedule update. Corrective measures planned to regain projected schedules.

4) Evaluate construction progress. Identification of problems which impede planned progress.

5) Work progress planned for the next week. Effect of proposed changes on construction schedule

6) Submittals: review status and schedule. Review of off-site fabrication and delivery schedules.

7) Other business

4.5 MATERIAL SUBMITTALS and SHOP DRAWINGS

Definitions: A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., submitted to the Contracting Officer for Government review. A deviation is a submittal wherein Contractor identifies an item that is in agreement with the intent of the Contract

Documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or Deviation of a system must be considered as an integrated collection of component parts.

Purpose: Submittals formalize Government review of Contractor choices in complying with the

CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also formalize Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough in the contract time when changes will have less impact on the ordering of materials and products.

Accountability: Contractor is wholly responsible for the contents of a submittal. Contractor by act of submittal certify that all items listed or implied, fully meet the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal must either suspend or waive Contractor responsibility for full compliance with the CDs.

Basic Compliance: Comply with all “Material Submittals and Shop Drawings” requirements of the

SOW. All submittals must be delivered to the Contracting Officer within the time allowed by AF 66.

Failure to deliver all submittals within this time period constitutes basis for the CO to refuse Progress

Payments until all submittals are delivered to the CO.

Submittals must be accurate, legible, with all detail necessary for a thorough review. Every copy of Product data must clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Where practicable, render manufacturer data specific to this

Project.

Contractor must review, approval stamp and sign every submittal before delivery to the CO. Each submittal package and shop drawing sheet must bear appropriate stamps and approval signatures before delivery to the CO. Each submittal must be attached to a Material Approval Submittal (MAS) Form (AF

Form 3000). Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval. The Contractor may submit their submittals for review electronically via email to the CO or through AMRDEC to the CO and CEPM at https://safe.amrdec.army.mil/safe/Welcome.aspx. All designs/shop drawings and items classified in 4.5.8 and 4.5.12 require physical copies be submitted to CO.

Government Review: Contractor must deliver four (4) copies of each submittal (if not submitting electronically). Contractor must allow fourteen (14) days for government review excluding delivery time from and to Contractor.

Submittal Log: Contractor must during the design phase of the project log all construction submittals required by completing a “Schedule of Material Submittals” (AF Form 66).