1._Statement_of_Work.pdf

STATEMENT OF WORK

FOR

Replace Electrical Distribution OH to UG, Circuit 7

PROJECT VNVP 1310061

JUNE 2015

PREPARED BY

ENGINEERING DEPARTMENT / PAE-DS2

82d CIVIL ENGINEER SQUADRON

231 NINTH AVENUE

SHEPPARD AFB TX 76311-3333

PROJECT MANAGER: Paul Muljadi

PHONE: (940) 851-0476

1. DESCRIPTION OF WORK:

1.1 Work to be done: The work to be performed under this contract and in accordance with these contract documents consists of furnishing all necessary labor and materials necessary for the constructing, installing and performing all work shown and described in the contract documents, all of which are made a part thereof.

1.2 Character of Work and Mechanics: The contractor shall execute the work in the best and most workmanlike manner by qualified, careful and efficient mechanics skilled in the trade. The contractor’s work must be in strict accordance with the contract documents and standards of the industry. Only certified journeymen in respective trades, or apprentices under the direct supervision of certified journeymen, may install, supervise installation of, or alter or repair electrical and mechanical systems. Electrical and mechanical systems include, but are not limited to: pipe, plumbing, HVAC systems, electrical wiring, fire protection systems, welding, equipment and devices. The contracting officer will recognize as certification a current state or municipal tested and issued plumbing/gas/air conditioning and electrical license upon approval.

The license must be available for government inspection at the pre-work conference and from mechanics and electricians at the jobsite throughout contract operations. For those trades not requiring a license, the contractor shall have a minimum of three years experience in the trade.

The government reserves the right to request work references.

1.3 Site Project Superintendent: The contractor is responsible for quality control and shall establish and maintain an effective quality control system to include a designated project superintendent who will be on-site at all times while work is in progress. The quality control system shall consist of plans, procedures and organization necessary to produce an end product which complies with the contract requirements. The system shall cover all construction operations, both on-site and off-site. The site project superintendent will be held responsible for the quality of work on the job, and shall ensure that all work performed by the general contractor’s forces and by subcontractors is in full compliance with the construction documents.

The site project superintendent will be responsible for the overall construction activities at the site, including scheduling, quality and production. The site project superintendent shall maintain a physical presence at the site and shall be responsible for all construction and construction-related activities at the site. Prior to the pre-construction conference, the general contractor shall provide the name and cell phone number of the designated on-site project superintendent in writing to the contracting officer. This information shall remain on file with the contracting officer throughout the duration of the contract, and shall be updated in writing by the general contractor in the event of, and at least two working days prior to, a personnel change. The designated on-site project superintendent shall be required to attend the pre-construction conference.

1.4 Location: Sheppard Air Force Base is located in Wichita County, in the northern part of Wichita Falls, Texas. The project is VNVP 1310061 Replace Electrical Distribution OH to UG, Circuit 7.

2. PRINCIPAL FEATURES:

2.1 The contractor will do all work with the base-wide buildings occupied and the work area unoccupied. The contractor shall coordinate all work with the occupants, the contracting officer and the contracting officer’s representative, who may be an engineering contract inspector or

SABER project manager, a design manager or a quality assurance person. Contractor progress is measured and reported in terms of completed, installed work.

2.2 Description of Work: In general, the work consists of replacing selected primary over overhead and underground distribution lines along Circuit 7, which provides power to the central southern areas of SAFB, with a new concrete-encased ductbank system. Supporting infrastructure such as ductbanks, switches, manholes, and transformers will also be replaced and additional supporting structures provided as needed to facilitate the overhead to underground transition. Secondary service laterals from transformers to the facilities will be reused where possible. Additionally, roadway illumination along the Circuit 7 route will be replaced.

2.3 The contractor shall perform all other work as shown on the drawings, described in the notes or as specified herein.

3. WORK HOURS, UTILITY OUTAGES AND SPECIAL CONDITIONS:

3.1 Work hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. At the government’s option and with approval of the contracting officer, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. The contractor shall provide written notice to the contracting officer at least 72 hours before starting the scheduled electrical work.

3.1.1 Tower Hours of Operation: Tower hours are 0530 - 2100 hrs M-F and 1200 -1700 hrs Weekends and Federal Holidays.

3.1.2 Flying Training Hours: Hours for flying training are not firmly established, but generally begin at 0600 hrs each weekday morning and do not normally extend beyond 2200 hrs each weekday evening. Occasionally, when extended night flying is necessary, hours may extend to 2400 hrs weekday nights.

3.2 Utility Outage: When an extended utility outage is necessary to perform the contract work, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage. Outages will be scheduled through

82 CES/DS2.

3.3 Special Conditions: The contractor shall coordinate with any contracted-services supplier when the contracted services supplier's equipment must be removed, installed, reinstalled, or be otherwise affected or the supplier's personnel must be rescheduled to accommodate contractor's work.

3.3.1 Work on the Electrical Systems:

a. After the preconstruction conference is completed and prior to starting work the contractor shall submit for approval, a detailed work schedule indicating how the work will be accomplished to meet the requirements of this contract. Items required in this work schedule include, but may not be limited to, the following: extent of work to be accomplished, equipment to be used, manpower available, timing and sequence of work elements, and subcontractors involved. The contractor shall not proceed with any work until the work schedule has been approved by the Contracting Officer. The contractor shall allow at least 10 working days for Government review.

b. In order to issue the necessary advisory notices, the Government will require a minimum of 72-hour notice of the contractor's intent to begin work on the electrical systems. Failure to provide the required 72-hour notice to the Government may result in the work area being unavailable and the contractor may be denied access, at no additional cost to the Government.

c. Vehicle Passes: The contractor must obtain vehicle passes to enter through the various gates at Sheppard, AFB.

d. Access route to project area is limited to that provided to the contractor. Every effort will be made by the Government to provide the shortest, most convenient access route available for the contractor's use.

e. Working at Night: Should the contractor elect to conduct work during the hours of darkness, all artificial lighting necessary to complete the work during these hours shall be furnished by the contractor at no additional cost to the Government. If artificial lighting is used, it shall be directed or shaded so as not to interfere with aircraft or air traffic control operations.

The Government reserves the right to perform inspection, for purposes of acceptance, of any work accomplished during the hours of darkness during the daylight hours the next day and reject such work if it proves to be unacceptable at that time.

4. BASE FIRE REGULATIONS:

4.1 The contractor shall comply with Base Fire Regulations in AFI 32-2001, 27 Feb 14. The contractor shall use no explosives or fire in performing the work. The contractor shall understand and comply with current Occupational Safety and Health Administration welding and cutting requirements.

5. ENVIRONMENTAL REQUIREMENTS:

Conformance with Environmental, Safety and Occupational Health Management System (ESOHMS): The contractor shall perform all work in a manner that conforms to all operational controls as identified within the Sheppard Air Force Base (SAFB) ESOHMS Plan. This plan is available to the contractor upon request. Components requiring contractor compliance are addressed below.

5.1.1 Compliance with Environmental Laws: The contractor shall comply, and assure that all subcontractors comply, with all applicable air force, federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters.

Typically environmental laws and regulations are codified and can be found in the Code of Federal regulations (CFR). The contractor shall also comply and assure that all subcontractors comply with all applicable specific instructions, policies or references contained herein

5.2 Environmental Management System Training Requirements. In compliance with

SAF/AQ and AF/A4/7 Memo, Conformance with AF EMS Requirements AF Installations, 11 Dec 06, contractor personnel working on an Air Force installation where the Air Force has implemented its EMS must complete Air Force-provided initial EMS awareness-level training. The awareness-level training need only be completed by supervisory personnel.

5.2.1 The training can be obtained through the Environmental, Safety and Occupational

Health Training Network (ESOHTN). To access this training, on-site contractor supervisory personnel shall log onto the web-site http://esohtn.com and register as a new trainee by using the password "esohtn." During registration, the applicant shall select the applicable "Contractor Name" from the pull-down menu, and shall select any "Job Functions" applicable to this contract. Prior to beginning any work on SAFB, the contractor shall ensure, and certify to the Contracting Officer (CO), that all on-site supervisory personnel have completed the ESOHMS training.

5.2.2 Following completion of all applicable training modules, the on-site supervisory personnel shall provide an awareness briefing to all on-site personnel to ensure every employee is aware of the SAFB ESOHMS requirements.

5.3 Hazardous Materials (HM): The contractor shall comply with all local, state and federal rules and regulations dealing the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-

304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

5.3.1 Executive Order 13423 directs to the maximum extent possible the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead. The contractor shall, to the maximum extent practicable, submit for approval product alternatives to HM. Their use is subject to disapproval if viable alternatives exist.

5.3.1.1 The contractor shall submit documentation specified below and obtain approval from the CO an authorization to use each HM intended for use on the project, or any other material that has potential risk to pollute or cause environmental harm. Submissions must provide the Safety Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The contractor shall submit the documentation to and obtain from the CO any change in approved type or container size of HM.

5.3.1.2 The contractor shall track and report use of the HM on the job site. At project completion the contractor shall report to the CO quantities used, and remove all unused HM from SAFB. The contractor shall not dispose HM in base dumpsters, sewer inlets, grounds, or other unauthorized locations. The contractor shall remediate contamination resulting from unauthorized disposal of HM, as directed by the CO.

5.3.1.3 The contractor shall submit a request and obtain approval from the CO authorization to store HM on SAFB. The request shall explain contractor storage practices, which must comply with regulations, policies, plans, and procedures outlined within this SOW or as prescribed by the CO. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. All storage shall be secured when contract personnel are not present.

5.4 Hazardous and Special Waste Generated by the Contractor:

5.4.1 With exception of wastes specified below, hazardous and special wastes are identified and defined in 40 CFR 261, (Hazardous Waste Identification).

Additionally waste materials are subject to the requirements of this document if they are identified or defined as either Hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 Texas Administrative Code (TAC) 324, 330-335. The contractor shall advise the construction inspector immediately of any generation of hazardous or special waste.

5.4.2 Ballasts: PCB-containing ballasts are special wastes regulated by 40 CFR 761.

The contractor shall handle ballasts as required by this regulation and inform the Construction Inspector of pending activities involving the removal of the PCB-containing ballasts and at commencement of such activities

5.4.3 Fluorescent or HID Sodium/Mercury Vapor Lamps: Fluorescent lamps have been determined by the TCEQ to be a Universal Hazardous Waste and handling must comply with 40 CFR 260-279, and 30 TAC 330-335. The contractor shall remove and store fluorescent, and HID sodium or mercury vapor lamps per laws specifying their handling. The contractor shall not store removed lamps longer than 3 days. The contractor shall inform the construction inspector of pending activities involving the removal of the aforementioned lamps and at commencement of such activities.

5.4.4 Disposal: The contractor shall identify, characterize, containerize, and transport hazardous wastes to a permitted disposal facility in accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330- 335 (TCEQ Industrial and Hazardous Waste Regulations), and the SAFB Hazardous Waste Management Plan.

5.4.4.1 For wastes discussed in 5.3.1, the contractor shall submit to the CO a copy of the completed Uniform Hazardous Waste Manifest (the manifest) prior to any hazardous or special waste shipment from the installation and shall submit a copy of the completed manifest to the CO on the day of shipment. The contractor shall submit a copy of the completed manifest and certificates of destruction and/or recycling any to the CO no later than 45 days after the waste has been shipped from SAFB. The manifest must show proper receiving and disposal of waste.

5.4.4.2 For wastes discussed in 5.3.2 and 5.3.3, the contractor shall make arrangements with the construction inspector for delivery of ballasts (both PCB-containing and non PCB-containing) and lamps to the Universal Waste Recycling Center at Building 2141.

5.5 Asbestos Containing Material (ACM) and Lead Based Paint (LBP):

5.5.1 The contractor shall not submit for use, nor use any ACM or LBP, unless specifically approved by the CO.

5.5.2 The contractor shall perform actions pertaining to ACM or LBP removal/abatement using appropriately licensed/certified individuals. Licenses must be posted and available for government inspection at the job site.

5.6 Asbestos Remediation: The contractor shall conform to federal and state regulations covered under 29 CFR 1926.1101, 40 CFR, Part 61, Subpart M (NESHAP) and 25 TAC 295 Subchapter C when conducting ACM abatement activities, The Contractor shall be liable for any regulatory citation or notice of violation resulting from not following state and/or federal regulations regarding these abatement activities. The contractor shall not disturb ACM that may exist in the vicinity of work unless specifically prescribed for removal on the project drawings, or as directed by the CO.

5.6.1 Signage. The contractor shall post warning signs, in English and in Spanish, that comply with 29 CFR 1926.1101(k)(7) during any ACM abatement activities. These warning signs shall demarcate the regulated area at each location where a regulated area is established. These signs shall be posted at such a distance from a location that an employee may read the signs and take necessary protective steps before entering the area marked by the signs. These signs shall bear the following information:

DANGER

ASBESTOS

MAY CAUSE CANCER

CAUSES DAMAGE TO THE LUNGS

AUTHORIZED PERSONNEL ONLY

The contractor shall post warning signs, in English and in Spanish, that comply with 29 CFR 1926.1101(k) (7) (ii) (B) where the use of respirators and protective clothing is required in the regulated area. The warning signs shall bear the following information:

WEAR RESPIRATORY PROTECTION AND PROTECTIVE CLOTHING IN

THIS AREA

5.6.2 The contractor may remove ACM flooring using the most current version of the Resilient Floor Covering Institute (RFCI) “Recommended Work Practices for the

Removal of Resilient Floor Coverings.” The contractor shall notify and obtain approval from the CO if this method will be used.

5.6.3 Notification Prior to Remediation: The contractor shall complete, to the extent possible, and submit to the construction inspector a Texas Department of State Health Services (TDSHS) Asbestos/Demolition Notification form a minimum of fifteen working days in advance of the actual asbestos abatement start. The APM will complete the form and send it to the TDSHS notifying the state of pending remediation activities. The contractor shall not perform ACM-related work unless the APM has acknowledged notification to the TDSHS. The Contractor shall be liable for any regulatory citation or notice of violation resulting from deviation of activities reported to the TDSHS.

5.6.4 Disposal: The contractor shall dispose of ACM in compliance with 30 TAC 330.171(c) (3, 4). The contractor shall provide to the CO no less than three working days prior to any hazardous or special waste shipment from SAFB a completed EPA/TCEQ Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage and disposal of all hazardous and special wastes. The contractor shall not remove from SAFB this waste prior to receipt of an approved manifest.

5.7 Lead Based Paint (LBP): The contractor shall conform to federal and state regulations covered under 29 CFR 1910 and 40 CFR, Part 745 when conducting LBP abatement activities, The contractor shall comply with OSHA regulations in 29 CFR 1926.62, Interim Final Rule for Lead Exposure in Construction, as well as the Texas Environmental Lead Reduction Rules, Sections 295.201-295.220 The contractor shall also comply with the OSHA respiratory protection standard 29 CFR 1910.134.

5.7.1 The contractor shall conduct air monitoring in compliance with OSHA standard 29

CFR 1926.62. After completing work, the contractor shall containerize the LBP waste, plastic sheeting, clothing and other miscellaneous LBP contaminated items in accordance with 40 CFR 171-180.

5.7.2 Disposal: LBP disposal rules include LBP abatement as regulated by hazardous waste rules and, therefore LBP debris waste disposal follows the rules discussed in para 5.3.4 above. The contractor shall adhere to these HW dispose requirements in compliance federal, state and local regulations

5.8 Unidentified or Inadvertent Disturbance of Hazardous or Regulated Material/Waste Encountered by the Contractor: The contractor shall immediately notify the CO upon encountering any material not identified as such in the contract documents and thought to be hazardous to workers, personnel, or the environment.

5.8.1 Should the contractor encounter previously unidentified, but suspected ACM or LBP that must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the CO and construction inspector. The government shall take steps as appropriate, to ascertain the material’s composition and determine any remedial actions necessary. The possibility exists for piping that is underground to unknowingly have asbestos wraps and/or adhesive sealers. The contractor shall notify the CO and construction inspector should suspected material of this kind be encountered.

5.8.2 The contractor shall immediately report to the CO any disturbance of ACM or LBP, either through incidental, accidental or purposeful actions, not scheduled for removal under contract provisions contained elsewhere in this document.

5.9 Ozone Depleting Chemicals (ODC): Definitions for Class 1 and Class 2 ODCs are defined in 40 CFR 82, Subpart A. The contractor shall not use Class I ODCs on this project, nor use any Class 2 ODC product without approval of the CO.

5.9.1 The contractor shall perform actions involving use of ODCs in compliance with 40

CFR 82.161, using appropriately licensed/certified technicians. Licenses must be posted and available for government inspection at the job site.

5.10 Nuisance and Polluting Activity: The contractor shall not dump, discharge, or otherwise dispose of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances, etc.) into building drains, site drains, streams, waterways, holding ponds or to the ground surface. The contractor shall not construct, place haul roads, stock piles, staging areas, or other project specific locations (PSLs) in or near waters of the United States. The contractor shall not place, nor discharge, solid materials, including building materials into water of the state, except as authorized by the CO. The contractor shall, if directed by the CO, perform other tasks necessary to remediate contamination as a result of improper polluting activity.

5.11 Recycled and Recovered Materials in Construction: Green Procurement: The contractor shall comply with DOD “Green Procurement Program (GPP)” policy. Program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov). Compliance with this policy requires the use of environmentally preferable products and services using federally mandated preference programs. These program elements include; recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. All government construction projects shall use recycled and recovered materials listed under this authority.

5.11.1 Recycled and Recovered Materials in Construction: The contractor shall follow the Green Procurement provisions of Executive Order 13423 Section 6002, Resource Conservation and Recovery Act and, “Strengthening Federal Environmental, Energy, and Transportation Management”. It requires use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines, 40 CFR 247, in Government Construction Projects Materials described under this authority and throughout these specifications to indicate the minimum recycled/reuse material content for this construction project. The contractor shall use recycled and recovered materials listed under this authority.

5.11.2 The contractor shall submit documentation specified by the government on Form 47 and obtain approval from the CO an authorization to use materials with recycled and recovered content.

5.11.2.1 The Form 47 indicates the minimum post-consumer content requirements for all materials included in the regulations mentioned above. For each material specified on the Form 47, the contractor shall use the materials with the stated minimums as required under this section.

5.11.2.2 The contractor may use non-complying materials if the CO determines that a product does not meet government performance requirements, such as: cost more than comparable non-recycled-content products, are sole-source items, or not available in a timely manner and do not meet technical performance requirements.

5.12 Natural Resources: The contractor shall avoid the take of non-game birds and migratory birds, their young, and their nests, in compliance with the Texas Parks and Wildlife Code Title 5: Wildlife and Plant Conservation, Subtitle B, Hunting and Fishing, Chapter 64, Birds Subchapter A: General Provisions. Measures will be taken to comply with the following:

Sec.64.002. PROTECTION OF NON-GAME BIRDS. (a) Except as provided by this code, no person may:

(1) catch, kill, injure, pursue, or possess, dead or alive, or purchase, sell, expose for sale, transport, ship, or receive or deliver for transportation, a bird that is not a game bird;

(2) possess any part of the plumage, skin, or body of a bird that is not a game bird; or

(3) disturb or destroy the eggs, nest, or young of a bird that is not a game bird.

Sec.64.003. DESTROYING NESTS OR EGGS. No person may destroy or take the nest, eggs, or young of any wild game bird, wild bird, or wild fowl protected by this code except as provided in this code.

Sec.64.005. PENALTY. A person who violates a provision of this subchapter commits an offense that is a Class C Parks and Wildlife Code misdemeanor.

5.13 Cultural Resources: The policy of SAFB concerning cultural resources is found in the

SAFB Integrated Cultural Resources Management Plan (ICRMP) which prescribes procedures and guidance for the conservation, maintenance and protection of cultural resources and facilities, compatible with the military mission and in accordance with Department of Defense policy (required by AFI 32-7065). Cultural resources, in this context, refer to physical remains of any prehistoric, Native American, or historic district, site, building, structure or object significant in American history, architecture, archaeology, engineering, or culture. Apparent archaeological materials would include accumulations of broken (or whole) pottery vessels, stone tools like arrowheads, sharp flakes that could have served as knives or scraping implements or grinding implements (manos or metates), bones, charcoal stains possibly with broken rock fragments, and rock or adobe concentrations suggestive of walls.

The contractor shall immediately STOP work and notify the CO should suspected archeological sites or materials, as described above, be encountered in the project area. At its discretion, the government may investigate the site/artifacts in accordance with Section 106 of the National Historic Preservation Act. Until resolution of the matter, the contractor may be stopped from continuing work at the discretion of the CO.

5.14 Site Maintenance and Storage

5.14.1 Protection of plants: The contractor shall use necessary effective means, including fences or barricades to prevent injury to plants from construction or related activity within or near project sites and shall not drive, nor park vehicles or equipment within the drip line of any tree. The contractor shall act to prevent injury to plants in or near the project site and shall not remove or prune any plants unless specifically authorized by this SOW or by the CO. The contractor shall replace plants damaged by project related activity and provide a one-year warranty for any plant replaced as a result. The CO will determine the extent of damage in accordance with AETCI 32- 7065, National Arborist Association Standards, American Standard for Nursery Stock, TAES Publications L-1683, Evaluation of Texas Shade Trees, and L-1516, Damage Recovery Opportunities for Loss of Landscape Trees, May 77.

5.14.2 Storage: The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes and excessive materials and maintain them in a neat, clean and safe condition. The contractor shall immediately clean up HM spills and dispose of waste by means specified elsewhere in this SOW. The contractor shall, if directed by the CO, perform other tasks, such as soil analysis, necessary to remediate the spill site.

5.15 Temporary Erosion, Sedimentation, and Environmental Permits and Controls:

5.15.1 Storm Water Requirements: TCEQ reissued (effective Mar 5, 2013) the TPDES

Construction General Permit TXR150000, which authorizes the discharge of storm water runoff associated with small and large construction sites and certain non-storm water discharges into surface water in the state. SAFB is a primary operator and the contractor is a secondary operator as identified by the CGP. Under the provisions of Part III, Section A of the permit, SAFB has provided and received approval from the TCEQ a SWP3 in compliance with the CGP; the contractor, under this permit section, is responsible to submit an application for a permit and to implement a SWP3 for the project site.

5.15.1.1 Area Disturbed: The total disturbed area for this project is as shown on plans. Determination of the total disturbed area of this project is outlined by the permit. Should there be multiple locations of construction activities on this project, the sum of areas from the noncontiguous sites are added to determine total disturbed area.

5.15.2 Permit Application and Approval: The contractor shall submit to the TECQ an application compliant with the CGP. A fact sheet providing information on application for a permit may be found on the following TCEQ website:

http://www.tceq.texas.gov/assets/public/permitting/stormwater/TXR150000_Fact_13.pdf

Detailed rules for submitting an application are found on the following TCEQ website: http://www.tceq.texas.gov/permitting/stormwater/wq_construction.html

5.15.3 Best Management Practices (BMPs) and Site Maintenance: BMPs and other requirements required of the operator by the permit are determined by the amount of disturbed area. The contractor shall conduct construction activities using BMPs regardless of area disturbed, and shall outline those BMPs in the SWP3, should it be required. The contractor shall remove off-site accumulations of sediment should they escape from the project site at a frequency sufficient to minimize off-site impacts and shall remove fugitive sediment from streets or highways within 24-hours and prior to next rain event to prevent washing into sewers or base outfalls.

5.15.4 TECQ Construction Storm Water Permit and Storm Water Pollution Prevention Plan (SWP3) Authorization: The contractor shall submit and obtain approval from the CO a SWP3 if the amount of disturbed area for the total construction site(s) exceeds one acre. The SWP3 must comply with the required information prescribed by Part III of the CGP, and include contractor proposals for storm water inspections, pre and post storm water run-off mitigation plans, soil erosion and control requirements, pollution prevention measures, and storm water run-off monitoring. Once the SWP3 is approved by CO, the contractor shall submit a Notice of Intent (NOI), if required, to the TCEQ for authorization to commence construction activities and shall not begin any work that will disturb any area until that authorization is received and forwarded to the CO. If required by the areal extent of the disturbed area, the contractor shall submit to the TCEQ a Notice of Change (NOC), Notice of Termination (NOT), if required by the permit.

5.15.5 Construction Site Notices and Inspections: The contractor shall comply with the requirements of the SWP3 approved by the TECQ. Requirements may include posting of the construction site notice. The contractor shall conduct regular site inspection and rainfall event inspection in accordance with the SWP3. The contractor shall provide to the inspector documentation from those inspections within 24 hours of their completion.

5.16 Other Storm Water Permits The contractor will comply with the Texas Pollutant

Discharge Elimination System (TPDES) General Permit TXR040087 for Small Municipal Separate Storm Sewer Systems (MS4) dated effective 13 Dec 13 and its Storm Water Management Program (SWMP). This requires all TCEQ (storm water) construction sites to be available for government compliance inspection to assure compliance with all provisions of the permit discussed in section 5.15.

5.17 Petroleum Storage: The contractor shall store all fuel or petroleum products, whether new or used, in appropriate containers and within a concrete, or earthen bermed area with an impermeable liner (40 Mil), or other containment as approved by the BEC. All storage areas shall be marked with appropriate signs (i.e., Flammable Storage - No Smoking Within 50 ft).

All fuel tanks and petroleum storage containers shall be structurally sound and in good condition, be kept sealed when not in use, and be grounded and bonded in accordance with NFPA guidelines. The containment area shall be sized to hold fluid volume equal to 110% of the largest storage container, with a minimum of one foot of freeboard. The contractor shall maintain the containment area to its original conditions throughout the duration of use.

The contractor shall immediately clean up and dispose of any evidence of a fuel or oil spill in conformance with all federal and state regulations. Contaminated soil from petroleum product storage/spills shall be considered special waste in compliance with 30 TAC 324, 330-335 and shall be handled, stored, transported, and disposed as such in accordance with the SAFB Hazardous Waste Management Plan. Costs of all soil tests, transportation, disposal, backfill, etc associated with any spill caused by the contractor shall be a responsibility of the contractor. The contractor shall drain any accumulation of uncontaminated rainwater from the secondary containment area in accordance with SAFB Storm Water Pollution Prevention Plan (SWP3).

5.18 SPCC Plans: Should the contractor need store on site petroleum product in a tank larger than 1,320 gallons (cumulative capacity of all tanks larger than 55 gallons in size), the contractor shall comply with 40 CFR 112, which requires a standalone Spill Prevention, Countermeasures and Control (SPCC) plan. The contractor must have a plan even if the tank(s) have secondary containment. This plan must be submitted to the construction inspector prior to placing the tank in place on SAFB.

5.19 TREES, SHRUBS, AND HEDGES: The contractor shall supply and plant replacement trees, shrubs and hedges damaged due to project related activities. Smaller plants including shrubs, hedges or trees up to 5" DBH, damaged due to project related activity or during planting shall be replaced with plants of equal or greater size, type, and value (including historic value). Larger trees damaged during construction shall be recompensed by a number of smaller trees based on DBH or with an aggregate area of noon shade equal to the noon shade area of the larger tree. The contractor shall stake and berm trees using standards published by the local County Extension Office. All trees must be planted between 1 November and 1 April unless otherwise authorized by the CO.

5.20 TOPSOIL AND MULCH:

5.20.1 The contractor shall obtain topsoil used for project backfill and related purposes from off-base sources approved by the CO. The contractor shall deliver to site mulch in opened bags.

5.20.1.1 Unless otherwise approved, topsoil: must be a Class II soil as defined by the Soil Conservation Service from the Enterprise, Hardeman, Yahola or Yomont series; must be a sandy loam or sandy clay loam from the top four to six inch layer of soil; must be fertile, friable, natural surface soil, free of subsoil, clods, shale, trash, toxic substances, stones; and must be free of Johnson grass, all grass from Cyperacae family, and other objectionable and hard to eradicate vegetation.

5.20.2 Mulch must be ground cypress bark, free from weed seed, soil, plant disease, insects or other objectionable materials.

6. SITE MAINTENANCE, CLEANUP, MOWING AND TRIMMING:

6.1 Site Maintenance: The contractor shall protect adjacent property, buildings and their contents from dust, dirt, or other materials. The contractor shall wet down dry materials, settle debris and prevent blowing dust. The contractor shall maintain work areas in a neat, clean and safe condition. Work areas must, at a minimum, be cleaned daily.

6.2 Cleanup: The contractor shall collect all trash, debris, refuse, garbage, etc., which the contractor generates and place it in appropriate containers with lids or approved covers daily.

These materials must be hauled from the site by appropriate means daily, unless otherwise approved by the contracting officer. Disposal must be outside the limits of government property.

Disposal must be at a municipal solid waste landfill or by other approved methods and must conform to all local, state and federal guidelines, criteria and regulations.

6.3 Mowing and Trimming: The contractor shall perform mowing and trimming operations on his job site or storage site at no additional cost to the government. Vegetation must be mowed and trimmed when it reaches a height of five (5) inches. Mowing and trimming must be to a height of three (3) inches. Mowing must be accomplished with a rotary mower that distributes the clippings evenly on the soil surface. The contractor shall mow during normal duty hour periods and in such manner that the soil and grass will not be damaged. The contractor may not operate towed mowers and self-propelled riding mowers within three (3) feet of trees and shrubs.

Areas next to trees and shrubs must be mowed with hand-propelled mowers.

7. ENERGY CONSERVATION:

The contractor shall use good judgment in the conservation of government utilities. The contractor shall adhere to and enforce prevailing energy conservation practices.

8. RESPONSIBILITY:

8.1 The above summaries 1 through 7 do not in any way limit the contractor’s responsibility to perform all work and furnish all plant, labor, and materials required by the contract documents referenced herein.

8.2 Approval for Excavation: Before performing any excavation, grading, trenching or other operations whereby existing underground utilities may be damaged, the contractor shall complete AF Form 103, Base Civil Engineering Work Clearance Request (commonly referred to as a "Digging Permit").

8.2.1 The form, as received by the contractor, will list points of contact and telephone numbers for each of the various underground utilities (Telephone, gas, water, electrical, etc.) existing in the work area. It is the contractor’s responsibility to contact the point of contact for each utility listed, request that any utilities existing in the work area be marked, and obtain each point of contact's certification on the form. After each point of contact has been contacted and has certified such by signing or initialing the form, the form must then be delivered to the contracting officer’s representative.

8.2.2 The government (or owner, in the case of privately owned utilities such as telephone service) is responsible for marking the location of utilities in the work area. Typically, flags and/or paint will be used to mark the earth and/or pavement to provide semi-permanent identification of the utility location. The government will not indicate/mark the depth of the utility below the existing grade. The contractor shall allow sufficient time for the government to accomplish this task at no additional cost to the government. Once the utilities are marked, the contractor is responsible for maintaining the flags/paint at their proper location(s).

8.2.3 No excavation will be permitted until all utilities existing in the area have been marked.

The contractor is responsible for repairing any underground utilities damaged because of this work if the actual location of the damaged utility is within a lateral zone 3 feet on either side of the government/commercially-provided mark indicating the location of that utility. This 3-foot zone on either side of the mark provided is a hand-dig only area. Since depth of the utility is not provided, the contractor assumes responsibility for any depth determination necessary.

9. STORAGE AND PARKING:

9.1 The contractor’s storage and parking will be near the job site, as designated by the contracting officer.

9.2 Petroleum Storage: The contractor shall store all fuel or petroleum products, whether new or used, in appropriate containers and within a concrete, or earthen bermed area with an impermeable liner (40 Mil), or other containment as approved by the base environmental coordinator. All storage areas shall be marked with appropriate signs (i.e., Flammable Storage - No Smoking Within 50 ft). All fuel tanks and petroleum storage containers shall be structurally sound and in good condition, be kept sealed when not in use, and be grounded and bonded in accordance with NFPA guidelines. The containment area shall be sized to hold fluid volume equal to 110% of the largest storage container, with a minimum of one foot of freeboard for earthen berms. The contractor shall maintain the containment area to its original conditions throughout the duration of use. The contractor shall immediately clean up and dispose of any evidence of a fuel or oil spill in conformance with all federal and state regulations.

Contaminated soil from petroleum product storage/spills shall be considered special waste in compliance with 30 TAC 324, 330-335 and shall be handled, stored, transported, and disposed as such in accordance with Sheppard AFB Hazardous Waste Management Plan. Costs of all soil tests because of spills shall be a responsibility of the contractor. Contractor shall drain any accumulation of rainwater from the containment area in accordance with Sheppard AFB Stormwater Pollution Prevention Plan (SWP3).

9.3 Storage Areas: The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes and excessive materials. All storage areas shall be maintained in a neat, clean and safe condition. The contractor at no additional expense to the government shall clean up any areas that incur contamination by any hazardous material or substances immediately.

Remediation may include subsequent soil analysis if directed by the government. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be leakproof or contain secondary containment devices. The storage unit shall be secured when contract personnel are not present.

9.4 Storm Water Discharges The contractor must comply with the EPA’s National Pollutant Discharge Elimination System (NPDES) 40 CFR 122.26, dated 8 Dec 99, Texas Pollutant Discharge Elimination System (TPDES) multisector general permit number TXR05U800, dated 14 Oct 06, and the TPDES general permit number TXR150000 relating to discharges from construction activities, dated 5 Mar 03, for permit requirements for storm water discharges associated with construction activities, and shall comply with all provisions of Sheppard AFB

SWP3.

9.4.1 Construction Activity Disturbing equal to or greater than 1 Acre: Clean Water Act storm water regulations require construction permit(s). The Contractor must comply with all federal, state, and local storm water permit requirements to include Notice of Intent; (NOI), Notice of Change; (NOC), Notice of Termination; (NOT), Construction Site Notices, SWP3, pre and post storm water run-off mitigation plans, soil erosion and control requirements, best management practices, pollution prevention measures, and storm water run-off monitoring. The storm water permit requirements are mandatory on any construction project equal to or greater than one acre. Copies of all storm water notices, Construction Site Notices, SWP3 and monitoring data must be submitted on an Air Force Form 3000 to the base environmental coordinator for review, (940) 676-5720.

9.4.2 SPCC Plans. A contractor, who temporarily stores a tank larger than 1,320 gallons (cumulative capacity of all tanks larger than 55 gallons in size) and the tank(s) store petroleum products of any kind in any form on-site to fuel construction equipment and vehicles, must comply with 40 CFR 112, requirement to have a stand alone Spill Prevention, Countermeasures and Control (SPCC) plan. The contractor must have a plan even if the tank(s) have secondary containment. This plan must be submitted to the base environmental coordinator through the contracting officer’s representative prior to placing the tank in place on Sheppard AFB.

10. TESTING PARAGRAPHS:

All testing indicated in these contract documents to be performed by the government will be performed only at the option of the government.

11. SAFETY:

11.1 The contractor shall comply with all applicable federal, state and local safety requirements.

The contractor is also required to comply with the American General Contractors' Safety Manual and the Occupational Safety and Health Act.

11.2 The contractor shall obtain authorization to bring any nonexempt radioactive material (such as density gauges or moisture meters) onto Sheppard AFB by contacting the Nuclear Regulatory Commission, Region IV Office, using the NRC Form 241. Before bringing any radioactive material onto Sheppard AFB, The contractor shall forward a copy of the NRC Form 241 to:

Bioenvironmental Engineer 149 Hart St, Bldg 1200 Sheppard AFB TX 76311-3448

12. COLOR AND MATERIAL SELECTIONS:

12.1 The government will not select colors and materials until the contractor submits all samples of all materials requiring color selections to the government in accordance with the CONTRACT CLAUSES. In addition, before the government selects colors, the contractor shall certify in writing that all colors and samples submitted are current and are acceptable to the contractor for government selection of colors at no additional cost to the government.

12.2 The contractor shall carefully remove any samples not applicable to the contract from the submittal. The contractor shall submit, for government selection, the manufacturer's full range of applicable colors, patterns, and textures for the various materials required by the contract and within the guidelines previously stated.

12.3 In the event that the contractor submits discontinued, non-current, or nonapplicable colors, textures, or samples to the government and the government selects them, The contractor shall bear all labor and material correction costs for fabricating, shipping, restocking, removing, repairing damaged materials and installing all materials required by the government to correct the project.

12.4 The contractor is responsible for notifying the government in writing when the contractor has submitted all submittals requiring color selections. The contractor shall submit all products requiring color selections on individual material approval submittal forms, one item per form.

13. PHASING REQUIREMENTS:

No phasing requirements.

14. TREES, SHRUBS AND HEDGES & TURF:

14.1 The contractor shall act to prevent injury to trees/plants/hedges and turf areas in or near the project site unless they are designated to be removed. The contractor shall not remove or ps/plants/hedges and turf areas without approval from the contracting officer or his designated representative.

14.2 Trees/plants/hedges and turf areas damaged during construction must be replaced at no expense to the government and with a one-year warranty following replacement. Replacement plantings must be accomplished between November 1 and April 1. Damaged trees must be replaced with Class I trees, minimum 2" caliper, as defined in Texas Agriculture Extension Service (TAES) Publication L-1683, Evaluation of Texas Shade Trees, June 87. Damaged shrubs or hedges and turf areas must be replaced with plants of equal size, type and value.

14.3 The contracting officer or his designated representative will determine the extent of damage in accordance with National Arborist Association Standards, American Standard for Nursery Stock, TAES Publications L-1683, Evaluation of Texas Shade Trees, and L-1516, Damage Recovery Opportunities for Loss of Landscape Trees, May 77.

15. TOPSOIL AND MULCH:

15.1 Topsoil must be obtained from approved off-base sources. The topsoil sources must be inspected by the Base Agronomist to determine if the selected soils meet the following requirements. The topsoil must be a sandy loam or sandy clay loam from the top four to six inch layer of soil. Topsoil must be fertile, friable, natural surface soil, free of subsoil, clods, shale, trash, toxic substances, stones, Johnson grass, all grass from Cyperacae family, or other objectionable and hard to eradicate vegetation. Topsoil must be a Class II soil as defined by the Soil Conservation Service from the Enterprise, Hardeman, Yahola or Yomont series.

15.2 Mulch must be ground cypress bark, free from weed…