1.General Requirements.doc

General Requirements 1.0

DEFINITIONS

1.01 As used throughout the contract, the following terms shall have the meaning set forth below:

1.

Contracting Officer (CO): The CO is an official designated to enter into and/or administer contracts and make determinations and findings. This official has the sole authority to issue modifications to the contract, resolve disputes, and to terminate the contract. If specifications indicate that an individual, other than the CO, will approve or disapprove an action, it is understood that only the CO has authority unless that individual is so designated by the CO in writing. The CO’s decision shall be final. Under no circumstances will “approval” by the CO be interpreted as a release of the contractor from responsibility to fulfill requirements of the contract.

3.

Contractor: The term Contractor refers to both the prime Contractor and subcontractors, including the Designer of Record.

4.

Designer of Record (DOR): The DOR is the registered/licensed Architect/Engineer working as subcontractor to or partner with the Contractor for the purpose of providing Design services as part of project task orders.

5.

Task Order (TO): A TO is an instrument for ordering services and materials against an existing contract. COs will initiate TOs against indefinite quantity contracts. For the purposes of this solicitation, “TO”, “task order” are synonymous. This basic contract and project SOW are considered to be an integral part of the TO.

6.

Statement of Work (SOW): The SOW is the written description of the project documenting work required by each Government task order. The specific technical requirements for the project are included in the SOW.

2.0

ORDER OF PRECEDENCE

2.01 In the event of conflict or inconsistency between any of the below described portions of the contract, precedence shall be given in the following order:

1.

The requirements of the solicitation, in descending order of precedence:

a) Contract Clauses

b) General Requirements

c) Task Order Statement of Work (SOW)

d) SOW attachments 3.0

WORK BY THE GOVERNMENT

3.01 The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4.0

CONTRACTOR PERSONNEL

4.01 Contractor’s Project Superintendent (CPS): The CPS shall be on-site at all times while the work is in progress and shall ensure that all work performed by the contractor’s forces and by subcontractors is in full compliance with the SOW. A CPS shall be assigned to each project and shall submit detailed weekly progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, and attend all required meetings and Inspections.

4.02 Technical Labor: Depending on the nature of the TO, the contractor shall need a variety of technical labor personnel specialized in construction activities as specified in the basic contract SOW. Technical personnel perform in a support role in routine activities.

5.0

TECHNICAL DESIGN SUPPORT

5.01 Contractor shall provide Technical Design support on a TO basis as required by project SOW’s. Technical Design support shall include Architectural - Engineering (A-E) services for individual TOs. Areas of required technical design competence may include, but are not limited to communications, architectural, structural, civil, mechanical, fire protection, electrical and landscaping. Specific A-E tasks may include but are not limited to field verification and site investigations, testing, cost estimates, resolving conflicts, conducting value engineering exercises, perform construction reviews, submittals, and coordination of all documents and requirements.

5.02 For TO’s requiring Design A-E services as a part of the TO, the Contractor shall partner with qualified A-E companies. Contractor selected A-E companies will be reviewed and evaluated by the Government during Source Selection process. The Government will approve or disapprove A-E companies selected by the contractor. The partnership A-E’s defined in the original proposal shall not change for the term of the contract without prior approval of the CO. Letters of commitment will be required for inclusion in the competitive range. Changes in the partnership arrangement will be grounds for not extending the option years 5.03 A-E support shall be appropriate for the type of design work required for a TO. Design shall be performed by licensed Architects and Engineers in their respective distinctive disciplines. Architects and Engineers shall be licensed in the State in which the work is to accomplished.

5.04 The Multiple Award Construction Contract (MACC) contract TO’s will require a broad range of contractor expertise. The issuance of TO’s may include, but is not limited to:

Method 1:

100% Government Design / 100% Contractor Build.

a. 100% design documents will be provided to contractors. Contractors submit a firm fixed price.

Method 2:

100% Contractor Design / 100% Contractor Build.

a. Statement of Work (SOW) will be provided to the contractors. The Statement of work drives design concept. Contractor submit firm fixed price including all design work Method 3:

Partial Government Design / Final Contractor Design / 100% Contractor Build.

a.

0-99% design documents will be provided to the contractors. Statement of Work drives design concept. Contractor submit firm fixed price including all necessary design work to complete design to 100%.

5.05 All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with AutoCAD 2012, without any need for translation or modification by the Government. Application software shall not require opening or modifying the drawing files. AutoCAD drawings shall comply with 82 CES CADD standards.

5.06

All Drawings shall be submitted as AutoCad files (version 2008 or later) DWG format & DWF format (DWF formatted drawings shall be saved as one file), IBM read-only, on CD-ROM or DVD-ROM disks in a format readable from any computer.

5.07 All hard copy drawings sets shall be submitted on bound bond paper full size 24” x 36”.

5.08

All Specifications shall be submitted in Microsoft Word (version 2007 or later) and PDF format (PDF formatted specifications shall be saved as one file), IBM compatible, read-only, on CD-ROM or DVD-ROM disks in a format readable from any computer.

6.0

DESIGN AND CONSTRUCTION REQUIREMENTS

6.01 Facilities are Military projects, and as such all design and construction accomplished pursuant to this contract must comply with the latest edition of Unified Facilities Criteria (UFC) Facility guides and DoD regulations, manuals and pamphlets; (latest editions shall be used and can be located and downloaded from the Whole Building Design Guide website at WBDG.org), including but not limited to the following:

6.02 Government standards listed take precedence over industry standards.

UFC 1-200-01 - Design: General Building Requirements.

2.

UFC 3-600-01 - Design: Fire Protection Engineering for Facilities.

UFC 4-010-01 - DoD Minimum Anti-Terrorism Standards for Buildings.

UFC 3-501-01 – Design: Electrical Engineering for Facilities

5.

UFC 3-301-01 – Structural Engineering 6.02 Currently adopted (by the jurisdiction the base is located in) national codes and regulations and standards for building construction and safety, including but not limited to the following:

IBC - International Building Code

2.

IMC - International Mechanical Code

IPC - International Plumbing Code

IFGC - International Fuel Gas Code

5.

IFC - International Fire Code

6.

NEC - National Electrical Code

7.

NFPA - National Fire Protection Association

8.

OSHA Regulations – Occupational Safety and Health Association 9.

ASHRAE Standards – American Society of Heating Refrigeration and Air Conditioning 10.

ASCE 7-05 – American Society of Civil Engineers – Minimum Design Loads for Buildings and Structures 11.

Illumination Engineering Society of North America Lighting Handbook

12.

All applicable Federal, State and Local Environmental Regulations

13.

Applicable provisions in the U.S. Architectural & Transportation Barriers Compliance Board's Architectural Barriers Act (ABA) “Accessibility Guidelines for Buildings and Facilities" 6.03 Facilities at Sheppard AFB, Lake Texoma Annex TX and Frederick Airfield OK shall comply with the latest edition of the SHEPPARD AFB Operating Instructions (OI)’s and Guides.

6.04 Facilities at Altus AFB shall comply with the latest edition of the ALTUS AFB Operating Instructions (OI)’s and Guides.

7.0

PROFESSIONAL RESPONSIBILITY, REGISTRATION, AND SEAL REQUIREMENTS

7.01 Reviews and approvals performed by the Government in connection with the services provided by the Contractor shall be performed from the standpoint of the contractual, and regulatory responsibilities of the Government, and not from the standpoint of providing quality control technical reviews to support Contractor efforts. The Government review is not intended to provide a complete or detailed check of the construction documents and does not in any way relieve the Contractor of the responsibility for performing periodic and final quality control reviews. The detailed checking of construction documents for technical accuracy, coordination, sufficiency, verifying compliance with codes, standards, and project requirements, producing a complete, coordinated set of documents is the sole responsibility of the Contractor. The government shall insist on high quality professional performance by the Contractor under this contract. It is intended that design solutions shall flow from the Contractor and not be directed by the Government. After review of any design submittal, the Government may require changes to the drawings. The Contractor shall make these changes before completion of the next design submittal. The Contractor shall be responsible for the professional quality, technical accuracy, the coordination of all designs, drawings, specifications, and other services furnished by the Contractor.

7.02 The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, cost estimates, or other services and shall remain liable (in accordance with applicable law) for all damage caused by the Contractor’s (or its subcontractors’ and consultants’) negligent performance of any of the services furnished under the Contractors contract. Design errors or omissions resulting in damages or extra costs to the Government will be evaluated for potential Contractor liability. If the Government determines the Contractor is liable for design deficiency, the Contracting Officer will notify the Contractor.

8.0

PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

8.01 All Contractor supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

8.02 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

9.0

PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

9.01 Only the CO is authorized to make changes to the contract or any TO issued there under. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any Task Order to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

10.0

ESTIMATION OF PROJECTS IN ADVANCE OF FUNDING

10.01 During the course of the contract, the contractor’s may be required to estimate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Task Order costs including proposal preparation and attendance during site visits will be due to the contractor for projects that are negotiated and funding is not provided.

11.0

FEDERAL HOLIDAYS

11.01 Observed Federal holidays as listed below.

New Year’s Day

1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

11.02 The Contractor may request to work on a holiday. All such requests must be submitted in writing to the CO with a description of the type of work to be accomplished on that date. Requests to work shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request. Contractor’s request to work shall not justify non-standard rates.

12.0

JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS

12.01 The Government agrees to provide access to all known and relevant drawings the Contractor may need. Upon request, the Contractor shall be provided one copy of any drawing which is relevant to the TO. The integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility, and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor.

13.0

MATERIAL SUBMITTALS / SHOP DRAWINGS

13.01 Once an individual TO is awarded, the Contractor shall submit all required material and shop drawing submittals to the CO for approval. No materials shall be installed prior to approval. Color selections will not be made until all submittals that require color selection have been turned in.

13.02 All material submittals and shop drawings shall be attached to an AF Form 3000 with the TO title, project (VNVP) number, and TO number clearly indicated. Minimum of four copies of each submittal shall be submitted to the CO for approval. One copy will be returned to the Contractor.

13.03 On Government Designed projects material submittals and shop drawings shall be checked and signed by the Contractor prior to submission to the CO. On Contractor Designed projects material submittals and shop drawings shall be checked and signed by the DOR and Contractor prior to submission to the CO.

13.04 Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the drawings, specifications, and applicable codes.

13.05 Submittals for pre-engineered items such as pre-engineered metal buildings, trusses, etc. shall require a professional engineer seal on submittal from the State of Texas for Sheppard AFB and Lake Texoma projects and the State of Oklahoma for Altus AFB projects.

13.06 Submittals for new work or reworking of existing fire sprinkler and alarm systems shall require a registered Fire Sprinkler Engineer seal on submittal from the State of Texas for Sheppard AFB and Lake Texoma projects and the State of Oklahoma for Altus AFB projects.

14.0

WELDING PERMITS

14.01 Contractor shall obtain a welding permit from the Base Fire Department prior to conducting any welding. Copies shall be submitted to the CO and posted at the jobsite. All fire and safety regulations are to be followed stringently (SAFBI 32.2001).

15.0

EXCAVATION PERMITS AND DIGGING

15.01 The Project Inspector will provide a standard AF Form 103, excavation permit to be filled out by the Contractor. The Contractor shall coordinate with each office listed on the permit form, obtain all appropriate approval signatures, follow procedures stated on the form, and provide a copy of the approved permit to the Project Inspector prior to performing any excavation. The Contractor shall provide drawings showing the exact location, depth and description of the type of excavation to be accomplished.

15.02 The Government will exercise reasonable attempts to identify and locate buried lines. The Contractor shall insure that the appropriate CE shops and private utilities (Phone Company, Cable Co., etc.) have marked existing underground utilities prior to starting excavation. “In the area” is typically considered 3 feet on either side of the markings, except when the CO deems otherwise. This 3 foot zone on either side of the mark provided is a hand-dig only area. Since depth of the utility will not be provided, the contractor assumes responsibility for any depth determination necessary.

15.03 Any lines identified by flags or on the drawings and/or digging permit shall be avoided by the Contractor. If these lines are broken, cost for damages shall be incurred by the Contractor. If the Contractor is deemed responsible for a damaged line, he shall immediately repair the line to its prior condition. In an emergency situation, or if the CO determines the Contractor is not responding within a reasonable time, the Government reserves the right to repair the damage and bill the Contractor at CE shop rates.

15.04 If a broken line is not identified on the drawings, flagged or marked, the Government will incur the repair cost.

15.05 The Contractor shall immediately notify the CO, Project Inspector and Fire Department when any utility line is damaged.

16.0

TESTING OF MATERIALS

16.01 All material or system tests that are charged as a direct TO expense shall be certified, and submitted in the original form. The Contractor shall notify both the Project Inspector and the CO at least 24 hours prior to conducting tests.

16.02 Concrete compressive strength test cylinders or borings shall be taken in the presence of the Project Inspector. The Contractor shall notify both the CO and the Project Inspector at least 24 hours prior to placement of any concrete. The Contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project VNVP number, and date. Cylinders shall remain on the project site until they are tested.

16.03 Compaction tests of fill material shall be performed in the presence of the Project Inspector, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The Contractor shall notify both the CO and the Project Inspector of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the Project Inspector present will not be accepted.

17.0

GOVERNMENT FURNISHED EQUIPMENT / MATERIALS

17.01 On occasion, the Government may choose to supply the Contractor with materials to accomplish project requirements. These will be identified in the SOW. The materials are to be stored and cared for by the Contractor, and excess materials are to be returned to the Government.

17.02 The Contractor assumes all liability associated with Government furnished materials (GFM) and Government furnished equipment (GFE) once transferred to the Contractor.

18.0

PROTECTION OF GOVERNMENT PROPERTY

18.01 Contractor shall take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition.

a. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

19.0

CONTRACTOR WORK SITE

19.01 Limit use of the project site for work and for storage of material and equipment associated with the contract. Unless otherwise specified or separately agreed to, Government owned material handling equipment, transportation equipment or general tools will not be available for Contractor’s use. Clean work area daily and after completion of the work, removing all loose debris and disposing of all non-permanent materials.

1. Temporary Facilities: The Contractor may provide his own office facilities; coordinate and obtain advance approval from the Contracting Officer. Provide and maintain suitable sanitary facilities within the construction limits of the contract. Dispose of sanitary waste in accordance with applicable laws, and regulations.

2. Contractor-Furnished Equipment: Equipment is subject to the inspection and approval of the Contracting Officer, prior to and during the life of the contract. All equipment and vehicles shall display readily visible Contractor identification markings. Relocate stored Contractor equipment which may interfere with operations of the Government or with others on-site.

3. Contractor-furnished Material: Protect and secure products stored at this site. All replacement units, parts, components, and materials to be used in the maintenance, repair and alteration of facilities and equipment shall be new and compatible with the existing equipment on which it is to be used, and shall comply with applicable Government, commercial, or industrial standards such as Underwriters Laboratories Inc., and National Electrical Manufacturers Association.

20.0

TEMPORARY UTILITIES

20.01 The Government will provide water and power in reasonable quantities at the project site for the duration of individual TO’s.

20.02 All labor, material, and equipment necessary to affect temporary utility tie-ins, including transformers if necessary, shall be at the expense of the Contractor and under the surveillance of the Contracting Officer

20.03 The Contractor shall be responsible for any damages to Government, private or public facilities and property that may result from the installation and removal of these temporary utility tie-ins. Corrections and repairs shall be made at the Contractor’s expense.

20.04 The actual location and installation of the temporary tie-in, together with any interruptions of utilities systems, shall be identified and approved by the Contracting Officer prior to execution.

20.05 Permanent utility systems, when indicated, will be available for tie-in.

20.06 Maintain utility services to existing facilities surrounding the site at all times during construction.

21.0

PRE-FINAL AND FINAL INSPECTIONS

21.01 The contractor is responsible for performing quality control inspections throughout the contract performance. The Contractor may request a Pre-Final Inspection for the purpose of having the Government assist in identifying potential problems prior to the Final Inspection. However, any discrepancies identified at the Pre-Final Inspection must be completed before scheduling a Final Inspection, unless waived by the CO.

21.02 The contractor shall submit a written request for Final Inspection to the CO and the Project Inspector. The Project Inspector shall make a determination if the TO is sufficiently complete to warrant a Final Inspection and will notify the CO of determination. If approved or disapproved for Final Inspection the Contractor shall be notified of such by the CO.

21.03 Any request for Final Inspection shall be submitted a minimum of 36 hours prior to the desired date, unless waived by the CO. The contractor shall request the Final Inspection NO LATER THAN 36 hours prior to the specified contract completion date.

21.04 The Project Inspector will schedule and the CO will conduct Final Inspections with the Project Inspector, Contractor, Contractors Superintendent, Project Manager and using agency representative. The Contractor will correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO that the jobsite is not ready for a Final Inspection; the Final Inspection will be terminated and rescheduled after a minimum of a 24-hour waiting period. If the Final Inspection was scheduled on the contracted date of completion and the Final Inspection is terminated by the CO, Liquidated Damages may be assessed before another Final Inspection can be scheduled.

22.0

WARRANTY

22.01 The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The CO shall notify the Contractor of warranty issues. After being notified of a problem, the Contractor must investigate the issue and respond within 24 hours. If the Contractor believes the issue is not warranty related, he may request a fact-finding visit with the CO and Project Manager and Project Inspector. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the CO.

22.02 The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc., installed under an individual TO shall be submitted to the CO with an AF Form 3000 prior to Task Order close-out.

23.0

CONTRACTOR’S AS-BUILT DRAWINGS

23.01 During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly. The record drawings shall also indicate the actual location of all subsurface utility lines encountered, including each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. The Contractor shall submit to the CO one copy of as-built prints and one set of drawing files showing the aforementioned data.

23.02 As-Built CADD Requirements

1.

All drawing files shall be created using the AutoCAD version 2010 or later Computer Aided Design and Drafting (CADD) software.

2.

All drawing files shall adhere to current Base Cadd Standards – 82 CES/DS2 CADD STANDARD February 2010.

3.

The Contractor will use vector elements to construct all portions of the electronic drawings. Raster elements are only authorized to show pre-construction conditions.

4.

The Contractor shall furnish one drawing file for each drawing sheet submitted. Multiple drawing sheets per drawing file will not be accepted.

5.

The Contractor shall submit one set of media CD or DVD containing the computer drawing and specification files for each project.

6.

In general, the Contractor shall provide all data necessary to display, edit, and plot the files produced for each project.

7.

The external label on the media shall indicate the utility used to create the drawing and disk, the save set name, the date of creation, the disk volume number, a description of the disk contents (project name and VNVP number), and the name and phone number/e-mail address of the person who created the disk.

23.03 Before a CADD file is placed on the electronic digital media, the following procedures shall be performed.

Remove all extraneous graphics outside the drawing border area.

2.

Ensure all layers required to properly plot the respective drawing are activated or deactivated accordingly.

3.

Make sure reference files are attached without device or directory specifications (x-refs shall load properly from any electronic storage area).

4.

All drawing files must be capable of being saved and opened using the “DWG” extension.

23.04 Once the Contractor’s as-built drawings and CADD files are approved by the Civil Engineering Office, the Contractor shall provide one Mylar plot on 24” x 36” (4 mil minimum) to the CO.

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