FA301621R0055 Solicitation Questions and Answers.pdf

FA301621R0055 SOLICITATION Q&A

JOINT BASE SAN ANTONIO (JBSA) FORT SAM HOUSTON

LOCK UPGRADE SERVICES

AT METC DORM BLDG. 1475

1. Please verify that the request to replace the existing hardware with hardwired strikes and readers is for the entirety of the 658 doors? Or, would you like the dorm rooms to have updated wireless locking hardware and hardwired strikes to stairways and passageways? This can create an impact on the footprint of the access control system. By utilizing the wireless technology for the dorm rooms, you lessen the overall footprint in your telecom closets.

Government Response: The contractor shall provide hardwired strikes for the entirety of the 658 doors.

No wireless technology is requested.

2. Are the ceilings hard or are they drop tile?

Government Response: The ceilings are drop tile.

3. Will electricians be available to provide designated circuit to control panels?

Government Response: No, the contractor shall provide their own electrician and all other labor required to complete the job.

4. Are you still wanting everything hardwired or would you like to do the wireless for the dorm rooms?

Government Response: Hardwired

5. Are the ceilings tile or sheetrock?

Government Response: Tile

6. Are there floorplans available with IDF locations?

Government Response: No.

7. Are we providing network switches?

Government Response: No.

8. Do you know the wall space available to mount control panels?

Government Response: Yes, there is space to mount control panels. Opportunity to take measurements was at the site visit already held.

9. Will pathways be provided such as conduit or raceway?

Government Response: No.

10. In reference to paragraph 1.2, “The new electronic strikes and smart card readers shall be hard wired to a power supply with a minimum 4-hour battery backup. Batteries shall not be used to maintain the locking mechanisms as part of everyday use. The contractor shall provide a stand-alone computer to operate as an offline control system and to program smart cards. In addition, the control system will have a backup power in case of power failure. Access to the computer shall be by a programmed smart card.

The equipment required shall be sufficient for the installation and control of the 658 doors in the building.” Can you please answer the following questions:

a) Is there an existing power supply and wire currently in place?

Government Response: No

b) How many power supplies does the Government need?

Government Response: Enough to support the new system

c) What computer and programs is the Government requiring?

Government Response: Program will come with the system requested in the PWS.

11. Can you provide any specifications on the type and conductor size/quantity of cabling?

Government Response: Approx. 12,000’ composite cable, 4,000’ CAT6 cable, 20,000’ composite cable.

Cabling needs to be plenum rated. Contractor shall ensure to use appropriate cable per manufacture.

12. Do the access-controlled doors need door status sensors (door contacts) and Request to Exit (REX) motion sensors installed?

Government Response: Request to exit motion sensors not needed.

13. Is there adequate wall space available in the mechanical rooms on each floor to mount the control enclosures? There will be 9-10 on each floor and the dimensions of the enclosures are (24.25 x 16.5 x 4.0 in). The power supply enclosures measure (14" x 14" x 4-3/4") and there will be 9-10 on each floor as well.

Government Response: Yes, there is room.

14. Can you provide any specifications on the credentials? Do they need to be printable cards or just a plain clamshell?

Government Response: Key Fobs compatible with proposed reader. Contactless smart key, with key ring hole slot punch.

15. What type ceilings are present? Drop ceilings, or other? Also, what is the ceiling height?

Government Response: Drop Ceilings; 7’-10” to 8’

16. Our company is a small business enterprise, is the certification that DAC holds acceptable for submitting on this requirement?

Government Response: At the time of submitting a proposal to the Government, the contractor shall be registered in System for Award Management as a Small Business and hold the solicited NAICS to be considered a Small Business at the time of award. Please ensure your company is properly listed as a Small Business in SAM.gov/SAM for the intended NAICS in order to be considered for award.

17. Where is it accessible to install panels and power supplies on each floor?

Government Response: In the electrical rooms on each floor. Rooms shown at site visit that was already held.

18. As it relates to section 1.2.1 in the PWS and the contractor providing 2000 smart cards, does the Government know what type of credential they would like to use? Is it fair to say this does not need to meet FIPS-201 compliance?

Government Response: Use Key fob instead of Card. FIPS-201 not required. Card not carrying any data.

19. Regarding section 1.2.2 in the PWS and the computer to be provided, is there only one computer to be provided?

Government Response: Yes, one computer.

20. Is there sufficient 120V power existing where control panels and power supplies will be installed?

Government Response: Yes

21. Related to section 2.2.3 of the PWS and the back-up power of the system, should we follow the 4-hour back-up requirement listed in paragraph 1.2 throughout?

Government Response: Yes

22. In section 2.2.4 of the PWS it references presenting the CO and COR remedies to correcting deficiencies found during installation, will these corrective actions be remedied through a change order?

Government Response: System shall be fully functional to be considered acceptable and complete by the Government. System shall also be warrantied under standard manufacturer warranties and deficiencies inside of warranty shall be done at no additional expense to the Government. Government requires a turn-key system, so there should be no change orders to resolve deficiencies during installation.

Deficiencies during installation shall be remedied by contractor to address issues in order to provide the Government a turn-key and fully functional system.

23. Will you be providing us with a spreadsheet of all residence and room assignments, along with access levels needing assignment for this project ahead of time?

Government Response: Yes, room information will be made available to contractor awardee prior to starting work.

24. The following questions are in regard to paragraph 1.1 of the PWS, “600 dorm room doors will be replaced by hardwired electronic strikes and readers. The 58 additional doors are for stair access and common area access doors will just be the card reader since they are crash bar doors”.

a) The 658 Card Readers are they to be hardwired for Weigand Communications or OSDP?

Government Response: OSDP is standard communications for HID R10 Mini per manufacture site.

b) The 58-stair access and common area access doors – is the existing locking mechanism electrified?

Government Response: Yes, there exists pre-wiring.

25. The following question is in regard to paragraph 1.2 of the PWS, “The new electronic strikes and smart card readers shall be hard wired to a power supply with a minimum 4-hour battery backup”.What is the location / Locations that the power supplies will be located in the building?

Government Response: In the electrical rooms on each floor.

26. The PERFORMANCE WORK STATEMENT does not mention an Access Control system.

Computers, Card Readers, Electric Locks, Power supplies, and Cards still need a Physical Access Control System (PACS). None is mentioned. Is the PACS existing? And if so, which product hardware and software is existing? If it is needed, are we to utilize only PACS hardware and software that is on the GSA Approved Products Lab?

Government Response: PACS hardware is existing, not replacing, leave in place. Existing PACS software irrelevant for new install.

27. Salient Characteristics: Card Compatibility lists “FOB”. Is FOB the form factor of the credential desired instead of card you would like a FOB?

Government Response: Fob is the form factor that is acceptable.

28. Salient Characteristics lists Standalone device. A Card Reader is not a standalone device, it would need a Physical Access Control System (PACS) in order to function. Can you provide the Salient Characteristics required for the Physical Access Control System (PACS), which the PACS would be part of.

Government Response: System should be standalone, i.e. not connected to ISP or Base Network. PACS hardware is in place. Strike will need to be installed and reader will communicate with it in order for the existing PACS hardware to function.

29. Salient Characteristics: Must integrate/function with electric door strike. Again an Electric Strike and Card Reader need a Physical Access Control System (PACS) Hardware and software to control access.

Please define how a Card Reader will integrate and function with a Door strike absent a Physical Access Control System (PACS).

Government Response: Existing PACS will be incorporated, the standalone feature was in reference to PACS separate of the Base Network and ISP.

30. Salient Characteristics: Voltage max: 24VDC. Please confirm the voltage as the R10 operates at 5-16

VDC.

Government Response: Voltage 5-16VDC is correct. The Salient Characteristics for the R10 have been revised to reflect this change.

31. If a Physical Access Control System (PACS) is required, was this taken into account in the Internal Government Cost Estimate (IGCE)?

Government Response: Yes

32. If a Physical Access Control System (PACS) is required does the location have room for 42 PACS Hardware Panels, 42 PACS Power Supplies in addition to the Power supplies already requested in the request? If so what location in the building will this hardware be mounted?

Government Response: Sufficient room is available for access control panels and power needed for new Electronic Strike and ID reader systems. Location of Panels to be in Electrical Rooms at Knuckles in Hallways on each floor.

33. Is there sufficient coring between floors in these rooms?

Government Response: Yes

34. Is there any Performance or Payment Bonds required in this project?

Government Response: No. This is not a construction contract.

35. Would you please list the common areas needing access control?

Government Response: Hallways and stairwells.

36. Is the ceiling type in the corridors acoustical lift out?

Government Response: Yes.

37. The 58 common and stairwell doors mention there is no need for electric strikes as they are crash bars.

Are they currently electrified? If so, what is the hardware type? If not, can they be electrified?

Government Response: They are currently electrified. Roller latch, rim exit device.

38. The three cards per door requirement - does that also apply to the 58 common area doors?

Government Response: No, room fobs provide access to common area doors.

39. Why no removal of strike plate for the 58 doors? Will old one be compatible with new install?

Government Response: All 58 common area doors are currently equipped with crash bars.

40. Is there a specific brand of software already being used? If so, do you want it to stay the same?

Government Response: No

41. Is this a remodel? Are the walls open right now or is there a drop ceiling to run wiring?

Government Response: No remodel. There is drop ceiling.

42. Are the crash bars electrified?

Government Response: Yes

43. PWS Section 1.1, pg. 1: Will new power supplies be required for the crash bars on the additional 58 doors? If so, can the government provide the make and model of the existing installed crash bars?

Government Response: No

44. PWS Section 1.1, pg. 1: Will Request to Exit and Door Contacts be required for the 58 additional stairwell and common area doors?

Government Response: No

45. PWS Section 2.2.3, pg. 2: Please clarify what is meant by "existing tabs" in the last sentence of this paragraph.

Government Response: “Tabs” refers to the strike plate attach points in the existing doorframe.

46. For the existing 600 doors, are they all single doors?

Government Response: Yes

47. Shall the security contractor provide door contacts for all 658 doors?

Government Response: Do not know who “Security contractor” is referencing, however, the answer to the question is No.

48. Shall the security contractor provide REX (Request to Exit) motion detectors to any of the doors?

Government Response: Do not know who “Security contractor” is referencing, however, the answer to the question is No.

49. Shall the security contractor provide crash bars for the other 58 doors, or, it is provided by door hardware provider?

Government Response: Do not know whom “Security contractor” is referencing, however, the other 58 doors have existing crash bars.

50. Where shall the security Access Control headend panels be located?

Government Response: Do not know whom “Security contractor” is referencing, however, the panels can be located in mechanical and electrical rooms. Panels cannot be located in communications rooms.

51. Shall the security contractor provide UPS?

Government Response: Do not know whom “Security contractor” is referencing, however, the answer to the question is Yes.

52. Shall the security contractor provide cabling for all of the 658 doors, or, only for the new 58 doors?

Government Response: Do not know whom “Security contractor” is referencing, however, the answer to the question is for all doors.

- If only for the new 58 doors, are all of the existing cables / conduit infrastructure for the other 600 doors viable / useable?

Government Response: No

53. Are key fobs acceptable or only smart cards?

Government Response: Yes. The only mention of the word “card” is in relation to the “card reader” nomenclature used by manufacture.

54. Is the HID Card reader only approved or approved equal can also be considered?

Government Response: HID Mini R10 brand name or equal per PWS/Salient Characteristics.

55. Also, is the due date still September 06 (as mentioned on the website), or it will be changed because of Labor Day falling on that day?

Government Response: The due date for responses have be extended to 9 September 2021.

56. Would the Government please consider allowing a second site visit? If not, would you consider a virtual site visit?

Government Response: No further site visits will be considered at this time.

57. Where are the control panel enclosures to be installed?

Government Response: Panels can be located in mechanical and electrical rooms. Panels cannot be located in communications rooms.

58. Section 1.2 of the PWS states the new electronic strikes and card readers shall be hard wired, as does Attachment 3, Salient Characteristics. The solicitation, however, in Section 5.2 (C) Sub-Factor #3 states that an Equivalent brand(s)/item(s) may be utilized if they clearly demonstrate the capability of meeting required salient characteristics and Wireless Solution. Sub Factor #3 continues to state that “The standard has been met when: The offeror clearly demonstrates and identifies that the proposed items meet all Salient Characteristics in Attachment 3 and IAW the PWS for a wireless solution.” Please confirm whether the strikes and readers are required to be hard-wired or wireless?

Government Response: Strikes and card readers shall be hardwired to eliminate the need for Maintenance to replace batteries. Verbiage has been revised.

59. Are the existing locks battery powered or hard wired?

Government Response: Battery powered.

60. Section 1.2.3 states that “Before demolition, the contractor must verify new power requirement. The Contractor shall calculate the power requirements to operate the new 658 door locking system and confirm sufficient capacity is available and installed as required to power supplies and panels.” Who is responsible for installing any new power needed for the new Access Control Panels?

Government Response: The Contractor.

61. Due to Section 1.2.3 of the PWS stating the Contractor shall calculate power requirements & capacity for panels, as well as Section 2.2.6 stating no wires or conduits shall be visible in the hallways, can it be assumed there is plenty of spare circuit breaker space available in all electrical rooms for any new circuits needed for new Access Control System?

Government Response: Spare capacity is unknown.

62. Section 3.3 (page 4) of the PWS states, “The contractor shall provide a proposed layout of the new system for government approval after award.” Is the Government willing to provide further information regarding desired panel locations and available wall space within B1475 for the new Access Control Panels to be installed?

Government Response: Panels can be located in mechanical and electrical rooms. Panels cannot be located in communications rooms.

63. Regarding Instructions to Offerors, will the Government accept & review additional submissions containing past performance questionnaires separate from the 15 Page (max) Technical Proposal?

Government Response: No.

64. Section 2.1.4 states that the “Contractor shall remove old door strike plates that are currently on all doors except for the 58 doors that gain access to stairwells and common access areas.”

Our counts show 24 stairwell doors, which leaves 34 common doors. It was noticed during the site-visit the hallway doors that separate the Compartments have electrified crash bars and contacts but there is no indication on the provided prints. Can a higher detailed print be provided with clarifications on this?

Government Response: We do not have the detailed prints of this.

65. Of the 58 existing electronically controlled crash bar doors, if any are found to not be operational, will the government allow a change order to be submitted for replacement of existing defective equipment on those doors?

Government Response: No.

66. Per the solicitation, the entire project is encapsulated in one (1) CLIN. WAWF will not allow for progress payments when one turnkey CLIN is utilized for materials and services. Will the government consider multiple CLINs or a modification to the contract that allows for progress payments?

Government Response: Progress Payments will not be allowed under this Commercial requirement.

Payment shall be made only after the contractor completes the requirement of installation of a turn-key system IAW the PWS.

67. Regarding PWS Section 1.2, does the Government intend to provide salient characteristics for the Access Control Server & Software?

Government Response: No

68. Will the new Access Control System utilize the existing network switches and infrastructure, or will a separate stand-alone network be required?

Government Response: Existing network will not be utilized.

a. If existing network is to be utilized, are there sufficient ports on the existing network switches to add the required connections for the new Access Control System?

Government Response: Existing network will not be utilized.

69. If it is deemed necessary to cut into the hard ceilings to install any new cables, is an access panel approved to be installed or will the access location have to be patched and painted with new drywall?

Government Response: New drywall, finished to match existing as stated in the PWS.

70. Will the contractor be required to enter all the access credentials into the new Access Control System?

Government Response: No, end user will program and issue fobs.